ORANGE COUNTY, NEW YORK

Department of General Services PO Box 218, 255-275 Main Street Goshen, New York 10924

RFP TITLE: ENGINEERING SERVICES FOR PLUM POINT LANE BRIDGE REHABILITATION RFP-PAR02-26

RFP Shell 7/2024

ENGINEERING SERVICES FOR PLUM POINT LANE BRIDGE REHABILITATION

PO Box 218, 255-275 Main Street Goshen, New York 10924

TABLE OF CONTENTS

NOTICE TO OFFERORS

INSTRUCTIONS TO OFFERORS

INSURANCE REQUIREMENTS

BONDING REQUIREMENTS

SCOPE

SPECIFICATIONS

TERM

PRICING

PAYMENT

SUBMISSION OF PROPOSALS

ADDITIONAL INFORMATION, INTERVIEWS & SITE VISITS

BASIS OF AWARD

ANTICIPATED RFP TIMELINE

PROPOSAL FORM

QUESTIONS

NON-COLLUSION CERTIFICATION

IRAN DIVESTMENT ACT CERTIFICATION

DISCLOSURE OF NON-RESPONSIBILITY DETERMINATIONS

INFORMATION SHEET

NON-OFFEROR'S RESPONSE

APPENDIX

OWNER – ARCHITECT/ENGINEER AGREEMENT

FORM GENERAL CONDITIONS

SUPPLIER FORMS

PAY-TO-PLAY FORMS

ACH FORM

PO Box 218, 255-275 Main Street Goshen, New York 10924

NOTICE TO OFFERORS

Proposals for the County of Orange RFP-PAR02-26 Engineering Services for Plum Point Lane Bridge Rehabilitation will be received by the undersigned Commissioner of the Department of General Services, in her office at 255-275 Main Street, Goshen NY 10924, up to and including Thursday, September 10, 2026 at 4:00 P.M., prevailing time.

Copies of the Request for Proposals may be obtained beginning Thursday, August 13, 2026 at the above address between the hours of 9:00 A.M. and 4:45 P.M., Monday through Friday (with the exception of County-observed holidays), as well as through https://www.bidnetdirect.com/new-york/county-of-orange.

August 13, 2026 Renee Arnold-O’Regan, Commissioner https://www.bidnetdirect.com/new-york/county-of-orange

PO Box 218, 255-275 Main Street Goshen, New York 10924

INSTRUCTIONS TO OFFERORS

1. Unless solicited directly by another County Department, the only official distribution source for this Request for Proposal (“RFP”) is through the County of Orange (“County” or “Owner”) Department of General Services (“General Services”). Additionally, most RFP documents issued by General Services are distributed through BidNet which can be accessed through https://www.bidnetdirect.com/new-york/county-of-orange. If you have obtained this RFP from a different source, you are encouraged to contact General Services to receive an official copy. You may not receive addenda or important information regarding this RFB if you are not registered with General Services as having obtained a copy of this RFP through General Services or through BidNet.

2. By submitting a proposal, you are asking the County to accept your offer for the performance of services.

It is important that you READ and UNDERSTAND all terms and conditions contained in this RFP as well as understand the laws that govern public contracts in New York State. If you do not agree with the terms and conditions contained in this RFP you should not submit a proposal. Your proposal will be considered by the County if the following conditions are met:

(a) To the same extent provided in State Finance Law §139-j, there are certain restrictions on communications between the County and a prospective offeror during the procurement process. A prospective offeror is restricted from contacting other than County-designated staff commencing on the earliest notice of intent to solicit proposals through final contract award and approval by the County Executive ("Restricted Period"), unless it is one of the permissible contacts specified in State Finance Law §139-j(a)(1) – (11). To the same extent provided in State Finance Law §139-k(5), the County will obtain certain information when contacted during the Restricted Period. The County-designated staff contact for this RFP is the Commissioner of General Services or her representative, telephone number (845) 291-2792.

Each offeror responding to this RFP must affirm that they understand and agree to comply with these requirements on the Proposal Form provided in this RFP.

(b) Applicable A pre-proposal conference and site visit will be held at Plum Point Lane Bridge, New Windsor, NY on Wednesday, August 19, 2026 at 2:00 PM, prevailing time. Attendance is strongly recommended. The County shall neither be liable for, nor review proposed contract amendments, etc. for inadequate pricing, labor, materials, time, and/ or similar issues in successful offeror's contract with the County resulting from said offeror's failure to attend and obtain information provided at the pre-proposal conference and site visit and/or any addenda issued afterward.

(c) Prospective offerors are responsible for reporting in writing any errors, omissions, and/or ambiguities found in this RFP. All such reports, requests for information, questions, etc. must be on the Questions Form provided in this RFP and either faxed to General Services at (845) 378-2365 or emailed to GeneralServices@orangecountygov.com. No questions will be entertained by any other means. All questions must be submitted by Tuesday, August 25, 2026 at 3:00 P.M., prevailing time. Questions received after that time will not be addressed. All questions presented in accordance with this Section 2(c) will be answered in an addendum/addenda to be shared with all interested offerors. Questions will not be responded to individually.

https://www.bidnetdirect.com/new-york/county-of-orange mailto:GeneralServices@orangecountygov.com

PO Box 218, 255-275 Main Street Goshen, New York 10924

(d) Any alteration of the Proposal Form or the Specifications portion of this RFP to suit an offeror’s pricing, requirements, etc. will make the proposal non-responsive. If clarification is required on any aspect of this RFP, it is necessary to submit questions to General Services as set forth in Section 2(c) of these Instructions to Offerors.

