RFP Submission Documents

State of Delaware Request for Proposals (RFP)

Program: Learning for Careers Issued by: Delaware Workforce Development Board in partnership with Delaware Departments of Labor and Education RFP Number: LAB-24R-LFC-001

Appendix A: Learning for Careers Plan Template and Required Template Attachments.

Name and Address of Lead Provider Organization

Name: ___________________________________________________________________

Address: ________________________________________________________________

Contact: ________________________________________________________________

Phone Number: ___________________________________________________________

Email Address: ___________________________________________________________

Federal Employer ID # _________________________ DUNS # _____________________

Website: ______________________________________________________________

County (ies) this program will serve?

· New Castle County

· Kent County

· Sussex County

· Statewide

Lead Organization Type:

· Employer/Industry Association

· Employer Chamber

· Employer Group

· State Agency acting on behalf of a group of employers

· Labor Union

Proposed Period (Must be within the specified performance period) Start Date:

End Date:

Which occupation(s) and/or Program of Study will this proposal support?

The Learning For Careers Plan developed shall be developed to address in demand occupations found at https://de.gov/dwdbindemand and/or aligned to a Department of Education state model program of study found at https://de.gov/DOEprogramsstudy.

Project Name: _______________________________________________________________

Narrative Response (cannot exceed 5 pages. Please be clear and concise when answering the following questions):

Please answer all questions.

Briefly introduce your organization, including mission, size, experience in Delaware, and experience connecting students to work experience. State whether your organization will be partnering with other organizations or companies, list those partners.

Funding:

Total Amount of the Program: $____________ Total Amount Requested for this Proposal: $_____________ Requested funds for this program are _____% of lead organization's total budget.

Cost per student served for program (this includes the requested funding and braided or leveraged funds): _______ Leveraged Resources Provided (if any):

Cash Contribution Amount:__________________ In-Kind Amount:__________________

These leveraged funds will support the following:

Amount of Training Expense to be paid by the student $______________

Description of services/supplies to be paid by student:

Proposed Number of students this will serve: ______________________

Proposed Total Program Hours per student:___________________

List State funding, grants, contracts Provider currently has. Will the LFC program supplement your current contracts?

This plan aims to increase paid work experiences by connecting employers to (check all that apply):

Youth served through summer youth employment or other DOL funded programs included in the definition of Employment and Training Providers;

Secondary school students participating in work-based learning activities; or Postsecondary students participating in work-based learning activities.

Plan:

· Describe your plan. Provide an overview of the proposed

· Outline any occupation, industry and/or skills needs the proposed plan will address. LFC must address an in-demand occupation or align to a Department of Education Career and Technical Education state model program of study.

· Describe how partners within the applicant group currently work with education and training providers to provide work-based learning opportunities, including paid work experiences, in order build a pipeline, expose students to career opportunities, access talent, etc.

· Describe your criteria for student selection. How will these students be recruited and assessed for their needs and program fit?

Delivery Strategy

· In a narrative fashion describe how a specific student will access and participate in the proposed program.

· In a narrative fashion describe how an employer was engaged with the program design and will engage with a student in the proposed plan.

· Briefly describe the program evaluation, including quantitative and qualitative data collection and analysis to ensure the value and impact of the implemented plan. Describe the outcomes this proposal seeks to accomplish for both employers and students. Address how both students and employers will benefit. What are the expected outcomes (SMART format) for the target population? What metrics will you use to measure progress towards those outcomes?

· How the applicant will work with local education agencies to support student success planning activities and/or increase student participation in the work-based learning practicum (WBLP) course.

Certificate of Information and Authorization-Must be completed for your proposal to be considered.

By submitting this proposal, I hereby certify that to the best of my knowledge all information contained in this proposal is accurate and complete, that this is a valid proposal and that I am legally authorized to submit and to represent this organization.

Signature (live): Name: Title: Organization:

KEY PEOPLE:

Complete the following chart detailing the partners involved (add lines as needed). The success of LFC depends on employer partners. Proposals must have at least 3 employer partners that are committed to the program.

