RFP_In-Line_Baggage_0.pdf

RFP241217-01

Melbourne Airport Authority

Request for Proposal

Construction Management at Risk for

IN-LINE BAGGAGE SYSTEM FACILITY PROJECT

RFP Issue Date: December 17, 2024 RFP Due Date: January 30, 2025 @ 2:00PM EST Prepared By: Melbourne Airport Authority Checked By: Melbourne Airport Authority Approved By: Melbourne Airport Authority Published Date: December 17, 2024

Melbourne Airport Authority One Air Terminal Parkway Suite 220 Melbourne, FL 32901

(321) 723-6227

MELBOURNE AIRPORT AUTHORITY

RFP for CONSTRUCTION MANAGEMENT SERVICES for IN-LINE BAGGAGE SYSTEM FACILITY

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TABLE OF CONTENTS

PAGE #

00 01 10 TABLE OF CONTENTS 1

00 11 19 REQUEST FOR PROPOSALS 1

00 21 16 INSTRUCTIONS TO PROPOSERS 1 - 17

00 25 16 MEETINGS 1

00 45 19 NON-COLLUSION AFFIDAVIT 1

00 45 53 SWORN STATEMENT PURSUANT TO SECTION 287-1.33(3)(A),

FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES 1 - 2

00 45 56 CERTIFICATION REGARDING DEBARMENT, SUSPENSION

AND OTHER RESPONSIBILITY MATTERS 1

00 45 59 CONFLICT OF INTEREST CERTIFICATE 1

00 45 63 CERTIFICATE OF CURRENT CAPACITY 2

00 45 73 WORK OPPORTUNITY TAX CREDIT & WELFARE

TO WORK TAX CREDIT 1

00 45 83 E-VERIFY 1

00 52 33 CONTRACT 1 - 29

00 61 11 PUBLIC CONSTRUCTION BOND 1 - 2

00 61 23 EXHIBIT L: FAA CONTRACT PROVISIONS 1 - 22

00 63 11 INQUIRY FORM 1

00 72 23 AIA DOCUMENT A201-2007 GENERAL CONDITIONS 1 - 49

00 73 23 OWNER DIRECT PURCHASE (ODP) PROGRAM 1 - 4

00 73 23.13 OWNER DIRECT PURCHASE CONTRACT (ODP's) 1

DIVISION 1 - GENERAL REQUIREMENTS

01 11 13 SUMMARY OF WORK 1 - 10

01 11 16 GENERAL REQUIREMENTS 1 - 14

01 21 16 ALLOWANCES 1

01 22 13 MEASUREMENT & PAYMENT 1 - 2

01 31 00 PROJECT MANAGEMENT SYSTEMS 1 - 10

01 31 13 PROJECT COORDINATION 1 - 4

01 31 16 SUBCONTRACTORS 1 - 2

01 32 13 SCHEDULE 1 - 19

01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 1 - 6

01 35 43 ENVIRONMENTAL PROTECTION 1 - 6

01 45 16 QUALITY CONTROL 1 - 3

01 55 26 TRAFFIC REGULATION 1

01 60 00 PRODUCTS AND SUBSTITUTIONS 1 - 5

01 77 00 PROJECT CLOSE-OUT 1 - 3

01 78 23 OPERATIONS AND MAINTENANCE DATA 1 - 6

01 78 39 PROJECT RECORD DOCUMENTS 1 - 5

01 81 13 SUSTAINABLE DESIGN REQUIREMENTS 1 - 6

TECHNICAL SPECIFICATIONS 1 - 1005

CONTRACT DRAWINGS 1 - 187

END OF SECTION

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REQUEST FOR PROPOSAL

In-Line Baggage System Facility

At

MELBOURNE ORLANDO INTERNATIONAL AIRPORT

MELBOURNE, FLORIDA

NOTICE IS HEREBY GIVEN that sealed proposals from qualified Construction Managers firms with baggage handling and aviation experience for the In-Line Baggage System Facility will be received by the CITY OF MELBOURNE AIRPORT AUTHORITY at the office of the Executive Director, Melbourne International Airport, One Air Terminal Parkway, Suite 220, Melbourne, Florida 32901 until Thursday, January 30, 2025, at 2:00 PM EST. Late proposals will not be accepted.

Proposal Qualification Packets will be available on Tuesday, December 17, 2024, in .pdf and may be obtained from Sandra Acevedo, Executive Assistant, who may be contacted at 321-723-6227 ext.

123, or by e-mail at sacevedo@mlbair.com. This Request for Proposal (RFP) is a ONE step process where the highest-ranking firm will negotiate a Guaranteed Maximum Price (GMP) with the Melbourne Airport Authority.

A mandatory pre-qualification meeting will be held in the Melbourne Airport Authority Board Room, located at One air terminal Parkway, Suite 220, Melbourne, Florida 32901 on Tuesday, January 7, 2025, at 10:00 AM EST, at which time the site visit/walk-through will follow. Any proposing firm not present at the pre-bid and site visit meeting will be disqualified from submitting a proposal. At least one member of the proposing firm must attend.

