RFP No. 19GE5021R0098.pdf

19GE5021R0098

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5021R0098

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/16/2021

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Alexandra Perez Acevedo

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL PerezAcevedoA@state.gov

8. OFFER DUE DATE / LOCAL

TIME

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

LONDOCODE15. DELIVER TO

AMERICAN EMBASSY LONDON

33 Nine Elms Lane, SW11 7US

ATTN: RECEIVING OFFICE

LONDON, UNITED KINGDOM

CODE FRANK16. ADMINISTERED BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/

OFFEROR

FRANKCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LONDON

33 Nine Elms Lane, London SW11 7US.

ATTN: FMC

LONDON, UNITED KINGDOM 1K 6AH

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Eric N. Moore

31c. DATE SIGNED 07/16/2021

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS : : CGFS

Line Item Summary

Solicitation Number:

19GE5021R0098

Contract Number: Title: Waste Collection & Recycling, U.S Embassy London

Date of Solicitation:

07/16/2021

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 CLIN 0001 Base Year Fixed Price - Waste collection, recycling and management for Chancery Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

002 CLIN 0002: Base Year VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

003 CLIN 0003: Base Year Defense Base Act (DBA) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

1001 CLIN 1001: First Option Year Fixed Price - Waste collection and management for Chancery Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

1002 CLIN 1002: First Option Year VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

1003 CLIN 1001: First Option Year Defense Base Act (DBA) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

2001 CLIN 2001 Second Option Year Fixed Price - Waste collection, recycling and management for Chancery Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

2002 CLIN 2002 - Second Option Year VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

2003 CLIN 2003 - Second Option Year Defense Base Act (DBA) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

3001 CLIN 3001: Third Option Year Fixed Price - Waste collection, recycling and management for Chancery Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

3002 CLIN 3002: Third Option Year VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

Line Item Summary

Solicitation Number:

19GE5021R0098

Contract Number: Title: Waste Collection & Recycling, U.S Embassy London

Date of Solicitation:

07/16/2021

Line Item No.

Description Quantity Unit Unit Price Total Cost

3003 CLIN 3003: Third Option Year Defense Base Act (DBA) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

4001 CLIN 4001: Fourth Option Year Defense Base Act (DBA) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

4002 CLIN 4002: Fourth Option Year VAT (if applicable) Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

4003 CLIN 4003: Fourth Option Year Fixed Price - Waste collection, recycling and management for Chancery Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

1.00 LT

The remainder of this page is left intentionally in blank

RFP No. 19GE5021R0098 U.S. Embassy London, United Kingdom Waste Collection and Recycling Management Contract Page 4 of 94

TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION I – THE SCHEDULE

1.1 BACKGROUND / SCOPE OF SERVICES

1.2 TYPE OF CONTRACT

2. PRICING

2.1 CONTRACT PRICE

2.2 CURRENCY

2.3 VAT AND OTHER TAXES

2.4 DEFENSE BASE ACT (DBA) INSURANCE

3. ACRONYMS AND ABBREVIATIONS

4. DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

4.1 SCOPE OF SERVICES

4.2 SPECIFIC REQUIREMENTS

4.3 EMPTY THE BINS TO THE CONTRACTOR VEHICLE

4.4 GENERAL REQUIREMENTS

5. CERTIFICATIONS AND INSURANCE COVER

6. CONTRACTOR MANAGEMENT PLAN

7. REPORTS AND OTHER DELIVERABLES

7.1 REPORTS AND DELIVERABLES

7.2 DISTRIBUTION & DELIVERY ADDRESSES FOR DELIVERABLE ITEMS

8. CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

8.1 CONTRACT ADMINISTRATION DATA

8.2 CHOICE OF LAW

8.3 MISCELLANEOUS CONTRACTOR REQUIREMENTS

8.4 PHYSICAL AND INFORMATION SECURITY REQUIREMENTS

8.5 LAWS AND REGULATIONS

9. PAYMENT

9.1 DETAIL OF PAYMENT REQUESTS

9.2 PAYMENTS TO SUBCONTRACTORS

9.3 ERRONEOUS PAYMENT

9.4 NONPAYMENT FOR UNAUTHORIZED WORK

9.5 ADVANCE PAYMENT

9.6 CHANGES IN OWNERSHIP

10. START / PERIOD OF PERFORMANCE

11. CONTRACTOR PERSONNEL

11.1 KEY PERSONNEL

11.2 REMOVAL OF PERSONNEL

11.3 CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNS)

Waste Collection and Recycling Management Contract Page 5 of 94

11.4 RECRUITMENT OF THIRD COUNTRY NATIONALS FOR PERFORMANCE ON

DEPARTMENT OF STATE CONTRACTS (OCT 2012)

