RFP Response Form and Instructions.docx

RFP Response Form and Instructions

For

Request for Proposal RFP-YK-006732

Prescription Safety Eyewear

RFP RESPONSE FORM AND INSTRUCTIONS

Request for Proposal Response (Limit response to 50 pages, excluding resumes)

1.1 Proposal Format

Your written proposal should include the information in the format outlined below. In order to expedite the evaluation of proposals, respondents shall organize their proposals in the sequence specified below, with sections divided and labeled. Pages shall be numbered sequentially in proposal, numbering will not restart after each section. Proposals not addressing the following items and formatting may be considered non-responsive. Responses shall be limited to 50 pages, excluding transmittal letter, table of contents, resumes, covers, and dividers.

1.2 Transmittal Letter

Proposal must have a transmittal letter signed by an authorized representative of the Respondent's company and shall include the following:

1.2.1 Request for Proposal Terms and Conditions

Please indicate that Respondent has read, understood and accepted each Section of this RFP. If Respondent does not agree, a description of any exceptions shall be included. This includes the Contract and associated exhibits as listed below noted “Contract Document”. Any exceptions to this language, including insurance coverage, must be presented in the proposal. Exceptions to Utilities standards terms and conditions will not be accepted after the proposal due date. Respondent shall not include a statement in the proposal which indicates that the Respondent reserves the right to take exceptions if awarded a Contract, this may deem the Proposal non-responsive.

Contract Documents include:

Contract Document - Goods and Services Contract Contract Document - Exhibit A Statement of Work Contract Document - Exhibit B Pricing

1.2.2 Insurance

Can your organization provide the requested Minimum Insurance Requirements as outlined in Exhibit I?

1.2.3 Colorado Open Records Act

Utilities is subject to the Colorado Open Records Act (CORA). If a proposal contains confidential or proprietary information that Respondent requests to be withheld from disclosure in the event of a CORA request, or not to be used for any purpose other than the evaluation of this offer, you shall clearly and narrowly identify such information and indicate which section of CORA Utilities may claim that such exception to disclosure exists. Such information shall be identified as “trade secrets, privileged information and/or confidential, commercial, financial, geological or geophysical data”.

1.2.4 Statement of Proceedings/Disputes

Provide information concerning any past and/or current legal proceedings or disputes with Respondent customers, contractors, competitors, the City of Colorado Spings or Colorado Springs Utilities. If answering yes, provide additional details in your proposal explaining the legal proceedings.

1.2.5 Failure to complete a contract

Has Respondent's organization, or any officer or partner of Respondent's organization, ever failed to complete a contract operating as this organization or any other organization? If answering yes, provide additional details in your proposal explaining why the contract was not completed.

1.2.6 Acknowledge Addenda

Respondent has reviewed Rocky Mountain E-Purchasing System (BidNet) for addenda issued during the event and all addenda have been read and accepted.

1.2.7 Authorization

Certify that the person signing the proposal is entitled to represent the firm, empowered to submit the proposal, and authorized to sign an agreement with Utilities.

In order for an award to be made to Respondent all conflicts of interest must be disclosed and processes for mitigation of conflicts of interest must be acceptable to Utilities.

General Information Provide the following information:

1.1. Company Information

1.1.1. Firm Name

1.1.2. Business Address

1.1.3. Primary Contact Name, Telephone Number and Email Address

1.1.4. Year Established

1.1.5. Type of Ownership

1.1.6. Location of office(s) providing services, if more than one location will provide services, Respondent shall list which services are performed out of each location.

1.1.7. Indication of whether the firm is or will be (and when) licensed to do business in the state of Colorado.

1.1.8. Has this organization, or any officer or partner of this organization, ever failed to complete a contract operating as this organization or any other organization? If the answer is yes provide details.

Executive Summary Overview of your approach and differentiation from other firms.

Project Approach Provide narrative detailing the Respondent’s philosophy and approach to perform on this contract. Include information regarding the following in your proposal of how Respondent shall implement and manage the services requested:

1.

2.

3.

4.

4.1. Knowledge of work outlined in Exhibit A- Statement of Work Services Offered Provide a list of services Respondent is offering to provide Utilities in your proposal. Use information provided in Exhibit A- Statement of Work as a guideline of services to include. Technology & Tools – Platforms used to support Prescription Safety Eyewear.

Summary of Experience Summarize Company and Personnel experience as it relates to the services being proposed by Respondent. Experience and capabilities shall be related to technical capabilities required to support Work as described in Exhibit A-Statement of Work. Please include the summary of experience in your proposal.

Relevant References Provide a description of no more than 3 (three) past and present utility clients in the last five (5) years that is similar in scope to the services proposed by Respondent. Include:

1.2. Name of the customer

1.3. Point of contact

1.4. Address

1.5. Telephone number

1.6. E-mail

1.7. Services provided

1.8. Description of the work performed and how it directly relates to the services required by Utilities.

1.9. List of similar agreements Respondent has in place that is similar to this RFP.

Is your firm registered to do business in the State of Colorado? Please submit your Secretary of State Certification.

Can your firm comply with the required American National Standards Institute (ANSI) safety standards? Please provide documentation or certification demonstrating compliance with ANSI standards applicable to your offerings

Provide any additional information that is relevant to this RFP.

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