rfp-nhjb-2025-01-award.pdf

This RFP Score Sheet document presents the evaluation results for the State of New Hampshire Judicial Branch's request for proposals (RFP NHJB-2025-01) for a Drug and Mental Health Court Case Management System. The procurement seeks a Database/Case Management Software as a Service (SaaS) solution to support case processing for drug courts and mental health courts across multiple New Hampshire jurisdictions, serving 301 adult drug court participants in 10 superior courts and 109 mental health court participants across 7 jurisdictions. The RFP was released on February 14, 2025, with a vendor inquiry period ending February 28, 2025, final responses to inquiries by March 5, 2025, and proposal submissions due March 28, 2025. The initial contract term is one year with potential extensions up to two additional years based on satisfactory performance and continued funding. Six vendors submitted proposals and were evaluated on a 100-point scoring system: Integrated Management Solutions (iMs) received the highest score of 82 points, followed by Datagain with 80 points, Reconnect Inc. with 79 points, Catalis with 72 points, Corrections Software Solutions, LP with 49 points, and Stack Intelligence with 41 points.

The evaluation criteria allocated 25 points for vendor experience and qualifications, 40 points for proposed solution design, 10 points for innovation, and 25 points for cost proposal. Payment terms are structured with 20 percent due upon completion of user acceptance testing, 60 percent upon implementation task completion, and 20 percent after successful warranty period. The proposed system must provide robust performance evaluation tools, support detailed case management workflows, and ensure strict compliance with HIPAA, CFR42 Part 2, and New Hampshire State confidentiality requirements. Vendor requirements include having a proposed solution already successfully operating in production within other court systems. The solicitation does not specify a budget range or identify an incumbent vendor, though the comprehensive nature of the system indicates a significant technological investment. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation.