RFP Water Transportation Services - Route F2H~1.docx

MASSACHUSETTS

BAY

TRANSPORTATION

AUTHORITY

REQUEST FOR PROPOSALS (RFP)

NON-FEDERAL FUNDED

RFP#: 103C-18

COMMBUYS#: BD-19-1206-40000-40000-30067

WATER TRANSPORTATION SERVICES ROUTE F2H: HINGHAM-HULL-LOGAN-BOSTON

Date Issued: August 6, 2018

RFP: 103C-18

CommBuys Bid #: 103C-18 - 1 - Project Name: Water Transportation Services Contents

Attn: Bidder/s Request for Proposals (RFP) # 103C-18 RFP Description: Water Transportation Services – ROUTE F2H: HINGHAM-HULL-LOGAN-BOSTON

Dear Madam/Sir, The Massachusetts Bay Transportation Authority (“MBTA” or “Authority”), a corporate and a political subdivision of the Commonwealth of Massachusetts, existing pursuit to Mass. Gen. Laws, ch 161A (as amended) invites Bidders to participate in the competitive bid for Operations and Maintenance of Route F2H The Scope of Work is outlined below in Section 2 All formal communication with the MBTA during the bidding period shall be only through the designated point of contact.

The MBTA’s designated point of contact for this solicitation will be:

Eric Welsh Massachusetts Bay Transportation Authority 10 Park Plaza, Room 2810 Boston, MA 02116 Email: ewelsh@MBTA.com The RFP shall be launched through CommBuys. The RFP proposals must be submitted electronically via CommBuys no later than Monday August 27, 2018 by 12:00PM EDT, in full compliance with this RFP including but not limited to Section A, General Instructions to Bidders. This RFP shall remain in force until the execution of the Contract, or until modified or cancelled by the MBTA.

Respectfully, Eric Welsh

Massachusetts Bay Transportation Authority

RFP #

INTRODUCTION

Overview The Massachusetts Bay Transportation Authority (“MBTA” or “Authority”) seeks proposals for the maintenance and operations of its Route F2H. The scope of services includes provision of vessels (see Section 2.2.1), and maintenance and operation of the Contractor-supplied vessels to provide the scheduled service described in Sections 2.1.1 and 2.1.3.

The Contractor is also responsible for ticket sales (Section 2.4.2), fare collection (Section 2.4.6) and certain facility maintenance activities (Section 2.3.2) as well as all other items described in these technical specifications. Contractor will provide all crews (Section 2.5.1) and supplies – including fuel, for vessel operation, and all maintenance personnel, facilities, materials and equipment to meet the requirements of these specifications.

Definitions and Terms ADA – Americans with Disability Act Agreement – See Contract Authority – See MBTA Bidder – See Offeror BPDA – Boston Planning and Development Agency Compensation – The subsidy paid to the Operator.

Contract – The written agreement executed by the Authority and the Contractor, setting forth the obligations of the parties thereunder.

Contractor – The individual, firm, partnership, corporation or combination thereof, private, municipal or public, including joint ventures, which, as an independent Contractor, has entered into a Contract with the Authority.

DCR – Department of Conservation and Recreation Expenses – Shall mean outflows or other using up of assets or incurrences of liabilities (or a combination of both) from delivering services on this contract. Expenses shall be allowed subject to complying with generally accepted accounting principles (GAAP) and Federal and State laws and regulations. This includes expenses being ordinary, necessary and consistent with generally accepted prudent business practices in the conduct of a competitive business and arm’s – length bargaining.

Fixed Cost per Trip – The cost to provide a one-way trip, from dock to dock, between two terminals identified for ferry service within the Offeror’s proposal. This cost should include all costs to operate the service, even those that are not trip specific, allocated evenly to all revenue trips operated in the service period. The Fixed Cost per Trip will also include the annual Fixed Operator Management Fee, divided by the number of trips operated in that year. The Authority has the sole right to change the number of trips. Any additions or reductions of service will adjust the compensation to the Contractor accordingly.

Fixed Operator Management Fee – The fee the Authority will pay the contractor to run the number of trips as shown in the RFP.

Hewitt’s Cove Marina – The docking facility located at Hewitt’s Cove Marina at Shipyard Drive on Lincoln Street in Hingham, MA.

Long Wharf – The docking facility situated at the south side of Long Wharf, Boston, situated between Long Wharf and Central Wharf, parallel to Old Atlantic Avenue.

MBTA – Massachusetts Bay Transportation Authority also called “The Authority”.

MassDOT – Massachusetts Department of Transportation Offeror – An individual, firm, partnership, corporation, or combination thereof, submitting a proposal. Also called a “Bidder”.

Operator – See Contractor Peak Hours – The following service hours: 6:00am – 9:00 am and 3:30 pm – 6:40 pm.

Revenue – All passenger revenue received.

F2H - Hingham/Hull Ferry – The MBTA ferry service operating between Hewitt’s Cove Marina in Hingham, MA; Pemberton Point in Hull, MA; Long Wharf in Boston, MA and Logan Airport in East Boston, MA. The Authority’s ferry vessels are utilized on this route.

Subsidy – The payment by the Authority to the Operator equal to the “Fixed Cost per Trip” multiplied by the number of trips operated, plus any reimbursement provided for fuel.

Total Annual Operating Expenses – Proposer’s estimate of annual operating expenses for the service. The Authority will have no liability for costs which may be incurred by the Contractor in excess of this amount.

Total Proposal Price – The combined proposal price for Years 1, 2, 3, 4 and 5, including the 90-day transition period.

Pre-Bid Inspection of MBTA-Owned Assets The Authority will have the MBTA vessels, storage containers, docks, and facilities available for inspection by potential Offerors as follows:

The Authority will make one vessel of each class available for viewing at, or following the pre-bid conference. Offerors who wish to view the other two vessels may schedule a time with the Authority. There are two classes of vessels (see Attachment B for further information):

· 2 Fiberglass hulled, 149 passenger, high-speed Catamarans built in 1996: Flying Cloud and Lightning

· 2 Aluminum hulled, 150 passenger, high-speed catamarans built in 2017-2018: Champion and Glory Offerors wishing to view the Docks, Hingham Intermodal and Quincy facilities will also be afforded an opportunity following the pre-bid conference.

SCOPE OF WORK

Passenger Service Routes and Schedules Route Descriptions The passenger ferry routes are as follows, and as depicted in Figure 1.

Long Wharf, Boston and Logan Airport

Figure 1: Route Map

Offerors acknowledge by submission of their proposal that they are familiar with the physical conditions and navigational constraints at the existing docking facilities for the services on which they are proposing.

Route Schedules The operator shall provide ferry service per the schedule set by the Authority. This service operates from Hewitt’s Cove in Hingham and Pemberton Point in Hull to Logan Airport and Long Wharf in Boston. The service must be provided as follows and according to the schedule in Attachment N.

Days of Service Contractor is required to operate this service seven (7) days per week between, and including, from Memorial Day weekend through Columbus Day weekend. Contractor is required to operate the service five (5) days per week for the remainder of the year, Monday through Fridays.

Service is not required on the following holidays:

· New Year’s Day

· Thanksgiving Day

· Christmas Day Saturday service is provided on the following holiday:

· 4th of July Sunday service is provided on the following holidays:

· Memorial Day

· Labor Day The Operator agrees that it will comply and cooperate with all agreements between the MBTA and other operators or third parties.

Passenger Ferry Vessels Overview The Authority currently owns four (4) 149/150-passenger catamaran ferry vessels that are equipped for bow loading (see Descriptions in Attachment B). These will be provided to the successful Offeror for operation of Route F2H.

Operator shall primarily use the two newer vessels (Glory and Champion) to operate the F2H service. However, all four vessels shall be kept in a service ready-condition. The two older vessels (Flying Cloud and Lighting) shall primarily be used as back up vessels, but shall be periodically scheduled into revenue service to ensure that they remain operable and service-ready. Offeror shall propose a schedule for incorporating Flying Cloud and Lighting into regularly scheduled, but infrequent service, a minimum of once every two weeks per vessel.

Contractor shall ensure that Champion and Glory are cycled so that their hours of operation during the contract remain within 10% of each other. Further, each of these two vessels contains two generators, although a single generator can supply the needed power for each. Contractor shall alternate the use of each vessel’s generators so that the hours of operation for the two generators on a vessel remain within 10% of each other.

The current F2H schedule requires only two vessels to operate, plus one spare. Therefore, the Authority shall have the right to temporarily, or permanently reduce the number of vessels available to the contractor to three (3), via a Fleet Service Change (see Section 2.17). Offerors shall therefore provide prices in the format provided in Attachment A based on operating and maintaining Glory, Champion, and one (1) of either Flying Cloud or Lighting. Offeror shall provide a separate add-on price in the format provided in Attachment A that includes the difference in cost to operate and maintain the fourth vessel (Flying Cloud or Lighting) per the contract requirements.

Maintenance of Authority-Owned Vessels The Contractor will furnish all labor, personnel, material, replacement parts, components, tools, equipment, lubricants and supplies to provide and perform full and complete preventative maintenance, service, repairs, inspection and testing of the Authority’s vessels, support systems, property and associated equipment in accordance with the original equipment manufacturers’ (OEM) recommendations.

The Contractor shall maintain the Authority’s vessels under this contract in first class operating condition, maintaining the speed, safety and efficiency as specified and designed by the original vessel manufacturer and in accordance with applicable codes, laws and regulations prior to and throughout the contract period.