Additional Partner(s) *Eligible for bonus points (see RFP section V.C.4.)Local Education Agency (list all that apply), post-secondary institutions (list all that apply), additional employers (list all that apply), additional partners (list all that apply).

Required employer partner #1

Required employer partner #2

Required employer partner #3

Budget:

Please use the attached budget template to provide information about the expected operating budget for the program.

Describe plans to ensure sustainability. Include any barriers that need to be resolved for sustainability (e.g., state law, policies, etc. that are recommended to be revised).

List any current contract(s) any member of the applicant group has with the State to provide similar activities.

Staff Salaries

Staff Fringe Benefits

Subtotal

Supportive Services

Rent

Utilities

Custodial Services

Office Supplies

Utilities

Tuition

Consumable Office Supplies

Postage

Equipment

Tuition (and any fees associated)

Training Materials

Printing & Advertising

Travel

Staff Training

Participant Payments (Wages, OJT, etc.)

Indirect

Other (Please specify)

Total

Position Dates of Employment (if seasonal give # of weeks and hourly rate. If parttime, indicate hourly rate)

Person #1

This Program

Other

Person #2

This Program

Other

Person #3

This Program

Other

Person #4

This Program

Other

Person #5

This Program

Other

SUPPORTIVE SERVICE TO PARTICIPANTS

CONTRACTOR:

TYPE OF TRAINING

TOTAL AMOUNT OF SUPPORTIVE SERVICES: $

CLIENTS MUST NOT RECEIVE CASH. VOUCHERS ARE TO BE USED FOR GOODS AND SERVICES) CONTRACTORS MUST MAINTAIN A CUMULATIVE LOG TO DOCUMENT CLIENTS RECEIVED SUPPORTIVE SERVICE(S). AT A MINIMUM THIS LOG MUST INCLUDE CLIENT NAME, STAFF AND CLIENT SIGNATURE, NUMBER OF SUPPORTIVE SERVICES GIVEN, AND VENDOR.

Furthermore, contractors will only be reimbursed for direct benefits they have given to client. TYPE OF PAYMENT:

EXPLANATION:

Appendix B: Required Template Attachments

Attachment 1

RFP NO.: LAB-24R-LFC-001

RFP TITLE: Learning for Careers

NON-COLLUSION STATEMENT

This is to certify that the undersigned Provider has neither directly nor indirectly, entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this proposal, and further certifies that it is not a sub-contractor to another Provider who also submitted a proposal as a primary Provider in response to this solicitation submitted this date to the State of Delaware, Workforce Development Board.

It is agreed by the undersigned Provider that the signed delivery of this bid represents, subject to any express exceptions set forth at Attachment 2, the Provider’s acceptance of the terms and conditions of this solicitation including all specifications and special provisions.

NOTE: Signature of the authorized representative MUST be of an individual who legally may enter his/her organization into a formal contract with the State of Delaware, Workforce Development Board.

Corporation

Partnership

Individual

COMPANY NAME ________________________________ (Check one)

NAME OF AUTHORIZED REPRESENTATIVE:

(Please type or print) __________________________________

SIGNATURE

TITLE _______________________________________________

COMPANY ADDRESS

PHONE NUMBER

FAX NUMBER

EMAIL ADDRESS

STATE OF DELAWARE

FEDERAL E.I. NUMBER

LICENSE Number

COMPANY CLASSIFICATIONS:

CERT. NO.:

[The above table is for informational and statistical use only.]

PURCHASE ORDERS SHOULD BE SENT TO:

ADDRESS

CONTACT

PHONE NUMBER

FAX NUMBER

EMAIL ADDRESS

AFFIRMATION: Within the past five years, has your firm, any affiliate, any predecessor company or entity, owner, Director, officer, partner, or proprietor been the subject of a Federal, State, Local government suspension or debarment?

