RFP_W912JV26C3007_CampRilea_ForestRestoration_2026-08-27.pdf

RFP No. W912JV26C3007 Page 1 of 24

REQUEST FOR PROPOSALS

Forest Restoration Implementation Services at Camp Rilea Armed Forces Training Center

STATE OF OREGON

By and through its Oregon Military Department (hereinafter referred to as “Agency”)

RFP No: W912JV26C3007 Issuance Date: August 27, 2026

PROPOSALS DUE: September 10, 2026 NOT LATER THAN 2:00 PM (Pacific Time)

LATE PROPOSALS WILL NOT BE ACCEPTED

Single Point of Contact (“SPC”): Corey Brech, Procurement & Contract Specialist

Address: Oregon Military Department Camp Rilea 91204 Rilea Oregon Rd Warrenton, OR 97146-7268

Phone (voice): (971) 355–4586 Email: corey.brech@omd.oregon.gov mailto:corey.brech@omd.oregon.gov

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TABLE OF CONTENTS

1.00 GENERAL INFORMATION

1.01 INTRODUCTION AND PUBLIC NOTICE

1.02 OREGONBUYS

1.03 OBTAINING RFP DOCUMENTS

1.04 RFP ATTACHMENTS

1.05 SOLICITATION SCHEDULE

1.06 PREPROPOSAL CONFERENCE

1.07 SINGLE POINT OF CONTACT (“SPC”)

1.08 STATEMENT OF DEI VALUES

2.00 SOLICITATION INFORMATION AND REQUIREMENTS

2.01 PROCUREMENT AUTHORITY

2.02 APPLICABLE LAW

2.03 PROCUREMENT METHOD – RELATED SERVICES

2.04 DEFINITIONS

2.05 PROPOSER CERTIFICATION

3.00 PROJECT INFORMATION AND SERVICES SOUGHT

3.01 PROJECT BACKGROUND

3.02 SERVICES SOUGHT

3.03 PROGRAM OVERVIEW

3.04 CONTRACT ADMINISTRATION

3.05 CONTRACT DOCUMENTS

4.00 PROCUREMENT PROCEDURES AND REQUIREMENTS

4.01 REQUESTS FOR CLARIFICATION; SOLICITATION PROTESTS/REQUESTS

FOR CHANGE

4.02 DISPUTES

4.03 COST OF PREPARATION OF PROPOSAL

4.04 OREGON PUBLIC RECORDS LAW; CONFIDENTIAL OR PROPRIETARY

INFORMATION

4.05 FIRM OFFER

4.06 PROPOSAL FORMAT AND CONTENTS

4.07 MODIFICATION OR WITHDRAWAL OF PROPOSAL

4.08 PUBLIC OPENING

5.00 EVALUATION AND SELECTION

5.01 EVALUATION PROCESS

5.02 RESPONSIVENESS REVIEW

5.03 CLARIFICATION OF RESPONSES

5.04 MINOR INFORMALITIES

5.05 EVALUATION CRITERIA AND RELATIVE WEIGHTS

5.06 INTERVIEWS

5.07 FINAL RANKING

5.08 SELECTION NOTICE AND PROTEST OF PROPOSER SELECTION

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6.00 SELECTED PROPOSER REQUIREMENTS AND CONTRACT REQUIREMENTS

6.01 RESPONSIBILITY DETERMINATION

6.02 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

6.03 CONTRACT

6.04 FAILURE TO SUCCESSFULLY NEGOTIATE OR EXECUTE CONTRACT

7.00 CERTIFIED FIRM PARTICIPATION (ORS 200.005 to 200.075; ORS 200.160 to

200.200; ORS 279A.105)

1.00 GENERAL INFORMATION

1.01 INTRODUCTION AND PUBLIC NOTICE

The State of Oregon, acting by and through the Oregon Military Department ("Agency"), is issuing this Request for Proposals (RFP) to obtain Related Services for implementation of the Camp Rilea Forest Restoration Program at Camp Rilea Armed Forces Training Center near Warrenton, Oregon (“Project”). The Services are required to advance Agency’s construction and public improvement projects in development of its facilities and military training lands.

The Agency has completed a comprehensive Forest Restoration Implementation Plan identifying priority restoration areas, implementation strategies, and long-term management objectives.

Through this solicitation, the Agency seeks a qualified Contractor to implement the identified Restoration Activities over multiple years in accordance with the Contract Documents, including Exhibit A – Statement of Work within the Sample Contract (Attachment A) and the incorporated attachments.

Services include phased forest restoration implementation consisting of stand improvement, vegetation management, site preparation, reforestation, tree planting, browse protection, establishment maintenance, monitoring, and related restoration activities necessary to achieve the objectives of the Forest Restoration Program.

The Agency anticipates awarding one Contract as a result of this solicitation. The Contract is anticipated to remain in effect through September 30, 2030.

1.02 OREGONBUYS

This Request for Proposals (RFP) is advertised through the State of Oregon's electronic procurement system, OregonBuys.

The RFP, all Addenda, and the Notice of Intent to Award will be posted to OregonBuys. It is the responsibility of each Proposer to monitor OregonBuys throughout the solicitation period for any updates or amendments.

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Proposals shall not be submitted through OregonBuys. Proposal submission requirements are provided in Section 4.06 – Proposal Format and Contents.

1.02.1 Registration Required.

All vendors must be registered in OregonBuys to do business with the state. Registration is free.