The Contractor shall systematically maintain, service, repair, and test the Authority’s vessels, component systems and equipment in strict accordance with the original vessel and equipment manufacturer’s specifications and instructions (See Attachment D and Attachment F for general maintenance intervals and major components on the vessels), US Coast Guard and MBTA requirements. All workmanship associated with the maintenance, service, repairs, inspections and tests shall be consistently of the highest quality. Workmanship shall conform in all respects with OEM and best marine industry practices to assure peak vessel performance and to protect the vessels and docks from premature deterioration. Contractor shall use OEM parts, lubricants and other materials. The deferral of maintenance, service, repairs, inspections and tests will not be accepted.

The Contractor shall service, inspect, maintain and clean equipment to satisfy the requirements of the Authority’s Ferry schedule (see Attachment L).

As part of its proposal, the Offeror shall submit for approval a comprehensive Vessel Maintenance Plan (VMP), as described in Section 2.2.3.

The Contractor shall also be aware of and adhere to the Accessibility guidelines of US Access Board, Passenger Vessel Accessibility Guidelines (PVAG) and shall maintain all related signage and systems in a state of good repair.

The Contractor shall conduct an annual dry dock inspection of each vessel. During this inspection the Contractor shall haul each vessel, clean the bottom of all marine growth, visually inspect and replace anodes as required and renew the bottom coating. During this time USGC inspection and maintenance shall be completed. Also see Section 2.2.6.1 regarding the first dry dock inspection for Champion and Glory.

The Authority shall have the right to stop, alter or in any way affect the progress of the Contractor’s work on Authority-owned vessels if it is not being performed in strict accordance with the contract requirements and obligations. The Authority reserves and, if need be, shall exercise this right without incurring any additional costs or claims at any time throughout the duration of the contract.

Unscheduled Repairs:

The Contractor shall make, at is expense, all unscheduled repairs to the vessels. The approval procedure for unscheduled repairs is as shown in the table below, based on the estimated repair time. If the estimated manhours and/or days out of service indicate different approval levels required, Operator shall obtain email approval from the Authority, unless the Authority indicates otherwise

< 39 man hours 0 to <2 days Contractor shall act on its own approval of work at their expense.

40 or more man hours 2 or more days Contractor shall notify the MBTA and repair the vessel at their expense.

Unscheduled repairs shall be defined as the repair/replacement of any component and/or system that fails prior to the OEM recommended service life, overhaul limit or OEM service bulletin compliance. The Authority will consider any unscheduled failure of a major component or obsolescence as Capital/Overhaul provided that the Contractor can demonstrate that the system has been maintained using best practices and in accordance with the OEM recommendations.

The Offeror shall include in their proposal a cost, schedule and scope of work to routinely remove and overhaul both style Jet Drives used by the MBTA’s vessels. Offeror shall also provide per unit pricing to overhaul engines and generators per OEM requirements on both types of vessels.

Capital Maintenance:

Capital maintenance is defined as the major overhaul of engines, waterjets and generators, or the replacement or overhaul of other major components. The Authority is responsible for capital maintenance, but may assign it to the Operator as Force Account Work (see Section 2.20).

Cleaning of Vessels Cleaning shall be performed daily on each in service ferry and shall occur at least twice daily. Prior to service start and at midday, and shall consist of the following, at a minimum:

· Remove all trash, including emptying trash containers;

· Sweep bathrooms;

· Resupply all bathrooms as required;

· Mop restroom flooring, clean sinks and toilets as required;

· Clean up and mop/rinse any spills or fluids in the ferry on non-carpeted surfaces;

· Vacuum all carpeted areas:

· Wash/rinse all exterior windows:

· Mop concession bar area, clean all counters, sinks and wells All Waste water holding tanks shall be pumped as required to ensure that the restrooms remain in service during all revenue service trips.

All waste and biohazard material shall be disposed of in compliance with applicable Federal, State, and local regulations at the contractor expense.

Vessel Maintenance Plan (VMP) Offeror shall submit to the Authority for approval a comprehensive VMP. This plan shall incorporate all tasks, policies, and procedures, including staffing, to be put in place by the Contractor to comply with the vessels OEM maintenance requirements and applicable regulatory agencies. All inspections, periodic maintenance, repairs and materials used shall be entered in Wheelhouse. The VMP shall, at a minimum, include the following:

· All servicing tasks;

· All inspection tasks;

· All maintenance tasks;

· All cleaning tasks, including re-stocking vessel supplies;

· Waste water dumping schedule;

· The VMP shall comply with all of the USCG’s requirements for Inspection and Testing as they pertain to the MBTA’s vessels.

· Seasonal prep, at a minimum, shall include a winter and summer preparation plan

· Recommended Capital Improvements Delivery and Re-Delivery Inspections During the term of the contract the Authority-owned passenger ferries will be subject to, at a minimum, two surveys:

· Delivery Inspection – To be conducted at the start of the operating contract. This will establish a benchmark of the existing condition as received by the Contractor and will also verify the quantity and type of spare parts provided by the Authority.

· Re-Delivery Inspection – To be conducted at the conclusion of the next contract award period, one month prior to the expiration of the contract/re-delivery to the MBTA. This inspection will verify whether the condition is satisfactory and similar to the condition identified during the Delivery Inspection, less normal wear and tear. It will also verify the quantity and type of spare parts returned to the Authority.