A selection committee meeting will be held on Thursday, February 6, 2025, at 2:00 PM EST for the purpose of reviewing proposals and ranking each firm. The top three ranked firms will be notified for presenting a formal presentation/interview to the selection committee on Thursday, February 13, 2025. The selection committee’s final ranking of the firms will be held on February13, 2025 at 2:00 PM EST. The top ranked firm will negotiate a Guaranteed Maximum Price (GMP) with the Melbourne Airport Authority which will be brought to the Melbourne Airport Authority Board for approval at their regular monthly meeting. The selection committee meeting will be held in the Melbourne Airport Authority Offices, One Air Terminal Parkway, Melbourne, FL and will be open to the public.

During the proposal period, only written questions received by 2:00 PM EST on Thursday, January 23, 2025, will be accepted. Written responses will be distributed to all Proposers via an addendum.

E-mail questions using the included form to Sandra Acevedo at sacevedo@mlbair.com.

The Proposer agrees to comply with the following requirement: “No member, officer, or employee of the Melbourne Airport Authority or the City of Melbourne, during his or her tenure or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof”.

The Owner reserves the right to reject all proposals with or without cause, to waive technical errors and informalities, and to accept the proposal that best serves the Owner.

MELBOURNE AIRPORT AUTHORITY

Greg Donovan Greg Donovan, A.A.E.

Executive Director mailto:sacevedo@mlbair.com

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INSTRUCTIONS TO PROPOSERS

PART 1 - BACKGROUND

The Melbourne Airport Authority (MAA) is seeking to expand baggage screening operations with an in-line baggage handling system that will accommodate 3 TSA baggage screening machines. The new baggage handling system will be constructed within the existing terminal building behind the ticketing area and expand out into the apron area with a canopy cover for the baggage chutes and/or carousels.

A temporary baggage screening area will need to be constructed and operational before any renovation and new construction of the baggage handling system can begin. Separate trailers will need to be set for airlines ATO space while renovation is being completed. Besides temporary baggage screening operations, work will be performed within an existing terminal with on-going operations for commercial airlines. This project will include the following scope of work: demolition, underground utilities, concrete, structural steel, miscellaneous steel, plumbing, mechanical, fire sprinklers, casework, door/frames and hardware, windows, metal studs and drywall, interior finishes, signage and markings, roofing, special construction, baggage handling equipment, low voltage/data communications, security system, electrical including generator, lighting, fire alarm, and temporary facilities. This Request for Proposal is seeking a Construction Manager to permit and construct the work as described above. This is a Cost of the Work Plus a Fee with a Guaranteed Maximum Price (GMP) Contract.

The selected Proposer will be responsible for all maintenance of traffic, coordination with other construction contractors and for providing maximum support to the Melbourne Airport Authority in maintaining their operations and other functions at times specified by the Owner during construction. Construction will occur while the airport is operational, and provisions will need to be made to accommodate existing commercial airline activity.

The Scope of Services for the Proposer as part of this Request includes all elements related to estimating, value engineering, scheduling, permitting, subcontractor bidding and contracting, supervision of the work, document control of all submittals, RFI's, etc., geotechnical services, material testing, coordination of inspections, commissioning, training and project close-out to construct a new in-line baggage handling system located at One Air Terminal Parkway, Melbourne, Florida. It will be the responsibility of the awarded CM Firm to coordinate their activities and schedules with Airport Operations, tenants, and any other contractors that may be working in the vicinity to minimize conflicts and delays.

Special coordination and a high level of expectation by the Owner will be held on the selected Firm to provide maximum coordination, support, and professionalism to this project. Due to the timing of this work, the Owner has already purchased the baggage handling equipment from Leonardo US Automation, Inc.on an owner Direct Purchase.

This Request for Proposal is a one step process consisting of Qualifications and Technical requirements, which is detailed later in this section. Firms will be ranked, and the highest ranked firm will negotiate with MLB the final terms and conditions of the Contract for services. If negotiations fail, the MLB will attempt to negotiate with the next ranked firm, and so on until the Contract is negotiated or all rejected. If the Contract is successfully negotiated, the Contract will be submitted to the Melbourne Airport Authority Board at their monthly meeting for approval.

It should be understood by all participating Proposers that the Melbourne Airport Authority reserves the right to supplement, expand, and modify the information and requirements prior to distribution of the final Addendum.

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PART 2 - RFP SPECIFIC INFORMATION

2.01. DEFINITIONS

Whenever the following terms appear in the Proposal, the intent and meaning shall be interpreted as follows:

A. Contract: A single contract with a Construction Management firm for the construction of a public construction project. The contract will include services for estimating, value engineering, scheduling, permitting, subcontractor bidding and contracting, supervision of the work, document control of all submittals, RFI's, etc., geotechnical services, material testing, coordination of inspections, including threshold, commissioning, training and project close-out to build a new in-line baggage handling facility located at One Air Terminal Parkway, Melbourne, Florida. It is the entire and integrated written agreement between the Owner and Construction Manager concerning the Work. The Contract supersedes prior negotiation, representation or agreements whether written or oral.

B. Construction Manager, CM (or Proposer): A partnership, corporation, or other legal entity that: Is certified under F.S. 489.119 to engage in contracting through a certified or registered general contractor as the qualifying agent with whom Owner has entered into the Agreement. The CM Firm will construct the project.