(e) Unless otherwise specified, all proposals must be made upon forms provided in this RFP, if any, as may be modified by addendum/addenda, contained in sealed envelopes clearly marked on the outside packaging with RFP-PAR02-26 ENGINEERING SERVICES FOR PLUM POINT LANE BRIDGE REHABILITATION addressed to Renee Arnold-O’Regan, Commissioner, General Services, PO Box 218, 255-275 Main St., Goshen, NY 10924 and received up to and including Thursday, September 10, 2026 at 4:00 P.M., prevailing time. If NOT sending a proposal via U.S. Mail (i.e., using FedEx, UPS, hand delivery, etc.) please use the following address: Orange County Department of General Services, 255-275 Main St., Goshen, New York 10924. It is the offeror’s responsibility to clearly mark the outside of their mailing package with the RFP title and number. Faxed and/or e-mailed proposals are NOT permitted. NO LATE PROPOSALS WILL BE

ACCEPTED – NO EXCEPTIONS!

(f) Two (2) sets of all proposals UNBOUND must be submitted, ONE (1) SET OF WHICH MUST CONTAIN ORIGINAL SIGNATURES, including completed copies of any forms or certifications required in this RFP.

Forms, if any, provided in/with this RFP must be completely filled in, in ink or by typing, on the form provided in/with this RFP. Failure to respond to this RFP on any form(s) provided in/with this RFP may result in disqualification of a proposal as non-responsive. The Proposal Form must be properly executed and signed by the offeror. Any Proposal Form that contains modifications, omissions, and/or erasures, is illegible, conditional, and/or unsigned will be rejected as non-responsive.

(g) Permission will not be given to modify or explain any proposal after it has been opened, unless clearly specified in this document (e.g., interviews). Permission to withdraw a proposal prior to opening will be at the discretion of the County and no replacement proposal may be submitted without authorization from the Commissioner of General Services. Opened proposals may not be withdrawn until forty-five (45) days after opening.

(h) The County encourages submission of proposals by Minority- and/or Women-Owned Business

Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

(i) If proposal security is required by this RFP it must be included in the proposal. If performance and/or payment bonds are required by this RFP, proposals must include a letter from offeror's bank or surety stating that the required letter of credit or bond(s) will be provided in the event of a contract award.

The letter of credit or bond(s) shall be provided for each year or relevant portion of the contract, as may be applicable.

(j) A Non-Collusion Certification, Disclosure of Prior Non-Responsibility Determinations, and Iran

Divestment Act Certification are all provided in this RFP. Each offeror must complete and include a signed original of each document and the applicable number of copies of each in its proposal submitted in response to this RFP.

(k) Basis of Award provisions vary with each RFP, please read that portion of this RFP carefully. Under some RFPs, contracts may be awarded to more than one (1) entity. The Commissioner of General Services reserves the right to waive any informality, reject any and all proposals, or, if noted in the Basis of Award

PO Box 218, 255-275 Main Street Goshen, New York 10924 portion of this RFP, accept any proposal in whole or in part, if deemed to be in the best interest of the County.

(l) Any award under this RFP is subject to the successful offeror’s execution of a contract with the

County. The County's contract obligation is contingent upon successful offeror’s provision of insurance, any required bonds, and required Pay-to-Play forms, successful offeror’s execution of a contract (substantively in the form provided with this RFB) and all required addenda, if any (substantively in the form provided with this RFP), and the availability of appropriated funds for the contract. No legal liability on the part of the County for payment of any money will arise unless and until a contract, together with all required addenda, if any, are executed by both parties, funds are appropriated and made available in each year of the term of such contract, and all performance requirements for each payment are met. The County shall have no responsibility or liability for any of offeror's costs related to preparation of proposals, attendance at interviews, etc.; all such costs are solely at offeror's risk and expense.

(m) A successful offeror awarded a contract under this RFP agrees to execute a contract document substantively in the form provided with this RFP (i.e., Agreement for Consultant Services or Consultant Services Agreement, as applicable) in the timeframe, if any, indicated in this RFP. Depending on the nature of the services to be performed, successful offeror awarded a contract under this RFP may also be required to execute a Business Associate Agreement (“BAA”) substantively in the form provided with this RFP. If an offeror wishes to propose an exception to any provision of the form contract document (and/or the form BAA, if applicable) provided with this RFP, it must specifically state each such exception in a letter addressed to the County Attorney on the letterhead of offeror’s legal counsel and include same in its proposal submitted in response to this RFP. An offeror’s failure to state any exception(s) as provided herein shall be deemed an acceptance by said offeror of all terms and conditions of the form contract (and form BAA, if applicable). Any and all stated exceptions to the form contract (and form BAA, if applicable) are subject to negotiation by and final approval of the County Attorney. Exceptions not raised in the proposal as provided herein, but later raised during contract negotiations, will not be considered by the County, unless consideration of same is determined by the County Attorney, in his sole discretion, to be in the best interests of the County. Failure to reach agreement on contract terms and conditions may result in rejection of a proposal, rescission of an award, and/or retention of proposal security by the County. The County reserves the right to cancel negotiations with the highest scoring offeror if deemed to be in the best interests of the County and start negotiations with the next highest scoring offeror without advertising for new proposals.