YES NO if yes, please explain

Attachment 2

RFP NO.: LAB-24R-LFC-001

RFP TITLE: Learning for Careers

EXCEPTION FORM

Proposals must include all exceptions to the specifications, terms or conditions contained in this RFP. If the provider is submitting the proposal without exceptions, please state so below. The State of Delaware reserves the right to deny any and all exceptions taken to the RFP requirements.

By checking this box, the Provider acknowledges that they take no exceptions to the specifications, terms or conditions found in this RFP.

Note: Provider may use additional pages as necessary, but the format shall be the same as provided above.

Attachment 3

RFP NO.: LAB-24R-LFC-001

RFP TITLE: Learning for Careers

CONFIDENTIAL INFORMATION FORM

By checking this box, the Provider acknowledges that they are not providing any information they declare to be confidential or proprietary for the purpose of production under 29 Del. C. ch. 100, Delaware Freedom of Information Act.

Confidentiality and Proprietary Information

Note: Provider may use additional pages as necessary, but the format shall be the same as provided above.

Attachment 4

RFP NO.: LAB-24R-LFC-001

RFP TITLE: Learning for Careers

BUSINESS REFERENCES

List a minimum of three business references, including the following information:

Business Name and Mailing address Contact Name and phone number Number of years doing business with Type of work performed Please do not list any State Employee as a business reference. If you have held a State contract within the last 5 years, please provide a separate list of the contract(s).

1.

Contact Name & Title:

Business Name:

Address:

Email:

Phone # / Fax #:

Current Provider (YES or NO):

Years Associated & Type of Work Performed:

2.

Contact Name & Title:

Business Name:

Address:

Email:

Phone # / Fax #:

Current Provider (YES or NO):

Years Associated & Type of Work Performed:

3.

Contact Name & Title:

Business Name:

Address:

Email:

Phone # / Fax #:

Current Provider (YES or NO):

Years Associated & Type of Work Performed:

STATE OF DELAWARE PERSONNEL MAY NOT BE USED AS REFERENCES

Attachment 5

RFP NO.: LAB-24R-LFC-001

RFP TITLE: Learning for Careers

SUBCONTRACTOR INFORMATION FORM

PART I – STATEMENT BY PROPOSING PROVIDER

1. RFP NO.

LAB-24R-LFC-001

4. SUBCONTRACTOR

Certification Number:

4h. Service Disabled Veteran Owned Business Enterprise Yes No

5. DESCRIPTION OF WORK BY SUBCONTRACTOR

6b. TITLE OF PERSON SIGNING

PART II – ACKNOWLEDGEMENT BY SUBCONTRACTOR

9b. TITLE OF PERSON SIGNING

* Use a separate form for each subcontractor

Appendix C

RFP NO.: LAB-24R-LFC-001

RFP TITLE: Learning for Careers

DEFINITIONS

Adult Learner - An individual who is 18 years or older and is enrolled in a post-secondary program.

Assessment – refers to a variety of methods or tools that are used to evaluate, measure, and documents academic readiness, learning progress, skills acquisition, interests, service needs, and fit for a program.

Citizenship or Eligible to Work - participation in programs and activities financially assisted in whole or part under DWDB / Delaware Department of Labor, Division of Employment and Training (DET) shall be open to citizens and nationals of the United States, lawfully admitted permanent resident immigrants, lawfully admitted refugees and parolees, and other individuals authorized by the Attorney General to work in the United States.

Common Skill(s) - A skill or multiple skills that employers from various industries come together to agree that this common skill is used by workers within their industries. This is not industry specific, but instead used in various industries. For example, supervisory skills and information technology skills.

Community-Based Organization - means a private nonprofit organization (which may include a faith- based organization), that is representative of a community or a significant segment of a community and that has demonstrated expertise and effectiveness in the field of workforce development.

Competency - means a skill or knowledge to be achieved by an individual in order to achieve a program credential.

Cost Reimbursement Contract – means an agreement that provides for the payment of actual costs incurred to the extent prescribed in the agreement. Instead of paying the contractor to meet all the terms and conditions at a specified price, this type of agreement reimburses the awardee for its best efforts to perform up to the total cost and types of costs authorized in the agreement.