12. LIST OF ATTACHMENTS

12.1 ADMINISTRATIVE DOCUMENTS

12.2 PROJECT-SPECIFIC REQUIREMENTS DOCUMENTS

12.3 ADDITIONAL DOCUMENTS

SECTION II – CONTRACT CLAUSES

II.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

II.2 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JUL 2021)

II.3 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

II.4 FAR 52.216-4 ECONOMIC PRICE ADJUSTMENT – LABOR AND MATERIAL (JAN 2017)

II.5 FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

II.6 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

II.7 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

II.8 FAR 52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (FEB 2021)

II.9 DOSAR 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

II.10 DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

SECTION III – SOLICITATION PROVISIONS

III.1 FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUL 2021)

III.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(JUN 2020)

III.2.1. SUMMARY OF INSTRUCTIONS

III.3 PROPOSAL DUE DATE

III.4 SUBMISSION OF QUESTIONS / REQUEST FOR CLARIFICATION

III.5. INFORMATION DEMONSTRATING THE OFFEROR’S ABILITY TO PERFORM,

INCLUDING:

A. TECHNICAL PROPOSAL

B. KEY PERSONNEL:

C. COMPANY PROFILE

III.6 FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

Waste Collection and Recycling Management Contract Page 6 of 94

III.7 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

III.8 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

III.9 652.206-70 ADVOCATE FOR COMPETITION / OMBUDSMAN (FEB 2015)

SECTION IV – EVALUATION FACTORS

IV.1 EVALUATION PROCESS AND FACTORS

IV.2 FAR 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

IV.3 FAR 52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

SECTION V – REPRESENTATIONS AND CERTIFICATIONS

V.1 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL

ITEMS (FEB 2021)

V.2 DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES UNDER THE DEFENSE

BASE ACT

V.3 CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNs)

V.4 CERTIFICATION (05/95)

V.5 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

V.6 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

V.7 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

V.8 FAR 52.209-11 REPRESENTATION BY CORPORATONS REGARDING AN UNPAID TAX

LIABILITY OR A FELONY CRIMINAL CONVITION UNDER ANY FEDERAL LAW (FEB 2016) 91

V.9 FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE

PLAN (OCT 2020)

V.10 FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

V.11 DOSAR 652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

Waste Collection and Recycling Management Contract Page 7 of 94

SECTION I – THE SCHEDULE

CONTINUATION TO SF-1449

PRICES – BLOCK 23

1.1 BACKGROUND / SCOPE OF SERVICES

The U.S. Embassy requires the contractor to collect and dispose of trash and recyclables in an environmentally friendly, safe, reliable and efficient manner, to limit damage and disruption to the environment and wildlife.

The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required, and the frequencies specified within this document and in accordance the established timeframe.

1.2 TYPE OF CONTRACT

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-

Price Service Type Contract for one base year plus four (4) separate option years in calendar year

2021.

This is a firm fixed-price contract payable entirely in the currency indicated by the Contractor in

Section 2 – Pricing.

2. PRICING

2.1 CONTRACT PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed-price(s) indicated below and within the time specified herein. The price(s) stated shall include any and all costs of labor, materials, equipment, services, insurance (including insurance required by FAR 52.228-4, Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement), bonds or irrevocable letters of guarantee (if required), overhead, other indirect costs, and profit. Value added tax (VAT), any other tax required by the local

Government, and Defense Base Act Insurance (DBA) shall be specified and included as separate line items. Any costs not priced will be considered to be included in the overhead and other indirect costs.

2.2 For this project, offerors are also required to submit with their proposals an Itemized Cost

Breakdown as shown at Section I, Subsection 11 – Attachment 12.2.1.