(n) If an offeror has its own standard licensing, maintenance and support, or similar type of agreement, said offeror must submit a copy of same with its proposal submitted in response to this RFP if offeror wants the terms and conditions thereof to be considered by the County. To the extent that any terms and conditions set forth in an offeror’s standard agreement conflict with the terms and conditions set forth in the form contract provided with this RFB, the offeror must specifically state each such conflict by proposing an exception to the form contract as discussed in Section 2(m) of these Instructions to Offerors. The terms and conditions of any such standard agreement are subject to negotiation by and final approval of the County Attorney. The County will not accept an offeror’s standard agreement in lieu of the County’s form contract; however, those terms and conditions negotiated and approved as set forth herein may be incorporated and made a part of the form contract at the County’s discretion. Any standard agreement not included in the proposal as provided herein, but presented later during contract negotiations, will not be considered by the County, unless consideration of same is determined by the County Attorney to be in the best interests of the County. Failure to reach agreement on contract terms and conditions may result in

PO Box 218, 255-275 Main Street Goshen, New York 10924 rejection of a proposal, rescission of an award, and/or retention of proposal security by the County. The County reserves the right to cancel negotiations with the highest scoring offeror if deemed to be in the best interests of the County and start negotiations with the next highest scoring offeror without advertising for new proposals.

(o) If awarded a contract under this RFP, offeror specifically agrees to abide by all applicable provisions of federal and state laws and regulations, as applicable to its agents, employees, subcontractors, and assigns. In hiring and employment practices, bidder shall not in any manner discriminate on the basis of race, creed, religion, color, sex, national origin, citizenship status, age, marital status, disability, genetic information or predisposing genetic characteristics, sexual orientation, military status, or domestic violence victim status.

(p) Supplier Forms are provided with this RFP. A successful offeror that has not received a purchase order in the last twelve (12) months from the County must submit completed and signed Supplier Forms prior to execution of a contract by the County.

(q) Please be advised that this RFP is subject to Orange County Local Law No. 13 of 2013, as amended, known as the "Pay-to-Play Law." Pay-to-Play Forms are provided with this RFP. Each offeror responding to this RFP should include completed and signed Pay-to-Play Forms with its proposal, and will be required if offeror is awarded a contract under this RFP. The Pay-to-Play Forms are required from the successful offeror (unless exempted by the law) prior to execution of a contract by the County.

(r) Pursuant to New York’s Freedom of Information Law (“FOIL”) (Public Officers Law, Article 6, Sections 84-90) all government records are presumptively open for public inspection unless specifically exempted from disclosure under FOIL. Any offeror that has a good faith belief that information contained in its proposal is exempt from disclosure under FOIL must, at the time of its submission, request the exemption in writing, setting forth the basis for the claimed exemption. In addition, said offeror must mark each page of its submission claimed to be exempt from disclosure under FOIL with the following legend:

“THE OFFEROR BELIEVES THAT THIS INFORMATION IS PROTECTED FROM DISCLOSURE UNDER THE NEW YORK STATE FREEDOM OF INFORMATION LAW.” Neither an offeror’s classification of materials as exempt under FOIL nor the County’s acceptance of an offeror’s bid with the claimed exemption(s) should be considered a final determination as to whether the designated materials are exempt from disclosure under FOIL. Any and all determinations as to the propriety of claimed exemptions will be made by the County and/or a court of law in accordance with applicable law.

PO Box 218, 255-275 Main Street Goshen, New York 10924

INSURANCE REQUIREMENTS

During the term of a contract resulting from this RFP, or longer if required, the successful offeror must maintain, at its expense, workers’ compensation, disability, and liability insurance policies of the types and minimum coverages specified in the form contract provided with this RFP. Certificates of insurance evidencing offeror's compliance with these requirements shall be required prior to execution of a contract by the County. A contract award is conditional upon submission of insurance documents within the time specified in the Notice of Award. Failure to do so may result in disqualification of the offeror bidder as non-responsive and/or the County's retention of any proposal security.

BONDING REQUIREMENTS

There are no Bonds required for this contract.

PO Box 218, 255-275 Main Street Goshen, New York 10924

SCOPE

The County of Orange ("County" or "Owner") by and through its Department of Parks, Recreation and Conservation (“Parks Department”) is seeking a qualified engineering firm to provide services for the rehabilitation of the Plum Point Bridge as further described in the Specifications portion of this RFP. Please note that this is merely an RFP and NOT an instruction to proceed with the services, unless and until a Contract is executed.

SPECIFICATIONS

1. QUALIFICATIONS AND EXPERIENCE. Each offeror submitting a proposal in response to this RFP thereby confirms affirmatively to the County that, at the time of submission of its proposal (and, if awarded a contract under this RFP (the “Contract”), throughout the term of such Contract), that it:

(a) is a New York State licensed professional architect, licensed professional engineer, or a business entity legally permitted to practice architecture or engineering in New York State under a Certificate of Authorization issued by the New York State Education Department; and

(b) is well-qualified to provide the services sought in this RFP and that it is a business of going concern having provided services similar in size and complexity as sought in this RFP; and

(c) has a minimum of five (5) years’ experience in providing the services sought in this RFP.

