MALIA M. COHEN

CALIFORNIA STATE CONTROLLER

April 16, 2026

REQUEST FOR PROPOSAL (RFP) (Secondary) NUMBER EUPD90926 Consulting Services – Digital Financial Assets

Notice to Prospective Proposers

You are invited to review and respond to this Request for Proposal (RFP) Number EUPD90926. In submitting your proposal, you must comply with these instructions.

Read the attached document carefully. Please submit all required forms and documents with your proposal response as indicated in this RFP. Any response received after the date and time indicated in this RFP will not be considered for review.

Proposers are advised to check the Cal eProcure website for addendums, modifications, and updates to the Proposal documents. The State Controller's Office (SCO) is not responsible for failure of the prospective proposer to check for any proposal document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the Proposer’s sole risk.

If a discrepancy occurs between the information in the advertisement appearing on the Department of General Services, California State Contracts Register (CSCR) on the Cal eProcure website:

https://www.caleprocure.ca.gov and the information in the herein RFP, the information in the attached RFP shall take precedence.

Note that all contracts entered into with the State of California will include by reference Information Technology General Provisions Non-Cloud Goods & Services DS PD 403-ITGP Non-Cloud (Rev. 02/20/2025) that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation- Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf and the Bidder Instructions DGS PD 451 (Revised and Effective 11/09/2011) at internet site https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf. If you do not have Internet access, a hard copy can be provided.

In the opinion of SCO, this RFP is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, please email SCOBids@sco.ca.gov.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

State Controller’s Office RFP Number EUPD90926

Table of Contents

A. Purpose and Description of Services

1. Background – Unclaimed Property Program

2. Agreement Term

3. Agreement Amount

B. Minimum Qualifications

1. Firm Minimum Qualifications

2. Key Staff Minimum Qualifications

3. Background Check

C. Proposal Requirements and Information

1. Key Action Dates

2. Written Questions & Answers

3. Technical Proposal

D. Submission of Proposal E. Evaluation Process C. Technical Proposal Evaluation and Scoring

1. Key Staff Desirable Qualifications

2. Proposer Guarantee

3. Firm’s Organizational and Operational Background

4. Understanding and Approach

5. Proposer References

6. Key Staff References

7. Total Score

D. Award and Protest E. Disposition of Proposals F. Agreement Execution and Performance G. Participation Requirement and Incentive Programs

1. Disabled Veteran Business Enterprise Program

2. Disabled Veteran Business Enterprise Incentive

3. Small Business Preference Program

4. Non-Small Business Preference Request

5. Ties between Certified SB/MB and DVBE Businesses

6. Target Area Preference Act Preference

H. Required Attachments Attachment 1 Required Attachment Checklist Attachment 2 Proposal/Proposer Certification Sheet Attachment 3 Contractor Point of Contact Attachment 4 Payee Data Record (STD 204) and Supplement (STD 205)* Attachment 5 Bidder Declaration (Written) (GSPD-05-105) Attachment 6 California Civil Rights Laws Certification (DGS OLS 04) Attachment 7 Iran Contracting Act Verification Form (DGS PD 3)* Attachment 8 California Disabled Veteran Business Enterprise (DVBE) Declarations (STD 843)* Attachment 9 Secretary of State Certification Status* Attachment 10 Target Area Contract Preference Act (TACPA) Request for Goods and Services Solicitations

(STD 830)*

Attachment 11Bidder’s Summary of Contract Activities and Labor Hours (DGS PD 526)* Attachment 12 Generative Artificial Intelligence (GenAI) Disclosure Attachment 13 Acknowledgement of Agreement Exhibits and Policies Attachment 14 Proposal Requirements and Incentives Attachment 15 Contractor/Consultant Organization Information Security Agreement (ISO-004c) Attachment 16 Contractor/Consultant Confidentiality and Non-Disclosure Acknowledgement (ISO-004b) Attachment 17 Firm Qualifications Attachment 18 Key Staff Qualifications Attachment 19 Proposer References Attachment 20 Key Staff References Attachment 21 Cost Worksheet

Agreement Exhibit A – Scope of Work Exhibit A, Attachment 1 – Deliverable Expectations Document (Sample) Exhibit A, Attachment 2 - Deliverable Acceptance Document (Sample) Exhibit A, Attachment 3 - Work Authorization Form (Sample) Exhibit A, Attachment 4 - Key Staff Change Request Form Exhibit A, Attachment 5 - Key Staff Change Reference Form Exhibit A, Attachment 6 - Prime Contractor’s Certification - Small Business Subcontractor Report Exhibit B – Budget Detail and Payment Provisions Exhibit B, Attachment 1 - Cost Worksheet Exhibit C – Information Technology General Provisions Non-Cloud Goods & Services DS PD 403-ITGP Non- Cloud (Rev. 02/20/2025)** Exhibit D – Special Terms and Conditions Exhibit E – Information Technology, Data, and Security Provisions Exhibit F – Resumes

*Submit only if applicable.

**Incorporated by reference only.

A. Purpose and Description of Services

The State Controller’s Office (SCO) is seeking proposals from experienced firms and professionals to provide consulting and advisory services to fully incorporate virtual currency and other digital assets into its unclaimed property program.

