Addendum_1_-_RFP241217-01_In-Line_Baggage_240113.pdf

ADDENDUM 1/PAGE 1 OF 2

ADDENDUM 1

FOR

REQUEST FOR PROPOSALS

For

CONSTRUCTION MANAGEMENT at RISK

IN-LINE BAGGAGE SYSTEM FACILITY PROJECT

At

MELBOURNE ORLANDO INTERNATIONAL AIRPORT

RFP241217-01

January 13, 2025

This addendum is issued as part of the Proposing Documents for the above-described project. The changes incorporated in this addendum shall be considered as a part of the documents and shall supersede, amend, add to, clarify, or subtract from those conditions shown in the original documents. The Proposer shall take care to coordinate modifications herein with all trades and disciplines related to the work. The Proposer shall acknowledge receipt of this addendum in their Proposal Package under TAB 1 by addendum number and date.

Failure to do so may subject Proposer to disqualification.

SENT VIA EMAIL – 7 PAGES TOTAL (including attachments)

________________________________________(NAME OF YOUR COMPANY)

NOTE:

PLEASE SIGN_______________________________AND RETURN THIS FIRST SHEET ONLY VIA

E-MAIL OR FAX to SANDRA ACEVEDO, sacevedo@mlbair.com or (321) 723-1194 Fax

THIS VERIFIES THAT YOU HAVE RECEIVED THE ADDENDUM.

GENERAL

1. THE PROPOSAL SUBMISSION DATE REMAINS THURSDAY, JANUARY 30, 2025, at 2:00

PM (EST).

SPECIFICATIONS

1. See attached Pre-Bid Agenda (2 pages) dated 1/7/25.

2. See attached Pre-Bid Sign-In sheets (Total of 2) from 1/7/25.

3. Page 00.21.16-3, Section 2.02 “SCOPE OF WORK”, Subsection B: ”Budgeted Funds” has been revised to read:

“Budgeted funds for the CmaR construction phase of this project, removing the costs of the Design CA and Owner Direct Purchase of the baggage belt equipment already addressed by the Airport, is $26,000,000 U.S. Dollars.”

4. See attached Purchase Order to Leonardo US Automation, Inc. for the baggage handling equipment. Installation labor will be included in the CmaR’s GMP. (1 page)

DRAWINGS

1. N/A.

mailto:sacevedo@mlbair.com

REQUEST FOR PROPOSAL for IN-LINE BAGGAGE SYSTEM FACILITY PROJECT at the MELBOURNE ORLANDO INTERNATIONAL AIRPORT

ADDENDUM 1/PAGE 2 OF 2

QUESTIONS AND RESPONSES:

1. CIF-001: When are we expected to have pricing on the GMP? If final selection is 2/13, and expected negotiated contract date is 2/26, 9 days is not enough time.

RESPONSE: While we believe it is possible, the highest ranked CmaR will be given 14 calendar days to produce a GMP with an additional 7 days to review with the Owner. If an agreement cannot be reached, the Owner will begin negotiations with the second highest ranked firm. They will be given the same 14 calendar days to produce a GMP. This will continue until a contract is agreed upon or all efforts have been exhausted through the third ranked firm at which time all proposal will be rejected.

2. CIF-002: Regarding the Notice to Proceed: Is the referenced March 3rd NTP date the beginning of the Preconstruction Period, or does the NTP date start the clock for the 16 Month Schedule duration? We are trying to determine if you are allowing for a Preconstruction Period prior to the 16 Month Schedule Timeline

RESPONSE: There is no need for a Preconstruction Period. The drawings are complete, and the project is ready to start. The 16-month schedule starts at NTP.

3. CIF-003: Can you please list all General contractors and Construction Managers who are currently working on Airport Property?

RESPONSE: Western Industrial – Domestic Bag Belt, TKE – FIS Escalator Replacement, RCS

– Terminal Re-Roof, Ivey’s Construction – Terminal Floor Replacement, Southern Fire – Existing Terminal Fire Sprinkler Upgrade, KCF – Taxiway M Extension & DFJ Sitework, Ranger Construction – Taxiway A Rehab, W&J – Monument Signage, AES – Security Access and Camera System, TBD – Parking Lot Modifications, TBD – Atrium Skylight Replacement, TBD – High Mast Light installation. There are other GC’s and CM’s working on airport property that are not under contract with the airport and working directly for the tenants.