2. OVERALL PROJECT GOALS. The County manages a park on the east side of the bridge carrying Plum Point Lane over the railroad in the Town of New Windsor (the “Bridge”). The Bridge was recently damaged by a fire and is currently closed to traffic, restricting access to the County’s park. The Bridge is a 3-span, multi-girder, painted steel bridge supported by timber frame piers which crosses over an active railway line owned and operated by CSX Transportation (“CSX”). The goal of this project is the repair of the Bridge such that is can be reopened to vehicular and pedestrian traffic. The County expects to bid out the repair work immediately once the construction documents are complete and approved. The successful offeror awarded the Contract (the “Engineer”) will provide services as stated in the annexed Owner – Architect/Engineer Agreement and General Conditions, according to the terms stated therein and the additional specifications listed in this RFP. Additionally, the following reference documents are included with this RFP:

• Available Bridge Record Drawings

• New York State Department of Transportation (“NYSDOT”) Red Flag Report

• Barton & Loguidice 2025 Load Rating Report dated 10/8/25.

• Plum Point Bridge Inspection & Repair Recommendations Summary Memo dated 9/25/25.

Offerors must review the annexed documents in detail prior to submitting a Proposal. The Engineer must be familiar with the project prior to commencing any work, including through its thorough review and analysis of relevant documentation and information relating to the project and a site visit to become familiar with field conditions.

This project shall be designed and constructed in accordance with the current edition of the NYSDOT Standard Specifications for Construction and Materials, including all applicable revisions.

The County anticipates that Engineer will enter into a separate agreement with the CSX for coordination of the Engineer’s work and the anticipated construction work (“Railroad Agreement”).

PO Box 218, 255-275 Main Street Goshen, New York 10924

3. SERVICES.

PART 1: DATA COLLECTION AND ANALYSIS PHASE

SURVEY

Should it be necessary to perform a boundary survey for the Railroad Agreement, the services shall be added by supplemental agreement. Offerors must include survey pricing with their proposals.

DETERMINATION OF EXISTING CONDITIONS

The Engineer shall determine the existing conditions within and adjacent to the specific project limits so as to accurately describe such conditions in pertinent project documents.

LOAD RATING OF EXISTING BRIDGE

Engineer shall perform or update a Level 1 load rating of the bridge in accordance with NYSDOT Bridge Inspection Manual, latest edition. Immediately upon completion, the Engineer shall transmit two (2) copies of the load rating calculations and summary sheets to the County. If necessary, upon completion of construction, any changes to the Load rating shall be incorporated into the calculations.

PERMITS AND APPROVALS

The Engineer shall identify and obtain all applicable permits and certifications, including, but not necessarily limited to, the following:

• CSX

• Flood Plain

TIME OF PERFORMANCE

Engineer shall complete the Part 1: Data Collection and Analysis portion of the services within two (2) months of the issuance by County of a Notice to Proceed as to this phase.

PART 2: DETAILED DESIGN PHASE

PRELIMINARY PLANS

Engineer shall develop and submit to the County a preliminary bridge rehabilitation plan (“Preliminary Plan”), which shall be sufficiently developed to:

• Include replacement of both sets of wood piers;

• Show basic concepts and major details (including all existing and proposed utilities);

• Acquaint affected parties with the project and project components;

• Serve as an instrument for initial approval; and

• Provide a basis for the development of final plans.

The Preliminary Plans shall indicate maintenance and protection of traffic provisions and be accompanied by a cost estimate as detailed below.

The Engineer shall prepare and submit two (2) copies of the Preliminary Plan to the County for review and comment.

The Engineer shall modify the design to reflect the County's comments, until County issues its approval.

PO Box 218, 255-275 Main Street Goshen, New York 10924

FINAL PLANS: CONTRACT DOCUMENTS

The Engineer shall prepare a complete package of bid-ready contract documents utilizing the County’s standard bid forms (including but not limited to the form contract and general conditions), which shall include:

• Bid documents

• Special notes

• Specifications

• Plans

• A list of supplemental information available to bidders (i.e., subsurface exploration logs, record as-built plans, etc.)

• Other pertinent information as requested by County or as deemed appropriate by Engineer.

Engineer shall promptly revise and finalize the contract documents as necessary in County’s discretion.

COST ESTIMATE

The Engineer shall develop, provide, and maintain the construction cost estimate for the project (“Estimate”). The Engineer shall update the Estimate as described above and as necessary to incorporate significant design changes, and shall develop and provide the final Estimate, including all quantity computations, to County upon approval of the Advanced Detailed Plans (ADP) by the County.

UTILITIES

The Engineer shall contact affected utility companies providing them with plans and information and coordinate any relocation of utility poles and appurtenances.

RAILROAD

The Engineer shall coordinate with CSX and shall obtain all necessary railroad approvals and entry permits and shall work diligently with the railroad to prepare and execute all necessary Railroad Agreement(s). Consultant shall carry and maintain railroad insurance as required by CSX. All permitting fees related to design work only shall be reimbursed by County with no mark-up upon submission of a detailed invoice in a form satisfactory to County.