Digital financial assets (DFA) are commonly known as cryptocurrency, virtual currency, or digital currency.

The State of California passed new legislation, Senate Bill (SB) 822, specifically making DFA, subject to reporting and remittance in its native form under the Unclaimed Property Law. The Contractor shall provide consulting services to promptly integrate the developed and needed standard operating procedures into the current unclaimed property holder reporting period for 2026 so UPD staff can then proceed forward on a maintenance and operating perspective. Holder reports for 2026 are due by October 31, 2026.

See the Standard Agreement, Exhibit A, Scope of Work, for a complete description of services and links to the underlying online resources that will be needed by the Contractor to provide these services.

1. Background – Unclaimed Property Program

The California Unclaimed Property Program (Program) is part of a national effort that offers consumers a central location to search for financial assets left inactive by its owner for a period of time, typically three (3) years. The Program has been in existence since 1968 and is governed by California Code of Civil Procedure (CCP) section 1500 et al., Unclaimed Property Law (UPL). The UPL requires financial institutions, insurance companies, corporations, businesses, and certain other entities to report and submit their customers’ property to SCO when there has been no activity for a period of time generally three (3) years. These entities are referred to as Holders in the UPL and by the Program. Common types of unclaimed property include but are not limited to bank accounts, stocks, uncashed checks, insurance benefits, wages, and safe deposit box contents. DFA was always implicitly included as unclaimed property but the enactment of SB 822 clarified treatment of the property.

2. Agreement Term

The term of this Agreement shall be for two (2) years, with the options to execute up to one (1) optional one-year extension to complete remaining deliverables. The rates in Attachment 21, Cost Worksheet will not increase as a result of any amendment to this agreement. This agreement may be terminated by SCO with a 30-day written notice to the Contractor.

Contractors are cautioned that no work will begin until the Agreement has been fully executed. If work is performed prior to agreement approval, and the Agreement for any reason is not approved, all previous work performed by the Contractor is considered donated to SCO and no payment shall be made for that work.

3. Agreement Amount

The Contractor and the SCO Contract Manager (CM) are responsible for monitoring the Agreement cost to ensure it does not exceed the maximum amount of the Agreement without an executed amendment.

B. Minimum Qualifications

Proposers must meet all of the following Minimum Qualifications (MQ) and submit the required attachments and any documents (i.e., organizational charts, resumes, and degrees, etc.) that clearly explain and substantiate how the particular Minimum Qualification is met to be considered responsive. A responsive proposal is one that meets or exceeds all the requirements stated in this RFP. Any proposal that does not meet the MQs and does not submit the required documents may be considered non-responsive and may be disqualified.

1. Firm Minimum Qualifications

The Firm is expected to have a proven record of success providing consulting services related to unclaimed property operations and experience in providing guidance and related policies on holding digital assets and be responsible for all aspects of the service, including any subcontractors and the project team/proposed key staff.

The Firm must complete and submit as part of the Proposal, Attachment 17, Firm Qualifications (FQs) Workbook, Firm Minimum Qualifications (FMQ) tab to confirm that the Proposer experience meets all of the qualifications indicated below.

a. The Firm must have at least five (5) years’ experience, within the past 10 years, supporting public-sector entities* or organizations with program assets valued at more than $250 million in designing, developing, and implementing unclaimed property operations.

b. The Firm must have at least three (3) years’ experience, within the past 10 years, supporting public-sector entities* or organizations with program assets valued at more than $250 million in providing guidance and related policy on holding digital assets.

*For purposes of this RFP, a public-sector entity is defined as an organization owned, controlled, or funded by federal, state, or local government, established to provide public services, manage public resources, or execute government functions and includes agencies, departments, and public enterprises funded primarily through taxation, fees, or public funds.

2. Key Staff Minimum Qualifications

The Firm must identify three (3) Key Staff who will be assigned to perform services for this agreement, including subcontractor Key Staff (if applicable). The Proposer must complete Attachment 18, Key Staff Qualifications, Key Staff Minimum Qualifications (KSMQ) tab for all proposed Key Staff and provide resumes, degrees, valid licenses and/or valid certifications (if applicable) for all proposed Key Staff to validate staff qualifications.

For the purpose of assessing Key Staff Minimum Qualifications, one (1) year of experience is defined as 52 weeks of full-time work (40 hours per week). Project dates may overlap with multiple project engagements, however, if there are overlapping project dates, Key Staff will only receive a maximum of 50 hours per week credit (Time Base) for that same period.

Each proposed Key Staff must meet one or more of the KSMQ.

a. A minimum of two (2) years’ experience, within the past 10 years, providing guidance and related policies on administering digital assets (holding, managing, trading, valuation, auditing, etc.).

b. A minimum of five (5) years of experience, within the past 10 years, providing consulting services related to unclaimed property operations.

c. A minimum of three (3) years of experience, within the past five (5) years, in designing and supporting the implementation of the Kelmar Abandoned Property System (KAPS), including associated organizational change management.

d. Each Key Staff must have a bachelor’s degree in computer science, information systems, finance, business administration, Juris Doctor (J.D.), or a closely related field. A copy of the bachelor’s or graduate degree must be provided with the proposal submission. Transcripts will not be accepted in lieu of a copy of the bachelor’s or graduate degree.

