Exhibit B Budget Template.xlsx
XLSX spreadsheet 113 KB Posted
- Solicitation number
- RFP QAAA 2026000153 4
- Issued by
- Arapahoe County, Colorado
About this file
This is a budget template form issued by the Colorado Department of Early Childhood (CDEC) for the HealthySteps Program Implementation Sites Solicitation with a budget period of July 1, 2026 through June 30, 2027. The template is designed to capture comprehensive budget information from contractor applicants, including personnel costs, contractor/consultant fees, travel expenses, supplies and operating expenses, and items excluded from Modified Total Direct Cost (MTDC) calculations. The form requires detailed justification for all budgeted expenses and includes specific instructions for categorizing costs according to federal Uniform Guidance (2 CFR 200.1) requirements. Contractors must complete all required sections and provide descriptions of how cost estimates were determined and how expenses will advance the project work plan.
The budget template establishes a maximum allowance of $50,000 per contractor and requires applicants to calculate indirect costs using one of three methods: a Negotiated Federal Indirect Cost rate, a Negotiated State Indirect Cost rate, or a 15% de minimis rate applied to MTDC if no negotiated rate exists. Contractors claiming a federal or state negotiated rate must provide supporting documentation with their budget submission. The template includes detailed guidance on excluded costs such as equipment over $10,000, capital expenditures, rental costs, tuition remission, scholarships, and participant support costs. All figures must be rounded to two decimal places, and applicants must spell out all abbreviations in a designated section of the form.
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2027 Budget Template
| Colorado Department of Early Childhood (CDEC) | ||||
| BUDGET WITH JUSTIFICATION FORM | Max Alloweed per Contrctor | |||
| Contractor Name | 50000 | |||
| Budget Period | July 1, 2026 - June 30, 2027 | |||
| Project Name | HealthySteps Implementation Sites | |||
| Reminders: |
- Please spell out all abbreviations in the Abbreviations section.
- Hide any unneeded line descriptions excluding headers and totals
- All figures should be rounded to 2 decimal places (except for the Percent of Time on Project) Hurt,Genette: Hurt,Genette:
Please remove this row upon finalizing the document.
| Abbreviations | Definition |
| CDEC | Colorado Department of Early Childhood |
| FAMLI | Family and Medical Leave Insurance |
| FICA | Federal Insurance Contributions Act |
| FTE | Full-Time Equivalent |
| MTDC | Modified Total Direct Costs |
| SFY | State Fiscal Year |
| W/C | Workman's Compensation |
| Expenditure Categories | |
| Personnel Services - Salaried Employees | |
| Position Title |
ID#AAABfsc5Z-E Cartaya, Hugo (2025-04-09 20:48:40)
| Instructions: Enter the Position Title | Description of Work |
| : Instructions: Enter Brief description of work this position is responsible for. | Fringe Benefits |
| : Instructions: Enter Brief description of fringe benefits for this position. | Gross or Annual Salary |
ID#AAABfsc5Z-s Deborah J. Polk (2025-04-09 20:48:40)
| Enter the employee's annual (12 month) gross salary. | Fringe Costs |
| : Enter the total amount of fringe for the employee based on their annual salary. | Percent of Time on Project |
| : This cell is auto calculated | Total Amount |
Requested from CDEC
| : Enter the Total Amount Requested from CDEC | Total Annual Salary + Fringe | ||||||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| $0.00 | $0.00 | 0.000000% | $0.00 | $0.00 | |||
| Total Personnel Services | $0.00 | ||||||
| Contractors/Consultants (payments to third parties or entities) | |||||||
| Name |
ID#AAABfsc5Z-M Cartaya, Hugo (2025-04-09 20:48:40) Instructions: Enter name of Contractor/Consultant. Description of Item ID#AAABfsc5Z-g (2025-04-09 20:48:40) Instructions: If contractor is over $50,000, only the first $50,000 can be included in the Modified Total Direct Costs Calculation.