To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website (https://oregonbuys.gov/bso).

For registration assistance see vendor registration guidance (https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf)

Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. Contracting Agency shall not be responsible for defective registration or incorrect vendor information.

1.02.2 User Guides.

See(https://www.oregon.gov/Agency/Business/Procurement/Pages/HowTo.aspx) for quick reference information regarding common questions from vendors when using OregonBuys.

1.03 OBTAINING RFP DOCUMENTS

The RFP and attachments are published in the State of Oregon’s electronic eProcurement system OregonBuys at https://oregonbuys.gov/. Documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP will be made by written Addenda published in OregonBuys. Each prospective Proposer is solely responsible for regularly checking OregonBuys to determine whether any Addenda have been issued. Addenda are incorporated into the RFP by this reference.

1.04 RFP ATTACHMENTS

The following are attachments to this RFP:

ATTACHMENT A – SAMPLE CONTRACT

ATTACHMENT 1 – FOREST RESTORATION IMPLEMENTATION PLAN

ATTACHMENT 2 – AGENCY ESTIMATED IMPLEMENTATION SCHEDULE

ATTACHMENT 3 – PRICE PROPOSAL AND SCHEDULE OF BID ITEMS

ATTACHMENT B – PROPOSER INFORMATION AND CERTIFICATIONS FORM

ATTACHMENT C – RESERVED

ATTACHMENT D – CERTIFIED DISADVANTAGED BUSINESS FORM AND OUTREACH PLAN

ATTACHMENT E – RESPONSIBILITY INQUIRY FORM

ATTACHMENT F – RESERVED

Attachments 1 through 3 are referenced in Attachment A – Sample Contract, Exhibit A – Statement of Work, and are provided as separate solicitation documents for Proposer review and completion, https://oregonbuys.gov/bso https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf https://www.oregon.gov/odot/Business/Procurement/Pages/HowTo.aspx

RFP No. W912JV26C3007 Page 5 of 24 as applicable. The successful Proposer’s completed Attachment 3 will be incorporated into the resulting Contract as Attachment 3 – Completed Price Proposal and Schedule of Bid Items.

In addition to the provisions set forth and linked within the RFP, the RFP incorporates by this reference the information published on the OregonBuys “Bid Solicitation” page for this RFP, including but not limited to:

• Details entered in the Header Information section;

• All RFP attachments, Addenda (“Amendments” in OregonBuys), if any, and any other files linked in the File Attachments and Form Attachments subsections; and

• Information, if any, entered in the “Questions” and “Item Information” sections.

1.05 SOLICITATION SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. “N/A” denotes that event is not applicable to this RFP.

Schedule Item Date

Pre-Proposal Conference Not applicable; see Section 1.06.

Deadline for Proposer questions September 3, 2026, 2:00 PM Pacific Time

Deadline for RFP protests / Requests for Change

September 3, 2:00 PM Pacific Time

Proposal submittal deadline September 10, 2026, 2:00 PM Pacific Time

Proposal Opening September 10, 2026, 2:00 PM Pacific Time

Completion of Proposal evaluations Estimated September 14, 2026

Completion of interviews (if conducted) Estimated September 15, 2026

Notice of Intent to Award / Selection Notice

Estimated September 16, 2026

Deadline for selection protest September 23, 2026

*Negotiations completed Estimated September 24-25, 2026

Contract execution No later than September 30, 2026

* Proposer, by submitting a Proposal, commits to and will be expected to make best efforts to accommodate the expedited Contract finalization schedule above if selected for intent to award.

See Section 6.03.2 – Contract Finalization.

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1.06 PREPROPOSAL CONFERENCE

Contracting Agency will not conduct a pre-Proposal conference for this RFP.

1.07 SINGLE POINT OF CONTACT (“SPC”)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information.

Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

1.08 STATEMENT OF DEI VALUES

The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit Proposals for this contracting opportunity.

2.00 SOLICITATION INFORMATION AND REQUIREMENTS

2.01 PROCUREMENT AUTHORITY

This Request for Proposals (RFP) is issued by the Oregon Military Department (Agency) pursuant to its procurement authority under ORS 279A.050(6)(k).

The Agency is soliciting Related Services for the Camp Rilea Forest Restoration Implementation Program. This RFP is intended to result in the award of a Contract to a qualified Contractor to perform the Restoration Activities described in this solicitation and the resulting Contract Documents.

2.02 APPLICABLE LAW.

This RFP and any resulting Contract are governed by the laws of the State of Oregon.

The Services solicited under this RFP constitute “Related Services” as defined in ORS 279C.100(8) and are procured in accordance with ORS Chapters 279A and 279C, and the applicable Oregon Attorney General Model Public Contract Rules, including OAR Chapter 137, Division 048.

The RFP, the resulting Contract, and the performance of the Services may also be subject to other applicable federal, state, and local laws, regulations, and ordinances.

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2.03 PROCUREMENT METHOD – RELATED SERVICES

This procurement is conducted in accordance with ORS 279C.120 and OAR 137-048-0220 using the Formal Selection Procedure for the competitive selection of Related Services.

The Agency will evaluate Technical Proposals and Price Proposals separately in accordance with Section 5. Technical Proposals will be evaluated based on the Proposer's qualifications, project understanding, technical approach, implementation strategy, and experience. Price Proposals will be evaluated separately using the methodology described in Section 5.

Award will be made to the responsible Proposer whose Proposal is determined to provide the best value to the Agency based on the evaluation process described in this RFP.

2.04 DEFINITIONS

For purposes of this Request for Proposals (RFP), the following definitions apply unless the context clearly requires otherwise. Terms defined in ORS Chapters 279A and 279C and the applicable Oregon Attorney General Model Public Contract Rules (OAR Chapter 137, Division 048) have the same meaning in this RFP unless otherwise defined herein.

Terminology specific to the OregonBuys system may be found at:

https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

General Procurement Terms

"Agency" or "Contracting Agency" means the State of Oregon, acting through its Oregon Military Department (OMD). The terms "Agency" and "Contracting Agency" are used interchangeably throughout this RFP and the resulting Contract.

"State" means the State of Oregon.

"Addendum" means a written clarification, interpretation, modification, or revision to this RFP issued by the Agency before the Proposal Closing.

"Contract" means the written agreement executed between the Agency and the successful Proposer, substantially in the form of Attachment A – Sample Contract, including all exhibits, attachments, amendments, and documents incorporated by reference.

"Proposal" means the written response submitted by a Proposer in accordance with this RFP.

"Proposer" means an individual, firm, partnership, joint venture, corporation, limited liability company, public agency, or other legal entity submitting a Proposal in response to this RFP.

"Request for Proposals (RFP)" means this solicitation, including all Addenda issued by the Agency.

https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

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"Writing" means letters, words, characters, symbols, or other information created, recorded, stored, or transmitted in paper or electronic form.

Time and Procurement Process

"Apparent Successful Proposer (ASP)" means the responsive Proposer identified by the Agency as the highest-ranked Proposer following completion of the evaluation process and identified in the Notice of Intent to Award.

"Business Day" means Monday through Friday, excluding State of Oregon legal holidays.

"Calendar Day" means every day appearing on the calendar, including weekends and legal holidays.

"Days" means Calendar Days unless specifically identified as Business Days.

"Clarification" means a written explanation requested by the Agency to assist in evaluating a Proposal that does not permit a Proposer to revise, improve, or materially modify its Proposal after the Proposal Closing.

"Evaluation Committee" means the committee appointed by the Agency to evaluate responsive Proposals in accordance with this RFP.

"Notice of Intent to Award (NOITA)" means the Agency's written notice identifying the Apparent Successful Proposer following completion of the evaluation process.

"Notice to Proceed (NTP)" means the Agency's written authorization directing the Contractor to commence performance of all or a portion of the Restoration Activities under the Contract.

"Proposal Closing" means the date and time established in Section 1.05 – Solicitation Schedule for receipt of Proposals.

"Single Point of Contact (SPC)" means the Agency representative identified in Section 1.07 who is authorized to receive communications regarding this solicitation.

Related Services Procurement

“Consultant” means a Proposer selected by the Agency to perform the Related Services described in this RFP. The resulting Contract refers to the successful Consultant as the “Contractor.”

"Formal Selection Procedure" means the competitive selection process for Related Services conducted in accordance with OAR 137-048-0220.

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"Related Services" has the meaning provided in ORS 279C.100.

Project Definitions

"Implementation Plan" means Attachment 1 – Camp Rilea Forest Restoration Implementation Plan, including the Priority Area Maps, restoration prescriptions, technical requirements, and supporting information incorporated into the resulting Contract.

"Priority Area" means a designated treatment area identified in the Implementation Plan where one or more Restoration Activities may be performed.

"Project" means the Camp Rilea Forest Restoration Implementation Program described in this

RFP.

"Restoration Activities" means the individual work activities identified in the Statement of Work and Attachment 3 – Price Proposal and Schedule of Bid Items, including Forest Thinning Operations, Forest Stand Development, Forest Establishment Maintenance, and other work authorized under the Contract.

"Scope of Work" means the general character and extent of the Related Services to be performed under the Contract, including the Project objectives, anticipated outcomes, and overall performance expectations.

"Services" means the Related Services to be performed by the Consultant/Contractor under the Contract.

"Statement of Work (SOW)" means Exhibit A of the Sample Contract, which establishes the detailed scope of Services, Restoration Activities, performance requirements, deliverables, schedule, measurement and payment provisions, and other obligations of the Consultant/Contractor.

Supplier Diversity

"Certification Office for Business Inclusion and Diversity (COBID)" means the State of Oregon office responsible for certifying eligible businesses for participation in Oregon's supplier diversity programs.

"Certified Firm" or "Certified Small Business" means a business certified under ORS 200.055 by COBID as a Disadvantaged Business Enterprise (DBE), Minority-Owned Business Enterprise (MBE), Women-Owned Business Enterprise (WBE), Service-Disabled Veteran-Owned Business (SDVBE), Emerging Small Business (ESB), or another certification category recognized by the State of Oregon.

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"DEI" means Diversity, Equity, and Inclusion, as described in Executive Order No. 22-15, as amended or superseded, and the Agency's commitment to promoting equitable access to contracting opportunities and encouraging participation by Oregon's diverse business community.

2.05 PROPOSER CERTIFICATION

Each Proposer shall complete and submit Attachment B – Proposer Information and Certification Form as part of its Proposal.

By executing Attachment B and submitting a Proposal, the Proposer certifies that it meets the representations, certifications, and requirements set forth in Attachment B and elsewhere in this RFP. These certifications include, but are not limited to, the Proposer's acceptance of the terms and conditions of this RFP, acknowledgment of all issued Addenda, compliance with applicable Oregon laws, nondiscrimination requirements, tax compliance, conflict of interest requirements, and other certifications required for Contract Award.