The following will apply:

1. The Contractor will be responsible for the correction of deficient conditions found during the Re-Delivery Inspection.

2. The Contractor shall pay for the vessels to be surveyed by an independent third party licensed surveyor selected by the MBTA. The surveys will be conducted in the presence of the Contractor and the MBTA and/or its representative. As-found conditions will be verified, agreed upon, and signed by all attending representatives.

3. The vessels will be inspected while in the water.

4. The Authority-owned passenger ferry vessels will be subject to a sea trial at both inspections to confirm proper operation of all navigation and propulsion equipment, and that each vessel can make its designated service speed.

5. All installed equipment and spare inventory equipment shall be inspected and inventoried to confirm satisfactory condition and existence. Inventory shall include make, model and serial number, when available.

Fuel To follow the guiding principles of the MBTA’s Environmental Management Policy, the Operator shall use ultra-low sulfur No. 2 diesel fuel that meets all of the diesel engines’ Original Equipment Manufacturer (OEM) requirements for the Authority’s vessels. The contractor shall make the fuel specification available to the MBTA biannually or upon request.

Manufacturer’s Warranties The Contractor shall fully comply with the terms and conditions of any manufacturer’s warranty on the vessels, component systems and equipment. The Contractor shall cooperate with the Authority regarding the fulfillment of any warranty obligations by the manufacturer. This includes notifying the Authority or of any failures under warranty prior to repair, and providing the Authority with any information or support services necessary for the administration of any such warranty. Since some manufacturer warranties include repair of failed components by the manufacturer, the Contractor shall receive Authority approval prior to performing repair or replacement of any items under warranty. The Contractor shall provide this service at no additional cost to the Authority.

When materials installed on the vessels in the Contract term are warranted by their manufacturer, Contractor shall provide the warranty information to the Authority via entry into the MMS (see Section 2.2.8) in a manner acceptable to the Authority.

First Haul Out of Champion and Glory Operator shall notify the Authority 30 days in advance of the first haul out for each of the two new vessels (Champion and Glory). The Authority will coordinate with the shipbuilder to ensure that a representative of the shipbuilder can be available to witness and inspect the vessel once out of the water. Operator shall cooperate with the Authority to set a mutually agreeable date and time for these activities.

GPS Tracking The Authority’s vessels will be equipped with GPS tracking for reporting of on time performance to the Authority’s online reporting system, TRMS. Operator shall maintain the units, including all recurring costs, throughout the contract term.

Maintenance Management System - Wheelhouse The Operator will utilize the Authority’s Maintenance Management System (MMS) to record and document all maintenance, labor, and parts usage on the Authority’s passenger ferries. The Authority is currently using Wheelhouse as its MMS.

Operator shall purchase and maintain a subscription to the MMS on behalf of the Authority, with the Authority designated as the owner and administrator of the subscription. The Operator shall be responsible for all costs associated with system maintenance, support, data back-up and licensing (including maintaining an MBTA user license with administrator rights) throughout the contract term.

The MBTA shall have full 24/7 user access to the MMS including the ability to perform all functions as would the highest level user of the MMS for the Operator (e.g. data input, data download, report generation, etc.). The Authority shall have the right to assign user accounts to employees of the Authority, Authority contractors, and any other appropriate users at the Authority’s sole discretion.

All data reported in this system must have the ability to be sorted by task, part number, date, employee performing work, hours, location, repeat failures as defined by part number, task, or equipment ID and supervisor. The work order must define the work scope, action taken (example: replace, repair), time to accomplish task and amount of material consumed to perform task (if applicable). Free form text cannot be accepted to close a work order. The system shall be maintained such that sufficient detail is attached to each record to document the description of a failure and the corrective action taken. All data entered into the MMS pertaining to the Authority’s vessels shall be the property of the Authority.

All changes to MMS administration, program upgrades, and required use will be utilized by the Operator in accordance with all current and future MBTA practices and procedures.

Within 60 days of the NTP, Operator shall update the MMS with all MBTA owned vessel information, maintenance requirements, maintenance intervals, spare part requirements, manuals, schematics and other information as required by the Authority.

Reports from Wheelhouse shall be provided to the Authority as requested.

Required Technical Proposal Submittals SUBMIT: Vessel Maintenance Plan and Schedule (VMP) – Offeror shall submit a plan and schedule for how the Operator will complete all of the daily, monthly, and yearly maintenance requirements for each vessel, as indicated in Attachment D and Attachment F. The VMP should reflect the current condition of each vessel and shall incorporate all tasks, policies, and procedures, including staffing, to be put in place by the Contractor to comply with the maintenance standards required by these technical specifications, and all maintenance requirements of applicable regulatory agencies. The VMP shall, at a minimum, include the following:

· All servicing tasks;

· All inspection tasks;

· All maintenance tasks;

· All cleaning tasks, including re-stocking vessel supplies;

· Defect and repair policies and procedures; and

· Proposed workflow to complete all required tasks.

· Method for ensuring that all maintenance information is properly entered into the Maintenance Management System (see Section 2.2.8).

The VMP shall comply with the requirements for an “Inspection, Testing and Maintenance Plan” set forth by USCG as it pertains to the inspection and maintenance of Subchapter T vessels.

The maintenance plan and schedule for each vessel shall be updated and submitted to the Authority before the start of the contract’s base term and updated by the Operator with the current information by January 1st of each year during the term of this contract.

SUBMIT: The Contractor shall include in their proposal a cost, schedule and scope of work to routinely remove and overhaul both style waterjets used by the MBTA’s vessels. This cost should be provided separately, per unit, overhaul, and shall not be included in the calculations for fixed fee. A separate cost shall be provided in the table at the end of Attachment A for each type of waterjet (MJP waterjets and Hamilton waterjets).

Docks and Facilities Overview The following facilities shall be available for use by the Contractor in provision of the Authority’s Route F2H service and associated activities. They shall be used and maintained per the general requirements detailed in Section 2.3.2 and any specific requirements in the following sections.

· Hingham Intermodal (see Section 2.3.3)

· Quincy layover facility (see Section 2.3.4)

· Dock facilities (see Section 2.3.5) Shared Facilities Contractor should be aware that some facilities used by Route F2H are shared with other MBTA contracted operators, particularly in Hingham. The Authority has endeavored to develop an equitable division of assets and responsibilities between operators, as defined in Attachment D. Per the requirements of the Authority’s Work in Harmony policy, the Operator will work in harmony with any other contracted operator of the Authority, and other users of the facilities, including other agencies and their contractors.

General Maintenance Requirements The Contractor shall maintain, stock and keep in good repair all facilities, buildings and docks owned by the Authority provided for use under this Contract and as listed herein. The Contractor shall provide, perform and include in the contract price the contract services described in this section and as otherwise required to safely and reliably operate the contracted ferry services. The contractor shall maintain all property support systems, property and associated equipment in a safe and reliable condition at all times. The Contractor to comply with the all requirements of applicable regulatory agencies and at a minimum, provide the following:

· All servicing tasks;

· All inspection tasks;

· All maintenance tasks;

· All routine inspection and servicing tasks of facility equipment as recommended by the equipment manufacturers;

· All facility cleaning and housekeeping tasks for all common areas and areas used for the contracted services;

· Lighting

· Electrical systems;

· Plumbing systems;

· HVAC systems;

· Elevators;

· Fire suppression systems;

· Parking areas;

· Fencing and gates;

· Security systems;

· Signage;

· Doors and windows,

· Ramps; stairs canopies;

· Exterior finishes;

· Interior finishes;

· Benches

· and Trash receptacles The Contractor shall keep all systems clean, in good repair and operational at all times. All repairs and maintenance shall be performed in compliance to industry standards and per applicable codes and regulations.

The contractor shall also be responsible for the payment of all utility bills and permit fees.

Interior Spaces:

The Contractor shall clean all facilities as necessary to ensure a clean and safe work environment. All cleaning shall be performed in a professional manner to industry standards. All interior spaces shall be swept to broom clean condition and trash collected daily. All offices, bathrooms, break rooms, and locker rooms shall be vacuumed and/or mopped weekly. All tiled floors shall be striped and re-waxed annually, carpeted surfaces shall be shampooed on a bi-annually. The Contractor shall purchase and stock facilities for daily operation. The Contractor shall also provide all cleaning supplies and tools needed to carry out all facility cleaning and housekeeping tasks.

Exterior Spaces:

The Contractor shall keep the grounds clean and orderly at all times. Storage of parts, liquids and machinery shall be limited to designated areas. Trash and dumpster collection shall be performed on a weekly basis, at minimum.

Capital Programs Capital programs will be the responsibility of the Authority, but may be assigned to the Operator as Force Account Work, per Section 2.20. Capital programs shall be defined as the overhaul or major repair (over $10,000) or service life extension of 10 years or more of any major asset. The Authority shall not be responsible for capital programs that become necessary prematurely due to the Contractor’s failure to perform routine maintenance.

Hingham Intermodal Center The Hingham Intermodal Center is an 8,400 square foot, two floor facility, opened in 2017. The facility includes a ticket office, work rooms, public restrooms, public waiting area, offices and an elevator. See Attachment E for a floor plan. The building contains a geothermal heating and cooling system.

Operator will be responsible for costs associated with water, sewer, heating, cooling, electricity, telephone service (required), cleaning, trash collection and all other costs of maintaining their designated office and ticketing space. Any additional furnishings desired by the Operator in their designated space shall be the Operator’s responsibility.

The Operator will also be responsible for costs associated with water, sewer, heating, cooling, electricity, trash collection, and maintenance of common and all other spaces designated for MBTA use (including those shown in Attachment E as Environmental Police, which are now utilized by the Authority) at the Hingham Intermodal Center.

