Heavy_Fleet_Tires_and_Tire_Services_(Addendum_#2_Revision).pdf

REQUEST FOR PROPOSAL

2025-RFP-0001

HEAVY FLEET TIRES AND TIRE SERVICES

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: March 19, 2025

DEADLINE FOR QUESTIONS: April 2, 2025

RESPONSE DEADLINE: April 15, 2025, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

Heavy Fleet Tires and Tire Services

1. Definitions

2. Introduction

3. Proposer's Instructions

4. Basis for Award

5. Final Acceptance

6. Project Details

7. Evaluation Criteria

8. Vendor Submissions

9. Pricing Tables

10. Sacramento County Standard Terms and Conditions

11. Additional Terms and Conditions

12. Environmental Purchasing Policy

13. Insurance Requirements for Contractors

Attachments:

A - RFP0001 Add1 Revised Heavy Fleet Tire Scope

B - RFP0001 Draft Contract

Request for Proposal #2025-RFP-0001 Title: Heavy Fleet Tires and Tire Services

1. Definitions

Response:The written, signed and sealed complete document(s) submitted according to the proposal instructions. Response does not include any verbal or documentary interaction apart from submittal of a formal Response.

Request/Proposal/Bid: The completed and released solicitation, including all subsequent addenda, made publicly available to all prospective proposers.

We/Us/Our: Terms that refer to the County of Sacramento, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

• Purchasing - the Contracts and Purchasing Services Division of the Department of General

Services.

• Department/Division – The department or division requesting the goods or services contained in this request, for which this PROPOSAL is prepared and which will be the end user of the requested goods or services.

• Constituency – the client base or County population which may benefit from the procurement of goods and/or services requested herein.

You/Your: Terms that refer to businesses/individuals submitting a response. The term may apply differently as the context will indicate.

• Supplier - A business entity engaged in the business of providing services.

• Proposer - A business entity submitting a Response to this proposal. Suppliers which may express interest in this proposal, but who do not submit a Response, have no obligations with respect to the proposal requirements.

• Contractor - The Proposer(s) whose Response to this proposal is evaluated as meeting the needs of the County. Contractor(s) will be selected for award, and will enter into a contract(s) for provision of the services described in this proposal.

• Contractor’s Employee - All persons who can be offered to provide the services described in the proposal. All employees of the Contractor shall be covered by the insurance programs normally provided to persons employed by a company (ex: Worker’s Comp, SDI, etc.).

Mandatory: A required element of this request/proposal/bid. Failure to satisfy any element of this request/proposal/bid defined as “mandatory” will disqualify the particular response.

Default:A failure to act as required by any contract resulting from this request, which may trigger the right to sue or may excuse the other party's obligation to perform under the contract.

Cancellation/Termination:A unilateral or mutual decision to not complete an exchange or perform an obligation under any contract resulting from this request.

“Or Equal”: A statement used for reference to indicate the character or quality desired in a requested product or service. When specified in a proposal document, equal items will be considered, provided the response clearly describes the article. Offers of equal items must state the brand and number, or level of quality. When brand, number, or level of quality is not stated by proposer, the offer will be considered exactly as specified. The determination of the Purchasing Agent as to what items are equal is final and conclusive.

2. Introduction

2.1. Summary

The County of Sacramento is soliciting proposals from qualified firms to provide HEAVY FLEET TIRES AND

TIRE SERVICES to the County of Sacramento in accordance with the general and special terms and conditions contained in this Request for Proposals (RFP).

Successful proposers must be able to deliver tires to all County shops as required and to provide services as shown herein. Contract(s) will be awarded to the proposer(s) that represents the best value to

Sacramento County.

All products and services must be as described in the Pricing and Scope of Work sections of this proposal. Deviations from requirements will not be considered.

The County intends to award a contract to the successful proposer (Contractor) for an initial 12-month term. For reasons of economy and efficiency, the County reserves the right to extend the term of the resulting contract for four (4) one-year terms following the initial 12-month term upon mutual agreement between County and Contractor. The County reserves the right to award contracts to more than one proposer, if in the best interest of the County.

Submit all questions in the Question/Answer section of this RFP.

2.2. Background

Presently the County of Sacramento's Department of General Services (Fleet Services Division) and

Department of Airports support over 1,000 pieces of heavy equipment, which includes heavy-duty trucks, trailers and off-road construction equipment. In order to maintain a high level of efficiency a contracted vendor is required to provide supplemental services, including tire retreading.

The total estimated annual expenditure against any contract issued as a result of this proposal is approximately $500,000. This value is an estimate only and is not intended to be a minimum purchase, nor will it bind the County in any way. This value is based on past usage and is accurate to the best of our ability.

2.3. Contact Information

Robert Bigney

Senior Contract Services Officer

9660 Ecology Lane

Sacramento, CA 95827

Email: bigneyr@saccounty.gov

Phone: (916) 876-6375

Department:

DGS: CAPSD - Procurement mailto:bigneyr@saccounty.gov tel:(916)876-6375

Department Head:

Brandalyn Tramel

Purchasing Agent

2.4. Timeline

Release Project Date March 19, 2025

Question Submission Deadline April 2, 2025, 3:00pm

Addendum Issued (if necessary) April 4, 2025, 3:00pm

Submission Deadline April 15, 2025, 3:00pm

Award Contract June 10, 2025

3. Proposer's Instructions

General Format: Respond to all requests for information and completion of forms contained in this

Request for Proposal. You may use additional sheets as necessary. A qualifying response must address all items. Brochures and advertisements will not be considered a complete reply to requests for information and will not be accepted as such. Proposer is solely responsible for accuracy and completeness of proposal response and for electronically separating confidential documents when submitting their response through SacCountyEbids. Responses considered incomplete may be rejected.

Alteration of Proposal Text: the original text of this proposal document, as well as any attachments, amendments or other official correspondence related to this proposal document, may not be manually, electronically or otherwise altered by proposer or proposer’s agent(s). Any response containing altered, deleted, additional or otherwise non-original text will be disqualified.

Preparation of Response:

A. All responses must be signed by an authorized officer or employee of the responder.

B. Responses must be submitted prior to the specified date and time, using the SacCountyEbids.

Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to SacCountyEbids, it is bidder responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for guidance entering your online response.

C. Time of delivery must be stated as the number of calendar days following receipt of the order by the proposer to receipt of the goods or services by the County.

D. Time of delivery may be a consideration in the award.

E. Prices will be considered as net if no cash discount is offered. If a discrepancy between the unit price and the item total exists, the unit price prevails.

F. Shipping Terms: TBD; Payment Terms: TBD.

Confidential Information/Public Record: All responses become property of the County. All responses, including the accepted proposal and any subsequent contract, become public records per the requirements of the California Government Code, Sections 6250 -6270, “California Public Records Act”.

Proprietary material must be clearly marked as such. Pricing and service elements of the successful proposal are not considered proprietary information.

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information separately (see "Confidential" section in Vendor Submissions) as part of your response package.

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

4. Basis for Award

This proposal award will be determined by factors other than price alone. The County’s sole purpose in the evaluation process is to determine from among the Responses received, which one is best suited to meet the County’s needs. Any final analysis or weighted point score does not imply that one proposal is superior to another, but simply that in our judgment the proposal(s) we select offer(s) the best overall solution for our current and anticipated needs. The County reserves the right to make modifications to any scoring and/or weight structure prior to the evaluation of responses. The responses will remain sealed during the proposal evaluation period, and will be made available for public inspection upon notice of proposal award.

Bid responses will be considered valid for a period of 120 calendar days after bid closing date above.

Note: All specifications, terms and conditions of this request will apply to any resulting order.

4.1. Scoring Criteria

Proposals will be scored on pricing and other factors in your proposal such as ability to meet the requirements of the RFP, experience, references, risk assessment, etc. Contract(s) will be awarded to the highest scoring proposer(s).

5. Final Acceptance

Equipment/Supplies/Services

The County of Sacramento will agree to final acceptance only after the supplied equipment, product or service is tested and is found to perform within acceptable standards of operation, is in compliance with all published and implied performance standards, and is considered by the County to be ready for practical application.

6. Project Details

6.1. Important Instructions for Electronic Submittal

The County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

6.2. Scope of Work

See Scope of Work attached to this RFP.

https://procurement.opengov.com/signup

7. Evaluation Criteria

The County of Sacramento intends to award a contract to the qualified proposer whose proposal will best serve the interest of Sacramento County. The County reserves the right to award all, part or none of this proposal. The decision of the Purchasing Agent is final. The County reserves the right to request additional written or oral information from proposers in order to obtain clarification of their responses. So that we may be able to compare competing responses, your response must conform to the requirements stated in this RFP. Failure to adhere to all requirements may render your proposal non-responsive. The County reserves the sole right to determine whether goods and/or services offered are acceptable for its use. The award will be in accordance with, but not limited to, the result of our evaluation of: Pricing and Scope, responses from your references, Appendix H, and your responses to

Appendix K. Any final analysis or weighted point score does not imply that one proposal is superior to another, but simply that in our judgment the contractor(s) we selected appears to offer the best overall solution for our current and anticipated need.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Proposed Materials - Tires Offered

Proposer's tires offered for the described working environment.

0-10 Points 15 (15% of Total)

2. Proposed Materials - Tire Sizes

Proposer's ability to supply all tire sizes available.

0-10 Points 15 (15% of Total)

3. Inventory Levels

Proposer's reported inventory levels.

0-10 Points 5 (5% of Total)

4. Inventory - Turnaround Time for Tires

Proposer's expected turnaround time for tires.

0-10 Points 5 (5% of Total)

5. Inventory - Turnaround Time for Retreads

Proposer's expected turnaround time for retreads.

0-10 Points 5 (5% of Total)

6. Experience and Qualifications of Company

Experience and qualifications of Company.

0-10 Points 5 (5% of Total)

7. Experience and Qualifications of Technicians and Supervisors

Experience and Qualifications of technicians and supervisors.

0-10 Points 5 (5% of Total)

8. Proposer's Plan

Proposer's plan to meet the requirements of the Scope of Work.

0-10 Points 5 (5% of Total)

9. Pricing

Tire Pricing

0-10 Points 10 (10% of Total)

10. Pricing

Services Pricing

0-10 Points 10 (10% of Total)

11. Pricing

Retread Pricing

0-10 Points 10 (10% of Total)

12. References

Reference checks.

0-10 Points 5 (5% of Total)

13. Risk Assessment

Risk Assessment Questionnaire.

0-5 Points 5 (5% of Total)

8. Vendor Submissions

8.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements?

☐ Yes

☐ No

*Response required

8.2. Confidential Company Information (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your response package. Click "File Upload" below to upload your confidential documents.

8.3. Appendix K - Questionnaire*

Please download the below Proposer Questionnaire, complete, and upload. Failure to return a completed Appendix K - Proposer Questionnaire will render your proposal non-responsive.

• RFP0001_Proposer_Questionna...

*Response required

8.4. Manufacturer's Printed Specifications for Tires Offered* Tires and retreads offered by the bidder shall conform with manufacturer's application specification. Upload manufacturer's printed specifications for tires offered in the Tire Pricing Table.

*Response required

8.5. Contractor Certification of Compliance*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

CONTRACTOR hereby certifies that either:

☐ (a) the CONTRACTOR is a government or non-profit entity (exempt)

☐ (b) the CONTRACTOR has no Principal Owners (25% or more) (exempt)

☐ (c) each Principal Owner (25% or more), does not have any existing child support orders https://government-project.s3.us-west-2.amazonaws.com/138521/c114e4f0-57d2-42c1-ae0f-0ad5e0b124c7_RFP0001_Proposer_Questionnaire.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CV7HXVZT%2F20250407%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250407T163843Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIDibOIi3%2FM%2B9q6fWjjcdg68afUwQX6rZATh7orT%2FojEvAiEAzRiL4yeB2kWDJIFzSO1CwBDd2%2FQQOC4nRRopvmwDBUMqgwUIYRACGgw4OTIzNjQ2ODc2NzIiDLV0ctmZFlEXot84YirgBA5NoVxbWcAfsXSHekADdedxS7ZkBeNPYt9KelB%2FkWDURL%2B4NfBzr0X0b%2FpHFqWby%2FiQOLEkv5Kl%2FWlmKfQH%2Bd4j%2Bn68S%2F%2FAVpNBq4ObcINqtLeUMJFaRhbe%2FI3NqPs4q2iZodMA25SslJeqnM97DyT%2FJqGsqa2xJfDt%2BjNYT2kph2aNTOsHJaaqDcQcEaWEXa8p55aQXmTqFAb1ntmd8YyAl4dokL8v9iRo3jfARJUv46USI6nWNronh%2FTf4rDNmorvdgxLMxzpdZSU0XHBCf9Nmk1lyX8PUunnj6gR%2FbFzkFCbGbSdiGTT7yVsUO%2Fha7UAdq8KvsNiVEkaDK9Pxe5Rs9PisST%2BRmHs5fDRf3hkNBKlhlf7pQZ4vOf1X3dlxxPPdaPQISUgt4lyq2ff7SdCzus26t9n2m5%2BRACvrr1GQu2VGMOxopTiTwVErtQ8oV21DE6nkvlbkp3c2fyWxDO40V1zngegMtV7cfL6qj5SM0F6hE44Jyyjd%2Bu8DAgey2oe5a0Ffb5iZ86Z6jF34ejBsR008fq1qqjrMel6L4lapTrcT0y%2FgSjModYL63CsWWI453DgMyMG4bMEmPbGwf3l73TwwbVIngxy4ftmOsUEKwcqKO8Z59YCnWQkdBZ4H%2Flq7FZxlbvhtKS2R%2Fjxf%2FIoqnpSC4GlBt%2BIEns5gQHcYk%2Bbts%2B%2BGAQxMU4x8y%2BxByJBxKOcjxVhAz24aD%2F5nidElO%2FRRfD9qPyPFVDUwHbKqoGwwMzJTRzhUoCNA5gZlFgXsXGy85vhgu93q7fheec3rE8eLRziqck9I1whD0ytMOfqz78GOpsBJDoyh5F3EpMWfF556JmEMujZfypCQeeXYuGE0fRxsgAxGU8xzQywVA0lmszpL%2FjH7%2F%2FLmmOQYP8kDeeUA2%2F28zRo%2BBS3s3Lc4WiGxCIKUeGgy0xW2FyIqfwe1%2BIAPb8dL4KxzUWRGIn%2BcJhfkh9wX%2BtFvy%2B1HQOcIkrCxz0lJIxXo%2BvgksWF2fE2Pz%2Bb5X4bYceeusPXs7Ew3QA%3D&X-Amz-Signature=738c5b1f4d1b4498cb567b135ed078c63f033bf37610e10c8f860038319ea0ac&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22RFP0001_Proposer_Questionnaire.docx%22&x-id=GetObject

☐ (d) CONTRACTOR’S Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

8.6. Contractor Certification of Compliance Cont...*

New CONTRACTOR shall certify that each of the following statements is true:

A. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

B. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

☐ Yes

☐ No

*Response required

8.7. Solicitation Exceptions*

Please list all exceptions below referring to name of specific section and (where applicable) paragraph, subsection number, or other identifier. For each exception, please quote the statement(s) to which you are taking an exception, for reference during bid analysis. Exceptions considered excessive or affecting vital terms, conditions or specifications may reduce or eliminate your prospects for award.