Failure to submit a completed and properly executed Attachment B may result in the Proposal being determined non-responsive.

A Proposal conditioned upon the Agency's acceptance of additional or different terms, reservations, qualifications, or rights to negotiate contrary to this RFP may be rejected as non-responsive.

3.00 PROJECT INFORMATION AND SERVICES SOUGHT

3.01 PROJECT BACKGROUND

Camp Rilea Armed Forces Training Center (Camp Rilea) is a military training installation owned and operated by the Oregon Military Department (Agency) near Warrenton, Oregon. The installation supports military readiness while managing forest resources consistent with the Agency's Integrated Natural Resources Management Plan (INRMP).

The Agency has completed the Camp Rilea Forest Restoration Implementation Plan, which establishes a long-term strategy to improve forest health, reduce hazardous fuel loading, restore native forest composition, increase ecosystem resilience, and support the continued military training mission at Camp Rilea.

Certain restoration implementation activities have previously been authorized under a separate Contract. This solicitation is intended to establish a Contract for the remaining Restoration Activities identified in the Forest Restoration Implementation Plan.

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3.02 SERVICES SOUGHT

The Agency is seeking one qualified Contractor to furnish all labor, supervision, equipment, materials, transportation, and incidentals necessary to perform the remaining Restoration Activities identified in Exhibit A, Attachment 3 – Price Proposal and Schedule of Bid Items to Attachment A – Sample Contract, in accordance with the Contract Documents..

Services may include, but are not limited to:

• Forest Stand Improvement;

• Forest Stand Development;

• Forest Establishment Maintenance;

• Vegetation management;

• Hazardous fuel reduction;

• Site preparation;

• Plant procurement;

• Plant installation;

• Plant protection;

• Vegetation release;

• Interplanting; and

• Other related services expressly identified in the Contract Documents and authorized in accordance with the Contract.

Detailed Contractor responsibilities, technical requirements, deliverables, measurement and payment provisions, and Contract administration requirements are contained in Attachment A – Sample Contract, including Exhibit A – Statement of Work and all incorporated exhibits and attachments.

3.03 PROGRAM OVERVIEW

The Camp Rilea Forest Restoration Program is anticipated to be implemented over multiple years in accordance with the Contract Documents.

The Program generally consists of the following restoration components:

• Forest Stand Improvement

• Forest Stand Development

• Forest Establishment Maintenance

Not every Restoration Activity applies to every Priority Area. The applicable Restoration Activities, Priority Areas, estimated quantities, and units of measure are identified in Attachment 3 – Price Proposal and Schedule of Bid Items.

The Agency anticipates implementing Restoration Activities in accordance with Attachment 2 – Agency Estimated Implementation Schedule. Attachment 2 establishes the anticipated

RFP No. W912JV26C3007 Page 12 of 24 sequencing and timing of the Restoration Activities for planning and performance purposes.

Schedule adjustments may be made in accordance with the terms of the resulting Contract to accommodate operational requirements, seasonal work windows, environmental conditions, funding availability, or other Project requirements.

3.04 CONTRACT ADMINISTRATION

The Agency intends to award one Contract under this RFP.

Contractor shall not commence performance of the Services until authorized by the Agency through issuance of a written Notice to Proceed (“NTP”). Following issuance of the NTP, Contractor shall perform the Services in accordance with the Contract Documents, including the applicable implementation schedule.

The timing and sequencing of individual Restoration Activities may be adjusted in accordance with the Contract to accommodate Agency operational requirements, seasonal work windows, environmental conditions, funding availability, or other Project requirements.

The successful Contractor shall perform the Services in accordance with the resulting Contract.

3.05 CONTRACT DOCUMENTS

The Agency has included Attachment A – Sample Contract with this RFP to inform Proposers of the terms and conditions that will govern the resulting Contract.

Attachment A includes the Contract, Exhibit A – Statement of Work, and the supporting exhibits and attachments that define the Scope of Services, technical requirements, implementation sequencing, measurement and payment provisions, and other Contract requirements.

Proposers are responsible for reviewing Attachment A – Sample Contract, including all incorporated exhibits and attachments, before submitting a Proposal. By submitting a Proposal, the Proposer acknowledges that it has reviewed Attachment A – Sample Contract, including its Exhibits and incorporated attachments, and agrees, if awarded the Contract, to perform the Services in accordance with the resulting Contract.

4.00 PROCUREMENT PROCEDURES AND REQUIREMENTS

4.01 REQUESTS FOR CLARIFICATION; SOLICITATION PROTESTS/ REQUESTS

FOR CHANGE

A. Requests for Clarification. Any Proposer may make a request for clarification of RFP terms or requirements or information. Requests for clarification must be submitted in writing (via e-mail) to the SPC no later than the deadline for RFP protests set forth in RFP section 1.05, Solicitation Schedule. Clarifications, whether verbal, in Writing, or included in an Amendment

RFP No. W912JV26C3007 Page 13 of 24 as a “clarification,” will be issued at the discretion of the SPC and do not change contractual terms, or procurement requirements. If a request for clarification raises an issue that Contracting Agency determines should be handled by formally amending the RFP, Contracting Agency will do so only by announcing such a change in an Amendment posted on OregonBuys, not through information identified as “clarification.”