Line Item Unit Quantity Total Cost

Waste Collection and Recycling Management Contract Page 8 of 94

CLIN 0001: Base Year

Fixed Price - Waste collection, recycling and management for Chancery Lot 1

CLIN 0002: Base Year

VAT (if applicable) Lot 1

CLIN 0003: Base Year

Defense Base Act (DBA) Lot 1

Total Base Year

CLIN 1001: First Option Year

Fixed Price - Waste collection, recycling and management for Chancery Lot 1

CLIN 1002: First Option Year

VAT (if applicable) Lot 1

CLIN 1003: First Option Year

Defense Base Act (DBA) Lot 1

Total First Option Year

CLIN 2001: Second Option Year

Fixed Price - Waste collection, recycling and management for Chancery Lot 1

CLIN 2002: Second Option Year

VAT (if applicable) Lot 1

CLIN 2003: Second Option Year

Defense Base Act (DBA) Lot 1

Total Second Option Year

CLIN 3001: Third Option Year

Fixed Price - Waste collection, recycling and management for Chancery Lot 1

CLIN 3002: Third Option Year

VAT (if applicable) Lot 1

CLIN 3003: Third Option Year

Defense Base Act (DBA) Lot 1

Total Third Option Year

CLIN 4001: Fourth Option Year

Fixed Price - Waste collection, recycling and management for Chancery Lot 1

Waste Collection and Recycling Management Contract Page 9 of 94

CLIN 4002: Fourth Option Year

VAT (if applicable) Lot 1

CLIN 4003: Fourth Option Year

Defense Base Act (DBA) Lot 1

Total Fourth Option Year

Grand Total Base Year and Four Option Years:

2.2 CURRENCY

The currency shall be fixed and cannot be changed by modification to the contract

The offeror shall insert the prices, and the currency in which the offer is made, below:

Currency: __________________

2.3 VAT AND OTHER TAXES

if applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item. The VAT shall also be a separate cost item on all invoices submitted against task orders under the resulting contract. The contractor will be reimbursed for VAT only up to the amount listed in each task order and upon presentation of proof that VAT has been paid to the host country government. If the contractor receives a VAT refund from the host government, the contractor shall re-pay the refund amount to the US Government.

2.4 DEFENSE BASE ACT (DBA) INSURANCE

2.4.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$ 10,000.00. Only the countries listed currently on the Department of Labor’s

(DOL) Active DBA Waivers are not required to have DBA insurance for Host Country Nationals

(HCNs) and Third Country Nationals (TCNs) working overseas. (See website for country waivers: https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm).

2.4.2 The DBA insurance may be obtained from any authorized DBA insurance broker, see

Sub-Section I.8, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE

BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any

DOL (Department of Labor) approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

2.4.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in CLIN 0003; 1003;

2003; 3003; 4003 above.

NOTE: There is currently a DBA insurance waiver for Host Country Nationals (HCNs) and

Third Country Nationals (TCNs) for United Kingdom, until April 16, 2022.The successful contractor shall be required to purchase defense based act insurance (DBA) for all United States citizens or residents and individuals hired in the United States, regardless of citizenship.

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Waste Collection and Recycling Management Contract Page 10 of 94

3. ACRONYMS AND ABBREVIATIONS

Acronym Definition

CAA Controlled Access Area.

CLIN Contract Line-Item Number

CO Contracting Officer

COR Contracting Officer Representative

DoS Department of State

DBA Defense Base Act

FMO Financial Management Officer

OBO Bureau of Overseas Buildings Operations

QA Quality Assurance

QC Quality Control

QCP Quality Control Plan

QTY Quantity

RFQ Requests for quotation

RSO Regional Security Office

SOW Statement of Work

USG United States Government

VAT Value Added Taxes

4. DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

4.1 SCOPE OF SERVICES

The U.S. Embassy requires the contractor to collect and dispose of trash and recyclables in an environmentally friendly, safe, reliable and efficient manner, to limit damage and disruption to the environment and wildlife. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required, and the frequencies specified within this document.

Waste Collection and Recycling Management Contract Page 11 of 94

A. All collections must adhere to local laws, regulations and legislations.

B. Contractor shall issue consignment notice at each collection.

C. Contractor Certifications and Memberships

a. Environment Agency Registered Waste Carrier

b. ISO 14001

c. ISO 9001

D. Contractor shall provide details of their environment plan, including details of land fill arrangements, recycling program and details use of food waste.

E. Provide quarterly reports on amounts to land fill, recycled, and food waste, provide details of the amounts from saved going to landfill and CO².

4.2 SPECIFIC REQUIREMENTS

4.2.1 General Trash Collection

4.2.1.1 Daily collection quantity shall be the volume of twelve (12) 660 litre wheelie bins.

4.2.1.2 It is the contractor’s responsibility to maneuver the wheelie bins from their permanent location and be emptied directly into a dumpster trunk and then returned to original location.

4.2.1.3 The trash shall be collected daily from Monday to Friday. Not including local or US bank holidays.

4.2.2 Recycling Collections

4.2.2.1 Recyclable collections shall be made on either daily, weekly or monthly basis dependent on materials and items scheduled to be collected.

4.2.2.2 The contractor shall collect mixed recycling but not limited to the following materials/items; Plastic Bottles, Glass, Cardboard, Paper, Cans, Shredded Paper,

4.2.2.3 In addition, all Types of Batteries, Toner Cartridges, and CDs shall be collected and disposed/recycled.

4.2.2.4 The requestor has four (4) metal cages approximate sizes 100cm x 120cm x 75cm with flattened cardboard for collection on an as needed basis.

