rfp-dot-2027-01.pdf

State of New Hampshire

Request for Proposal

Issued June 9, 2026

National Electric Vehicle Infrastructure (NEVI)

Contract ID/RFP#:DOT 2027-01

Deadline to Respond

Friday, August 21, 2026

2 PM EST

New Hampshire Department of Transportation

7 Hazen Drive, P.O. Box 483

Concord, NH 03301-0483

Attn: Michael J. Mozer, P.E.

Phase II

New Hampshire NEVI DCFC Phase II RFP RFP# NH-DOT-2027-01

June 2026 i

PROPOSER INFORMATION SHEET

Company Name: ___________________________________________________

Federal Tax ID No.: _________________________________________________

Physical/Mailing Address: Remit to Payment Address:

Street Address:

P.O. Box:

City:

St:

Zip:

Contact person and Phone Number:

(authorized to answer questions about your company’s bid)

E-Mail Address (required):

(person who filled out bid)

E-Mail Address (required):

(for notification of future bid opportunities)

Telephone Number Fax Number ii

PROPOSER CHECKLIST – TO BE COMPLETED BY PROPOSER

Minimum Requirements to Qualify Yes/No

Single point of contact identified

Will the site's EV charging infrastructure include at least 4 - 150 kW DCFCs, including at least 1 port compatible with both CCS and NACS at each charger, capable of simultaneously charging 4 EVs continuously? Further specifications are in Section 3.

Will the charging sites be available and have the ability to provide customer support to users 24 hours per day, 365 days per year except during permitted maintenance downtime at a maximum of 3% of total hours? Further information is provided in

Section 3.

Will at least 20% non-federal match be provided by other sources? Non-federal funding information is provided in Section 1.

Will all EVSE, NEVI, FHWA, and NHDOT requirements for the charging sites be met?

Requirements are specified in Section 2.5

Will data be collected and reported on operations and maintenance activities on both a quarterly and annual basis? Data specifications are listed in Section 3.

Are supporting Exhibits included in the proposal submission?

Will the chargers be capable of using OCPP to communicate with any charging network provider?

Are all of the required forms from the attachments (Section 8), including, but not limited to, site agreements and MOUs, completed?

Have conceptual site plans been included for every site being bid on in the proposal, including all items outlined in Section 5.3.5? Eligible sites are listed in Section 4.

Has an electronic copy and a redacted electronic copy (if applicable) been submitted via email as designated in Section 1?

Have all safety, physical security and cybersecurity requirements been accounted for throughout the project as designated in Section 3?

Is the proposal formatted in accordance with all required guidelines in Section 5?

Note: The Proposer Checklist is a mandatory document that needs to be completed by the Proposer. Failure to complete the form automatically disqualifies the Proposal. If any of the minimum requirements are not met, the proposal will not be evaluated or scored.

iii

Contents PROPOSER INFORMATION SHEET .............................................................................................. i

PROPOSER CHECKLIST – TO BE COMPLETED BY PROPOSER .................................................. ii

Glossary ..................................................................................................................................... vii

List of Acronyms ....................................................................................................................... viii

