RFP QAAA 2026000153 Amendment #02.pdf

RFP QAAA 2026000153

HealthySteps Program Implementation Sites

Amendment #02

The purpose of this Amendment #02 is to incorporate the recording of the Pre-Bid Conference, the PowerPoint presentation and the list of questions and answers (Q&A) received during the conference, to the Request for Proposals (RFP) document:

Pre-Bid Conference Recording:

https://drive.google.com/file/d/1OHCM5KidG2QCqo1IDTXCFrpamyG6CRIO/view

PowerPoint Presentation:

o Please refer to the slides attached below.

Q&A Document:

o Please reference all of the questions and answers from the Pre-Bid Conference below.

https://drive.google.com/file/d/1OHCM5KidG2QCqo1IDTXCFrpamyG6CRIO/view

HealthySteps Program Implementation

Sites

RFP QAAA 2026000153

Due: March 11, 2026 @ 2:00pm

Who: All families within a participating medical practice with children ages 0-3

What: Three tiers of service and eight core components provide support to families that align with their specific needs

When: Length of service depends on family’s assigned tier of service

Where: 36 medical settings across Colorado

Why: Improves child health and well-being by supporting perceptual, motor and physical development, strengthening early social-emotional development, and promoting timely and continued care; improves family health and supports a child’s early learning and overall well-being; supports pediatric primary care practices to improve patient experience and provider satisfaction while lowering costs

HealthySteps Overview

Program Requirements

● HealthySteps Specialist

● Possess a strong foundation in child development and at least a Bachelor's degree in a relevant discipline

● Dedicated workspace

● Monthly supervision

● Engagement with ABCD-led Technical Assistance calls

● Participation in site visits and professional development

Program Requirements

● Organization Requirements

● Active support of a Physician Champion in the practice

● Appropriate clinic team members attendance at HealthySteps Institute Training

● Commitment to all 8 Core Components of the HealthySteps model

● Capacity to offer team-based, interdisciplinary health care

● Universal implementation of all five required screenings, including Development, Social-Emotional

Development, Behavior/Autism, Maternal Mood, and Family Needs

HealthySteps Program Requirements

● The awarded entities are expected to implement the HealthySteps program to fidelity and in accordance with the standards set forth by ZERO TO THREE, Colorado Department of Early Childhood (CDEC), and the designated State

Intermediary Agency, Assuring Better Child Health and Development (ABCD).

● Applicants must review and attest their agreement and adherence to the project requirements as outlined in the

Statement of Work.

● Budget template note: Past awards generally cover a portion of the HealthySteps Specialist’s salary and sometimes include a small amount of funds for travel or program supplies.

RFP Submission Requirements

Important Dates

▪ Inquiries Due: February 25, 2026 @ 5:00pm

▪ Inquiries Answered: March 4, 2026

▪ Submissions Due: March 11, 2026 @ 2:00pm

▪ Public Bid Opening: March 12, 2026 @ 11:00am

▪ Anticipated State Date: July 1, 2026

Submission Requirements

● Solicitations published by the CDEC will be posted on both BidNet Direct and the Vendor Self-Service (VSS) site, however all bid submissions will only be officially accepted on BidNet Direct at the deadline listed in the

Schedule of Activities.

● Vendors must be registered with BidNet Direct in order to download solicitation documents (including any amendments or modifications) and to be considered responsive at the time of submission of the response.

Bidders who have not registered on the BidNet Direct website, must register promptly to ensure they are able to submit a timely bid response.

○ BidNet Direct: https://www.bidnetdirect.com/register

○ Vendor Self-Service (VSS): www.colorado.gov/vss

○ No submissions will be accepted via VSS so please ensure that the proposal is submitted in accordance with these instructions.

https://www.bidnetdirect.com/register http://www.colorado.gov/vss

● Proposals should not exceed 25 pages.

○ Required attachments include:

■ Exhibit B – Budget Template

■ Mandatory. Exhibit A Statement of Work. Vendor must provide an attestation that the organization will adhere to the project requirements as outlined in Exhibit A Statement of Work.

■ Required attachments are excluded from the page limitation requirement.

● Proposals should contain the requested documents in Section 5.0 Proposal Content in the Request for Proposals document.

● Mandatory Criteria: Proposals that do not comply with the mandatory requirements as outlined in the RFP document will automatically be disqualified Please note that any modifications to the terms and conditions listed within the State’s Contract Template will be taken into account accordingly.

Single Point of Contact: Kellie Harris /

Kellie.Harris@state.co.us

*All communications regarding this solicitation must be emailed to the designated point of contact listed above;

contacting anyone else may result in disqualification, except for the Colorado Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity for submission assistance.

mailto:Kellie.Harris@state.co.us

Questions?

Questions & Answers

• Availability of Conference Materials and Monitoring Sites: An amendment to the RFP will be posted later that day to incorporate the recording of the conference, the slide deck, and the questions and answers. Organizations must monitor the Bidnet Direct and VSS sites for updated information and amendments, as Kellie Harris will not directly send them out. The focus of the proposal narrative should be on the criteria listed in Section 5.0 of the RFP document, making sure to respond to all questions.

• Budgeting and Contract Duration: There is no disclosed upper limit for the budget, as the CDEC prefers to receive the most competitive proposals, and applicants should submit their best numbers. The budget submission should be created with only one year in mind, as the initial contract is for one year, although there is an option to renew it for up to five years depending on various factors.

• Business Associate Agreement (BAA) and Scope of Work Clarification: The BAA agreement will be incorporated into the contract as an exhibit, which is a required part of the project. The BAA language is believed to be similar, if not the same, as in previous contract cycles. Applicants must attest in their proposal that they will adhere to the activities and objectives of the Scope of Work, and upon award, the project manager will contact them to negotiate and tailor the documents, including site names and responsible parties.