INFORMATION TRANSMITTAL

Upon completion of the contract documents, the Engineer shall transmit to the County all project information, including electronic files. The electronic information shall be in the format requested by the County.

TIME OF PERFORMANCE

Engineer shall complete the Part 2: Detailed Design portion of the services within four (4) months of the issuance by County of a Notice to Proceed as to this phase.

PART 3: BIDDING PHASE

ADVERTISEMENT

The County shall advertise the bids, and the Engineer shall assist as required.

The Engineer shall promptly assist County in providing responses to questions from potential bidders throughout the bidding process. The County shall prepare the official Addenda to the RFB. The Engineer shall not provide any information to individual bidders unless specifically directed to do so by the County.

PO Box 218, 255-275 Main Street Goshen, New York 10924

BID OPENING (LETTING)

The County shall hold the public bid opening.

BID EVALUATION

The Engineer shall assist the County in analyzing the bid results, which shall include determining whether the low bid is unbalanced.

Part 4: CONSTRUCTION PHASE

CONSTRUCTION SUPPORT

The Engineer shall provide design responses to unanticipated or changed field conditions, analyze and participate in proposed design changes, and interpret design plans.

• In response to unanticipated and/or varying field conditions or changes in construction procedures, the Engineer shall conduct on-site field reconnaissance and, where required, prepare Field Change Sheets modifying pertinent contract plan sheets;

• The Engineer shall analyze and make recommendations on the implementation of changes proposed by the County or the construction contractor;

• The Engineer shall interpret and clarify design concepts, plans and specifications;

• The Engineer shall review and approve shop drawings for construction.

Work performed by Engineer that is not reimbursable under this Section are:

• Corrections of design errors and omissions; and

• Straightforward interpretations of plans and designer intentions.

EQUIPMENT

The Engineer shall furnish all office, field and field laboratory supplies and equipment required to properly perform the inspection services listed below.

INSPECTION

• The Engineer must provide, to the County's satisfaction, contract administration and construction inspection services from such time as directed to proceed until two (2) weeks after issuance to the Owner of the final project Certificate for Payment. The Engineer must assume responsibility, as appropriate, for the administration of the contract, including maintaining complete project records, processing payments, performing detailed inspection work and oversight for on-site field tests of materials and items of work incorporated into the contract consistent with the specifications and plans applicable to the project.

• Any testing shall be provided by independent 3rd party firm acceptable to the County.

4. GENERAL REQUIREMENTS.

ENGINEER'S CONSULTANTS The Engineer shall be responsible for:

• Coordinating and scheduling its work, including work to be performed by Engineer's consultants;

• Technical compatibility of the Engineer's work with work performed by Engineer's consultants;

• Procurement of consultants and/or contractors by Engineer must be in accordance with the requirements set forth by Orange County.

PO Box 218, 255-275 Main Street Goshen, New York 10924

COUNTY PROJECT MANAGER

This Project Manager shall be the County's official representative on the project and the Engineer must report to and be directly responsible to said Project Manager.

ETHICS

Prior to the start of work, the Engineer shall submit to the County a statement regarding conflicts of interest.

HEALTH AND SAFETY REQUIREMENTS

The Engineer must provide all necessary health and safety related training, supervision, equipment and programs for their inspection staff assigned to the project.

STAFF QUALIFICATIONS AND TRAINING

The Engineer must provide sufficient trained personnel to adequately and competently perform the requirements of this RFP. The Engineer shall recommend inspectors to the County for approval prior to their assignment to the project. The utilization of Engineer's personnel is conditional, subject to satisfactory performance, as determined by the County.

For all construction inspection services, all technician personnel must be identified by the National Institute for Certification in Engineering Technologies (NICET) certification levels in the staffing tables. In addition, all Transportation Engineering Technicians-Construction assigned to the project at and above level III, Engineering and Senior Engineering Technicians, must be certified by NICET. Transportation Engineering Technicians-Construction below level III assigned to the project must have successfully completed the General Work Element requirements and at least those Special Work Elements which apply to their specific project assignments at the level of their rating.

In lieu of the NICET certification requirements, the County may accept evidence that the person proposed for engagement on the project (1) has satisfactorily performed similar duties as a former NYS Department of Transportation (NYSDOT) employee or (2) has a combination of education and appropriate experience commensurate with the scope of the position in question.

Technicians employed by the Engineer that perform field inspection of Portland cement concrete shall possess a current certification from the American Concrete Institute (ACI) as a Concrete field-testing Technician-Grade 1.

Technicians employed by the Engineer who perform field inspection of geotechnical construction (earthwork), including, but not limited to embankment construction, subbase placement, structure and culvert backfill placement, and testing of earthwork items for in-place density and/or gradation, shall possess a current certification and/or proof of training from the following organization:

North East Transportation Technician Certification Program (NETTCP) Soils and Aggregate Inspector Certification.

An alternative to the certification/training listed above would be proof of previous training (within the past 5 years) of the NYSDOT Earthwork Inspectors School, given by the Department's Geotechnical Engineering Bureau.

PO Box 218, 255-275 Main Street Goshen, New York 10924

PERFORMANCE REQUIREMENTS

Quality

The Engineer shall enforce the specifications, and identify in a timely manner to the County, local conditions, methods of construction, errors on the plans or defects in the work or materials that would conflict with the quality of work of, and/or conflict with the successful completion of the project.