Hide un-needed rows. Total Amount Requested from CDEC ID#AAABfsc5Z-4 Cartaya, Hugo (2025-04-09 20:48:40) Enter the Total Amount Requested from CDEC Not Allowed in Modified Total Direct Costs (MTDC) calculation ID#AAABfsc5Z90 Cartaya, Hugo (2025-04-09 20:48:40) This cell is auto calculated Allowable in Modified Total Direct Costs (MTDC) calculation ID#AAABfsc5Z-U Cartaya, Hugo (2025-04-09 20:48:40) This cell is auto calculated
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| $0.00 | $0.00 | $0.00 | |||
| $0.00 | $0.00 | $0.00 | |||
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| $0.00 | $0.00 | $0.00 | |||
| $0.00 | $0.00 | $0.00 | |||
| $0.00 | $0.00 | $0.00 | |||
| $0.00 | $0.00 | $0.00 | |||
| $0.00 | $0.00 | $0.00 | |||
| Total Contractors / Consultants | $0.00 | $0.00 | $0.00 | ||
| Travel | |||||
| Item |
ID#AAABfsc5Z-0 Cartaya, Hugo (2025-04-09 20:48:40) Instructions: List the item in this column: i.e., mileage, lodging, meals, airfare Description of Item ID#AAABfsc5Z-Q (2025-04-09 20:48:40) Instructions: This section should describe the necessity and reasonableness of all estimated travel costs. Indicate the project personnel who will be traveling and describe their anticipated contributions to the work plan. Detail how cost estimates were determined. (Do not include the mileage rates, per diem rates, etc)
Hide un-needed rows. Total Amount Requested from CDEC ID#AAABfsc5Z_I Cartaya, Hugo (2025-04-09 20:48:40) Enter the Total Amount Requested from CDEC
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| Total Travel | $0.00 | ||
| Supplies & Operating Expenses | |||
| Item |
ID#AAABfsc5Z_M Hurt,Genette (2025-04-09 20:48:40) Enter Item Name Description of Item ID#AAABfsc5Z94 (2025-04-09 20:48:40) Instructions: This is a description of the item(s) listed in Item Column. Use the Item Description Column to describe the rationale for the costs budgeted (how it will be used to advance the Work Plan) and how cost estimates are calculated.
Remove un-needed rows.. Total Amount Requested from CDEC ID#AAABfsc5Z-A Cartaya, Hugo (2025-04-09 20:48:40) Enter the Total Amount Requested from CDEC
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| Subtotal Supplies & Operating Expenses | $0.00 | ||
| Items Excluded from MTDC: (Rental costs, tuition, scholarships/fellowships, participant support, equipment, capital expenditures) | |||
| Item |
ID#AAABfsc5Z-k Cartaya, Hugo (2025-04-09 20:48:40) Instructions: List brief title. Description of Item ID#AAABfsc5Z-8 (2025-04-09 20:48:40) Instructions: This is a description of the item(s) listed to be excluded from MTDC
Rental Cost - General rental costs for the program's operation location (does not include meeting room fees)
Tuition Remission
Scholarships and Fellowships - This includes scholarships, fellowships, stipends only if we are paying for education for non-employees
Participant Support Costs - Participant support costs means direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences, or training projects. (Example: incentives, child care, payment/stipend, etc.)
Participant Support costs are excluded from the indirect calculations if they are paid directly to the participant. If meals are provided as part of an event cost, they are not excluded. For example, if a site gives a $20 payment to a participant to cover their meal costs, it's excluded. If the site pays Panera for continental breakfast for everyone in attendance , it's not excluded. If the cost is to pay for things like diapers, that is also a cost reimbursement, not compensation or an incentive to participate in the program and is not excluded from MTDC.
If it is a stipend and it isn't compensation or payment as incentive to participate in the program, it should not be excluded from MTDC. It is more about the kind of expense and if it's an incentive to participate.
Capital Expenditures - Does not include depreciation or repairs and maintenance.
Equipment - Equipment costs where items are over $10,000 each Total Amount Excluded from MTDC ID#AAABfsc5Z_A Cartaya, Hugo (2025-04-09 20:48:40) Enter the Total Amount Excluded from MTDC
ID#AAABfsc5Z-0 Cartaya, Hugo (2025-04-09 20:48:40) Instructions: List the item in this column: i.e., mileage, lodging, meals, airfare ID#AAABfsc5Z-Q (2025-04-09 20:48:40) Instructions: This section should describe the necessity and reasonableness of all estimated travel costs. Indicate the project personnel who will be traveling and describe their anticipated contributions to the work plan. Detail how cost estimates were determined. (Do not include the mileage rates, per diem rates, etc)
Hide un-needed rows.
ID#AAABfsc5Z_I Cartaya, Hugo (2025-04-09 20:48:40) Enter the Total Amount Requested from CDEC ID#AAABfsc5Z-E Cartaya, Hugo (2025-04-09 20:48:40) Instructions: Enter the Position Title : Instructions: Enter Brief description of work this position is responsible for.
: Instructions: Enter Brief description of fringe benefits for this position.
ID#AAABfsc5Z-s Deborah J. Polk (2025-04-09 20:48:40) Enter the employee's annual (12 month) gross salary.
: Enter the total amount of fringe for the employee based on their annual salary.