C. Board: The Melbourne Airport Authority Board, its successors and assigns.

D. Contract Documents: for the purposes of this RFP, contract documents will consist of the Owner's standard Construction Management at Risk Construction Contract and Contract documents prepared by the Design Team.

E. Design Professional (Owner’s Architect, Consulting Engineer or Owner’s Consultant): The Design Professional team and the Melbourne Airport Authority are responsible for the design criteria presented within the Contract Documents including the technical design parameters and requirements that will be used by the CM Firm and their subcontractors to prepare the schedule, shop drawings, fabrication and installation of construction of the project.

F. Owner (the Melbourne Airport Authority and Board): The Entity with whom the CM has entered into the Agreement and for whom the work is to be performed. Melbourne Airport Authority, the public body, agency or instrumentality for which contract is to be performed.

In all respects hereunder, the Melbourne Airport Authority’s performance is pursuant to its’ position as the Owner of a construction project. In the event the Melbourne Airport Authority exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, laws and ordinances shall be deemed to have occurred pursuant to the Airport's authority as a governmental body and shall not be attributable in any manner to the Airport as a party to the Contract.

G. Notice to Proceed: A written notice to the firm authorizing the commencement of work fixing the date on which the contract times will commence to run and/or which CM Firm shall start to perform the work under the Contract documents.

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H. Plans and/or Drawings: The graphic representations of the construction project, including drawings, specifications and product data prepared by the Design Professional and/or their consultants as the Engineers and Architects of Record based on concepts and the Design Criteria presented in this document.

I. Proposer: Any individual, or corporation submitting a proposal for the project, acting directly or through a duly authorized representative. For the purpose of this RFP, Proposer shall mean the same thing as the CM Firm, Construction Manager, CM at Risk Contractor or Prime Contractor once a Contract has been awarded.

J. Selection Committee: A group of at least 3 individuals assigned by the Owner to review and rank the proposals.

K. Project: All work associated with the design, permitting, construction, coordination, commissioning and close-out of the “In-Line Baggage System Facility Project”.

2.02 SCOPE OF WORK

A. The Project includes, but is not limited to, furnishing all permits, value engineering, scheduling, subcontractor bidding and contracting, supervision of the work, document control of all submittals, RFI's, ASI's, etc., geotechnical services, material testing, coordination of inspections, commissioning, training, project close-out, payment of fees (as a reimbursable), labor, materials, supplies, equipment, shop drawings and incidentals necessary to complete the Project which will include demolition, underground utilities, concrete, structural steel, miscellaneous steel, plumbing, mechanical, fire sprinklers, casework, door/frames and hardware, windows, metal studs and drywall, interior finishes, signage and markings, roofing, special construction, baggage handling equipment, low voltage/data communications, security system, electrical including generator, lighting, fire alarm, and temporary facilities, located at One Air Terminal Parkway in Melbourne, Florida. Project is located in Section 33, Township 27S, Range 37E.

B. Budgeted funds for the construction phase of this project, including the Design CA and Owner Direct Purchase of the equipment is $36,000,000 U.S. Dollars.

C. Schedule for the Project will be determined by the proposing firm but is anticipated to take 16 months for permitting, and construction completion.

D. Liquidated Damages will be assessed for non-compliance with the project Schedule.

Liquidated damages will be $2,500.00 per day.

2.03 PRE-PROPOSAL MEETING

A. A mandatory pre-proposal meeting and walk-through will be held for all proposing firms on Tuesday, January 7, 2025, at 10:00 AM EST. The meeting will be held in the Melbourne Airport Authority Board Room, One Terminal Parkway, Melbourne, Florida 32901. Meeting will begin in the Board Room followed by a site visit. Visitor badge forms are not required.

B. Firms may request additional site visits with 24-hour advanced notice. Additional visits will be available from 9:00AM to 11:30 AM on Tuesdays, Wednesday and Thursday from

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January 7, 2025 through to January 22, 2025. Contact Sandra Acevedo at (321) 6227 ext.

123, or by email at sacevedo@mlbair.com to set this up.

2.04 PROPOSALS

Services will be acquired in compliance with the Consultants Competitive Negotiations Act, Florida Statues 287.055. Proposals shall be received at the time and place designated in the Request for Proposals. Scoring is based on an overall selection method defined below.

Vendors, contractors, consultants, or their representatives shall not meet with, speak individually with, or otherwise communicate with the Melbourne Airport Authority Board members, or Melbourne Airport Authority staff, other than the designated Melbourne Airport Authority staff representative once an invitation to bid, request for quote, request for proposal, invitation to negotiate, or request for qualifications has been issued and until a contract has been awarded.

Any such communication shall disqualify the vendor, contractor, or consultant from responding to the subject invitation to bid, request for quote, request for proposal, invitation to negotiate, or request for qualifications.

Failure by a potential Proposer to ask questions or request changes by the dates indicated shall constitute the Proposer's acceptance of the requirements set forth in this process.

No answers given in response to questions submitted shall be binding upon this qualification process unless released in writing as an addendum to this process.