Record Keeping & Payments to the Contractor

• All records must be kept in accordance with the directions of the County and must be consistent with the requirements of the NYSDOT Manual of Uniform Recordkeeping (MURK). The Engineer must take all measurements and collect all other pertinent information necessary to prepare daily inspection reports, monthly and final estimates, survey notes, record plans showing all changes from contract plans, photographs of various phases of construction, and other pertinent data, records and reports for proper completion of records of the contract.

• Any record plans, engineering data, survey notes or other data provided by the County should be returned to the County at the completion of the contract. Original tracings of record plans, maps, engineering data, the final estimate and any other engineering data produced by the Engineer shall bear the endorsement of the Engineer. Any documents that require an appropriate review and approval of a Professional Engineer (P.E.) licensed and registered to practice in New York State must be signed by the P.E.

• The Engineer must submit the final payment estimate of the contract to the County within (90) days after the date of acceptance of the contract work. All project records must be cataloged, indexed, packaged, and delivered to the County within (90) days after the date of the acceptance of the contract work. These files may be accepted physically or digitally via a USB flash drive or an online share folder.

Health & Safety

• The Engineer must ensure that all inspection staff assigned to the project are knowledgeable concerning the health and safety requirements of the Contract per County policy, procedures and specifications and adhere to all standards. Individual inspectors must be instructed relative to the safety concerns for construction operations they are assigned to inspect to protect their personal safety, and to ensure they are prepared to recognize and address any contractor oversight or disregard of project safety requirements.

• The Engineer is responsible for monitoring the Contractor's and Subcontractor's efforts to protect the public from damage to person and property within the limits of, and for the duration of the contract.

TERM

The County anticipates that the term of the Contract will expire at the later of the issuance to the County of the final project certificate for payment or ninety (90) days after substantial completion of the project. The County may extend the Contract as necessary to ensure completion of the project, at its sole discretion, on the same terms and conditions as the terms and conditions set forth in the Contract. If the County exercises its option to extend the Contract as stated in this section, the Architect/Engineer must execute a change order or amendment to the Contract memorializing said extension. The Architect/Engineer must return the executed change order or amendment to the County by the date provided in the correspondence accompanying such change order or amendment.

PO Box 218, 255-275 Main Street Goshen, New York 10924

PRICING

1. NO CONDITIONAL PROPOSALS. The County does not accept any conditional proposals (i.e., minimum quantities, minimum dollar amount orders, etc.).

2. SUBMISSION OF PRICING. Pricing must be submitted on the Proposal Form provided in this RFP. Each offeror responding to this RFP must provide a lump sum fee for each service phase identified in the Specifications portion of this RFP. Each lump sum fee provided on the Proposal Form must be all-inclusive, considering all travel and any associated expenses (i.e., hotel, meals, etc.), all communications (including long distance), and all labor required to perform all services identified in the Specifications portion of this RFP. Fees paid to secure approval of authorities having jurisdiction over the project will be reimbursed at cost upon submission of a detailed, verifiable receipt showing the amount charged. Charges for postage will be reimbursed at cost plus ten percent (10%) upon submission of a detailed, verifiable receipt showing the amount charged. All in-house reproductions including prints, plots, and USB required under the Contract or at the County’s request will be billed at the applicable rate provided in the schedule attached to the Proposal Form (“In-House Reproduction Fees”). All out-sourced reproductions including prints, plots, and USB required under the Contract or at the County’s request will be reimbursed at cost plus ten percent (10%) upon submission of a detailed, verifiable receipt showing the amount charged. Each offeror responding to this RFP must also include in its proposal a schedule of hourly rates by personnel title for the calendar year 2025 through the calendar year 2030 to be used for any additional services that the County may request during the Contract term. Any travel and associated expenses required for additional services will be reimbursed at the IRS published rate and the GSA established per diem rates for zip code 10924 in effect at the at the time of travel. Rates for subconsultants anticipated at the time an offeror’s proposal is submitted must also be included. No separate travel time or other charges/fees, aside from those stated in this section, will be paid by the County under the Contract.

4. NO TAXES. The prices submitted must be exclusive of federal and state sales taxes (or other taxes inapplicable to government entities) and must not include any tax for which an offeror may claim exemption because of doing business with the County.

5. NO DELIVERY/FREIGHT/HANDLING AND/OR SURCHARGES. Unless otherwise indicated in this RFP, prices must be net, including delivery charges fully prepaid by the Architect/Engineer to the destination indicated in the Contract. Prices are to be listed as FOB Delivered: ORANGE COUNTY, NY. No delivery, freight and/or handling, fuel, inflationary, or other surcharges will be accepted by the County.

6. NO CHANGE TO PRODUCT. If the Contract involves provision of goods, equipment, or technology, at no time shall any change to price and product specification be permitted, for the Contract Term, except where an item has been replaced by another item due to obsolescence. In this instance, the County must approve a change of product in a written amendment to the Contract for it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the price is equal to or lower than the Contract price.

