addendum-1-rfp-nhjb-2025-01-0.pdf

This is an Addendum #1 to RFP NHJB-2025-01 issued by the State of New Hampshire Judicial Branch Administrative Office of the Courts for a Drug and Mental Health Court Case Management System. The addendum extends the timeline for proposal submissions and related activities. The vendor inquiry period ends February 28, 2025, with final NHJB responses to vendor inquiries provided by March 12, 2025 at 11:59 PM. Vendors must submit proposals by April 8, 2025 at 11:59 PM, representing an extension from the original March 28, 2025 deadline. The estimated notification of selection and commencement of contract development is April 11, 2025. The procurement seeks a comprehensive Database/Case Management Software as a Service (SaaS) solution to support case processing for drug courts and mental health courts across multiple New Hampshire jurisdictions, serving 301 adult drug court participants in 10 superior courts and 109 mental health court participants across 7 jurisdictions. The initial contract term is one year with potential extensions up to two additional years contingent upon satisfactory performance and continued funding availability.

The evaluation methodology allocates 100 points across four categories: 25 points for vendor experience and qualifications, 40 points for solution design, 10 points for innovation, and 25 points for cost proposal. The proposed solution must already be successfully operating in production within other court systems, which may limit the pool of potential respondents. Payment is structured as 20% upon completion of user acceptance testing, 60% upon implementation task completion, and 20% following the successful warranty period. The system must demonstrate strict compliance with HIPAA, CFR42 Part 2, and New Hampshire State confidentiality requirements, and vendors must possess robust technological capabilities and demonstrated experience in developing court case management systems. The RFP does not specify an incumbent vendor, explicit budget range, or set-aside designations for disadvantaged enterprises.