Please include the following with every exception (if your company has no exceptions, type "N/A" in this field):

A. Page #

B. Section#/Title

C. Exception Description

*Response required

8.8. Non-Collusion Affidavit*

I state that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this proposal.

I state that:

A. The price(s) and amount of this proposal have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder, except as disclosed below in the exceptions field (accept with exceptions).

B. That neither the price(s) nor the amount of this proposal, and neither the approximate price(s) nor approximate amount of this proposal, have been disclosed to any other firm or person who is a bidder or potential bidder, and that they will not be disclosed before proposal opening.

C. No attempt has been made or will be made to induce any firm or person to refrain from submitting a proposal on this contract, or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal/bid or other form of complementary proposal.

D. The proposal by my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive proposal.

E. My firm, its affiliates, subsidiaries, officer, directors and employees are not currently under investigation by any governmental agency and have not in the last five years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

F. No current or previous employee of the County of Sacramento (employed by County of

Sacramento within the last calendar year) has been involved or is currently involved in any manner, directly or indirectly, with bidder’s response or considerations in responding to this request.

I understand and my firm understands and acknowledges that the above representations are material and important, and will be relied upon by the County of Sacramento in awarding the contract(s) for which this proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the County of Sacramento of the true facts relating to the submission of proposals/bids for this contract. Any violation of this certification shall render bidder’s response invalid. In such a case, bidder’s response will be immediately disqualified.

☐ Please confirm

*Response required

8.9. Risk Assessment Questionnaire*

Please download the below documents, complete, and upload.

• Risk_Assessment_Questionnai...

*Response required https://government-project.s3.us-west-2.amazonaws.com/14692/69c0247d-f232-4964-94df-52ab07e78aa1_Risk_Assessment_Questionnaire.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CV7HXVZT%2F20250407%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250407T163843Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIDibOIi3%2FM%2B9q6fWjjcdg68afUwQX6rZATh7orT%2FojEvAiEAzRiL4yeB2kWDJIFzSO1CwBDd2%2FQQOC4nRRopvmwDBUMqgwUIYRACGgw4OTIzNjQ2ODc2NzIiDLV0ctmZFlEXot84YirgBA5NoVxbWcAfsXSHekADdedxS7ZkBeNPYt9KelB%2FkWDURL%2B4NfBzr0X0b%2FpHFqWby%2FiQOLEkv5Kl%2FWlmKfQH%2Bd4j%2Bn68S%2F%2FAVpNBq4ObcINqtLeUMJFaRhbe%2FI3NqPs4q2iZodMA25SslJeqnM97DyT%2FJqGsqa2xJfDt%2BjNYT2kph2aNTOsHJaaqDcQcEaWEXa8p55aQXmTqFAb1ntmd8YyAl4dokL8v9iRo3jfARJUv46USI6nWNronh%2FTf4rDNmorvdgxLMxzpdZSU0XHBCf9Nmk1lyX8PUunnj6gR%2FbFzkFCbGbSdiGTT7yVsUO%2Fha7UAdq8KvsNiVEkaDK9Pxe5Rs9PisST%2BRmHs5fDRf3hkNBKlhlf7pQZ4vOf1X3dlxxPPdaPQISUgt4lyq2ff7SdCzus26t9n2m5%2BRACvrr1GQu2VGMOxopTiTwVErtQ8oV21DE6nkvlbkp3c2fyWxDO40V1zngegMtV7cfL6qj5SM0F6hE44Jyyjd%2Bu8DAgey2oe5a0Ffb5iZ86Z6jF34ejBsR008fq1qqjrMel6L4lapTrcT0y%2FgSjModYL63CsWWI453DgMyMG4bMEmPbGwf3l73TwwbVIngxy4ftmOsUEKwcqKO8Z59YCnWQkdBZ4H%2Flq7FZxlbvhtKS2R%2Fjxf%2FIoqnpSC4GlBt%2BIEns5gQHcYk%2Bbts%2B%2BGAQxMU4x8y%2BxByJBxKOcjxVhAz24aD%2F5nidElO%2FRRfD9qPyPFVDUwHbKqoGwwMzJTRzhUoCNA5gZlFgXsXGy85vhgu93q7fheec3rE8eLRziqck9I1whD0ytMOfqz78GOpsBJDoyh5F3EpMWfF556JmEMujZfypCQeeXYuGE0fRxsgAxGU8xzQywVA0lmszpL%2FjH7%2F%2FLmmOQYP8kDeeUA2%2F28zRo%2BBS3s3Lc4WiGxCIKUeGgy0xW2FyIqfwe1%2BIAPb8dL4KxzUWRGIn%2BcJhfkh9wX%2BtFvy%2B1HQOcIkrCxz0lJIxXo%2BvgksWF2fE2Pz%2Bb5X4bYceeusPXs7Ew3QA%3D&X-Amz-Signature=3f504c52c0c062b1297a81f8edfd4cda5877e849aae3389a4f41341568982776&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Risk_Assessment_Questionnaire.pdf%22&x-id=GetObject

8.10. Procurement Opportunities Program - Local and Micro Business Preference

PURPOSE

The purpose of the Procurement Opportunities Program is to promote and enhance the utilization of local and small business enterprises in the County’s procurement and contracting processes. Small businesses contribute to the overall economic health of the community. Therefore, government has a compelling interest to provide economic opportunity to small businesses. The economic health of the community is dependent upon an active and thriving business community, including both large and small businesses. For this reason, the program is designed to provide procedural assistance and contracting information to any firm wishing to do business with the County. This program is not, however, intended to become a separate activity within the County’s procurement and contracting process. It is intended to be an integral part of the County’s standard procurement and contracting process.