Operator shall provide cleaning services for all public areas of the Hingham Intermodal facility and all portions of used by the Authority and/or its contractors, including the office and ticketing spaces and common areas on the first floor, the cash room and small MBTA office on the second floor, elevators, and stairs. Cleaning services shall include trash removal from the entire building, with the understanding that users of spaces not accessible to the Operator (used by other MBTA contractors, the Hingham Harbormaster and the DCR) will be responsible for placing their trash, fully contained in trash bags, outside of their space.

Operator shall maintain the heating and cooling systems and the building exterior. These services may be provided through a subcontractor.

Quincy Layover Facility The Authority currently leases a facility in Quincy, MA that can be used for minor routine maintenance of the Authority-owned vessels and storage of material and/or equipment required by the contract operator to carry out the contracted services. The use of the facility for Operator-owned vessels, storage or activities not related to the contracted services is strictly prohibited without specific Authority approval.

All special tools, support equipment and parts supplied and purchased by the MBTA shall be stored and used at the Quincy facility unless other arrangements are approved by the Authority.

The Operator will be required to assume all obligations, duties, terms, and conditions of the Authority’s lease agreements for the Quincy facility. Operator shall be responsible for all utilities at the layover facility and dock (e.g. water, sewage, electricity, heat, shore power, etc.).

Maintenance of Quincy Layover Facility The operator shall be responsible to maintain all gangway canvases in a state of good repair. If the operator determines that the canvases are not needed, the operator shall have the option to remove the canvases within 14 days of NTP and safely store them for the term of the contract. If the Operator opts to remove and store the canvases, the Authority will have the right to use these canvases at any time during the contract and shall not be responsible for the purchase, installation or maintenance of a gangway canvas system in Quincy.

The Contractor shall keep the facility and all systems clean, in good repair and operational at all times. All repairs and maintenance shall be performed in compliance to industry standards and per applicable codes and regulations.

The Contractor shall be responsible for all snow removal around the facility. The contractor shall also remove snow form the parking areas, gangway and docks.

All toilet pumping equipment, hoses and storage tanks shall be maintained in a state of good repair. All toilet waste and biohazard material shall be disposed of in compliance with applicable Federal, State, and local regulations at the contractor expense.

The facility in Quincy, MA contains:

· 3,600 square feet of warehouse/shop space

· 1,000 square feet of office space

· 2,200 square feet (approximately) of exterior storage space

· 200-400 Amp 120/240 V electrical connection

· Paved parking with 16 spaces (including 1 handicapped)

· Shore power connection

· Water and sewer connections at the bulkhead

· Berthing space for the Authority’s four (4) vessels.

Docking Facilities The Authority will provide dock space for the service at:

· Hingham, Hewitt’s Cove

· Hull, Pemberton Point

· George’s Island

· Logan Airport

· Long Wharf North

· Quincy Layover Facility In the provision of the contract services, the Operator shall abide by the Authority’s dockage and dock lease agreements and shall fulfill the Authority’s responsibilities related to use of those docks. Dockage and lease agreements are available upon request.

Requirements of each agreement will be incorporated into the contract at the time of execution. Refer to the contract for required terms. Assignment of docking and layover space at any terminal is at the sole discretion of the Authority. The Authority reserves the right to change docking and layover assignments at any time.

The Authority will provide docking space at Hewitt’s Cove, Hingham, Monday through Friday, during operating hours only, as shown in Figure 2.

Figure 2: Dock Space Availability – Hewitt’s Cove, Hingham Hewitt’s Cove, Hingham

During the summer months – approximately Memorial Day through Columbus Day – berth 4 may be used by the Department of Conservation and Recreation (DCR) or its contractors for the provision of the Harbor Island Service

The Authority will provide layover space for the Authority-owned vessels at the Authority’s layover facility. Operator may not layover vessels at Pemberton Point, George’s Island, Logan Airport, or Long Wharf. Due to the limited amount of dock space at Hewitt’s Cove, the Authority cannot guarantee the Operator layover berths in Hingham. However, when available and approved by the Authority, an Operator using a berth at Hewitt’s Cove for layover purposes is responsible for providing and paying for their own utilities (e.g. shore power, water, sewage).

Maintenance of Docking Facilities The Operator is responsible for maintaining all components of the docking facilities utilized by the Operator as specified herein or as specified in the Authority’s agreements with the dock owners including, but not limited to, non-skid surfaces on all walking areas, yellow stair tread edges, and maintenance of safety equipment. Docking facilities include all floating docks, barges, gangways and ramps. Operator’s dock maintenance responsibilities extend to the dock at the Authority’s layover facility.

At all docks used by the Operator:

· Trash Removal – Operator will remove rubbish and debris daily.

· Schedule Updates – Operator will post and maintain MBTA-issued service schedules and customer service information at all docks served by its route.

