RFP_ELE250274_Purchase_and_Stock_of_Single_and_Three-phase_Pad_and_Pole-Mount_Transformers_-_Exhibit_A-_Price_Proposal_with_Total_Losses.xlsx

The document is an Exhibit A Price Proposal spreadsheet for RFP# ELE250274 issued by the City of Ocala, Florida, specifically for Ocala Electric Utility, seeking competitive proposals for the purchase and stocking of single and three-phase pad and pole-mount transformers. The comprehensive solicitation covers 49 distinct transformer types across various voltage configurations and sizes, ranging from 3 KVA to 2500 KVA, with specific emphasis on pole-mount and pad-mount transformers at 7200V in single and three-phase configurations. The RFP targets vendors capable of supplying transformers for 120/240V, 240/480V, 277/480V, 120/208V, and 480Y/277V electrical systems, with estimated yearly usage varying from 1 to 140 units per transformer type. The procurement process was posted on May 1, 2025, with a submission deadline of March 17, 2025, indicating a structured approach to establishing a reliable transformer supply contract.

The pricing mechanism incorporates a Total Ownership Cost (TOC) calculation that considers unit price, no-load losses (NLL), and load losses (LL), with specific weighting factors of 7.109 for no-load losses and 4.301 for load losses. Certain transformer types (marked with **) are designated as "ALWAYS REQUIRED" in the City's stocking arrangements, suggesting these are critical inventory items. The solicitation appears designed to create a flexible, responsive contract that allows the City to procure transformers on an as-needed and emergency basis, with potential for multiple vendor awards to ensure consistent availability. While no specific budget or funding sources are explicitly detailed, the comprehensive nature of the RFP indicates a significant municipal infrastructure investment aimed at maintaining and expanding electrical utility infrastructure.