B. Solicitation Protests / Requests for Change. Prospective Proposers may submit a written protest of anything contained in this RFP and may request a change to any provision, specification or Contract term contained in this RFP. Protests and requests for change of any provision, specification or Contract term must be submitted in writing (via e-mail) to the SPC no later than the deadline for RFP protests set forth in RFP section 1.05, Solicitation Schedule.

Contracting Agency will not consider any protest to this RFP or request for change of any provision, specification or Contract term submitted after this deadline. Each protest and request for change must include the reasons for the protest or request (supported by factual documentation) and any proposed changes to this RFP provisions, specifications, or Contract terms.

Contracting Agency will resolve all timely protests submitted in accordance with OAR 137-048- 0240. Contracting Agency will address all timely submitted requests for change within a reasonable time following Contracting Agency’s receipt of the request and once addressed, will promptly issue a written decision on the request via OregonBuys.

The foregoing procedures and deadline shall also apply to protests and requests for change respecting the contents of an amendment to this RFP, unless the amendment specifies a different deadline.

4.02 DISPUTES

Questions regarding the interpretation of this RFP shall be submitted in accordance with Section

4.01. The Agency's written interpretations, clarifications, and Addenda issued through OregonBuys constitute the official interpretation of this RFP. Oral statements or interpretations by Agency personnel shall not modify or amend the requirements of this RFP.

4.03 COST OF PREPARATION OF PROPOSAL

Proposer is responsible for all costs incurred in Proposal preparation and participation in the Proposal evaluation, Award and Contract negotiation processes.

4.04 OREGON PUBLIC RECORDS LAW; CONFIDENTIAL OR PROPRIETARY

INFORMATION

This RFP, and one copy of every Proposal received in response to it, together with copies of all documents pertaining to the award of the Contract(s), shall be kept by Contracting Agency and made a part of Contracting Agency’s records. Proposals shall be open to public inspection in accordance with ORS 279C.107.

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If a Proposer believes that any portion of a Proposal contains any information that may be considered exempt from disclosure as a trade secret under ORS Chapter 192.345(2) or ORS 646.461(4), or under other grounds specified in Oregon Public Records Law, ORS 192.311 through 192.478, the Proposer must clearly designate the portions of its Proposal that Proposer believes are exempt from disclosure, along with a justification and citation to the authority relied upon. Identifying the Proposal, in whole, as a trade secret, confidential or otherwise exempt from disclosure is not acceptable. Proposers are cautioned that cost information submitted in response to an RFP is generally not considered a trade secret under Oregon Public Records Law. If Proposal fails to identify the portions of the Proposal that Proposer believes are exempt from disclosure, Proposer is deemed to have waived any later claim of an exemption or request for non-disclosure of that information.

Application of the Oregon Public Records Law shall determine whether any information is actually exempt from disclosure. Proposer is advised to consult with legal counsel regarding disclosure issues.

The State and Contracting Agency will not be liable for any disclosure or release of information that Proposer considers to be exempt from disclosure if required by applicable law or court order. The State and Contracting Agency shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

4.05 FIRM OFFER

Submission of a Proposal constitutes Proposer’s affirmation that all terms and conditions of the Proposal constitute a binding offer that shall remain firm for a period of no less than ninety (90) days from the Proposal Due Date and Time specified on the cover page of this RFP.

4.06 PROPOSAL FORMAT AND CONTENTS

All Proposal documents requiring Signature must be signed by an authorized representative of the Proposer. The Proposal documents received by Contracting Agency may contain “Electronic Signatures”. Contracting Agency reserves the right at any time to require the submission of the hard copy originals of any documents included in the Proposal.

Proposals shall not be submitted through OregonBuys. Proposals must be received by the SPC no later than the Proposal Due Date and Time identified in Section 1.05, Solicitation Schedule.

Proposals may be submitted using one of the following methods:

• Hand delivery to the location identified on the Cover Page of this RFP; or

• Electronic mail (e-mail) to the SPC at the e-mail address identified on the Cover Page of this RFP.

Proposals received after the Proposal Due Date and Time will not be considered. Oral, telephone, or facsimile Proposals will not be accepted.

A Proposal submitted by e-mail is considered received when it is delivered to the SPC's designated e-mail inbox prior to the Proposal Due Date and Time. The time stamp maintained by the Agency's e-mail system shall be conclusive evidence of timely receipt.

The Proposer is solely responsible for ensuring that its Proposal is received by the SPC prior to the

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Proposal Due Date and Time. The Agency is not responsible for delays or failures in electronic transmission, file size limitations, spam filtering, or other technical issues that may prevent timely receipt of a Proposal.

All information requested by this RFP shall be provided on the prescribed forms where applicable.

Information not required to be submitted on Agency forms shall be prepared on the Proposer's letterhead or other professional format and shall clearly identify the applicable section of the Proposal.

To facilitate a consistent evaluation, Proposals shall be organized in the same order as the evaluation criteria identified in Section 5.05 – Evaluation Criteria and Relative Weights.

4.06.1 Technical Proposal

The Technical Proposal should be clear, concise, and directly responsive to the requirements of this RFP. As a guideline, the Technical Proposal should be limited to ten (10) to fifteen (15) pages, excluding the Cover Letter, Table of Contents, dividers, resumes, required certifications, required forms, and the Price Proposal. Proposers are encouraged to present their qualifications in a well-organized format that emphasizes completeness, clarity, and responsiveness rather than volume.