INCENTIVES

Service and supply acquisition: For material, supply, construction and/or non-professional service contracts of less than $1,000,000 processed through the Department of General Services, Contract and

Purchasing Services Division, or through the Delegated Purchase Order (DPO) Program. The County of

Sacramento will award a two-percent (2%) price or point micro-business preference to State Certified

Micro-Business enterprises located within the Sacramento Regional Market Area (Sacramento, El

Dorado, Placer, Sutter, Yolo and Yuba Counties), and/or a five-percent (5%) price or point local business preference.

The Delegated Purchase Order program (a delegated purchasing program utilized by department “DPO

Buyers”) includes a provision requiring the departments to obtain multiple quotes based on the dollar amount of the purchase. This program will eliminate the quoting requirement if the DPO Buyer issues a

DPO to a certified micro-business in the Sacramento Regional Market Area. When obtaining multiple quotes, the DPO Buyer shall apply all applicable preferences stipulated in this program.

LOCAL BUSINESS PREFERENCE QUALIFICATIONS

Pursuant to Sections 2.56.420 and 2.56.440 of the Sacramento County Code, where applicable, a local price or point preference credit of 5% shall be granted to Local Business Enterprises on supply and non-professional service contracts of less than one million dollars ($1,000,000) to business enterprises located within Sacramento County when evaluating bids for material, supply, construction, and/or non-professional services acquisitions processed through the Department of General Services, Contract and

Purchasing Services Division or through the Delegated Purchase Order Program. In order to qualify for local preference, a vendor must meet all of the following criteria (as defined in SCC 2.56.420):

A. The business maintains its Principal Place of Business within the geographic boundaries of the

County of Sacramento.

1. Suppliers and professional truck drivers are not required to maintain their principal place of business within the County, but must maintain a Fixed Office within the County. Suppliers must also maintain a continuously stocked inventory within the County consistent with the type of goods for which the business is seeking a local preference. Professional truck drivers must also park their registered vehicles and trailers within the County when not under contract for use. The business may be required to submit to the County a copy of its rental or lease agreement evidencing its Fixed Office location.

B. The business must provide 50 percent or more of the contracted product from its own local inventory.

C. The business must possess a current County of Sacramento business license or a business license from a city within the County. If the business’s Fixed Office is located in a city that does not issue business licenses, the business must be current with the city’s business operations taxes or other business regulations.

D. The business has been established and conducting business activities in the County for at least six months preceding the due date of the bid/proposal for which a local preference is being sought. The business may be required to submit to the County evidence of its business activities within the Sacramento area during the preceding six months.

E. The business must have paid sales tax to either a city located within the County or to the County of Sacramento. The business may be required to submit to the County copies of its State of

California Board of Equalization sales and use tax returns.

This preference shall also be provided to Sacramento Regional Market Area businesses that meet the criteria of a Local Business Enterprise for the county in which they are located, provided that:

A. Those criteria are at least as stringent as section 2.56.420(d); and

B. The county in which such businesses are located also provides pricing preferences to businesses located within Sacramento County.

Bidders claiming local vendor preference for any Request for Bid, Price Quote, or Request for Proposal must submit an Affidavit of Eligibility (see page 3) with their bid, quote or proposal response, unless an approved affidavit is already on file.

For questions or assistance relating to the County of Sacramento’s Local Vendor Preference Policy, call the Contract & Purchasing Services Division at 916-876-6360 or visit our website at www.saccountybids.net.

Complete information regarding this program is located on the following website:

http://www.dgs.saccounty.net/capsd/Pages/County-Purchasing-Code.aspx#2.56.410

MICRO-BUSINESS PREFERENCE QUALIFICATIONS

Most County contracts are open to competitive bidding. It is the policy of the County to actively solicit participation by small business enterprises in its procurement and contracting activities. In order for the

County to readily find small businesses to solicit, businesses should (1) be certified with the State of

California, Office of Small Business and DVBE Services, or reciprocal agency, and (2) register with the

State of California, Department of General Services.