4.2.3 Frequency of collections

A. Daily Monday to Friday – three (3) wheelie bins full of recycling material/items and shredded paper.

B. Once Weekly - Four (4) metal cages of flattened cardboard.

C. Monthly collection including amounts

Waste Collection and Recycling Management Contract Page 12 of 94

a. 10 number bags of assorted batteries, toner cartridges and CD’s.

4.2.4 Food Waste Collections

4.2.4.1 It is estimated that the quantity will be five (5) 240 litre bins.

4.2.4.2 The bins will be lined with biodegradable liners that will be replaced on each visit.

4.2.4.3 Bins will be exchanged periodically on request with newly sanitized bins.

4.2.4.4 Daily collection Monday to Friday.

4.2.4.5 The contractor shall provide and include within their quotation the supply of the five (5) wheely bins, including lids.

4.2.5 Standard call out

The contractor shall include for a call out collection if volumes get too high and cannot wait for your scheduled attendance.

4.2.6 Fluorescent tubes.

The container needs be able to take 4 foot tubes and will be on site until filled.

4.2.7 Mixed COSHH (Paint Tins)

One (1) 240 litre bin. This container is used to remove paint tints/residue/liquid/solvent and mastic tubes.

The collection will be fortnightly.

4.2.8 A 20 yard RORO SKIP

4.2.8.1 This skip will contained mix construction, general materials and green waste.

4.2.8.2 This one (1) 20-yard RORO skip needs be exchange a weekly basis.

4.2.9 Glass Bin – 240 litre

4.2.9.1 The contractor shall provide and include within their quotation the supply of the one

240 litre wheely bin, including lid.

4.2.9.2 The 240 L bin needs be emptied 3 times a week. Monday, Wednesday and Friday would be the ideal schedule.

4.3 EMPTY THE BINS TO THE CONTRACTOR VEHICLE

A. Contractor to use existing waste bins if adequate for waste transfer to vehicle

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B. Contractor to provide new bins if Embassy bins not adequate, to meet waste transfer vehicle.

4.4 GENERAL REQUIREMENTS

4.4.1 Security requirements

4.4.1.1 The US Department of State operates strict security procedures for entry into its properties. All the personnel likely to be involved on site at any time during the service period shall complete the security questionnaire on the attachment. This form shall be completed and submitted to the Embassy immediately after award along with a photocopy of the employee’s current passport.

4.4.1.2 The right is reserved to refuse entry to the building at any time. Any decision on this matter shall be final and conclusive and at no additional cost to the US Department of State.

4.4.1.3 When necessary, contractor employees shall be escorted by security personnel during the performance of their work.

4.4.1.4 The US Department of State reserves the right to require additional information in certain cases.

4.4.1.5 The contractor’s employees must work only within areas relevant to the service they are providing. No contractor’s personnel shall wonder outside these areas without prior approval.

4.4.2 Commencement of the Contract

4.4.2.1 No works shall start, or equipment and materials be ordered until the contractor has received a purchase order for the works stating the start date and the end date of the contract.

4.4.2.2 Once the purchase order has been issued, the contractor shall start the mobilization period arrangements without further delay. This shall include but not be limited to the submittal of the personnel security forms, the site-specific health and safety documentation, an up-to-date schedule and any other arrangements to ensure the performance period starts on the date requested within this document.

4.4.3 Contractor’s personnel certifications.

4.4.3.1 It is the contractor’s responsibility to ensure that their employees are competently qualified, trained and certified to work on all specialist equipment and machinery to collect and transport waste.

4.4.3.2 The contractor shall proceed to provide proof of competency of all his operatives, including but not limited to, qualifications, certifications, and training.

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4.4.4 Access and parking

4.4.4.1 The contractor is responsible to provide the COR with operatives’ names, vehicle registration plate number, make and colour, and collections at least 24 hours in advance.

4.4.4.2 The contractor is advised that a maximum of one parking space is available, landfill, recycling and food waste shall be collected at alternate times.

4.4.5 Working hours

4.4.5.1 Unless prior arrangement the works shall be undertaken on weekdays (Monday to

Friday) and during working hours (8am to 5pm)

4.4.5.2 For emergencies and call outs outside working hours see the specifics requirements section within this scope of work.

4.4.5.3 No work shall be undertaken on local and American holidays unless prior agreement and at no additional costs to the US Department of State. Please refer to the following web site for the US Embassy public holidays, http://london.usembassy.gov/ukpubhol.html

4.4.6. Health And Safety, Welfare And Environmental Procedures

4.4.6.1 The contractor shall provide the COR with all site-specific Risk Assessments and

Method Statements (RAMS) prior to commencement of works.