7. NO GUARANTEED VOLUME OR QUANTITIES. The proposed Scope and Specifications of this RFP are not a guarantee, were developed based on past or anticipated needs, and are as accurate as the County can ascertain at the time of issuance of this RFP. When an anticipated volume or other quantities or goods or services are listed, the County has listed these either based upon a history of usage over a previous period or anticipated need. The County in no way guarantees that the actual quantities listed will be ordered. When volume or quantities are listed, the offeror should understand that the actual volume or quantities may be more or less, depending on the actual needs

PO Box 218, 255-275 Main Street Goshen, New York 10924 of the County. The offeror shall hold the County harmless against any damage(s) because of estimated volume or quantities. In the event quantities exceed the estimate, the County shall receive the price as listed in the Contract or, if a better price is available at that time, the better price shall be passed on to the County.

PAYMENT

1. PAYMENT TERMS. Payment shall be made in accordance with the payment/compensation provisions of the form contract document provided with this RFP.

2. PAYMENT OPTIONS. The County offers the payment methods set forth below.

(a) Electronic Funds Transfer (EFT) via Automated Clearing House (“ACH”). To select this payment method, an offeror must complete the ACH Form provided with this RFP and include it in its proposal package submitted in response to this RFP.

(b) Check.

SUBMISSION OF PROPOSALS

REQUIRED ITEMS. Unless otherwise noted below, one (1) UNBOUND signed original (as applicable to the document type) and the number of copies specified in the Instructions to Offerors portion of this RFP of each of the items set forth in (a) – (g) of this section are to be submitted in the proposal package. It is NOT necessary to include a copy of the entire RFP in the proposal package; only the items set forth in (a) – (g) of this section are required.

(a) Proposal Form. Completed and signed Proposal Form containing offeror’s proposed pricing as discussed in the Pricing portion of this RFP. Rates for subconsultants anticipated at the time an offeror’s proposal is submitted must also be included.

(b) Hourly Rate Sheets for Additional Services; Reimbursables; In House Reproduction Fee Schedules.

Schedule of hourly rates by personnel title for the calendar year 2026 through the calendar year 2030 for any additional services that the County may request during the Contract term, schedule of anticipated reimbursables, and schedule of in-house reproduction fees, listed per-page (e.g., for plots) or per-unit (e.g., for USBs) as context demands

(c) Qualifications and Experience. Documentary evidence that offeror possesses the required qualifications and experience stated in Section 1 of the Specifications portion of this RFP. This should include at a minimum, a brief history of offeror’s business and experience with similar projects and copies of resumes and applicable licenses and certifications for all individuals who will be performing the services if offeror is awarded the Contract.

(d) Technical Proposal. A detailed description of offeror’s technical approach to performing the services identified in the Specifications portion of this RFP and a proposed team organizational chart, along with a proposed project timeline showing mobilization availability and flexibility and a point-by-point response, in the order listed, to each requirement in the Specifications portion of this RFP.

PO Box 218, 255-275 Main Street Goshen, New York 10924

(e) References. Contact information (entity name, contact person name and title, address, telephone number, and email address) for at least three (3) clients for whom offeror has performed services that are the same as, or substantially similar to, those specified in this RFP, other than Orange County. References from New York government entities are preferable, but not required. All references must be third party client/customer references. References from the County and its officials and/or employees will not be considered.

(f) Documents and Forms.

(i) Signed Non-Collusion Certification.

(ii) Signed Iran Divestment Act Certification.

(iii) Completed and signed Disclosure of Prior Non-Responsibility Determinations form

(included in this RFP – copy of instruction page not required).

(iv) Completed and signed Pay-to-Play Form A. A completed, signed, and notarized Pay-to-Play

Form B is required prior to the County’s execution of the Contract. Please Note – due to an exemption in the Pay-to-Play Law, Government Entities and School Districts do not need to complete Pay-to-Play forms.

(v) Completed and signed Supplier Forms (if offeror is not already a current Orange County contractor).

(vi) Completed and signed ACH Form (if offeror selects this payment method).

(g) Business Documents. If offeror is a business entity (corporations, limited liability companies, and limited liability partnerships) it must furnish with its proposal duly filed copies of its business documents evidencing its incorporation/organization. If offeror is a foreign business entity (an entity formed in any jurisdiction other than New York) and has filed for authority to do business in New York, it must furnish a copy of its Certificate of Authority with its bid. If offeror transacts business under an assumed name (commonly referred to as a d/b/a for “doing business as”), it must furnish a copy of its duly filed Certificate of Assumed Name with its proposal.

2. MARKING OF SUBMISSION. ALL SUBMISSIONS MUST BE CLEARLY MARKED ON THE OUTERMOST

PACKAGING WITH THE OFFEROR’S NAME, RFP TITLE, AND NUMBER.

3. CONTRACT. The Consultant agrees to execute a contract document substantially in the form provided with this RFP in the timeframe, if any, indicated in this RFP. This RFP will be included as a material portion of the Contract.

If offeror has any exceptions to the form contract provided with this RFP or desires its standard licensing, maintenance and support, or similar type of agreement considered for inclusion in the form contract, it must comply with the requirements set forth in Sections 2(m) and 2(n) of the Instructions to Offerors portion of this RFP. Failure to reach agreement on any terms and conditions may result in rejection of a proposal, rescission of an award, and/or retention of proposal security by the County. Exceptions and agreements submitted after the date and time for receipt of proposals will not be considered.

PO Box 218, 255-275 Main Street Goshen, New York 10924

4. INSURANCE. While not required in the proposal package, offerors are reminded that Certificates of Insurance evidencing compliance with the Insurance Requirements portion of this RFP must be provided prior to execution of a Contract by the County. The number of days for submission stated in the Notice of Award may vary but it may be less than one (1) business week, please be prepared. FAILURE TO SUBMIT INSURANCE MAY RESULT IN DISQUALIFICATION OF THE OFFEROR AS NON-RESPONSIVE AND/OR THE COUNTY'S RETENTION OF PROPOSAL

SECURITY.

ADDITIONAL INFORMATION, INTERVIEWS & SITE VISITS

The County may require any or all offerors to present additional evidence of experience, ability, and financial standing as well as a statement as to the materials, equipment, or personnel which the offeror will have available for the performance of the Contract. The County reserves the right to interview any or all offerors and/or visit any or all offeror's sites during the evaluation of proposals. If applicable, the County shall contact offerors to arrange an interview (which County may require to be held at General Services) and/or a site visit of offeror's facilities at any time during the evaluation process. Offerors are reminded to include their best technical and price terms in their initial offer and not to automatically assume that they will have an opportunity to participate in interviews, site visits, or be asked to submit a best and final offer. The County may award the Contract without interviews and/or site visits for any or all offerors, if deemed to be within the best interests of the County.

BASIS OF AWARD

1. The award of a Contract, if any, may be made to the highest scoring offeror resulting from the evaluation procedure described below. The evaluation process is designed to award a Contract to the offeror with the best combination of attributes based upon evaluation criteria noted below. A score will be calculated for each criterion for each proposal. The total scores for all criteria in each proposal will be known as an offeror’s final score. Offerors must submit an offer as to all items for a proposal to be considered.

2. The evaluation criteria are as follows:

Maximum Total Score: 80 Points

1. Qualifications & Experience with similar projects; References: (0-25 Points)

Score Range Evaluation Guidance

21-25 Exceptional – Extensive, highly relevant bridge consulting experience

15-20 Strong – Solid experience with good bridge consulting relevance

11-15 Adequate – General bridge consulting

0–10 Limited – Minimal relevant experience

2. Technical Proposal:

(a) The availability of the Offeror to perform the work (0-15 Points)

13–15 Highly available; strong staffing depth and rapid mobilization

PO Box 218, 255-275 Main Street Goshen, New York 10924

10–12 Adequate availability and staffing

6-9 Limited flexibility

0–5 Insufficient demonstrated capacity

(b) The Offeror’s understanding of the scope of work (0-25 Points)

Score Range Evaluation Guidance

21-25 Thorough, technically sound, design and approach

16-20 Clear and competent approach

11-15 Basic understanding with limited detail

0-10 Incomplete or unclear methodology

3. Price Score: (0-15 Points)

Maximum Points x (Lowest Proposed Total Cost ÷ Proposed Total Cost Being Evaluated) = Price Score

Summary Scoring Table

Criterion Max Points

1. Qualifications & experience with similar projects; References 25

2(a). The availability of the Offeror to perform the work 15

2(b). The Offeror’s understanding of the scope of work 25

3. Price Score 15

Maximum Total Score 80

3. If the evaluator or evaluation team determines, in its sole discretion, that interviews are in the best interest of the County, responsive proposals will be reviewed and scored as described above in a preliminary round to aid in determining whether all offerors, or just those with top scoring proposals, will be interviewed. If interviews are held, the same review and scoring process described above will be repeated for those offerors interviewed, and any award(s) made will be based on that secondary scoring round.

4. The submission of a proposal implies the offeror's acceptance of the evaluation criteria and acknowledgment that subjective judgments must be made by the evaluator or evaluation team. Award of any Contract shall be made to the responsible offeror whose proposal is determined to be in the best interest of the County.

5. The County reserves the right to accept other than the lowest priced offer, waive any informality, or reject any or all proposals, with or without advertising for new proposals, if in the best interest of the County.

PO Box 218, 255-275 Main Street Goshen, New York 10924

ANTICIPATED RFP TIMELINE

All dates except for the Proposals Due date are approximate and subject to change, unless otherwise noted. Any change in the Proposals Due date will be made by an Addendum to the RFP issued by the County.

Publication of RFP 8/13/26 Site Visit 8/19/26 Questions Due 8/25/26 Proposals Due 9/10/26

PO Box 218, 255-275 Main Street Goshen, New York 10924

PROPOSAL FORM

BUSINESS NAME: ______________________________________________________________________________

BUSINESS ADDRESS: ____________________________________________________________________________

NAME, TITLE, TELEPHONE, FAX AND EMAIL OF CONTACT PERSON: _______________________________________

Does this business have a minority, women's, disadvantaged, or small business certification? Yes No

If yes, please list the designation(s) and the certifying entity(ties) ________________________________________

ITEM NO. LOCATION PRICE

A Part 1: Data Collection & Analysis Phase (Lump Sum) $

B Part 2: Detailed Design Phase (Lump Sum) $

C Part 3: Bidding Phase (Lump Sum) $

D Part 4: Construction Phase (Not to exceed) $

E Estimated Railroad Permitting,…