At a minimum, the Technical Proposal should include the following sections:

1. Cover Letter

2. Project Understanding and Technical Approach

3. Experience and Qualifications

4. Project Team and Key Personnel

5. References and Past Performance

6. Required Certifications and Forms

The Technical Proposal shall not include the Proposer’s Price Proposal or pricing information.

4.06.2 Price Proposal

The Proposer shall complete and submit Attachment 3 – Price Proposal and Schedule of Bid Items as its Price Proposal. Attachment 3 is provided as a separate solicitation document and is referenced in Attachment A – Sample Contract, Exhibit A – Statement of Work.

The completed Attachment 3 shall be submitted as a separate document from the Technical Proposal. Proposers shall provide pricing for all Bid Items in accordance with the instructions contained in Attachment 3.

The successful Proposer's completed Attachment 3 will be incorporated into the resulting Contract as Attachment 3 – Completed Price Proposal and Schedule of Bid Items.

4.07 MODIFICATION OR WITHDRAWAL OF PROPOSAL

A Proposer may modify or withdraw its Proposal by providing written notice to the SPC prior to the Proposal Due Date and Time. A modified Proposal must be received by the SPC before the Proposal Due Date and Time and shall clearly identify that it supersedes the previously submitted

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Proposal.

Withdrawal of a Proposal shall not prejudice the Proposer's right to submit a new Proposal, provided the new Proposal is received before the Proposal Due Date and Time.

4.08 PUBLIC OPENING

A public Opening will be held on the date and time identified in Section 1.05, Solicitation Schedule.

At the Opening, only the names of Proposers submitting timely Proposals will be announced.

Proposal contents and pricing will not be disclosed at the Opening.

Proposal contents will remain confidential to the extent permitted by Oregon law until completion of the evaluation process and issuance of the Notice of Intent to Award.

5.00 EVALUATION AND SELECTION

5.01 EVALUATION PROCESS

The Agency will evaluate responsive Proposals in accordance with ORS 279C.120 and the Formal Selection Procedure for Related Services set forth in OAR 137-048-0220.

The Applicable Selection Procedure is on the basis of price and qualifications (OAR 137-048- 0130). Consistent with OAR 137-048-0220(4)(a)(B), the Agency will evaluate responsive Proposals using the evaluation process, evaluation criteria, and relative weights identified in this Section.

Following the Proposal Closing, the Agency will review all Proposals to determine responsiveness to the requirements of this RFP. Only responsive Proposals will proceed to evaluation.

Responsive Proposals will be evaluated by an Evaluation Committee appointed by the Agency.

The Agency reserves the right to request written clarifications, verify information contained in a Proposal, conduct reference checks, and conduct interviews or presentations when determined to be in the Agency's best interest.

Technical Proposals will be evaluated independently of Price Proposals. Price Proposals will remain unopened until completion of the Technical Evaluation.

Following completion of the evaluation process, the Agency will determine the Final Evaluation Score for each responsive Proposal and intends to award the Contract to the responsible Proposer whose Proposal is determined to provide the best value to the Agency.

5.02 RESPONSIVENESS REVIEW

Prior to evaluation, the Agency will determine whether each Proposal is responsive to the requirements of this RFP.

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A Proposal may be determined non-responsive if it:

• Is received after the Proposal Due Date and Time.

• Fails to include required forms or certifications.

• Contains material exceptions to the Sample Contract.

• Fails to substantially comply with the Proposal requirements.

• Is conditioned upon terms inconsistent with this RFP.

The Agency may waive minor informalities in accordance with this RFP and applicable procurement rules (see Section 5.04, Minor Informalities). Proposals must be considered responsive for further evaluation.

5.03 CLARIFICATION OF RESPONSES

The Agency may request written clarifications of any Proposal for the purpose of understanding or evaluating the Proposal.

Clarifications may not be used to:

• revise a Proposal,

• submit new information,

• improve the Proposal, or

• cure material deficiencies.

All clarification requests and responses shall become part of the procurement record.

5.04 MINOR INFORMALITIES

The Agency may waive or permit correction of minor informalities that do not affect the substance of a Proposal or prejudice other Proposers.

Examples include:

• missing signatures where authority is otherwise evident;

• minor typographical errors;

• inadvertent formatting deficiencies.

Material omissions may not be corrected after Proposal Closing.

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5.05 EVALUATION CRITERIA AND RELATIVE WEIGHTS

Pursuant to OAR 137-048-0220(4)(a)(B), responsive Proposals will be evaluated using the following evaluation criteria and relative weights:

Evaluation Criterion Relative Weight Project Understanding and Technical Approach 35 Points Experience and Qualifications 20 Points Project Team and Key Personnel 15 Points References and Past Performance 10 Points Price Proposal 20 Points Total 100 Points

A. Project Understanding and Technical Approach (35 Points)

The Agency will evaluate the Proposer's demonstrated understanding of the Project and its proposed technical approach to successfully perform the Restoration Activities described in the Statement of Work.

Evaluation may include, but is not limited to:

• Understanding of the Project objectives;

• Understanding of the Statement of Work;

• Technical approach and implementation strategy;

• Sequencing of Restoration Activities;

• Coordination with Agency personnel;

• Consideration of seasonal work windows;

• Identification of project risks and proposed mitigation strategies; and

• Overall technical merit of the Proposal.

B. Experience and Qualifications (20 Points)

The Agency will evaluate the Proposer's demonstrated experience and qualifications performing projects of similar scope, size, complexity, and technical requirements.

Evaluation may include experience with:

• Forest restoration;

• Vegetation management;

• Silvicultural treatments;

• Ecological restoration;

• Reforestation;

• Invasive species management; and

• Similar public-sector projects.

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C. Project Team and Key Personnel (15 Points)

The Agency will evaluate the qualifications, experience, organization, and availability of the proposed Project Manager and key personnel assigned to perform the Services.

Evaluation may include:

• Relevant technical experience;

• Professional qualifications;

• Organizational structure;

• Availability of proposed staff; and

• Resources committed to the Project.

D. References and Past Performance (10 Points)

The Agency may evaluate the quality of the Proposer's past performance based on the references submitted and other information available to the Agency.

Evaluation may include:

• Quality of work;

• Schedule performance;

• Communication and responsiveness;

• Contract administration; and

• Overall client satisfaction.

E. Price Proposal (20 Points)

Price Proposals will be evaluated after completion of the Technical Evaluation. For purposes of price evaluation, the Agency will use the Total Evaluated Price calculated in Attachment 3 – Price Proposal and Schedule of Bid Items.

The responsive Proposer submitting the lowest evaluated Price Proposal will receive the maximum available points for this criterion.

All other responsive Price Proposals will receive proportionally fewer points using the following formula:

Price Score = (Lowest Responsive Evaluated Price ÷ Proposer's Evaluated Price) × 20 Points

5.06 INTERVIEWS

Consistent with OAR 137-048-0220, the Agency reserves the right to conduct interviews or presentations with one or more Proposers if determined to be in the Agency's best interest.

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If interviews are conducted, all selected Proposers will be evaluated using substantially similar procedures and evaluation criteria established by the Agency before the interviews are conducted.

The Agency reserves the right to waive interviews.

5.07 FINAL RANKING

The Agency will combine the Technical Evaluation score and the Price Evaluation score to determine the Final Evaluation Score for each responsive Proposal.

The responsible Proposer receiving the highest Final Evaluation Score may be selected as the Apparent Successful Proposer.

The Agency reserves the right to reject any or all Proposals and to cancel this solicitation in accordance with applicable Oregon procurement laws and rules.

5.08 SELECTION NOTICE and PROTEST OF PROPOSER SELECTION

Contracting Agency will notify all Proposers, through OregonBuys, of its selection status.

A Proposer who claims to have been adversely affected or aggrieved by the selection of the highest ranked Proposer may submit a written protest of the selection to the Contracting Agency no later than the date set forth in RFP Section 1.05. A Proposer submitting a protest must claim that the protesting Proposer is the highest ranked Proposer because the Proposals of all higher ranked Proposers failed to meet the requirements of the RFP or because the higher ranked Proposers otherwise are not qualified to perform the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying Services or Related Services described in the RFP.

Protests based on terms or requirements contained in this RFP – are solicitation protests (Section 4.01B) that must be submitted during the solicitation protest period described in Section 1.05 and will not be considered in Selection Protests.

Contracting Agency will resolve all timely submitted protests in accordance with OAR 137-048- 0240.

All costs of a protest shall be the responsibility of the protesting Proposer and undertaken at its expense. The State and Contracting Agency shall not be liable for any of the Proposer's costs or expenses incurred or related to filing the protest, on any basis, express or implied.

6.00 SELECTED PROPOSER REQUIREMENTS AND CONTRACT REQUIREMENTS

6.01 RESPONSIBILITY DETERMINATION

Prior to award, Contracting Agency will determine if an apparent successful Proposer is responsible, which may include investigation of references. Contracting Agency reserves the right to investigate references including others than those provided in the Responsibility Inquiry Form (Attachment E). Investigation may include past performance of any Proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its

RFP No. W912JV26C3007 Page 21 of 24 completion or delivery of a project on schedule, and its lawful payment of employees and workers.

At any time prior to award, Contracting Agency may reject a Proposer found to be not responsible.

6.02 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

The highest-ranked Proposer who is found to be responsible and selected for a Contract award under this RFP will be required to submit, in addition to any information or certifications required pursuant to the Proposer Information and Certification Sheet (Attachment B), the following information to Contracting Agency within 10 calendar days of Selection Notice. Contracting Agency will, either orally or in writing, formally terminate negotiations with the highest ranked Proposer if Proposer is unable to provide this information within this timeframe or as otherwise deemed reasonable by the Contracting Agency.

6.02.1 Certificates of Insurance.

The apparent successful Proposer shall provide (electronically via email) Certificates of Insurance to Contracting Agency for levels of Insurance coverage shown in Exhibit B of the Sample Contract (RFP Attachment A). Apparent successful Proposers that have current Certificates of Insurance (with all required coverages and not specific to a particular project) on file with Contracting Agency will not be required to resubmit these.

6.02.2 Business Registry Number/Registered Agent

If selected for Contract award, Proposer must be duly authorized by the State to transact business in the State before executing the Contract. Firms that contract with Contracting Agency are responsible for compliance at all times with all applicable legal requirements regarding business organization, authorization and registration. The apparent successful Proposer(s) (unless you are an individual operating as your real and true name or otherwise exempt under applicable laws) shall submit a current Oregon Secretary of State Business Registry number. See process for obtaining a Business Registry number: https://sos.oregon.gov/business/Pages/register.aspx.

All Corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents:

https://sos.oregon.gov/business/pages/registered-agents-service-of-process.aspx.

