Pre-bid Conference Notes - RFP 103C-18 Water Transportation Services.doc

MBTA Logo, Charles D. Baker, Governor, Karyn E. Polito, Lieutenant Governor, Stephanie Pollack, MassDOT Secretary & CEO, Luis Manuel Ramírez, General Manager & CEO, MassDOT logo

August 14, 2018

Attn: Bidder/s Update to Request for Proposals (RFP) # 103A/B/C-18 RFP Description: Water Transportation Services – Routes F1, F2H, and F4 The MBTA held a bidders’ conference Monday August 13, 2018 at 3pm EST., this letter intends to document topics of conversation and clerical changes.

· Bidders please be sure to refer to the amendments for updated documents. RFP 103A-18 for Route F1 has an amendment containing a revised complete RFP document titled “Revised – RFP Water Transportation Service – Route F1”.

· Pricing clarifications regarding the request for multiple bids on each line. We are requesting that you provide a price for each route should that be the only route you are awarded, and a second price for each route if you were to be award all the routes and are able to realize operational efficiencies.

· Below please find an updated technical response check list for RFP# 103C-18 Route F2H

Respectfully, Eric Welsh

TECHNICAL PROPOSAL SUBMISSION CHECKLIST

The purpose of this sheet is to ensure that all required documentation is submitted.

Initial the box next to each document included with proposal.

Offeror Identification

Name of Offeror:

General Submittal Requirements – Per Section 1.3

Technical Proposal Submission Checklist (this document)

Form A: Pre-Award Bidder Evaluation Data Form, including any attachments necessary

Passenger Vessel Submittal Requirements – per Section 2.2

Schedule and Scope of Work for waterjet overhauls per Section 2.2.2

Vessel Maintenance Plan and Schedule per Section 2.2.3

Dock and Facilities Submittal Requirements – per Section 2.3

Dock and Facilities Plan per Section 2.3.6

General Maintenance Submittal Requirements – per Section 2.5

Maintenance Management Plan – including all items described in Section 2.5.5

Corrosion Control Plan per Section 2.5.5

Ticketing, Fare and Revenue Submittal Requirements – per Section 2.6

Policies and procedures for fare/revenue collection & pass verification per Section 2.6.10

Cash Management Plan/Procedure for service revenues per Section 2.6.10

Personnel Submittal Requirements – per Section 2.7

List of qualified, licensed and CPR and AED certified captains, spare captain, and any other licensed crew members.

Compensation Submittal Requirements – per Section 2.9

Fuel Consumption Plan

Safety & Security Submittal Requirements – per Section 2.9

Written Safety and Health Emergency Procedures

Documentation of the Operator’s standard Fatigue Management Program

Documentation of the Operator’s standard Accident/Incident Investigation and Reporting

Documentation of the Operator’s standard Hazard Management Process

Documentation of the Operator’s standard Safety Reviews and Audit Processes

MBTA Security Requirements Certification Form

Description of Anti-Drug and Alcohol Misuse Prevention Program

Current U.S. Coast Guard approval of Vessel Security Plan for all proposed vessels

Policy & Procedure Submittal Requirements – per Section 10

MBTA Stop Announcement Requirements Form (Attachment J)

MBTA Commuter Ferry Cellular Phone Policy (Attachment H)

Management Plan Submittal Requirements – per Section 2.12

Management and Operations Plan

Marketing Plan Submittal Requirements – per Section 2.13

Marketing Plan

Qualifications Submittal Requirements – per Section 2.13

Resumes of Key Management Personnel, two (2) key managers are required.

A minimum of three written references attesting to the above experience. They may not be current MBTA or MassDOT employees. References must attest to satisfactory performance of the contract.

A list of all transportation contracts performed in the past five (5) year period.

Certification of Adherence (Attachment L)

Massachusetts Bay Transportation Authority

Ten Park Plaza, Suite 3910, Boston, MA 02116 www.mbta.com