4.4.6.2 After surveying the facilities and the relevant equipment, the contractor shall inform the

US Government of any health and safety concerns or special requirements so their work can be carried out safely. This information will have to be included on the contractor’s cost proposal.

4.4.6. 3 It is the contractor’s responsibility to ensure that all their employees are equipped with certified safety equipment (PPE) and site signage, safety barriers to complete the tasks as requested within this document and provided attachments, and in accordance with the contractors method statements and health & safety plan.

4.4.6.4 The COR shall inform the contractor of the Embassy Health & Safety procedures to include but not be limited to egress routes, exits and assembly point in the event of an emergency.

4.4.6.5 Restrooms and welfare facilities are available for the use of the contractor at the US

Embassy.

http://london.usembassy.gov/ukpubhol.html

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4.4.6.6 The contractor shall be responsible for the safe and environmentally friendly disposal of all redundant materials, parts and consumables. Safe disposal records copies shall be provided to the Embassy after each visit.

4.4.6.7 All work shall comply with the local Health and Safety regulations in the UK including the Construction (Design and Management) Regulations 2015. The link to the website is www.hse.gov.uk

4.4.7 COVID Guidance

4.4.7.1 It is the responsibility of the contractor to ensure that all current UK Government

Coronavirus guidelines and recommendations are adhered too, providing a safe working environment at all times for all employees, sub-contractors and suppliers that are working or attending the site. The contractor shall include for all costs associated for following the UK

Government Coronavirus guidelines: for example, additional PPE and hand wash/sanitizer. The contractor shall be responsible for the additional measures from site organization & conditions, starting work and progressing through to project completion/handover.

4.4.7.2 The contractor shall ensure that the site has a visitor record with date/time and contact number for each visitor attending. This is to ensure a track and trace process is in place if a person becomes ill after attending the embassy – should an operative become ill at the embassy you must immediately notify the COR, should someone become symptomatic within 48 hours of visiting site notify the COR.

4.4.7.3 The contractor shall ensure that their Risk Assessments and Method Statements are continually updated to adhere to the current UK Government Coronavirus guidelines and recommendations, please see link below:

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/construction-and-other-outdoor-work

4.4.7.4 Contractors cannot enter the site if they have been to any country outside the UK within the last 10 days.

4.4.7.5 All contractors and sub-contractors must wear face coverings whilst in the residence and follow the current Embassy and UK government working practices guidelines which include -

4.4.7.6 Contractors should confirm they have no symptoms and no high temperature before leaving home for the residence and have not been in close proximity of anyone who is symptomatic in the previous 48 hours.

4.4.7.7 Contractors should have access to their own Personal Protective Equipment.

4.4.7.8 Contractors must wear masks at all times in the residence.

4.4.7.9 Contractors should maintain a strict 2m distance at all times.

http://www.hse.gov.uk/ https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/construction-and-other-outdoor-work https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/construction-and-other-outdoor-work

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4.4.7.10 Contractors should have their own hand sanitizer and equipment sanitizer available.

4.4.7.11 All engineers should have their own tools, if they have to share tools these need to be sanitized after every use.

4.4.7.12 Contractor to remove all waste and belongings from site at end of job.

4.4.7.13 Replacement of a physical signature on completion paperwork with a confirmation email.

4.4.7.14 Include the Covid-19 UK Government guidance in the RAMS and update these RAMS to adhere to the current UK Government Coronavirus guidelines throughout the course of their project.

4.4.8 Standards Of Conduct In The Premises

4.4.8.1 The contractor employees shall maintain satisfactory standards of competency, conduct and cleanliness when working within the US Embassy boundaries. These standards are especially strict when working within office environments or when working in or accessing adjacent areas.

4.4.8.2 The Government reserves the right to ask the contractor employee to leave the premises when the above is not complied with or the employee is deemed disruptive. The contractor shall immediately replace such an employee to maintain continuity of services at no additional cost for the Government.

4.4.8.3 The Contractor's employees shall wear clean, tidy and complete uniforms with clear means of identification when on duty.

4.4.8.4 The contractor employees must not smoke outside the designated areas, play music in any part of the premises, or use abusive or loud language at any time within the US Embassy boundaries.

4.4.9 Key Control

4.4.9.1 The Contractor shall not depart Embassy ground whilst in possession of any keys. All keys shall be controlled and given back to the COR prior to leaving the premises. However, if the contractor or their employees depart the building without giving keys back to COR, the contractor may be responsible for the costs of as a minimum: gaining entry through locked doors or gates, repairs, replacing locks and providing additional keys.