END OF ADDENDUM #1

Issued by Melbourne Airport Authority

One Air Terminal Parkway, Suite 220, Melbourne, FL 32901 USA 321.723.6227 www.mlbair.com K:\CAPITAL PROJECTS\Airport Projects\Terminal In-Line Baggage Screening Facility, proj 50121\01 SOLICITATION\01.5 Construction\Take 2\240107 RFP241217-01 Pre Prop Agenda.docx

PRE-PROPOSAL MEETING -

MANDATORY

Tuesday, 7 January 2025 @ 10:00 AM

PROJECT…………….. In-Line Baggage System Facility Project

LOCATION: Melbourne Airport Authority Board Room

AGENDA

1) Introductions

a) Sign in sheet - please sign in

b) Melbourne Airport Authority

c) Other

2) Review RFP

a) Pre-Qualification meeting is mandatory (at least 1 member of the team).

i) Verify through sign-in sheet

b) Proposal package available through Sandy Acevedo – Executive Assistant

i) Contact information on website

c) Project Budget is currently $26,000,000 for construction.

d) READ the entire proposal package and respond to the information requested.

e) Addenda – Issue date to be determined as required. All will be sent via e-mail.

i) First Addendum to be issued no later than COB 1/10/25.

(1) Any questions from Pre-Proposal Meeting

(2) Pre-Proposal Agenda

(3) Pre-Proposal Sign-In Sheet

f) Last day for questions is Thursday, January 23, 2025 by 2:00 PM EST.

g) Last addendum to be issued no later than COB Thursday, January 23, 2025.

h) A Public Construction Bond (Payment and Performance) is required upon contract award.

i) Project duration is 16 months from NTP. NTP anticipated March 3, 2025.

j) Liquidated damages are $2,500 per day.

k) Additional Site visits

i) Notify Sandy Acevedo of date and time

(1) Minimum 24-hour notice – non secured areas

(2) Minimum 48-hour notice – secured areas – Must have ID prior. Current badge holders will still need to be escorted.

3) Proposals due Thursday, January 30, 2025 @ 2:00 PM - EDT.

a) Turn in proposals to the receptionist on the second floor at the Executive offices.

b) DO NOT turn in proposals to anyone on the ground level.

c) This is NOT a public bid opening.

d) Verify that you have all the required tabbed information in your qualification package and FOLLOW

THE DIRECTIONS.

e) Packets will be distributed to the committee members for review to shortlist a minimum of 3 firms.

f) Public notification of shortlisted firms will be Thursday, February 5, 2025 @ 2:00 PM EDT.

4) Presentations/Interviews

a) Formal presentations/interviews will occur on Thursday, February 13, 2025, starting at 9:00AM

EST.

PRE-PROPOSAL MEETING

In-Line Baggage System Facility Project Tuesday, 7 January 2025

b) The presentations/interviews will be 50 minutes.

c) Order of the firms will be selected at random during the public meeting on 2/5/25.

d) The selection committee will make their final selection recommendation following the presentations at 2:00PM EST in the Board room.

e) Selection committee recommendation will be presented at the February 26, 2025 Board meeting.

5) Proposal Questions

a) Use the Inquiry Form in package. All questions must be in writing.

b) All questions are to be directed to Sandra Acevedo.

c) Questions can be faxed or e-mailed. Email preferred.

d) Questions submitted within the specified time frame will be answered in an Addendum.

e) Do not call Airport Staff, TSA, or Board Members.

6) General Information

a) Badging will be required for this project. Refer to Web-site for badge requirements.

i) There is no fee for badges for this project.

b) City of Melbourne will be issuing the Building Permit.

i) Do not include permit costs in your proposal.

ii) Permit costs will be a pass-through by the Airport for direct payment to the City.

c) Contractor is responsible for overall job safety and MOT requirements.

d) Owner Direct Purchase orders will be required for all major purchases. Please read and follow the instructions in the proposal book.

e) Project expected to be confirmed with a contract at the February 26, 2023, Board Meeting.

i) Notice to Proceed should follow no later than 7 days after the Board meeting.

f) Project is funded through several grants.

i) TSA.

ii) FDOT.

iii) FAA. Follow the FAA Provisions (Exhibit L) – Davis/Bacon and DBE. This will be for the entire project.

g) Other On-Going Construction Projects

i) Terminal Renovations

(1) Fire Sprinklers (Ticketing area, atrium, mezzanine, car rental, and administration)

(2) Ceiling, Lights and MEP (same areas)

(3) Finish flooring and other finishes (same areas)

(4) Re-roofing over existing terminal

ii) Parking Lot Renovations

iii) Taxiways A, H, and S

iv) Dassault Falcon Jet Facility

v) City Water Main replacement

vi) T-Hangar Replacement and Relocation

vii) Sheltair Hangar Project

7) Schedule

a) Project is estimated to take 16 months to complete.

b) Critical schedule components.

i) Temporary baggage screening.

ii) Relocation of airlines to temporary facilities.

iii) International flight season (TUI) begins 3/31/25 and ends 12/5/25.

iv) International flight season (TUI) begins 3/30/26.

8) Questions & Answers

9) Site Visit