If a degree was obtained outside the United States, the Proposal must include a credential evaluation report issued by a member organization of the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE).

Additional qualifying experience may be substituted for the required education on a year-for-year basis. Four (4) years’ experience can be substituted for a bachelor’s degree. The substituted experience must be in addition to the required years of experience. Example: If the experience requirement is five (5) years, and the individual is substituting four (4) years’ experience in lieu of a bachelor’s degree, a total of nine (9) years of experience must be submitted to claim this qualification.

3. Background Check

This agreement requires the proposed Key Staff performing the services of this RFP to pass a Live Scan background check. Upon notice of agreement award, SCO will provide the Contractor all necessary forms and locations for each proposed Key Staff to complete the background check process.

If proposed Key Staff are located in the Sacramento area, they must be fingerprinted at SCO.

If proposed Key Staff are located outside the Sacramento area, but in California, they may go to a

Live Scan location of their choosing.

If proposed Key Staff are located outside of California, they must go to a local law enforcement agency or other entity licensed to roll fingerprints to request completion of a standard FBI applicant fingerprint card (FD-258) provided by SCO and mail [i.e., United States Postal Service (USPS)] the completed forms and FD-258 back to SCO.

Background checks must be completed and passed prior to execution of the Agreement. If a Contractor’s proposed Key Staff does not pass the Live Scan background check process, the Contractor must replace the offered individual with a new candidate within seven (7) business days that meets or exceeds all requirements stated in Section B, Minimum Qualifications, Item 2, Key Staff Minimum Qualifications. At SCO discretion, SCO may cancel award of the Agreement subject to failed background checks. Contractors and the proposed Key Staff will be held to the same background check standards as SCO employees.

The Proposer shall ensure that each proposed Key Staff under the Agreement are made aware of, understand, and comply with the provisions of SCO Live Scan background checks. Any additional or replacement individuals added to the Agreement will be subject to the same terms.

C. Proposal Requirements and Information

1. Key Action Dates

ACTION DATE

RFP Available to Prospective Proposers April 16, 2026

Written Questions Submittal Deadline April 24, 2026 by 5:00 p.m. PT*

Written Questions & Answers Released April 29, 2026 by 5:00 p.m. PT*

Final Date for Proposal Submission May 8, 2026 by 2:00 p.m. PT*

Evaluation of Proposals** May 8, 2026 through May 18, 2026

Interviews May 20, 2026 through May 28, 2026

Notice of Intent to Award June 1, 2026

Proposed Award Date June 9, 2026

Agreement Begins July 8, 2026 or upon DGS approval, whichever is later

*Pacific Time (PT)

**Dates after Proposal Submission are estimates only and may be subject to change. SCO will adhere to the listed dates as strictly as possible, but will not be held accountable for changes due to unforeseen circumstances.

2. Written Questions & Answers

a. Proposers may submit questions for clarification of the content of this RFP to

SCObids@sco.ca.gov. Questions must be submitted on or before the Written Questions Submittal Deadline date as stated in Section C, Proposal Requirements and Information, 1. Key Action Dates.

b. Any questions or proposed changes to the RFP or Standard Agreement must be submitted on or before the Written Questions Submittal Deadline date as stated in Section C, Proposal Requirements and Information, 1. Key Action Dates. A bid submitted with alternate agreement language, that was not accepted through an addendum to the RFP, will be considered a counter offer and will not be considered. The State’s General Provisions are not negotiable.

c. The subject line of the email should read, RFP EUPD90926 Questions – Company Name.

d. The Proposer must reference the section and page number about which they are inquiring.

e. Written Questions and Answers will be provided without identifying the submitter. SCO may paraphrase questions, at its sole discretion, for clarity.

f. Questions and Answers will be posted to Cal eProcure on or before the Written Questions &

Answers Released date specified in Section C, Proposal Requirements and Information, 1. Key Action Dates.

3. Technical Proposal

Proposals must describe the Proposer’s qualifications and expertise in the format outlined in this RFP.

A Proposal will not be considered complete unless it contains all of the items described below.

Technical Proposal includes all of the following items:

a. Attachment 1, Required Attachment Checklist

The Proposer shall submit all applicable attachments identified on Attachment 1, Required Attachment Checklist. Proposers are not to alter or modify the forms other than by providing the required information; please note, adding your firm’s logo or letterhead to the form is not considered a modification or alteration of the form.

b. Key Staff Desirable Qualifications (KSDQ)

The Proposer must complete Attachment 18, Key Staff Qualifications workbook, KSDQ tab to qualify for additional points.

1) More than two (2) years of direct experience within the past 10 years providing guidance and related policies on administering digital assets (holding, managing, trading, valuation, auditing, etc.) for a large-scale (portfolio valued more than $5 billion dollar) local, state, or federal government entity.