4.4.10 Modifications And Services Outside The Schedule

4.4.10.1 This section refers to collections, modifications and services required outside the scheduled waste collections.

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4.4.10.2 The contractor shall supply the Embassy with a formal quotation for approval before this work can be carried out.

4.4.10.3 Only those works specified in writing in the official scope of works issued with the

Purchase Order/Delivery Order/Contract are to be undertaken by the Contractor. Any changes or deviation to the scope of works will be made in writing via an official modification to the original Order or Contract. Should the Contractor undertake any works not specified on the official scope of works or subsequent official modification to the scope of works, the US

Government will not be liable to make payment for the additional work, all additional works will be at the Contractor’s own expense.

4.4.10.4 If during the course of the execution of the works the Contractor deems additional works, outside the original scope of works are required, they should inform the Contracting

Officer or Contracting Officer’s Representative (COR) in writing, giving full details of the additional works, the reasons why they are deemed necessary and a full breakdown of any additional costs which would be incurred in undertaking the works. The Contractor should not commence any proposed works until such time as confirmation is received by the Contractor in the form of an official written modification. The Contractor will be financially liable for any works outside the scope of works undertaken by the Contractor in the absence of an official modification.

4.4.11 Schedule Documentation Required

4.4.11.1 A schedule that defines the exact dates the service will occur, and the duration of time required.

4.4.11.2 This shall be presented in the form of a Gannt chart (both MS Project and Excel are acceptable) and shall have the days horizontally and the check list required from the manufacturer vertically.

4.4.12 Deliverables

4..4.12.1 Check lists

4.4.12.1.1 The contractor shall develop and submit a checklist detailing amount of trash/recyclables and food waste removed, during each visit.

4.4.12.1.2 The checklist will relate to the specific amounts, description and schedules of trash, recyclables and food waste collections.

4.4.12.2 Trip Report

4.4.12.2.1 The contractor shall develop and provide a collection report, transfer of duty docket, to include but not be limited to: date and time, employee’s names, details of collections and amounts disposed. The COR shall be advised immediately if further action is required.

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4.4.12.2.2 The report shall be signed by the contractor’s employee or engineer prior to leaving the premises and a copy given to the COR.

4.4.12.2.3 The contractor shall follow up with a typed electronic copy emailed to the COR no more than five (5) working days following the visit.

5. CERTIFICATIONS AND INSURANCE COVER

5.1 The contractor shall have an insurance cover for the whole length of the contract. The terms and conditions of the insurance policy shall comply with local regulations in the UK

5.2 The contractor shall be responsible for the safe and environmentally friendly disposal of all redundant materials, parts and consumables. Safe disposal records copies shall be provided to the

Embassy after each visit.

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6. CONTRACTOR MANAGEMENT PLAN

6.1 Offerors shall submit a draft version of their management plan as part of their proposal.

6.2 The contractor shall submit the final version no later than 15 calendar days after receipt of a contract award.

The contractor’s management plan shall:

− describe the organization of the work force, − specify the names and responsibilities of the principal manager and the supervisors under this project, − indicate the manner in which the contractor assures quality documents and service, − state the frequency of inspections and the use of operational records

− include organizational and functional charts reflecting the line of management responsibility

− how your company will manage personnel and resources to successfully perform the work detailed in the SOW

6.3 Inspection System – The contractor’s management plan shall establish an inspection system covering all services stated in Section 1, The Schedule. The inspection system shall:

− specify areas to be inspected on a scheduled basis;

− include a method of identifying deficiencies in the quality of supplies (reports) and / or services before the level of performance becomes unacceptable;

− include a filing system for all inspections conducted by the contractor and the corrective action taken.

This documentation shall be made available to the USG during the term of the contract.

The contractor shall obtain the COR’s approval prior to making any changes in its management plan. If directed by the COR, the contractor shall submit said changes in writing as a proposal for

Government review and approval / disapproval.

7. REPORTS AND OTHER DELIVERABLES

7.1 REPORTS AND DELIVERABLES

Description QTY Submission Date Deliver to and how:

Reference

Section I, subsection

4.4.12

Check Lists & Trip Reports

As Needed As per section I, subsection 4.4.12

COR

hard copy

Waste Collection and Recycling Management Contract Page 20 of 94

Section I, subsection

Draft version of Management

Plan

1 As part of the offer

CO

e-mail, pdf document

Section I, subsection

Final version of Management

Plan

1 ea 15 calendar days after receipt of contract award

COR

e-mail, pdf document

Section I, subsection

2.4

Insurance (including

DBA Insurance, if required)

Originals Within 30 calendar days of contract award.