· Major repairs will be the responsibility of the MBTA, unless assigned to the operator as Force Account work (see Section 2.20).

At all docks used by the Operator, excluding the Hingham dock, which will be maintained by the operator of Route F1:

· Snow Removal – Operator will be responsible for snow removal from all walking surfaces.

· Power Sweep Docks – in May and September of each year, Operator shall perform a complete power sweep of docks.

· Maintain Non-Skid Surfaces – The Operator shall maintain non-skid surfaces and yellow stair tread edges on all walking areas of docks in May of each contract year. Non-skid treatment and safety paint shall be applied annually.

· Safety and Support Equipment – Operator shall maintain safety and support equipment and perform minor safety-related and passenger amenity maintenance, such as replacement of burnt out light bulbs, landscaping, maintenance of canopies and curtain panels, or other minor repairs.

Curtain panels which receive temporary repairs shall be permanently repaired within a time period mutually agreed upon by the Authority and the Operator. Long term repairs shall retain an appearance equal to or better than the appearance prior to the damage, or shall be replaced with new.

Hingham Dock:

The Operator of Route F1 shall be the primary party responsible for maintenance of the dock facilities at Hewitt’s Cove, Hingham. However, the operator of Route F2H shall be responsible for any activities directly related to the provision of Route F2H only. This may be through a separate agreement with the operator of Route F1.

As stated in Section 2.3, the Operator shall be responsible for any utilities used by the vessels for the F2H route at the Hingham dock, including shore power, water, and sewer.

Layover Facility Dock:

As part of the Operator’s obligations related to the Authority layover facility (see Section 2.3.4), the Operator shall fulfill the Authority’s obligations for maintenance of any docks utilized for the Authority’s ferry services and vessels at the Authority’s Layover facility.

In addition, the Operator shall be responsible for maintaining and safeguarding all cables, hoses, and accessories for shore power, water and sewer connections.

Monthly Dock Condition Report Once per month the Operator shall submit to the Authority a Dock Condition Report in a format mutually agreed upon by the Authority and the Operator. The report shall include all docks used by the Operator in providing the contracted service, regardless of ownership. At a minimum, the report shall include for each dock:

· Surface condition

· Visible structural damage

· Freeboard height

· Condition of vessel interfaces (bow loading section, bumpers/fenders, ramps, etc.)

· Inventory (cables, hoses, ramps, appliances, other devices or equipment) Dock and Facilities Plan Within 7 days of NTP, a joint inspection of the docks and facilities shall be conducted per Section 2.3.7 between the Authority and the Contractor to establish the baseline condition of each dock or facility listed Sections 2.3.3, 2.3.4, and 2.3.5.

Offerors shall submit to the Authority a Dock and Facilities Maintenance Plan (DFMP). This plan shall incorporate all tasks, policies, and procedures to be put in place by the Contractor to comply with Section 2.3 and all requirements of applicable regulatory agencies. This plan will be updated and submitted to the MBTA within 30 days of NTP, for approval after the contract has been awarded.

Upon approval, the Contractor shall implement the DFMP. At a minimum, the DFMP shall be revised and resubmitted to the Authority annually or as required to accurately represent the Contractor’s operation.

Delivery and Re-Delivery Inspections During the term of the contract the docks and facilities utilized by the Operator will be subject to, at a minimum, two surveys:

· Delivery Inspection – To be conducted at the start of the operating contract. This will establish a benchmark of the existing condition as received by the Contractor and will also verify the quantity and type of spare parts provided by the Authority.

· Re-Delivery Inspection – To be conducted at the conclusion of the next contract award period, one month prior to the expiration of the contract/re-delivery to the MBTA. This inspection will verify whether the condition is satisfactory and similar to the condition identified during the Delivery Inspection, less normal wear and tear. It will also verify the quantity and type of spare parts returned to the Authority.

The following will apply:

1. The Contractor will be responsible for the correction of deficient conditions found during the Re-Delivery Inspection. This shall be limited to items that were Contractor’s responsibility during the contract term.

2. The Contractor shall pay for the dock at Hingham and the Authority’s layover facility to be surveyed by an independent third party licensed surveyor selected by the MBTA. The survey will be conducted in the presence of the Contractor and the MBTA and/or its representative. As-found conditions will be verified, agreed upon, and signed by all attending representatives. Any floating docks or barges will be inspected while in the water.

3. All installed equipment and spare inventory equipment shall be inspected and inventoried to confirm satisfactory condition and existence.

Required Technical Proposal Submittals SUBMIT: Dock and Facilities Plan - Offerors shall submit to the Authority a Dock and Facilities Maintenance Plan (DFMP). This plan shall incorporate all tasks, policies, and procedures to be put in place by the Contractor to comply with Section 2.3 and all requirements of applicable regulatory agencies.

MBTA Spare Parts, Inventory and equipment Spare Parts The MBTA has an inventory of spare parts, which may be used by the Operator to supplement its own inventory for maintenance of the Authority’s passenger ferries, in accordance with Contract. The inventory will be verified at the start and end of the contract (see Section 2.2.4) with the Operator responsible to return the same quantity of each part as received at the contract start.

