RFP_HUM260527_Employee_Health_Clinic_Services_and_Administration_-_Exhibit_E_-Occupational_Physical_Therapy_Services.pdf

This is an exhibit document to a Request for Proposals issued by the City of Ocala, Florida for Employee Health Clinic Services and Administration, specifically detailing the occupational physical therapy services component. The City seeks a qualified firm to manage and staff its on-site health clinic located at 2100 NE 30th Avenue, Building 300, Suite 102, Ocala, Florida, providing comprehensive primary, urgent, and occupational healthcare services to approximately 2,950 eligible subscribers including 1,200 active employees, 600 spouses, 960 dependents, and 190 retirees. The health clinic will operate Monday through Thursday from 7:00 a.m. to 5:30 p.m. and Friday from 8:00 a.m. to 5:00 p.m., with a daily lunch closure from noon to 1:00 p.m. The deadline for submission of questions is April 13, 2026, at 5:00 p.m. (EST), with proposals due electronically via the City's e-procurement portal by April 20, 2026, at 2:00 p.m. (EST). The contract will commence October 1, 2026, with an initial five-year term and two optional five-year renewal periods.

Proposers must demonstrate at least five years of verifiable experience managing and operating at least one health center or clinic for a municipality or governmental entity providing equivalent services and scale, and must provide at least three professional references with at least one from a governmental entity. The City prefers a fixed-fee billing structure but remains open to alternative models such as per-employee per-month (PEPM) or flat monthly fees, with all pricing required to be firm for the initial contract term and no additional costs to the City for staff coverage during vacations, training, or unfilled positions. The selected vendor must provide all healthcare staffing, including a Florida-licensed physician dedicating no less than 20 hours per week, while the City will provide operating expenses including utilities, telephone access, internet access, and general cleaning services. The vendor must maintain required insurance coverage including commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial auto liability ($1,000,000 combined single limit), and professional liability ($1,000,000 per occurrence/$2,000,000 aggregate), with the City named as additional insured. The RFP does not identify set-aside designations or restrictions limiting eligible respondents to specific enterprise categories, and no incumbent vendors are identified.