CO

Site Personnel

Information

As Needed Seven (7) days after contract award

COR

List of vehicles As Needed Seven (7) days after contract award

COR

Section 9 Payment Request &

Final Payment Release

Statement and

Contract Close-Out

Documents

1 As per Section 9

*With final invoice

Note: Final payment may only be made with prior approval of the

Contracting

Officer

COR and

CO

Section 12

All deliverable as required in section 12

As stated in section

COR

7.2 DISTRIBUTION & DELIVERY ADDRESSES FOR DELIVERABLE ITEMS

All reports and other deliverables required under this contract shall be delivered by email to the

COR and mailed to the following address:

U.S. Embassy London, United Kingdom

ATTN: FAC

TBA

London, United Kigndom

NOTE: Any and all costs for the preparation, handling, mailing and submission of progress reports or any other required reports and documentation shall be included in the total price of each delivery order.

8. CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

8.1 CONTRACT ADMINISTRATION DATA

8.1.1 Authority Of Contracting Officer

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All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the

Procurement Executive shall have the right to designate authorized representatives to act for the

Contracting Officer, as specifically provided in the designation of that individual.

8.1.2 Contract Administration Data

Contracting Officer: Eric N. Moore

Contract Administrator: Alexandra Perez Acevedo

Telephone Number: 0049-069-7535-3337

E-Mail: PerezAcevedoA@State.gov

US First Class Mailing: U.S. Department of State

Regional Procurement Support Office - Frankfurt

PSC 115, Box 1062

DPO AE 09213

European mail or Courier or

Hand Delivery:

U.S. Department of State

Regional Procurement Support Office - Frankfurt

Giessener Strasse 30

Frankfurt, D-60435

Contracting Officer's

Representative (COR):

TBA

8.1.3 Dosar 652.242-70 - Contracting Officer's Representative (Cor) (Aug 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR will be named at time of contract award.

8.1.4 COR Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The

COR may provide technical advice, substantive guidance, inspections, invoice approval (except for the final invoice, which must be approved by the Contracting Officer), and other purposes as deemed necessary under the contract.

mailto:PerezAcevedoA@State.gov

Waste Collection and Recycling Management Contract Page 22 of 94

The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, random inspection of Contractor performance to ensure compliance with contract specifications and acceptance of the Contractor's performance under this contract. The

COR will coordinate all work with the Contractor during the term of this contract. The COR is not authorized to alter the contract's terms, or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract.

8.2 CHOICE OF LAW

This contract shall be construed and interpreted in accordance with the substantive laws of the

United States of America. By the execution of this contract, the contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Civilian Board of

Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

8.3 MISCELLANEOUS CONTRACTOR REQUIREMENTS

A contract with the U.S. Government conveys no special privileges or immunities to the contractor.

The contractor is an independent commercial concern and not a part of the U.S. mission. The contractor's employees are not U.S. Government employees. Registration of this contract with the government of the Republic of Malta, if required by law, will be the sole responsibility of the contractor, and any fees, taxes, or other duties shall be payable by the contractor without recourse to the Government of the amounts thereof.

8.4 PHYSICAL AND INFORMATION SECURITY REQUIREMENTS

The contractor shall be responsible for safeguarding all government information provided for contractor use. All material / documentation produced for the USG will be the sole property of the

USG. The contractor shall not release any documents to anyone unless authorized by the USG.

The following considerations shall be followed by the contractor and/or shall be incorporated into the design documents / shop drawings.

8.4.1 All documents received or generated under the contract are the property of the USG.

8.4.2 All documents shall be controlled and disseminated on a need-to-know basis. Reproduction and distribution is prohibited without express approval of the USG. All design documents generated shall be annotated as follows:

8.4.3 All documents shall be marked and handled in strict accordance with all applicable requirements and regulations. Proposed and actual contract documents shall only be disseminated on a strict need-to-know basis, and shall not be further disseminated without prior authorization from the USG.

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8.4.4 Those receiving any type of proposed and / or actual contract documents shall be responsible for these materials while in their possession, or that of any of their subcontractors.

They shall return all documents, including all copies, promptly upon demand by the USG.

8.5 LAWS AND REGULATIONS

8.5.1 Compliance Required – If the contractor has or will establish a local office, he shall, without additional expense to the USG, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction.

8.5.2 Labor, Health and Safety Laws and Customs – If the contractor has or will establish a local office, he shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

8.4.4 The only items that the USG will consider for price adjustments are those that are mandated e.g. changes in the VAT rate (if applicable) or minimum hourly wage rate.

9. PAYMENT

9.1 DETAIL OF PAYMENT REQUESTS

(a) Each request for payment, which shall be made no more frequently than monthly, unless otherwise provided herein, shall cover the value of labor and materials completed and in place, as verified by the quantity survey report, including a pro-rated portion of overhead and profit.