Delaware Job Link (DJL) – Delaware Job Link is the case management, data management, reporting system as well as job matching system for jobseekers and employers used by Delaware Department of Labor. It can be located at https://joblink.delaware.gov

Employment and Training Providers – These include secondary school work-based learning and/or co- operative education programs, postsecondary work-based learning and/or clinical/experiential learning programs and/or Programs who are supported through funding from the Department of Labor, Division of Employment and Training and/or the Delaware Workforce Development Board for any of the following:

· State Summer Youth Employment Programs;

· In School Youth Programs;

· Out of School Youth Programs; or

· Pre-Apprenticeship Programs

Enrollment - Enrollment is completed when documentation to support eligibility has been obtained and the individual has been approved in Delaware Joblink (DJL). Enrollments will be validated by a monthly query from DOL.

Job Readiness Training – Training for the purpose of assisting and supporting jobseekers in overcoming individual barriers to employment and developing the skills required by industry necessary to maintain employment and to qualify for skills training opportunities. Job readiness training includes occupational skills development, GED preparation, literacy advancement, financial stability services, including financial coaching, credit counseling, transportation, and childcare.

Job Shadowing - An experience that allows participants to follow an employee during a typical day or period of time in order to observe, reflect and ask questions while developing a better understanding of industry expectations.

Lead Provider – The entity designated by the Applicant Group to serve as the Fiscal Agent for the partnership. The Lead Provider is the responsible entity for all requirements. It is expected that documentation will be maintained by the Lead provider. A Lead provider can be anyone of the following:

· Employer/Industry Association

· Employer Chamber

· Employer Group

· State Agency acting on behalf of a group of employers

· Labor Union

· An organization can serve on multiple Employer Groups but can only serve as the Lead provider on one submission.

· Lead Provider is used interchangeably with Provider in RFP document.

Learning for Careers Plan (LFCP) - This plan will describe how the employer members will support the creation or expansion of paid work experiences for youth and adult learners in Delaware. Appendix A of this RFP is the Learning for Careers Plan Template.

Local Education Agency (LEA) - is a commonly used synonym for a school district, an entity which operates local public primary and/or secondary schools in Delaware.

Nontraditional Employment - The term "nontraditional employment" refers to occupations or fields of work for which individuals from one gender comprise less than 25 percent of the individuals employed in each such occupation or field of work.

Applicant Group – The group of entities applying for funding. This group must include at least three employers who agree to participate in the planning and implementation process.

Post-secondary program – Occupationally focused training program provided by a:

State of Delaware public institution or training center; or An institution of higher education described in Section 102 of the Higher Education Act (20 USC 1002) that is qualified to participate in the student financial assistance programs authorized by title IV of that Act; or A private business or trade school approved by the Department of Education. If Provider is not an approved Private Business and Trade School by the Department of Education at the time of proposal submission, Provider must be approved prior to contract execution.

Pre-apprenticeship –A recognized program by the Delaware Department of Labor, other State Apprenticeship Agency recognized by USDOL, or USDOL that is a program or set of strategies designed to prepare individuals to enter and succeed in a registered apprenticeship program and has a documented partnership with at least one, if not more, registered apprenticeship program(s).

Provider - successful proposer and recipient of funding.

Residency – participation in a program administered by the DOL shall be open to all residents of Delaware. Residency is determined at time of application. Exceptions to Delaware residency may be permissible if approved by DOL.

Supportive Services - services that enable the individual to participate in activities. They include but are not limited to transportation, childcare, dependent care, housing, uniforms or other appropriate work attire and work-related tools and needs-related payments.

Target Industry – A group of employers closely linked by a common product or service, workforce skills, similar technologies, supply chains, or other economic ties.

Training – means a systematic, planned sequence of instruction or other learning experiences on an individual or group basis under competent supervision which is designed to impart skills, knowledge, or abilities to prepare individuals for unsubsidized employment.