Points will be awarded to each Key Staff for each qualifying year of experience up to 10 years for a maximum of 30 points as follows:

Number of Years’ Experience Possible Points

2.1 Years to 3 Years 2 Points

3.1 Years to 4 Years 3 Points

4.1 Years to 5 Years 4 Points

5.1 Years to 6 Years 5 Points

6.1. Years to 7 Years 6 Points

7.1 Years to 8 Years 7 Points

8.1 Years to 9 Years 8 Points

9.1 Years to 9.9 Years 9 Points

10 Years or More 10 Points

2) More than three (3) years’ experience, within the past 10 years, providing legal review or analysis on unclaimed property law.

Points will be awarded to each Key Staff for each qualifying year of experience up to 10 years for a maximum of 30 points as follows:

3.1 Years to 4 Years 3 Points

4.1 Years to 5 Years 4 Points

5.1 Years to 6 Years 5 Points

6.1. Years to 7 Years 6 Points

7.1 Years to 8 Years 7 Points

8.1 Years to 9 Years 8 Points

3) Demonstrate experience applying Generally Accepted Accounting Principles (GAAP) to prepare financial statements and adhere to consistent reporting practices by providing a copy of a current Certified Public Accountant (CPA), Chartered Accountant (CA), or Financial Accounting Standards Board (FASB) certificate.

10 Points will be awarded to each Key Staff for each active certificate submitted for a maximum of 30 points.

c. Proposer Guarantee

The Proposer shall provide a Letter of Guarantee explaining their ability to perform the services identified in Standard Agreement, Exhibit A, Scope of Work and includes:

1) A statement expressing the Proposer’s availability of staff and other required resources to successfully perform all tasks and deliverables as described in this RFP.

2) A statement expressing the Proposer’s strong commitment to establishing, maintaining, and supporting diversity in its ownership and professional staff members.

3) A statement expressing the Proposer’s willingness to comply with the terms and conditions of this agreement.

4) A signature from an individual who is authorized to bind the Proposer contractually to certify that the Proposer guarantees their ability to perform the services as identified in this RFP.

d. Firm’s Organizational and Operational Background

1) Organizational Structure

List the name and title of each proposed Key Staff member and identify who will be assigned to each of the tasks and deliverables identified in Standard Agreement, Exhibit A, Scope of Work.

2) Operational Structure

i. Describe the usual process for interface with the client and the communication plan for completing the tasks and deliverables under this agreement including:

The firm’s chain of command Who is the individual with the overall responsibility for the firm’s operations?

What will be the role of each proposed Key Staff member?

What will be the role of the support staff?

ii. Identify subcontractor’s (If Applicable). Include qualifications, reporting responsibility of each firm and/or person assigned to each task and method of monitoring performance.

iii. List the number of years the firm has provided expert consulting services.

e. Understanding and Approach

The Proposer shall provide a detailed work plan including a summary of the work to be completed as understood, the goals and objectives to complete the requisite tasks, the resources necessary to achieve these outputs, the actions to be taken or strategy to be utilized to achieve these outcomes, and a timeline or schedule to complete the Agreement requirements as identified in this RFP. The response will be scored based on the comprehensiveness and detail provided.

The narrative response must be single spaced, Arial font 12, and no longer than ten (10) pages. If a response is longer than ten pages, only the first ten pages will be reviewed and scored.

The detailed plan and schedule of when and how consulting services will be provided shall include:

i. List standard services provided in a typical consulting engagement.

ii. List similar types of agreements, successfully concluded, with a sample of such work.

iii. Identify subcontractor’s (if applicable). Include qualifications, reporting responsibility of each firm and/or person assigned to each task, and method of monitoring subcontractor performance.

f. Proposer References

1) The Proposer shall provide three (3) current references for similar type of services performed within the past five (5) years on Attachment 19, Proposer References. Attachment 19, Proposer References must be completed in its entirety At least one (1) reference must be from experience used to meet the Firm Minimum Qualifications.

2) References will be contacted to validate ratings. SCO will make up to three (3) attempts via phone/email to validate references. Failure to reach a listed reference will result in the ratings being scored zero and the Proposal may be deemed non-compliant and disqualified in its entirety. References will be scored based on the accumulative average score provided by the three (3) references listed on Attachment 19, Proposer References.

g. Key Staff References

1) The Proposer shall provide three (3) current references for each Key Staff for similar types of services performed within the past five (5) years on Attachment 20, Key Staff References.

Attachment 20, Key Staff References must be completed in its entirety. At least one (1) reference must be from experience used to meet Key Staff Minimum Qualifications.

2) References will be contacted to validate ratings. SCO will make up to three (3) attempts via phone/email to validate references. Failure to reach a listed reference will result in the ratings being scored zero and the Proposal may be deemed non-compliant and disqualified in its entirety. References will be scored based on the accumulative average score provided by the reference contacts listed on the Attachment 20, Key Staff References.

D. Submission of Proposal

1. Proposals must be submitted as set forth below.

a. Proposers must submit their proposal (Technical Proposal and Cost) in portable document format (PDF) and Minimum Qualifications in an Excel workbook attached to an email to SCOBids@sco.ca.gov by the date and time specified in Section C, Proposal Requirements and Information, Item 1. Key Action Dates. Subject line must include the RFP EUPD90926 – Consulting Services – Digital Financial Assets.

b. Email Requirements:

1) Proposers must ensure that emails do not exceed a file size of 20 megabytes.

2) Proposers must ensure that emails do not contain scripts, executable files, password protections, or macros, which may make their emails undeliverable.

3) Do not imbed links within the PDF—all documents must be contained within the PDF and/or Excel workbook. SCO cannot access links to external sources. Proposals containing links to external sources will be rejected.

4) If the email should exceed acceptable file size, the Proposer shall split the email into multiple emails to ensure delivery.

5) Proposal submissions that are sent from unrecognized email servers may be blocked by SCO security filters and be flagged as spam, thereby rendering them not submitted.

6) An automatic reply from SCOBids@sco.ca.gov confirms receipt of proposers’ emails. Automatic replies only confirm receipt of emails and do not assess proposers’ responsiveness to the RFP requirements in the email content or in any attachments therein.

7) LATE PROPOSAL SUBMISSIONS WILL NOT BE ACCEPTED—NO EXCEPTIONS.

c. Proposals not marked as indicated may be rejected.

d. If the Proposal is made under a fictitious name or business title, the actual legal name of the Proposer must be provided.

e. All proposals shall include the documents identified in Attachment 1, Required Attachment Checklist. Proposals not including the proper "required attachments" may be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

f. All documents requiring a signature must bear a signature of a person authorized to bind the proposing firm.

g. Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

h. SCO may reject any or all proposals. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind.

i. SCO may waive an immaterial deviation in a proposal. SCO waiver of an immaterial deviation shall in no way modify the RFP document or excuse the Proposer from full compliance with all requirements if awarded the Agreement.

j. Costs incurred for developing proposals and in anticipation of award of the Agreement are entirely the responsibility of the Proposer and shall not be charged to the State of California.

k. An individual who is authorized to bind the Proposer contractually shall sign Attachment 2, Proposal/Proposer Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned proposal shall be rejected.

l. A proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the Final Date for Proposal Submissions. A proposer’s modification offered in any other manner, oral or written, will not be considered.

m. A proposer may withdraw its proposal by submitting a written withdrawal request to SCO, signed by the Proposer or an authorized agent. A proposer may thereafter submit a new proposal prior to the Final Date for Proposal Submission. Proposals may not be withdrawn without cause subsequent to the Final Date for Proposal Submission.

n. SCO may modify the RFP prior to the Final Date for Proposal Submission by issuing an addendum that shall be posted to Cal eProcure.

o. SCO reserves the right to reject all proposals. SCO is not required to award an agreement.

p. SCO does not accept alternate agreement language from a prospective contractor. A proposal with such language will be considered a counterproposal and will be rejected. The State’s Information Technology General Provisions are not negotiable.

q. No oral understanding or agreement shall be binding on either party.

E. Evaluation Process

1. The evaluation process complies with the requirements for competitive bidding in California Public Contract Code (PCC) Section 10344. Each proposal will be evaluated to determine responsiveness to the requirements and standards described in this RFP. SCO cannot assume nor infer qualifications, skill, experience, or competence not specifically and expressly addressed in the Proposal. During the evaluation and selection process, SCO may wish to interview a proposer for clarification only.

2. Proposals cannot be changed after the time and date designated for receipt.

3. Proposals that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the Proposer, may be rejected.

4. A responsive proposal is one which meets or exceeds the requirements stated in this RFP. At the time of proposal opening, each proposal will be checked for the presence or absence of required information in conformance with the submission requirements of this RFP, proposals that meet the minimum qualifications will be evaluated and scored according to the criteria indicated in the following process:

a. Preliminary Review

1) Proposals shall be date/time stamped upon receipt.

2) Proposals will be reviewed to verify that submission is in a single PDF and Excel workbook, when applicable, are properly identified, and received on or before the final filing date and time specified in Section C. Proposal Requirements and Information, 1. Key Action Dates.

3) Proposals shall remain sealed until the after Final Date for Proposal Submission.

4) Proposal will be reviewed to determine completeness of required documentation and compliance as identified in this RFP. SCO staff will use the Attachment 1, Required Attachments Checklist, submitted by the Proposer to confirm receipt of all required documents.

5) Proposal requirements will be evaluated on a “pass/fail” basis for all criteria and information.

6) SCO may reject any or all Proposals that fail to meet these requirements.

b. Minimum Qualification Evaluation

Upon satisfactory Preliminary Review, the Technical Proposal will be reviewed to determine the Proposer’s satisfaction of the Minimum Qualifications requirements. For Proposals that satisfy the Minimum Qualifications, the Technical Proposal will be evaluated by a team of SCO Staff (Evaluation Team).

c. Technical Proposal Evaluation and Scoring

The Evaluation Team will independently evaluate each Proposer’s Technical Proposal using the Proposal evaluation criteria as stated in Section E. Evaluation Process, Item 4.f, Evaluation Worksheet.