: This cell is auto calculated
| : Enter the Total Amount Requested from CDEC | $0.00 | ||||
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| Subtotal Items removed from MTDC | $0.00 | ||||
| Total Supplies & Operating Expenses | $0.00 | ||||
| TOTAL DIRECT COSTS | $0.00 | ||||
| MODIFIED TOTAL DIRECT COSTS (MTDC) | |||||
| Uniform Guidance - 2 Code of Federal Regulations 200.1 (2 CFR 200.1) “Modified Total Direct Cost (MTDC)”- means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $50,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. | MODIFIED TOTAL DIRECT COSTS (MTDC) | ||||
| $0.00 | |||||
| Indirect Costs |
[not to exceed 15% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached] Item Description of Item ID#AAABfsc5Z-w (2025-04-09 20:48:40) Applicants requesting indirect must provide CDEC with a copy of their Negotiated Federal Indirect Cost rate plan or their Negotiated State Indirect Cost rate or apply 15% to the Modified Total Direct Costs (MTDC).
CDEC will honor federal negotiated rate agreements.
Refer to Cost Principles Exhibit and Uniform Guidance for possible disallowed expenses.
If using a State or Federal Negotiated Rate - please spell out what the Indirect Rate is based on from the approved Indirect Rate Letter and supply a copy of the Letter with this budget.
If your agency has a State or Federal Negotiated Rate and chooses to use a lesser rate, please submit a request in writing requesting the rate. % Rate ID#AAABfsc5Z9k Cartaya, Hugo (2025-04-09 20:48:40) Enter Indirect Cost Percentage Total Amount Requested from CDEC ID#AAABfsc5Z9o Cartaya, Hugo (2025-04-09 20:48:40) This cell is auto calculated Negotiated Federal Indirect cost rate ID#AAABfsc5Z98 Cartaya, Hugo (2025-04-09 20:48:40)
| If your agency has a federally negotiated indirect rate, please provide a copy of the approval letter with this budget. | Please spell out what the Indirect Rate is based on from the approved Indirect Rate Letter and supply a copy of the Indirect Rate Letter with this budget. | 0.00% | $0.00 |
| State Negotiated Indirect cost rate |
ID#AAABfsc5Z-o Public Health & Environment (2025-04-09 20:48:40)
| If your agency has a state negotiated indirect rate, please provide a copy of the approval letter with this budget. | Please spell out what the Indirect Rate is based on from the approved Indirect Rate Letter and supply a copy of the Indirect Rate Letter with this budget. | 0.00% | $0.00 |
| Based on Salary plus Fringe |
ID#AAABfsc5Z_E Cartaya, Hugo (2025-04-09 20:48:40)
| Indirect cost based on total requested gross salary plus fringe. | Please spell out what the Indirect Rate is based on from the approved Indirect Rate Letter and supply a copy of the Indirect Rate Letter with this budget. | 0.00% | $0.00 |
| Indirect Rate: |
ID#AAABfsc5Z-I Cartaya, Hugo (2025-04-09 20:48:40) 15% de minimis rate based on Modified Total Direct Costs (If your agency has a federally or state negotiated rate, the "de minimis" rate cannot be used. The Contractor can request a lower rate than their Federally Negotiated or State Negotiated Rate, however, it must be requested in advance.)
ID#AAABfsc5Z_M Hurt,Genette (2025-04-09 20:48:40) Enter Item Name ID#AAABfsc5Z9k Cartaya, Hugo (2025-04-09 20:48:40) Enter Indirect Cost Percentage ID#AAABfsc5Z94 (2025-04-09 20:48:40) Instructions: This is a description of the item(s) listed in Item Column. Use the Item Description Column to describe the rationale for the costs budgeted (how it will be used to advance the Work Plan) and how cost estimates are calculated.
Remove un-needed rows..
ID#AAABfsc5Z9o Cartaya, Hugo (2025-04-09 20:48:40) This cell is auto calculated ID#AAABfsc5Z-A Cartaya, Hugo (2025-04-09 20:48:40) Enter the Total Amount Requested from CDEC ID#AAABfsc5Z-M Cartaya, Hugo (2025-04-09 20:48:40) Instructions: Enter name of Contractor/Consultant.
ID#AAABfsc5Z-g (2025-04-09 20:48:40) Instructions: If contractor is over $50,000, only the first $50,000 can be included in the Modified Total Direct Costs Calculation.
Hide un-needed rows.
ID#AAABfsc5Z-4 Cartaya, Hugo (2025-04-09 20:48:40) Enter the Total Amount Requested from CDEC ID#AAABfsc5Z90 Cartaya, Hugo (2025-04-09 20:48:40) This cell is auto calculated ID#AAABfsc5Z-U Cartaya, Hugo (2025-04-09 20:48:40)
| This cell is auto calculated | De minimis Rate | 0.00% | $0.00 | |
| Total Indirect Costs | $0.00 | |||
| TOTAL | $0.00 |
&"Trebuchet MS,Bold"&12Exhibit B
Page &P of &N ExB Budget SFY27_1-26A image1.png
File details come from the government source that posted it. Updated .