Training Related Job – means a job in which a major vocational skill learned in training, as specified in the training plan or curriculum, is a predominant activity.

Tuition Based – means payments to an educational institution of tuition charges, entrance fees, and other usual and customary fees of an educational institution that are not more than the educational institutions catalogue price, necessary to receive specific training, and are for training of participants.

Work Experience - A type of work-based learning that is a planned, structured learning experience that takes place in a workplace for a limited period of time. Work experiences must be paid except when the program provides occupational skills training that leads to employment in an occupation that meets all of the following:

· A state issued license is required to work in the occupations.

· That license requires clinical hours.

· It is common practice that the clinical hours are not paid.

A work experience may take place in the private for-profit sector, the non-profit sector, or the public sector. Labor standards apply in any work experience where an employee/employer relationship, as defined by the Fair Labor Standards Act or applicable State law, exists. While participating in paid Work Experience, all participants shall be paid as employees, and may not be classified as independent contractors that would necessitate the issuance of a form 1099. In implementing this Providers must either:

· Opts to place participants on organization’s payroll. Participants must be treated like all other employees, for example, having all required deductions, including FICA, UI taxes, etc., as well as be covered under your organization’s worker’s compensation policy during their work experience time; or

· Opts to use a temporary staffing agency to employ participants during the work experience time. The following is the link to the state procured temporary service agencies http://contracts.delaware.gov/contracts_detail.asp?i=3600. Provider must use one of these agencies.

For youth programs, Work experiences provide the participant with opportunities for career exploration and skill development. Work experience should be designed to promote the development of good work habits and basic work skills for individuals who have never worked or who have been out of the labor force for an extended period of time. Work experiences must include academic and occupational education. They include experiences known as internships, clinical, and summer employment.

Work Readiness - Refers to the broad skills, aptitudes, personality traits and attitudes employers expect job seekers to have in preparation for the culture and demands of the workplace. This includes workplace competencies needed to relate to and communicate with customers and coworkers, interpersonal communication skills, cultural awareness, appearance, and ability to dress appropriately, time management, and manners as well as basic skills, such as reading comprehension and math skills, and technical skills specific to the occupation. “Soft skills” are a part of work readiness but exclude the technical skills specific to the occupation. Work Readiness skills may be taught that focus on these work behaviors, not necessarily the occupational or technical skills and can be obtained through education or job training programs, employer-sponsored events, work-based learning, and other activities that increase transferable skills.

Work-Based Learning - The primary purposes of work-based learning are to expose students to future options and provide opportunities for skill development and mastery over time. All work-based learning experiences involve interactions with employers/industry or community professionals. These learning experiences are intentionally designed to help students extend and deepen classroom work and to make progress toward learning outcomes that are difficult to achieve through classroom or standard project- based learning alone. The term “work-based” does not mean the experience must occur at a workplace or during the standard “workday.”

Youth – An individual who is between the ages of 14 and 24.

Appendix D

RFP NO.: LAB-24R-LFC-001

RFP TITLE: Learning for Careers Minimum Criteria for Submission Checklist Learning for Careers

Proposer Name:

To aid the proposer and staff the following is a checklist of items that should be contained in the submitted proposal in order to the proposal to be considered accepted:

Item

Completed/Submitted

Proposal submitted by deadline

Proposal submitted is completed on Template Provided including budget and live signature

Attachment 1 – Non-Collusion Statement

Attachment 2 – Exception Form

Attachment 3 – Confidential Information Form

Attachment 4 – Business Reference Form

Attachment 5 – Subcontractor Information Form (if applicable)- lack of this will not disqualify proposal.

Lead Entity Copy Of Business License/ Proof of Non-Profit Status (Non-public entities only)

Phase I Proposal meets the definition of Phase I Applicant Group and Lead Provider

Phase I and II-LFCP targets in demand occupation(s) and/or (DOE) Program of Study

DOL Reviewer 1: Print Name

Signature

DOL Reviewer 2: Print Name

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