2.05 DELIVERY OF PROPOSALS

All Proposals, whether mailed or delivered in person, shall be submitted neatly organized in bound files with divider tabs and in duplicate (six copies). Proposing firms shall also submit a PDF of the entire proposal on CD, DVD or USB flash drive clearly marked with the project information. Proposals shall be submitted in a single sealed envelope or box that clearly bears on the outside the title of the Project as identified below, proposal date and time, and Proposer’s name, address, telephone number, and contact person.

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Title:

PROPOSAL PACKAGE FOR: CMaR for IN-LINE BAGGAGE SYSTEM FACILITY

MELBOURNE ORLANDO INTERNATIONAL AIRPORT

PROPOSAL NUMBER: RFP230925-01-02

PROPOSAL DUE DATE: DUE ON: Thursday, January 30, 2025 @ 2:00PM EST

PROPOSAL PACKAGE FROM: (Name of Proposing Firm)

(Address)

CONTACT: (Name of Person representing Firm)

CONTACT PHONE & E-MAIL: (Phone # & e-mail address of Contact)

Address to:

Sandra Acevedo Executive Assistant Melbourne Airport Authority One Air Terminal Parkway, Suite 220 Melbourne, Florida 32901

Hand-carried Proposals must be turned in to the receptionist at the Melbourne Airport Authority, One Terminal Parkway, Suite 220, Melbourne, Florida 32901 (DO NOT LEAVE SEALED

PROPOSALS WITH AIRPORT STAFF ON THE FIRST LEVEL).

The responsibility for delivering the Proposals to the Melbourne Airport Authority on or before the stated time and date is solely the responsibility of the Proposer. The Melbourne Airport Authority is not responsible for delays caused by the mail service or any other occurrence.

Proposal time is scrupulously observed. Under no circumstances will late proposals be accepted.

Any late Proposals will be returned to the Proposer unopened. Proposer shall not include information or responses to proposal requests for more than one project in any one envelope or box.

Failure to provide the required copies and information may result in the proposal not being considered. Submittals shall be clear, concise, indexed by subject, typed on letter size paper, and individually bound. Submittals shall be mailed or delivered in a sealed package clearly marked on the outside with the project name, invitation number, and due date. Packages shall be received at the Melbourne Airport Authority by the advertised deadline. Each respondent should ensure that they have received any/all addenda and amendments to this process before submitting their proposal. Other available web sites for addenda include:

www.demandstar.com and www.myvendorlink.com. Delivery of a package to any Melbourne Airport Authority location other than the Office of the Executive Director does not constitute official receipt by the Melbourne Airport Authority. Any package delivered after the advertised deadline will not be considered. Proposals shall be submitted in the order listed below.

In the instance where a specific requirement(s) may not apply to the project in question, a statement must be inserted at the tab location stating the reason(s) of non-applicability.

During the entire solicitation and evaluation process all contact must be channeled through http://www.demandstar.com/ http://www.myvendorlink.com/

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Sandra Acevedo at 321-723-6227 ext. 123, or by email at sacevedo@mlbair.com. Failure to comply with these procedures shall be cause for disqualification of the Firm’s expression of interest.

2.06 RIGHT TO REJECT PROPOSALS

The Owner reserves the right to reject any and all Proposals; with or without cause, and to waive technical errors and informalities; and to accept the proposal, which, in its judgment, best serves the Owner.

2.07 POSTPONEMENT OF DATE FOR SUBMITTING PROPOSAL

The Owner reserves the right to extend the date for receipt of Proposals and will give written notice of any such postponement to each Prospective Proposer.

2.08 QUALIFICATION PACKAGE GUIDELINES

1. To facilitate analysis of its qualifications package, the Proposer shall prepare its qualifications package in accordance with the instructions outlined in this section. If the Proposer’s qualifications package deviates from these instructions, such qualifications package may, in the Airport’s sole discretion, be rejected.

2. The Melbourne Airport Authority emphasizes that the Proposer concentrates on accuracy, completeness, and clarity of content.

3. Cross Referencing - To the greatest extent possible, each section shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the qualifications package. Information required for evaluation of qualifications, which is not found in its designated section, will be assumed to have been omitted from the qualifications package.

4. Glossary of Abbreviations and Acronyms -Each section shall contain a glossary of all abbreviations and acronyms used in that section, with an explanation for each. If no abbreviations and/or acronyms are used, then a glossary is not required.

5. Page Size and Format - Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be single-sided. The text size shall be 11 point or larger. Use at least three-quarter (3/4) inch margins on all sides. Pages shall be numbered sequentially to verify page count. Maximum number of pages shall not exceed 100 pages, including tables of contents, text, photos, charts, glossaries and appendices. Covers and backs will not be considered part of the 100 page count. Divider tabs will not count as pages provided no additional information or company propaganda is included on those pages.

6. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed eleven (11) by seventeen

(17) inches in size. Foldout pages shall fold entirely within the section. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; and not for pages of text. Fold out pages shall count as two pages.

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7. Binding and Labeling - All sections of the qualifications package should be bound, with section tabs, which shall permit the qualifications package to lie flat when opened.

Staples shall not be used.

PART 3 - SELECTION PROCESS

To expedite the evaluation of the proposal packages, it is mandatory that Proposers follow the format and instructions contained herein. Applications that do not comply with the instructions, including information outlined in the Package Guidelines will not be considered. All information received will be maintained with the project file and cannot be returned.