All spare parts used by the Operator must be replaced by the Operator within sixty (60) days after they are removed from the spare parts inventory, unless otherwise approved by the Authority (e.g. long lead time items), and must be of at least the same condition provided by the Authority (new, rebuilt, etc.).

1.1.1 Special Tools and Equipment

Within 30 days of NTP contractor and MBTA shall evaluate and itemize all special equipment and tools provided by the Authority for the Contractor’s use. Contractor shall be responsible for proper storage and maintenance of these items throughout the contract duration. This equipment includes special tools for vessel maintenance, lawn mower, snow blower and any other items identified during the joint evaluation. Contractor shall be responsible for maintaining any toilet pumping equipment provided, or providing other means of pumping out the sewage tanks on the Authority’s vessels.

All special tools and equipment provided for the Contractor’s use shall be subject to a return inspection, performed jointly by the Authority and the Contractor at the end of the contract term. Contractor shall be responsible for returning all items in a condition equal to or better than the condition documented at the start of the contract, less wear and tear. If items are not in suitable condition, Contractor shall be liable for the cost to return them to a suitable condition.

General Maintenance Requirements Seasonal Preparation Plans Twice per year, the Operator shall submit to the Authority a seasonal preparation plan for the Authority-owned vessels, and all facilities and docks that are maintained by the Operator. Each plan shall include at a minimum:

· Maintenance activities and Timeline

· Parts and materials required, and timeline for their procurement

· Location of all required seasonal equipment and materials Seasonal Preparation plans shall be submitted annually as follows:

· Winter Preparation Plans: Columbus Day

· Summer Preparation Plans: March 31 The Authority shall provide their comments or concurrence within 30 days. The Operator shall implement activities set out in the mutually agreed upon plan on the timeline included in the plan. All routine activities under these plans shall be included in the Offeror’s cost proposal.

Winter Preparation Plans Winter Preparation Plans shall include, at a minimum:

Vessels:

· Maintenance, testing and activation of heating systems

· Procurement of and/or mobilization of winter tools and materials (shovels, de-icers, or other winter specific parts and materials)

· Verification of freeze points and any necessary modification of engine coolant blends

· Winterization and/or storage of vessel parts and components not in use or prone to freezing in the winter

· Installation of matting on the docks to remove rock salt and ice melt from passenger’s feet.

Hingham Intermodal Center:

· Maintenance, testing and activation of heating systems and generators

· Procurement of and/or mobilization of winter tools and materials (shovels, de-icers, or other winter specific parts and materials)

· Testing and maintenance of Authority-provided snow clearance equipment.

· Winterization and/or storage of equipment not in use or prone to freezing in the winter Docks:

· Procurement of and/or mobilization of winter tools and materials (shovels, de-icers, or other winter specific parts and materials).

· Installation of mats on docks to remove salt from passengers’ feet.

· Functional check of all layover plugins Authority’s Layover Facility:

· Maintenance, testing and activation of heating systems and generators

· Procurement of and/or mobilization of winter tools and materials (shovels, de-icers, or other winter specific parts and materials)

· Winterization and/or storage of equipment not in use or prone to freezing in the winter

· Layover plugins Summer Preparation Plans Summer Preparation Plans shall include, at a minimum:

Vessels:

· Maintenance and testing of air conditioning and ventilation system

· Modification of engine coolant blends if necessary Hingham Intermodal Center:

· Maintenance and testing of air conditioning and ventilation system

· Maintenance and testing of exterior landscaping equipment (lawn mowers, etc.)

Docks:

· Preparations for power washing and painting of the non-skid surfaces.

Capital Projects Plan Within sixty (60) days of Notice to Proceed, Contractor shall submit to the Authority a rolling 5-year capital maintenance plan that will keep the Authority Owned assets used in this contract in a state of good repair. The plan shall be updated annually by September 1 to be included in the Authority’s Capital Improvement Plan annual budget request. The Authority shall be responsible for obtaining funding for these projects. Contractor may be required to carry out these projects as force account work (see Section 2.20) once funding becomes available.

Capital projects are defined as overhaul, remanufacture, or replacement of major parts or components at the end of their useful life, or overhaul interval. Ongoing preventive maintenance is not considered a capital project. Repair or replacement of a part or component that experiences a catastrophic failure or requires premature capital work will not be paid for by the MBTA unless the Contractor has properly performed all OEM required maintenance, and documented such maintenance in the Authority’s MMS (see Section 2.2.8).

Authority Access Authority shall have access to premises, vessels, storage containers, terminal and maintenance facilities, equipment and work sites used by the Operator as follows:

· Authority owned/leased – without requiring advance notice

· Operator-owned/leased & used in provision of the Authority’s ferry service – with 24 hours’ notice.

Alterations to Authority-Owned Assets The Contractor…