The Bills of Quantities shall form the basis for the detailed estimate for progress payments and for determining periodic progress payments, subject to the discretion of the Contracting Officer.

Invoices shall be submitted to the COR and mailed to:

U.S. Embassy London

Attn; FMC

Conrtract 19GE5019Cxxxx (contract number TBA)

(b) Copies of all invoices shall be submitted to the Contracting Officer via email to perezacevedoa@state.gov and FrankfurtRPSO@state.gov. All invoices shall state the Contract

Number and shall be marked consecutively, for example, as “1st partial”, 2nd partial . . “5th and final”.

(c) The contractor shall submit an executed final payment release and all other required close-out documents, together with the final invoice. Final payment may only be made with prior approval of the Contracting Officer.

9.2 PAYMENTS TO SUBCONTRACTORS

The Contractor shall make timely payment from the proceeds of the progress or final payment for which request is being made, to his subcontractors and suppliers in accordance with the

Contractor's contractual arrangements with them.

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Along with each request for progress payment, the Contractor shall furnish the following certification, or payment shall not be made: (However, the Contractor may elect to delete paragraph (4) from the certification.)

"I hereby certify, to the best of my knowledge and belief, that --

(1) The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the contract;

(2) All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract agreements and the requirements of chapter 39 of Title 31, United States Code;

(3) This request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of the subcontract; and

(4) This certification is not to be construed as final acceptance of a subcontractor's performance.

(Name)

(Title)

(Date)"

9.3 ERRONEOUS PAYMENT

If the USG becomes eligible for a refund of payment because of erroneous overpayment or other cause, the contractor shall refund the amounts or use them to offset future payments owed by the

USG, whichever the USG prefers. The contractor shall refund any refunds not complete or discovered after the completion date of this contract.

9.4 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting

Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

9.5 ADVANCE PAYMENT

Advance Payments shall not be authorized during the performance of this contract.

9.6 CHANGES IN OWNERSHIP

The contractor shall furnish the COR advance notification (90 calendar days prior to the effective date) of any disposition or the change in ownership or terms of lease of any facilities utilized by him for performance of any service under this contract.

10. START / PERIOD OF PERFORMANCE

Contract performance is estimated to start in September 2021.

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The period of performance is one year, with four possible annual option years. Option years, if exercised, shall be for twelve (12) months each, commencing at the expiration of the previous period of performance.

The Government may extend this contract in accordance with the option clause in Section 2, FAR 52.217-9, Option to Extend the Term of the Contract - Deviation, which also specifies the total duration of this contract.

The Government may exercise the option set forth at Section 2, "FAR 52.217-8, Option to

Extend Services", within the currently ongoing period of performance.

Notwithstanding the expressed contract expiration date, this contract shall remain in full force and effect until the last items or services ordered hereunder have been delivered and accepted by the Government.

11. CONTRACTOR PERSONNEL

11.1 KEY PERSONNEL

The Government considers the offeror’s Project Manager and on-site supervisor to be key personnel under any contract resulting from this solicitation.

All Key Personnel shall be fluent in written and spoken English.

(a) In the spaces provided below, the Offeror shall enter the names of the key persons that will be assigned to perform the identified key positions/functions:

One person could fill one or more of these key personnel positions if qualified

Position/Function Name *(to be entered by the Government, but see note below)

Project Manager ______________________________________

On site Supervisor ______________________________________

Note: The names, and detailed resumes showing the experience of these individuals, shall be submitted with the original offer: see section III.5 (B), “Key Personnel”.

• Name

• Role in this specific project

• List of experience relevant to the type of work required by this contract

b) Provide a plan that details the number of personnel to be employed and the hours they will be on duty in order to fulfill the requirements of the SOW.

(c) During the entire performance period of this contract, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or

Waste Collection and Recycling Management Contract Page 26 of 94 termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide to the Contracting Officer at least 15 days prior to making any permanent substitutions a detailed explanation of the circumstances necessitating the proposed substitution, complete resume for the proposed substitute, and any additional information requested by the Contracting Officer. The proposed substitute shall possess qualifications comparable to the original key person, as well as satisfying any minimum standards set forth elsewhere in the solicitation/contract. The Contracting Officer shall notify the Contractor within 15 calendar days after receipt of all required information of the decision on the substitution. This clause shall be modified to reflect any changes in key personnel.

11.2 REMOVAL OF PERSONNEL

The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The COR may require, in writing, that the

Contractor remove from the work any employee that the COR deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the COR to be contrary to the Government's interests.

11.3 CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNS)

This subsection applies only if TCNs are recruited for…