3.01 PROCESS

1. The Executive Director of the Melbourne Airport Authority or designee will designate staff members that have the knowledge and expertise with this scope of work, along with other personnel to serve on a selection committee. The Selection Committee will review all proposals received on time and score the proposals in accordance with the criteria listed in this RFP. In addition to the materials provided in the written responses to this RFP, the Melbourne Airport Authority may request additional material, information, references, interviews or presentations from the Respondent(s) submitting qualifications packages. The Airport may decide to conduct interviews instead of having formal presentations with selected Firms, should it be required or warranted.

2. Proposals will introduce firms, establish each firm's experience, introduce and identify key personnel, explain the proposed process for successfully constructing the proposed project. As a part of this submittal, data is required to be submitted in order to evaluate the teams experience with similar projects, past performance of the various team members, and intended policies to safeguard the project, and to provide quality control. It is the Owner's intent that the successful Proposer shall demonstrate proficiency in the construction of similar projects and experience working together, with minimal change orders and claims; provide proof of insurance and proof of adequate bonding capability as described herein;

demonstrate successful experience in projects of similar scope and size.

3. Selection Committee will review the submitted proposals and based on the established scoring criteria, rank them from highest to lowest. If required by the committee, the three (3) highest ranked firms may be requested for a presentation/interview at the date and times stated in this proposal.

4. Addenda to the Proposal Requirements: The Owner reserves the right to amend this Proposal or request additional clarifying information from any or all Proposers prior to determination of a short list. Any change to this document will be brought to the attention of all prospective Proposers; only written Addenda will be binding.

The proposer shall also acknowledge receipt of all addenda by addendum number and date.

5. All questions about the meaning or intent of the RFP Documents shall be submitted in writing to the Owner, using the Inquiry Form (IF). Replies will be issued by Addenda to all parties recorded as having received the RFP Documents.

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Questions received less than 7 days prior to the date for Proposal due date, may not be answered. Only responses to questions added by formal written Addenda will be binding to the Contract. Verbal and other interpretations or clarifications will be without legal effect to the Contract.

6. The Selection Committee will review and evaluate the submitted information/references based on the established scoring criteria below. Oral presentations may be required in conjunction with these submissions. The evaluation and ranking of oral presentation will be added to the scoring to be used in preparing the final ranking and recommendations by the Selection Committee to the Board. Proposers are cautioned not to assume that they will be asked to make a presentation and should include all pertinent and required information in their original qualifications package.

8. The Selection Committee reserves the right to ask questions for clarification of any or all proposers. As part of the Evaluation Process, it may be necessary for the Proposer to have Officials present, including the Project Manager, on a designated date(s) scheduled in advance by the Owner for an oral presentation. The Proposer should be prepared to present to the Board and Selection Committee in Power Point® or equivalent format an overall briefing regarding the manner in which all contractual obligations will be accomplished.

9. If the Owner cannot reach an agreement with the top ranked Proposer within a time the Owner considers reasonable, the Owner shall negotiate with the additional Proposers in order of their ranking. The Selection/Negotiation Committee may, itself, negotiate on behalf of the Owner or may designate Staff, other agents or a combination thereof to negotiate. Once an acceptable Agreement is negotiated and executed by the successful Proposer, the Agreement will be presented to the Board for their review and consideration of approval.

8. The Contract and all of the terms and conditions therein, shall be subject to approval by the Board. A Standard (Sample) Construction Management Contract is included with these Documents. The Owner reserves the right to add/modify such terms and conditions as it deems in the best interests of the Owner.

Proposers are advised to take into account these terms and conditions in formulating their Proposal, it being understood that the actual terms and conditions will be presented by the Owner at the time of Contractual negotiation.

3.02 SUBMISSION REQUIREMENTS (TABBED SECTIONS)

A. STEP 1

Tab 1 General Information and Table of Contents. (non-scored) Provide general information of the firm leading this project including Principal, contact person, address, phone, facsimile and e-mail not to exceed one single sided page.

Tab 2 Letter of Introduction. (7 points)

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A brief profile of the prime Firm (or Firms if more than one Firm is listed on the Proposal), including a brief history of the company which clearly identify the following in a tabular or bullet point format:

1. Principal or Corporate office location;

2. Role or responsibility this Firm has in the overall project

3. Lead contact for the Firm;

4. Length of time Firm(s) have been in business under the same name;

5. Former names of the company and the years in business under each.

6. Location of office which will be responsible for implementation of this Contract;

7. Location of other offices from which resources may be drawn;

8. State if the firm is a corporation, partnership, individual, joint venture or other.

9. State the date of incorporation or date of organization.

10. Name the corporate officers or general partners.

11. State the average annual amount of construction work performed during the past five years.

Not to exceed two single-sided pages per firm. No more than two firms shall be listed as prime.

Tab 3 Qualification Data – Similar Experience. (15 points) Proposers must demonstrate that they have successfully completed a minimum of two airport projects, with a minimum total construction value of $5,000,000 and one baggage handling system project with a minimum total construction value of $2,000,000. All projects must have been completed within the last ten years. List the projects in priority order, with the most current project first. For each of the listed projects, provide the following information:

1. Name and location of the project including a project picture.

2. Nature of the Firm’s responsibility on this project.

3. Project owner’s representative name, address, and current phone number and e-mail.

4. Start dates - completion/anticipated completion date.

5. Size of project - gross area of site, gross area of building construction, number of levels, number of parking spaces, appurtenances (stairs, elevators, escalators) and note any structure special features.