The County will accept certifications from the State of California, Office of Small Business and DVBE

Services, or reciprocating governmental agencies. The County will accept formal certifications from other agencies within the State of California for documentation purposes. For a firm to be eligible for a two-percent (2%) price preference, it must meet all of the following criteria (as defined in SCC 2.56.420):

A. formally certified micro-business, B. independently owned and operated, C. is not dominant in its field of operation, D. has its Principal Place of Business located in the Sacramento Regional Market Area, E. together with its affiliates, is either a service, construction, or non-manufacturing firm with twenty-five (25) or fewer employees, and

F. an average annual gross receipts of five million dollars ($5,000,000) or less over the previous three years.

COMPLETE THIS SECTION IF YOU QUALIFY FOR AND WISH TO CLAIM A 5% LOCAL VENDOR PREFERENCE

AND/OR A 2% MICRO-BUSINESS PREFERENCE (REFER TO PREVIOUS INFORMATION FOR QUALIFICATION

REQUIREMENTS).

To claim the local vendor preference (5%), complete the items in the sections below. To claim the micro-business preference, complete the items in the sections below. To claim both preferences (7% combined), complete all applicable sections. Incomplete forms may be rejected.

8.10.1. Does your company qualify for the Local Business Preference, and/or the Micro-Business Preference?*

Select "Yes" if your company meets either of the local/micro business preference qualifications above.

If you selected "No" then the remaining "Local/Micro Business" questions do not require a response

EXCEPT for the two (2) confirmations "Under penalty of perjury, the undersigned states that the foregoing statements are true and correct..."

☐ Yes

☐ No

*Response required

8.10.2. Legal name of Business and Physical Address (Also Include Mailing Address if different).

Enter the following information here:

A. Legal name of business

B. Physical street address, city, state & zip code

C. Mailing address (only if different from physical address)

8.10.3. County and Year Business was Established

A. County established:

B. Year established:

C. Business license number:

D. Business license issued by:

8.10.4. Does your business have more than one office in the State of California?

If Yes, specify the office location considered as the point-of-sale for sales tax purposes:

A. Office Location: street address, city, state, zip code

8.10.5. For transactions which require sales tax, provide the Reseller Permit Number Please enter the following information exactly as it appears on your permit:

A. Permit number

B. Company name

C. Street address, city, state, zip code

8.11. Procurement Opportunities Program - Local Business Preference Questionnaire

8.11.1. Is your Principal Place of Business located within the geographic boundaries of the County of Sacramento?

☐ Yes

☐ No

8.11.2. Does your business provide 50 percent or more of the contracted product from its own local inventory?

☐ Yes

☐ No

8.11.3. Does your business possess a current County of Sacramento business license or a business from a city within the County?

☐ Yes

☐ No

8.11.4. Has your business been established and conducting business activities in the County for at least six months preceding the due date of the bid/proposal for which a local preference is being sought?

☐ Yes

☐ No

8.11.5. Has your business paid sales tax to either a City located within the County or to the County of Sacramento?

☐ Yes

☐ No

8.11.6. Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for local preference shall be prohibited from bidding on Sacramento County products and services for a period of one

(1) year.*

☐ Please confirm

*Response required

8.12. Procurement Opportunities Program - Micro-Business Preference Questionnaire

8.12.1. Is your business independently owned and operated?

☐ Yes

☐ No

8.12.2. Is your business not dominant in its field of operation?

☐ Yes

☐ No

8.12.3. Together with your affiliates, is your business either a service, construction, or non-manufacturing firm with twenty-five (25) or fewer employees?

☐ Yes

☐ No

8.12.4. Does your business have an average annual gross receipts of five million dollars ($5,000,000) or less over the previous three years?

☐ Yes

☐ No

8.12.5. Provide the company's State of California Small Business Certification Number and expiration date.

California Small Business Certification Number:

Expiration Date:

8.12.6. Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for local preference shall be prohibited from bidding on Sacramento County products and services for a period of one

(1) year.*

☐ Please confirm

*Response required

9. Pricing Tables

PRICING: INSPECTION SERVICES FOR DGS - FLEET SERVICES

The number of hours worked will be determined by the amount of inspections and tire repairs to be done that day; there is no set number of hours to be worked. The quantities listed are for bid comparison purposes only and no minimum purchase commitment is implied. Pricing offered shall remain firm for the initial term of an awarded contract. Increases will only be considered after one full term is complete and then only if said increase is requested in writing and accompanied by documents showing justification for the price increase. The Contract Services Officer must approve all price increases. No fuel surcharges will be considered.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 HOURLY RATE FOR INSPECTIONS at

North Transfer Station: At direction of facility supervisor and per duties as listed in Scope of Work. Price excludes any tires needed.

1 Hour

2 HOURLY RATE FOR INSPECTIONS at

Bradshaw Corporation Yard: At direction of facility supervisor and per duties as listed in Scope of Work.

Price excludes any tires needed.

1 Hour

TOTAL

PRICING: INSPECTION SERVICES FOR DEPARTMENT OF AIRPORTS

Inspections will be performed one (1) day of the week, excluding Saturdays, Sundays and County holidays. The number of hours worked will be determined by the amount of inspections and tire repairs to be done that day; there is no set number of hours to be worked. The quantities listed are for bid comparison purposes only and no minimum purchase commitment is implied. Pricing offered shall remain firm for the initial term of an awarded contract. Increases will only be considered after one full term is complete and then only if said increase is requested in writing and accompanied by documents showing justification for the price increase. The Contract Services Officer must approve all price increases. No fuel surcharges will be considered.