Each proposal shall be awarded up to the maximum points available in each category for a maximum of 300 points available with an emphasis on the approach and the references of the Proposer, as well as the experience and qualifications of the Key Staff assigned to SCO. The Technical Proposal should provide the detail, clarity, completeness, relevance, and appropriateness of the experience as it relates to the needs of SCO as stated in this RFP.

Once individual scoring has been completed, team members will determine a single score for each Proposers Technical Proposal upon consensus of the Evaluation Team.

d. Cost Assessment and Scoring

i. The Evaluation Team will review the Cost Proposal Worksheets to verify mathematical accuracy and determine if there are any deviations in the proposal. If a deviation is material, it may be cause for rejection. Immaterial deviations will be processed as if no deviation had occurred.

ii. Cost Proposal Worksheets shall be evaluated and scored based on the total proposal cost for the term of the Agreement.

iii. The Proposer with the lowest Cost Proposal will be awarded the maximum number of points available (450 points), which is 50 percent of the total points available (the technical score is 33 percent (300 points), the interview score is 17 percent (150 points), and the cost score is 50 percent (450 points).

iv. The Proposer’s cost score will be based on a proportional number of points as it relates to the total costs associated with the lowest responsive proposal multiplied by the maximum number of cost points.

v. The following formula shall be used to determine cost points:

Lowest Proposer’s Cost ($600,000) X maximum cost points (450) divided by other Proposer’s Cost = cost points awarded to the other Proposer.

LOWEST COST PROPOSAL ($600,000) X 450 COST POINTS AVAILABLE

OTHER PROPOSAL COST

COST POINTS AWARDED TO OTHER PROPOSAL

Table 1. Sample Cost Assessment

Proposer Proposal

Cost Calculation

POINTS

AWARDED

A $675,000 $600,000 (Proposer B) X 450 (weight) / $675,000 (Proposer A) 400

B $600,000 $600,000 (Proposer B) X 450(weight) / $600,000 (Proposer B) 450

C $650,000 $600,000 (Proposer B) X 450 (weight) / $650,000 (Proposer C) 415

*Points resulting in a decimal will be rounded to the nearest whole number.

e. Selection

Award will be made to the highest scoring, responsive and responsible proposer.

f. Evaluation Worksheet

The Evaluation Worksheet details the evaluation and scoring criteria.

► Start of Evaluation Worksheet ◄

EVALUATION WORKSHEET

Name of Proposer: ______________________________________________

Evaluator: ________________________________ Date: ________________

A. Administrative Evaluation

Description Pass/Fail

Proposal received by the date and time specified in the RFP.

All applicable attachments identified on Attachment 1, Required Attachment Checklist were completed and submitted.

Proposer Guarantee included in proposal package as specified in

RFP.

Firm’s Organizational and Operational Structure included in the proposal package as specified in the RFP.

Firm’s Understanding and Approach included in the proposal package as specified in the RFP.

References included in the proposal package as specified in the RFP.

B. Minimum Qualification Evaluation

Proposer Firm

The Firm must have at least five (5) years’ experience, within the past 10 years, supporting public-sector entities* or organizations with program assets valued at more than $250 million in designing, developing, and implementing unclaimed property operations.

The Firm must have at least three (3) years’ experience, within the last 10 years, supporting public-sector entities or comparably complex organizations in providing guidance and related policy on holding digital assets.

*For purposes of this RFP, a public-sector entity is defined as an organization owned, controlled, or funded by federal, state, or local government, established to provide public services, manage public resources, or execute government functions and includes agencies, departments, and public enterprises funded primarily through taxation, fees, or public funds.

Proposer Key Staff

Each KSMQ must be met by one or more of the proposed Key Staff:

A minimum of two (2) years’ experience, within the past 10 years, providing guidance and related policies on administering digital assets (holding, managing, trading, valuation, auditing, etc.).

A minimum of five (5) years of experience, within the past 10 years, providing consulting services related to unclaimed property operations.

A minimum of three (3) years of experience, within the past five (5) years, in designing and supporting the implementation of the Kelmar Abandoned Property System (KAPS), including associated organizational change management.

Each Key Staff must have a bachelor’s degree in computer science, information systems, finance, business administration, Juris Doctor (J.D.), or a closely related field. A copy of the bachelor’s or graduate degree must be provided with the proposal submission.

Transcripts will not be accepted in lieu of a copy of the bachelor’s or graduate degree.

If a degree was obtained outside the United States, the Proposal must include a credential evaluation report issued by a member organization of the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE).

Additional qualifying experience may be substituted for the required education on a year-for-year basis. Four (4) years’ experience can be substituted for a bachelor’s degree. The substituted experience must be in addition to the required years of experience. Example: If the experience requirement is five (5) years, and the individual is substituting four (4) years’ experience in lieu of a bachelor’s degree, a total of nine (9) years of experience must be submitted to claim this qualification.

Proposers must receive a “Pass” for the Minimum Qualifications to have the remaining Technical Proposal evaluated. If the Proposer did not receive a “Pass” for the Minimum Qualifications the Proposal is considered non-responsive and, therefore, will be disqualified.