6. Cost of project - original construction cost, final construction cost, including cost per car/parking space.

7. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Airport's project.

8. The name, address and current telephone number and e-mail of the project architect/engineer.

Tab 4 Local Knowledge. (12 points) List a minim\um of three projects with a total construction value of $5,000,000 or more performed within Brevard County or the State of Florida within the last ten years. List the projects in priority order, with Brevard County projects first. For each of the listed projects, provide the following information:

1. Name and location of the project including a project picture.

2. Nature of the Firm’s responsibility on this project.

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3. Project owner’s representative name, address, and current phone number and e-mail.

4. Start dates- completion/anticipated completion date

5. Size of project- gross area of construction and number of stories.

6. Cost of project- original construction cost, final construction cost

7. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Airport's project.

8. The name, address and current telephone number and e-mail of the project architect/engineer.

Tab 5 Current Workload. (4 points)

List each project currently under contract or pending contract. Describe how you will meet your current contract obligations and our project(s) if selected. Identify key personnel on these projects that would be assigned to the Airport's project and their current obligations and how they plan to transition over to the Airport's project.

Tab 6 Organizational Chart. (4 points) Provide an organization chart as it relates to the project indicating key personnel and their responsibilities for this project, including coordination and interaction with the Melbourne Airport Authority, permitting agencies, consultants, other Firms working on related projects and subcontractors. It should be understood that it is the intent of the Melbourne Airport Authority to insist that staff indicated as the Project Team in this response actually execute the project. Identify the lead contact for the project and who will have signing authority for the project. Identify those individuals that would be on site full time, part time or working remote.

Tab 7 Methodology. (16 points) Describe your firm’s methodology to implement the services required of this contract including scheduling, record keeping, local participation, quality control, cost control, and regulatory compliance during the construction phase. Discuss the coordination your firm will incorporate for this project as it impacts this and other projects. Describe how the Firm will handle the approvals from regulatory agencies, including City of Melbourne, TSA, FAA and FDOT.

Tab 8 Resumes`. (15 points) List resumes` of key individuals to be involved in the various aspects of the Project and an explanation of each individual's role in the Project from Superintendent and lead Professionals on up. For each individual listed, provide the following information:

1. Name of Individual.

2. Years with current firm.

3. Total years in the industry.

4. Current title with company.

5. Any licenses, credentials or certifications relative to this project.

6. Role assigned to this project.

7. Project currently assigned to and anticipated completion date.

8. Past project experience with current firm for past 10 years.

9. Past project experience with other firms for the past 10 years and the role of responsibility on that project.

Tab 9 Licenses. (3 points) Attach a copy of the Firm’s Business Occupational License and all applicable

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Professional Registrations from the appropriate governing board. A Firm must be properly registered at the time of its submittal to practice their profession in the State of Florida. Provide evidence that the firm and all sub-consultants are licensed to conduct business in the State of Florida. Copies of current State of Florida professional registration license renewals for the Proposer’s key professional personnel to be used on the project. Proposer shall be properly registered to practice in the State of Florida with the appropriate state board governing the services offered. The Selection Committee may verify the current status with the appropriate state board. Provide copies of all current State of Florida Department of Professional Regulation licenses or certificates.

Tab 10 References. (9 points)

Provide a minimum of three (3) reference letters from different owner representatives for different projects, preferably local that your Firm has provided / is providing professional services which are similar in scope to this RFP. Reference letters shall be current, dated within three (3) years of this solicitation. The reference from the owner representative must be from different owners, not just different owner representatives on the same project, provided on their letterhead, and include details regarding your Firm’s role on the project. Letters from Melbourne Airport Authority staff shall not be considered.

Provide a minimum of two (2) reference letters from different subcontractors or vendors from different projects that your firm has worked with in the last three (3) years of this solicitation. The reference from the subcontractors and vendors must be from different projects, provided on their letterhead.

Tab 11 Litigation. (5 points) A. Identify all litigation or arbitration and/or pending litigation or arbitration your firm or consultant's firm has been a party to, legal action (including arbitration, administrative proceedings, etc.) or lawsuits during the last five (5) years involving a client, contractor or subcontractor for claims. Include a brief legal description of the dispute and its current status. Describe the particular circumstances giving rise to the dispute and the actions which your Firm took to attempt to settle the matter prior to and after suit being filed.

B. Identify if your firm has ever been removed or relieved from a contract or duties on a project.

C. Identify if your firm has ever defaulted on a contract or had a bond recalled.

D. Identify whether your firm has ever been assessed liquidated damaged or delay damages.

E. Identify any disputes or claims in which your firm has been a party to and was resolved without legal action during the last five (5) years.

F. Identify the value of any monetary settlements reached from any of the above.

Tab 12 Safety. (6 points) Submit a statement on each firms corporate position on safety as well as a list of any OSHA Recordable safety violations or incidents recorded and non-recorded that have occurred within the last 5 years. Provide copies of the OSHA 300A (Summary of Work

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Related Injuries and Illnesses) Form for the last three years.