Line Item Description Quantity Unit of

Measure Unit Cost Total

3 HOURLY RATE FOR WEEKLY

INSPECTIONS at International Airport:

Duties as listed in Scope of Work.

Price excludes any tires needed.

1 Hour

4 HOURLY RATE FOR WEEKLY

INSPECTIONS at Mather Airport:

Duties as listed in Scope of Work.

Price excludes any tires needed.

1 Hour

5 HOURLY RATE FOR WEEKLY

INSPECTIONS at Executive Airport:

Duties as listed in Scope of Work.

Price excludes any tires needed.

PRICING: REPAIR RATES INCLUDING NECESSARY MOUNTING, DISMOUNTING AND BALANCING

Pricing offered shall remain firm for the initial term of an awarded contract. Increases will only be considered after one full term is complete and then only if said increase is requested in writing and accompanied by documents showing justification for the price increase. The Contract Services Officer must approve all price increases. The quantities listed are for bid comparison purposes only and no minimum purchase commitment is implied. No fuel surcharges will be considered. Normal Work Days:

Monday through Friday and Non-Designated Holidays Weekends: Saturday and Sunday Holidays observed by Vendor: Per Proposer Questionnaire

Line Item Description Quantity Unit of

Measure Hourly Rate Total Minimum

Hours Billed

6 HOURLY REPAIR RATE

during normal working hours for North Transfer

Station, Bradshaw

Corporation Yard, and all airport locations. Rate includes necessary mounting, dismounting and balancing.

Hourly Rate Total Minimum

Hours Billed

7 HOURLY REPAIR RATE

during weekends, holidays and off-duty hours for North Transfer

Station, Bradshaw

Corporation Yard, and all airport locations. Rate includes necessary mounting, dismounting and balancing.

1 Hour

8 EMERGENCY ROADSIDE

TIRE SERVICE: Hourly repair rate during normal working hours.

Rate includes necessary mounting, dismounting and balancing.

1 Hour

9 EMERGENCY ROADSIDE

TIRE SERVICE: Hourly repair rate during weekends, holidays and off-duty hours. Rate includes necessary mounting, dismounting and balancing.

1 Hour

10 MOBILE/CONSTRUCTION

EQUIPMENT: Hourly repair rate during normal working hours.

Rate includes necessary mounting, dismounting and balancing.

1 Hour

11 MOBILE/CONSTRUCTION

EQUIPMENT: Hourly repair rate during weekends, holidays and off-duty hours. Rate includes necessary mounting, dismounting and balancing.

Hourly Rate Total Minimum

Hours Billed

MILEAGE CHARGE

If mileage charges are applicable please explain in the comment field. The quantities listed are for bid comparison purposes only and no minimum purchase commitment is implied. Pricing offered shall remain firm for the initial term of an awarded contract. Increases will only be considered after one full term is complete and then only if said increase is requested in writing and accompanied by documents showing justification for the price increase. The Contract Services Officer must approve all price increases.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid Comment

12 Mileage Charge 1 Mile

TIRE PRICING

All tires shall be new and delivered FOB destination. Identify the tire manufacturer and describe the tire offered under the last column for each tire. Applicable California tire fees and sales tax shall be added to invoices. Tire tread depths specified are the minimum required. Tires and retreads offered shall conform with manufacturer's application specification. Bidder shall submit manufacturer's printed specifications for tires offered. The quantities listed are for bid comparison purposes only and no minimum purchase commitment is implied. Pricing offered shall remain firm for the initial term of an awarded contract.

Increases will only be considered after one full term is complete and then only if said increase is requested in writing and accompanied by documents showing justification for the price increase. The

Contract Services Officer must approve all price increases.

Line Item Size & Description Quantity Unit of

Measure Unit Cost Total No Bid Mfr. &

Desc. of

Tire

Offered

13 315/80R22.5, Waste Haul application all position LR-20L 26/32 1 Each

14 11R22.5, Regional On/Off Highway Drive

LR-16H 30/32

1 Each

15 11R22.5 , Regional On/Off Highway All

Position LR-16H 22/32 1 Each

16 275/70R22.5, Regional On/Off Highway All

Position LR-18J 18/32 1 Each

Line Item Size & Description Quantity Unit of

Unit Cost Total No Bid Mfr. &

Desc. of

Tire

Offered

17 10R22.5, Regional On/Off Highway All

Position LR-14G 20/32 1 Each

18 225/70R19.5, Regional On/Off Highway All

Position LR-14G 16/32 1 Each

19 215/75R17.5, Regional All Position LR-16H

16/32, Max Speed must be 68 MPH 1 Each

20 11L15, Contractor F-3 LR-10E 1 Each

21 255/70R22.5, Regional All Position LR-16H

18/32 1 Each

22 10R22.5, Regional On/Off Highway Drive

LR-14G 23/32

1 Each

23 245/70R19.5, Regional On/Off Highway All

Position LR-H16 16/32 1 Each

24 245/70R17.5, Regional Trailer LR-J18 13/32 1 Each

25 245/70R19.5, Regional On/Off Highway

Drive LR-16H 20/32 1 Each

26 11R22.5 , Off Highway Drive LR-16H 32/32 1 Each

27 425/65R22.5, Regional All Position LR-20L

22/32

RETREAD TIRE PRICING

All retread tires shall be delivered FOB destination. Applicable sales tax shall be added to invoices. Tires and retreads offered shall conform with manufacturer's application specification. Bidder shall submit manufacturer's printed specifications for tires offered. Pricing offered shall remain firm for the initial term of an awarded contract. Increases will only be considered after one full term is complete and then only if said increase is requested in writing and accompanied by documents showing justification for the price increase. The Contract Services Officer must approve all price increases.

Line Item Size & Description Quantity Unit of

Unit Cost Total No Bid

28 11R22.5, Regional

On/Off Highway Drive

26/32

1 Each

29 315/80R22.5, Waste

Haul All Position 26/32, Width 270

1 Each

30 275/70R22.5, Urban All

Position 16/32 1 Each

31 11R22.5, Urban All

Position 12/32

10. Sacramento County Standard Terms and Conditions

A. BID/QUOTE/PROPOSAL TERMS AND CONDITIONS: All of the terms and conditions of the bid, quote, or proposal against which this agreement is applied, are hereby incorporated.

B. SALES TAX NOT INCLUDED: Unless otherwise definitely specified, the unit prices do not include

California sales and use tax or Sacramento County sales and use tax.

C. INVOICING & PAYMENT: Upon timely submission of itemized invoices by vendor/contractor, payment shall be made per the terms of this agreement and for the prices stipulated for supplies delivered and/or services rendered after inspection and acceptance. Deductions, if any, may be made from payment as provided by this agreement. Payment on partial deliveries may be made whenever amounts due so warrant or when requested by the vendor/contractor and approved by the County. In connection with any cash (payment) discount specified in this agreement, time will be computed from the date of complete delivery of the supplies, equipment or services as specified, or from date correct invoices are received by County, whichever is later. For the purpose of earning the discount, payment is deemed to be made on the date of mailing of the County warrant or check.

D. HOLD HARMLESS: The vendor/contractor shall hold the County of Sacramento, its officers, agents, servants and employees harmless from liability of any nature or kind because of use of any copyrighted, or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this order, and agrees to defend, at his own expense, any and all actions brought against the County of Sacramento or himself because of the unauthorized use of such articles.

E. DEFAULT BY VENDOR/CONTRACTOR: In case of default by vendor/contractor, the County of

Sacramento may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the vendor/contractor, the difference between the price named in the contract or purchase order and actual cost thereof to the County of Sacramento. Prices paid by the County shall be considered the prevailing market price at the time such purchase is made.

Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion of the Purchasing Agent.

F. RIGHT TO AUDIT: The County of Sacramento reserves the right to verify, by examination of vendor/contractor’s records, all invoiced amounts when firm prices are not set forth in the purchase agreement.

G. ASSIGNMENT: This contract or purchase order is not assignable by vendor/contractor either in whole or in part, without the prior written approval of the County.

H. SUCCESSORS: This agreement shall be binding upon to the benefit of the successors and assigns of the respective parties hereto.

I. F.E.T. EXEMPTION: County is exempt from Federal excise tax pursuant to Internal Revenue Code 26

U.S.C. §4221(a)(4).

J. CHARGES NOT INCLUDED ON FACE NOT ACCEPTABLE: No charge will be accepted for packing, boxing, or cartage, except as specified in the Notice of Award. Freight collect shipments will not be accepted.

Merchandise will not be accepted if payment is to be made at the time of delivery.

K. TITLE/RISK OF LOSS: Title, ownership, and risk of loss or damage of the Goods shall be in accordance with Delivery/FOB Terms on Page 1 of the contract. The Goods are delivered to, inspected and accepted by County, except when such loss or damage is due to the fault or negligence of County.

L. ALL UNDERSTANDINGS IN WRITING: It is mutually understood and agreed that no alteration or variation of price, quantity, supplies and/or services, and any terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that no oral understandings or agreements shall be binding.

M. FORCE MAJEURE: The parties will not be held liable for delays or failure in fulfillment of conditions of purchase order or contract resulting from events beyond the reasonable control of such parties. Such events include, but are not be limited to strikes, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear events, earthquakes, acts of terrorism, severe weather events and other disasters.

N.VENDOR/CONTRACTOR TERMS AND CONDITIONS: County’s standard terms and conditions shall govern any contract awarded. If, after award of contract, vendor/contractor provides additional terms or conditions, and there is a conflict between the terms and conditions of the parties, County’s terms and conditions shall govern.

O. INFORMATION TECHNOLOGY ASSURANCES: Vendor/contractor shall take all reasonable precautions to ensure that any hardware, software, and/or embedded chip devices used by vendor/contractor in the performance of services under this agreement, other than those owned or provided by County, shall be free from viruses. Nothing in this provision shall be construed to limit any rights or remedies otherwise available to County under this agreement.

P.COMPLIANCE WITH FAMILY SUPPORT ORDERS: Vendor/contractor hereby certifies that it's principal owner(s) is in substantial compliance with Sacramento County's DCSS Program, federal and state laws regarding lawfully served orders for child, family and spousal support, including wage reporting and assignment of wages.