C. Technical Proposal Evaluation and Scoring

1. Key Staff Desirable Qualifications

Key Staff Desirable Qualifications (KSDQs) are optional and if submitted, will be assessed and scored up to a maximum score of 90. Each Key Staff that meets a KSDQ will be awarded a maximum of 10 points for qualifying experience. KSDQs are not required to be met to continue in the assessment process.

Staff Desirable Qualifications Scoring Example:

Proposer Key Staff

Description Maximum Points

Points Scored

1) More than two (2) years of direct experience within the last 10 years providing guidance and related policies on administering digital assets (holding, managing, trading, valuation, auditing, etc.) for a large-scale (portfolio valued more than $5 billion) local, state, or federal government entity.

Points will be awarded to each Key Staff for each qualifying year of experience up to 10 years as follows:

3.1 Years to 4 Years 3 Points

4.1 Years to 5 Years 4 Points

5.1 Years to 6 Years 5 Points

6.1. Years to 7 Years 6 Points

7.1 Years to 8 Years 7 Points

8.1 Years to 9 Years 8 Points

2) More than three (3) years’ experience, within the last 10 years, providing legal review or analysis on unclaimed property law.

Points will be awarded to each Key Staff for each qualifying year of experience up to 10 years as follows:

3.1 Years to 4 Years 3 Points

4.1 Years to 5 Years 4 Points

5.1 Years to 6 Years 5 Points

6.1. Years to 7 Years 6 Points

7.1 Years to 8 Years 7 Points

8.1 Years to 9 Years 8 Points

3) Demonstrate experience applying Generally Accepted Accounting Principles (GAAP) to prepare financial statements and adhere to consistent reporting practices by providing a copy of a current Certified Public Accountant (CPA), Chartered Accountant (CA), or Financial Accounting Standards Board (FASB) certificate.

10 Points will be awarded to each Key Staff for each active certificate submitted for a maximum of 30 points.

Total Points 90

2. Proposer Guarantee

Information Proposer Provided Indicates Maximum

Points Points Scored

Insufficient Information Provided 0 Partial Information Provided 5 Comprehensive Information Provided 10

Total Points 15

3. Firm’s Organizational and Operational Background

a. Organizational Structure

Information Proposer Provided Indicates Maximum

Points Scored

Insufficient Information Provided 0 Sufficient Information Provided 10 Comprehensive Information Provided 25

Total Points 25

b. Operational Background

Information Proposer Provided Indicates Maximum

Points Scored

Insufficient Information Provided 0 Sufficient Information Provided 10 Comprehensive Information Provided 25

Total Points 25

Total Points for Firm’s Organizational Structure and Operational Background

Maximum

Points Scored

a. 25

b. 25

Total Points 50

4. Understanding and Approach

Provide a detailed approach or methodology including a summary of the work to be completed as understood, the goals and objectives to complete the requisite tasks, the resources necessary to achieve these outputs, the actions to be taken or strategy to be utilized to achieve these outcomes, and a timeline or schedule to complete the Agreement requirements. The Understanding and Approach will be scored based on the comprehensiveness and detail provided.

The Understanding and Approach responses will be assessed and assigned a maximum score of 150.

Understanding and Approach Categories Maximum Points Points Scored

No list of standard services provided in a typical consulting engagement.

Partial list of standard services provided in a typical consulting engagement.

Comprehensive list of standard services provided in a typical consulting engagement.

No list of similar types of agreements, successfully concluded, with a sample of such work.

Partial list of similar types of agreements, successfully concluded, with a sample of such work.

Comprehensive list of similar types of agreements, successfully concluded, with a sample of such work.

No identification of subcontractors, when applicable.

Include qualifications, reporting responsibility of each firm and/or person assigned to each task and method of monitoring performance.

Partial identification of subcontractors, when applicable. Include qualifications, reporting responsibility of each firm and/or person assigned to each task and method of monitoring performance.

Comprehensive identification of subcontractors, when applicable. Include qualifications, reporting responsibility of each firm and/or person assigned to each task and method of monitoring performance.

Total Points 150

5. Proposer References

The Proposer shall provide three (3) current references for similar types of services performed within the past five (5) years on Attachment 19, Proposer References. References shall substantiate the Proposer’s expertise and experience in providing services. Include the name and current telephone number of the reference contact person(s). References will be scored based on the average score of the Performance Ratings (PR) provided by the reference contacts listed on Attachment 19, Proposer References.

Proposer Reference Form Scoring Example

Proposer A PR1 PR2 PR3 PR4 PR5 Proposer Reference

Score

Proposer Reference #1 10 10 10 10 10 50*

Proposer Reference #2 10 8 10 8 8 44

Proposer Reference #3 10 10 10 10 10 50

Subtotal (sum all reference scores) 144

Proposer Reference Score (subtotal ÷ # of references) 144 ÷ 3 = 48

*Average ratings resulting in a decimal will be rounded to the nearest whole number.

6. Key Staff References

The Proposer shall provide three (3) current references for each Key Staff for similar types of services performed within the past five (5) years on Attachment 20, Key Staff References. References shall substantiate the Key Staff’s expertise and experience in providing services. Include the name, email address, and a current telephone number for each reference contact person(s). References will be scored based on the average score of the Performance Ratings (PR) provided by the reference contacts listed on Attachment 20, Key Staff References.

Key Staff Reference Form Scoring Example

Proposer A, Key Staff #1

PR1 PR2 PR3 PR4 PR5 Score

Reference 1 10 8 8 8 10 44

Reference 2 10 10 10 10 10 50

Reference 3 10 10 10 10 10 50

Proposer A, Key Staff #2

PR1 PR2 PR3 PR4 PR5 Score

Reference 1 10 10 10 10 10 50

Reference 2 8 5 8 8 10 39

Reference 3 8 8 8 10 10 44

Subtotal (sum all reference scores) 277

Key Staff Reference Score (Subtotal ÷ # of references) 277 ÷ 6 = 46*

*Average ratings resulting in a decimal will be rounded to the nearest whole number.

7. Total Score

Description Total Possible Points

1. Key Staff Desirable Qualifications 90

2. Proposer Guarantee 15

3. Firm’s Organizational and Operational Background 50

4. Understanding and Approach 150

5. Proposer References 50

6. Key Staff References 50

Technical Proposal Score 300

Interview Score 150

Cost Proposal Score 450

Preference and Incentive Score TBD

Total Score 900

COMMENTS:

► End of Evaluation Worksheet ◄ D. Award and Protest

1. Notice of the Proposed award shall be posted for five (5) working days prior to awarding the Agreement in a place accessible by the general public on the California State Contracts Register, Cal eProcure Event page: https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

2. Any proposer’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

3. If a proposer has submitted a proposal which it believes to be responsive to the requirements of the RFP and to be the Proposal that should have been selected according to the evaluation procedures in the solicitation and the Proposer believes the State has incorrectly selected another proposer for award, the Proposer may submit a protest of the selection as described below. Protests regarding selection of the “successful proposer” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

4. All protests of award must be made in writing, signed by an individual authorized to bind the Proposer contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Deputy Director

Procurement Division 707 Third Street, Second Floor South

West Sacramento, CA 95605 Facsimile No.: (916) 375-4611

5. All protests to the RFP or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person; in which case the protester should obtain a receipt of delivery.

6. Within five (5) days after filing the protest, the protesting proposer shall file with the DGS-PD and the

SCO, a detailed statement specifying the grounds for the protest.

E. Disposition of Proposals

1. Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be regarded as public records under the California Public Records Act (GC Section 6250 et seq.) and subject to review by the public.

F. Agreement Execution and Performance

1. The Agreement will be executed only upon SCO acceptance of all documents required by this RFP.

The Agreement is attached and by virtue of submitting a proposal, the Proposer agrees to the terms and conditions stated herein.

2. Service shall start no sooner than the Agreement start date specified in Section C, Proposal Requirements and Information, 1. Key Action Dates, or on the express date set by SCO and the

Contractor, after all approvals have been obtained and the Agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, SCO, upon written notice to the Contractor, reserves the right to terminate the Agreement. Commencement of work prior to final approval of the Agreement is at the risk of the Contractor. The Contractor may not receive any payment for work performed prior to final approval of the Agreement.

3. All performance under the Agreement shall be completed on or before the termination date of the

Agreement.

G. Participation Requirement and Incentive Programs

The Participation Requirement and Incentive Programs listed below may be combined but will not exceed a combined total of 15 percent of the Proposal Maximum 900 points. No proposal score will be increased by more than 135 points, and all preference and incentive adjustments are for proposal evaluation purposes only.

A Small Business (SB)/Microbusiness (MB) and/or a Disabled Veteran Business Enterprise (DVBE) must have current and valid certification through DGS, Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS). Completed certification applications and required support documents must be submitted to OSDS no later than 5:00 p.m. PT on the Final Date for Proposal Submission and OSDS must be able to approve the application as submitted.

For certification and preference approval process information, contact OSDS by telephone at (916) 375- 4940 or access OSDS Internet website at https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch- Intro-Accordion-List/OSDS/OSDS.

1. Disabled Veteran Business Enterprise Program

a. The DVBE Participation Program requirements for this solicitation have been waived. However, SCO is committed to achieving legislatively established goals for the participation of DVBEs and seeks to use certified DVBE business whenever possible. Therefore, SCO requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

b. Each listed certified DVBE must have current and valid certification through DGS OSDS.

Completed certification applications and required support documents must be submitted to OSDS no later than 5:00 p.m. PT on the Final Date for Proposal Submission and OSDS must be able to approve the application as submitted.

2. Disabled Veteran Business Enterprise Incentive

a. Firms that are DVBEs or are voluntarily utilizing DVBE subcontractors can have an incentive applied based on their level of DVBE participation identified in the Proposal, not to exceed five (5) percent. The DVBE Incentive is for bid computation purposes only and is only applied to responsive proposals from responsible proposers committing to DVBE participation.

b. Information and instructions on the DVBE Incentive are found at: https://www.dgs.ca.gov/- /media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBC

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