Identify if your firm has a drug-free workplace policy.

Tab 13 Insurance. (5 points) Attach evidence of required insurance coverage or proof of insurability in the amount identified. Proposer must provide evidence of Workers' Compensation ($1,000,000), General Liability ($5,000,000) and Excess Liability ($10,000,000), Automobile Liability Insurance ($1,000,000) for both on-site and off-site activities. Proposer must submit a sample verification of insurance in the form of a Certificate of Insurance on a standard ACORD form 25-S. Forms must contain the correct solicitation and/or project number and the Melbourne Airport Authority. Identify the insurance company contracted to handle each type of insurance and their company’s AM Best rating.

State the Firm’s current EMR and those for the past 3 years.

Tab 14 Business Structure. (non-scored) Submit copy of State of Florida Department of State records indicating when corporation organized, corporation number, and date and status of most recent annual report. Proposers submitting as joint ventures shall submit a copy of their joint venture agreement. Provide a copy of the teaming agreement with all firms identifying their roles and responsibilities. All firms performing work with the Melbourne Airport Authority must be registered as a vendor with the City of Melbourne. Only firms that are short-listed will be required to register with the City.

Tab 15 Non-Collusion Affidavit. (non-scored) Complete the non-collusion affidavit form included in this package.

Tab 16 Public Entity Crimes. (pass/fail) Complete the sworn statement on public entity crimes form included in this package.

Tab 17 Conflict of Interest Disclosure Form. (non-scored) Complete the conflict of interest form included in this package.

Tab 18 Certificate Regarding Debarment. (non-scored) Complete the certificate regarding debarment included in this package.

Tab 19 Certificate of Current Capacity. (non-scored) Complete the certificate of current capacity included in this package.

Tab 20 WOTC & WTW. (non-scored) Acknowledge work opportunity tax credit and welfare to work tax credit included in this package.

Tab 21 E-VERIFY. (non-scored) Acknowledge E-Verify for U.S. Department of Homeland Security included in this package will be utilized on the project.

Tab 22 Financial Statement. (non-scored) The Proposing Firm shall submit in a separate sealed envelope an updated financial statement for the Firm, prepared within the past 360 days, itemizing present financial

00 21 16 - 13 resources, liabilities and capital equipment. This will be opened and reviewed for the selected firm only by the Airport's Chief Financial Officer. All financial statements will be held until contracts are awarded at which time the unopened statements will be shredded. If a Proposing firm requests that their financial statement be returned unopened, provide a stamped self-addressed envelope for its return.

Presentation and Q&A (if Required). (50 Points) During each Proposer's presentation, they will be graded on their ability to answer questions on the understanding of the Project, their Team's interaction with Airport Staff, and the intangibles that are inherent in any presentation.

TOTAL NUMBER OF POINTS: 150

Scoring by each Evaluator is subjective. There is no model for scoring.

PART 4 - GENERAL PROVISIONS

4.01 SIGNATURE ON PROPOSAL

The Proposer shall sign their Proposal as specified. Proposals made by individuals shall include the Proposer’s name and complete address. If a firm or partnership submits a Proposal, the name and physical address of each Principal or Officer of the firm or partnership shall be identified. For Proposals submitted by a Corporation, the authorized person signing the Proposal shall identify the name of the State under the laws of which the Corporation is chartered. In addition, the names and business addresses of the Corporation’s President, Secretary, and Treasurer shall be listed.

The Proposal shall bear the seal of the Corporation, attested by the Corporation’s Secretary.

Anyone signing the Proposal as an Agent shall include with the Proposal, legal evidence of his authority to act as an Agent.

4.02 LAWS AND REGULATIONS

A. Proposers shall note that all applicable State Laws, and the Rules and Regulations of Authorities having Jurisdiction over construction, shall apply to the Contract’s entirety. The Authorities of Jurisdiction shall be deemed to be included in the Contract, the same as though herein written out in full. Failure to be familiar with the Authorities of Jurisdiction will in no way relieve the Proposer from Contract obligations. Federal Prevailing Wage Laws do not apply under this Contract.

B. Trench Safety Act: The Occupational Safety and Health Administration Excavation Safety Standards, 29 CFR 1926.650 Subpart P, Trench Safety Standards, will be in effect during the period of construction of the Project. In compliance with current Florida Statutes, the Proposer shall provide documentation required by the Florida Trench Safety Statute to the Owner, with the Bid Form submittal.

C. Unless noted otherwise in this Section, the Proposer shall be a Division I General Contractor, as defined by Florida Statutes CH-489 entitled “Contracting”. All Subcontractors performing under this Contract shall be a Division II Contractor as defined by Florida Statutes CH-489 entitled “Contracting”. Any and all Certified or Registered Contractors meeting the Division I requirements for the State of Florida shall be considered a qualified Proposer regardless of geographical location. A copy of the Proposer’s license or certificate shall be attached to the bid proposal.

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D. In either case, the Proposer shall be required to subcontract the utilities, electrical, mechanical, plumbing, roofing, sheet metal and air conditioning work unless the Proposer holds a State of Florida Certificate of Competency or a Florida County/municipality Registration for those specialties.