For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules (https://sos.oregon.gov/business/pages/laws-rules.aspx). The titles in this subsection are available on the Secretary of State’s Business site:

https://sos.oregon.gov/business/Pages/default.aspx.

https://sos.oregon.gov/business/Pages/register.aspx https://sos.oregon.gov/business/pages/registered-agents-service-of-process.aspx https://sos.oregon.gov/business/pages/laws-rules.aspx https://sos.oregon.gov/business/Pages/default.aspx

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6.02.3 W-9 Form

The apparent successful Proposer(s) shall provide their Taxpayer Identification Number and backup withholding status on a completed W-9 form (https://www.irs.gov/pub/irs-pdf/fw9.pdf) if either of the following apply:

• When requested by Contracting Agency (normally in an intent to award notice), or

• When the backup withholding status or any other information of Proposer has changed since the last submitted W-9 form, if any.

No payment can be made until a properly completed W-9 is on file with Contracting Agency.

6.02.4 Joint Venture/Partnership Information

An apparent successful Proposer, if a Joint Venture/Partnership shall provide a copy of the joint venture agreement or partnership agreement evidencing authority to propose and to enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable) evidencing corporate authority to participate as a joint venturer or partner. A contact person must also be designated for purposes of receiving all notices and communications under the Contract.

All partners and joint venturers will be required to sign the Contract awarded.

6.03 CONTRACT

6.03.1 Form of Contract.

The Successful Proposer will be required to execute a Contract in substantially the form of Attachment A – Sample Contract.

If Proposer takes exception to any portion of the Contract, Proposer must have successfully requested a change to the Contract term as described in Section 4.01 of this RFP. Contracting Agency will not consider Contract exceptions stated in the Proposal. Unless an Addendum has modified or reserved the right to negotiate any terms and conditions contained in the Contract or exhibits thereto, Contracting Agency will not negotiate any term or condition after the solicitation protest deadline, except as necessary for Contract finalization with the Apparent Successful Proposer in accordance with Section 6.03.2.

If any discrepancies, inconsistencies or ambiguities exist between the Proposal and the RFP, the RFP takes precedence.

6.03.2 Contract Finalization

Following issuance of the Selection Notice, Contracting Agency and the ASP will complete finalization of the Contract. Contract finalization may include completion of administrative information, incorporation of the ASP's completed Attachment 3 – Price Proposal and Schedule https://www.irs.gov/pub/irs-pdf/fw9.pdf

RFP No. W912JV26C3007 Page 23 of 24 of Bid Items, identification of Key Persons, confirmation of the implementation schedule, and other matters necessary to complete the Contract Documents.

Contract finalization will not materially alter the requirements of this RFP, the Services solicited, the basis of competition, or the ASP's accepted Proposal.

The ASP shall make best efforts to accommodate the expedited Contract finalization schedule identified in Section 1.05.

6.03.3 Funding Contingency

The resulting Contract and Agency's payment obligations are subject to the funding provisions contained in Attachment A – Sample Contract. Contractor shall not commence performance of Services until authorized by Agency through issuance of a written Notice to Proceed in accordance with the Contract.

6.03.4 Amendment.

The Agency may amend the resulting Contract in accordance with applicable Oregon procurement laws and the terms of the Contract.

Any amendment shall remain within the Scope of Services described in this RFP and the resulting Contract.

6.04 Failure to Successfully Finalize or Execute Contract

If the Agency and the Apparent Successful Proposer are unable to successfully finalize and execute the Contract within a reasonable period of time, the Agency may terminate negotiations and begin negotiations with the next highest-ranked responsible Proposer.

The Agency reserves the right to cancel this solicitation or pursue any other remedy available under applicable law if a Contract cannot be successfully executed.

7.00 CERTIFIED FIRM PARTICIPATION (ORS 200.005 to 200.075; ORS 200.160 to 200.200;

ORS 279A.105):

Participation by Disadvantaged Business Enterprises, Minority-Owned Businesses, Woman- Owned Businesses, Veteran-Owned Businesses, and Emerging Small Businesses.

Proposer must complete the Certified Disadvantaged Business Form and Outreach Plan, Attachment D. If there may be opportunities for subcontractors to work on the Project, Proposer must develop an outreach plan describing its good faith efforts to ensure that Certified Firms are provided an equal opportunity to compete for and participate in the performance of any Contract

RFP No. W912JV26C3007 Page 24 of 24 resulting from this procurement or any subcontracts associated with Services to be performed under the Contract.

“Certified Firm” means a small business certified under ORS 200.055 by the Oregon Certification Office for Business Inclusion and Diversity (COBID) as a minority-owned business, woman-owned business, veteran-owned business, or emerging small business. If selected, the Proposer’s completed Attachment D will be incorporated into the resulting Contract.

Furthermore, as and when applicable, the Contractor shall maintain any Certified Firm certifications applicable to Contractor and shall require in its subcontracts that subcontractors maintain any applicable Certified Firm certifications required by Section 2, Chapter 325, Oregon Laws 2015, as amended by Section 26, Chapter 565, Oregon Laws 2015, as a material condition of the Contract. If Contractor or a subcontractor was awarded the Contract or any underlying subcontract, as applicable, in the course of the State’s carrying out an affirmative action goal, policy, or program under ORS 279A.100 to 279A.107, and fails to maintain the required certification, Contracting Agency may terminate the Contract, require Contractor to terminate the subcontractor, or exercise any other remedies available for breach of the Contract.