E. All subcontractors shall be certified in the State of Florida or registered in a Florida County/Municipality and shall hold an Occupational License in the Municipality in which they are based.

4.03 EXAMINATION OF SITE AND CONTRACT DOCUMENTS

A. Before the Proposer submits a Proposal, it is highly recommended that the Proposer visit the site of the proposed Work beyond the mandatory pre-proposal site visit. The Proposer shall be familiar with the Scope of Work and all local conditions that affect the Work to be completed and the equipment, materials and labor required to perform this Work. The Proposer shall examine and successfully complete the Contract Documents and application for the Public Construction Bond. The Proposer shall become familiar with all conditions and requirements that may adversely affect the Work to be performed under this Contract. In addition, the Proposer shall fully examine the Contract Documents to verify with the Table of Contents, that all pages have been provided.

4.04 DISQUALIFICATION

A. Proposer may be disqualified and their proposals rejected for any of the following:

1. Reason to believe that collusion exists among Proposers.

2. Determination by Owner for lack of competency as may be revealed by qualification statements, financial statements, experience records, or other questionnaires.

3. The Proposer's backlog of uncompleted work load, which in the judgment of the Owner, may impact the proposer’s ability to and cause detrimental impact or prompt completion of this Contract.

4. The Proposer is involved in any litigation against the Owner.

5. The Proposer has defaulted on any Contract or is in arrears on any existing

Contract.

6. Litigation that could impact the ability of the Proposing Firm to complete the Project on schedule.

7. The Proposer has been convicted of crimes against public entities, been debarred from government work or has a conflict of interest that could impact the Proposers ability to complete the work.

4.05 AWARD OF CONTRACT

Award of the Contract, if awarded, will be to the responsible Proposer whose qualifications are in the best interest of the Owner and whose Proposal complies with the requirements of this Request for Proposal and does not exceed the funds available. The Contract shall not be awarded until all pertinent investigations are made with respect to the capabilities of the Proposers. The Owner shall be satisfied that the Proposers are qualified to complete the Contract and have the required organization, finances, manpower and equipment to perform the Contract obligations to complete the project within the timelines specified and budget available.

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4.06 PROTEST PROCEDURES

Right to Protest Any actual or prospective bidder or proposer, aggrieved in connection with a solicitation or award of a bid or contract may protest to the Purchasing Manager (by way of contact through the project contact designee of this solicitation, Sandra Acevedo, Executive Assistant, at sacevedo@mlbair.com and therefore through the Director of Capital Improvements also) in accordance with established procedures in the Purchasing Manual.

Remedy The Procurement Manager is authorized to settle any protest regarding the solicitation or award of an Authority contract, any claim arising out of the performance of an Authority contract prior to an appeal to the Executive Director or their designee or MAA Board, or the commencement of an action in a court of competent jurisdiction.

Stay of Procurement In the event of a timely and properly filed protest, the Procurement Manager shall not proceed further with award until all administrative remedies have been exhausted, or until the Executive Director or their designee or MAA Board, as appropriate, makes a determination on the record that the award of a contract is necessary to protect substantial interests of the Authority.

A. Definitions

Interested Party:

A party that is an actual or prospective bidder or proposer; whose direct economic interest would be affected by the award or failure to award the third-party contract at issue. Note: A subcontractor does not qualify as an “interested party”.

Protest:

A formal declaration of disapproval or objection issued by a concerned person, group, or organization that arises following the procurement process, during the period of intended award. A protest is a potential bidder’s or contractor’s request for remedy for correcting a perceived wrong in the procurement process.

Protestor:

A person, group, or organization that files a formal declaration of disapproval or objection. A protestor must qualify as an “interested party”.

B. Protest Definition

A protest is defined as meeting the criteria a written complaint, following published intended award and is received after receipt of bids or proposals, but prior to award of a contract.

C. Protest of Award Recommendation Procedures and Protest Period (After Bid Opening/Proposal Evaluation) Any protest after the bid opening/proposal evaluation, including challenges to actions of any evaluation of selection committee, shall be submitted in writing to the Procurement Manager or designee.

This written notice of intent to submit a protest must be received by the Procurement Manager or designee no later than 4:00 pm, local time, on the third business day (excluding

00 21 16 - 16 weekends and holidays) following the day of the protestor’s receipt of the Authority’s notice of award recommendation. This timeframe is referred to as the Protest Period.

The Notice of Intent to File a protest document shall state all grounds claimed for the protest and clearly indicate, in their document, that they are filing a formal written protest. This shall include the following:

a. Authority bid/proposal identification number and title;

b. Name and address of the affected party and the title or position of the person submitting the protest;

c. A statement of all claimed disputed issues of material fact. If there are no disputed facts, the formal protest must so indicate;

d. A concise statement of the facts alleged and the rules, regulations, statutes, or constitutional provisions which entitle the affected party to relief;

e. All information, documents, other materials, calculations, and any statutory or case law authority in support of the grounds for the protest;

f. A statement indicating the relief sought by the affected protesting party;

g. Any other relevant information the affected party deems material to the protest.

4.07 FAILURE TO EXECUTE THE CONTRACT

The failure of the successful Proposer to execute the Contract, as required by the proposal, is just cause for the…