SECTION 1 – REQUEST FOR PROPOSALS - INFORMATION AND INSTRUCTIONS

1.1 Purpose and Funding

1.2 Designated Contact Person

1.3 Schedule of Events

1.4 Proposal Questions

1.5 Proposal Submittal

1.6 Public Disclosure of Bid or Proposal Submissions

1.7 Cost of Proposal Preparation

1.8 Contract Term

1.9 Contract Award

1.10 Contracting Process

1.11 Reimbursement/Refund

1.12 Withholding

1.13 Disputes and Requests for Reconsideration

1.14 Price Adjustment

SECTION 2 – BACKGROUND INFORMATION

2.1 NH Department of Transportation

2.2 Background and Context

2.3 Eligible Proposers

2.4 Eligible and Non-Eligible Costs

2.5 Regulatory Documents

2.6 Utility Information and Coordination

2.7 Electric Rates Discussion

SECTION 3 – STATION REQUIREMENTS AND SCOPE OF WORK FOR DESIGN, CONSTRUCTION

AND O&M

iv

STATION REQUIREMENTS

3.1 Site-Host Agreements

3.2 Charging Station Requirements

3.2.1 Site Requirements

3.2.2 Configuration

3.2.3 Equipment Requirements

3.2.4 Networking

3.2.5 Accessibility and Availability

3.2.6 Customer Service

3.2.7 Futureproofing and Innovation:

3.2.8 Additional Facilities

3.3 Operation & Maintenance and Customer Service Requirements

3.3.1 Operation and Maintenance of the site and equipment

3.3.2 Pricing and Payment:

3.3.3 Customer Support

3.3.4 Data Capture Requirements

3.4 Recordkeeping and Reporting

3.4.1 Quarterly Reporting

3.4.2 Annual Reporting

SCOPE OF WORK

3.5 Project Administration

3.6 EV Station Installation, Construction, and O&M

SECTION 4 – ELIGIBLE PROJECT LOCATIONS

4.1 Eligible Project Locations

4.2 EVSE Location Within the Corridor

4.3 Anticipated Date of Operation

SECTION 5 – PROPOSAL REQUIREMENTS

5.1 Proposal Submission

5.2 Format Requirements

5.3 Content and Organization Requirements

v

5.3.1 Proposer Information

5.3.2 Project Overview and Project Partners

5.3.3 Proposer Experience

5.3.4 Statement of Work

5.3.5 Concept Site Plans

5.3.6 Project Team Qualifications

5.3.7 Staffing and Management

5.3.8 Quality Control Plan

5.3.9 Site-Host Agreements

5.3.10 Equipment Specifications and Customer Interaction:

5.3.11 Operation and Maintenance Plan

5.3.12 Sustainability, Resilience, and Economic Development

5.3.13 Financial Strength

5.3.14 Budget/Cost Proposal

5.3.15 Exhibits

SECTION 6 – PROPOSAL EVALUATION AND AWARD

6.1 Scoring

SECTION 7 – GENERAL CONDITIONS

SECTION 8 – ATTACHMENTS INDEX

Attachment A – DC Fast Charger Utility Application Form

Attachment B – Electric Vehicle Preliminary Site Utility Response Form

Attachment C – Project Cost Form

Attachment D – General Contract Agreement

Attachment E – NEVI Grant Agreement

Attachment F – Maps

Attachment G – Example Service Level Agreement

Attachment H – Schedule Template vi

LIST OF TABLES

Table 1: Glossary ........................................................................................................................... vii Table 2: Phase II Schedule of Events Table 3: Payment Categories and Amounts Table 4: Payment Milestones Table 5: SLAs for Uptime Table 6: Proposed Phase II Sites Table 7: Site Information Summary Sheet Table 8: Scoring Criteria

LIST OF FIGURES

Figure 1: NEVI Phase II Contract Timeline

Figure 2: Phase II AFCs and Corresponding Utilities vii

Glossary For the purposes of this RFP, and to differentiate from similar terms used within New

Hampshire state government, the following terms in Table 1 shall have the meanings as defined herein and by the Code of Federal Regulations § 680.104 - Definitions:

Table 1: Glossary

Term Definition

NHDOT/Department NHDOT refers to New Hampshire Department of

Transportation and NHDOT Contractors or Consultants as

NHDOT determines.

Alternative Fuel Corridor An FHWA-designated corridor for there to be NEVI-compliant chargers.

Approved Site A property identified by a Proposer within a Corridor-Group for the purpose of installing and maintaining EVSE in compliance with NEVI Requirements.

Contract The written Project Agreement.

EVSE Electric Vehicle Supply Equipment pertaining to charging ports and connectors capable of charging EVs.

EVSE Utilization Denoted as a percentage (%), is the amount of time over a given period that an EVSE charging port is actively delivering power to a vehicle, divided by the total time in the period

Notice of Acceptance Milestone when EVSE is installed, commissioned, is operational, and all construction, utility service, and ancillary construction activities are complete, including but not limited to site cleanup, landscaping, paving, and patching, pavement marking, sign installation, etc., all in accordance with the contract

Network And all derivatives thereof shall refer to the connection from an EVSE through an online portal to the vendor’s management system, which is supported by a dedicated, client-only, secure network separate from all state networks.

NEVI Requirements Those requirements of the NEVI Formula Program described in

Section 3 of this RFP and those that may become effective prior to or during the term of a contract

Operational Date The in-service date of the EVSE Charging station where all stations have become operational.

Proposal The Proposer’s response to this RFP that contains the completed Administrative Proposal, Technical Proposal(s), and

Cost Proposal(s)

Proposer The entity that has signed and submitted the Proposal to this

RFP; and who will be responsible if identified as a Proposer to viii ensure the execution of the contract. Note that Proposers can represent Joint Ventures (JVs) between two or more entities.

Site And all derivatives thereof shall refer to the location upon which EVSE are installed.

Site Host The owner of the property upon which EVSE are located

State The State of New Hampshire

List of Acronyms

ADA Americans with Disabilities Act

AFC Alternative Fuel Corridor

CCS Combined Charging System

DCFC Direct Current Fast Charger

EV Electric Vehicle

EVSE Electric Vehicle Supply Equipment

IIJA Infrastructure Investment and Jobs Act

FHWA Federal Highway Administration

FY Fiscal Year

ID Identification kWh Kilowatt Hour

NACS North American Charging Standard

NEMA National Electrical Manufacturers Association

NEVI National Electric Vehicle Infrastructure

NFC Near-Field Communication

NH New Hampshire

NHDOT New Hampshire Department of Transportation

NHEC New Hampshire Electric Co-op

OCPP Open Charge Point Protocol

O&M Operations and Maintenance

PCI Payment Card Industry

PE Professional Engineer

RFP Request for Proposal

RSA Revised Statutes Annotated

SLA Service Level Agreement

USDOT United States Department of Transportation

SECTION 1 – REQUEST FOR PROPOSALS - INFORMATION AND

INSTRUCTIONS

1.1 Purpose and Funding

Purpose: As part of the Infrastructure Investment and Jobs Act (IIJA), the National Electric

Vehicle Infrastructure (NEVI) Formula Program (Program) intends to make significant investments in electric vehicle (EV) charging infrastructure that will put the United States on a path to a nationwide network of 500,000 EV chargers by 2030 and ensure a convenient, reliable, and affordable charging experience for all users.

New Hampshire will receive more than $17 million to create an EV charging network throughout the State. The New Hampshire Department of Transportation’s (NHDOT) vision is to strategically deploy an interconnected network of public electric vehicle charging infrastructure to encourage electric vehicle travel, maintain economic competitiveness, and stimulate public-private sector collaboration in the State of New Hampshire. The State of New

Hampshire Plan for Electric Vehicle Infrastructure Deployment (NHDOT NEVI Plan) and other relevant documents regarding this project can be found at the following site: NHDOT Electric

Vehicle Charging Infrastructure.

This Request for Proposals (RFP) is being released by NHDOT. Through this solicitation, the

State seeks qualified Proposer(s) to install electric vehicle supply equipment (EVSE) and provide associated operations, maintenance, and management services for such EVSE along specified corridors in New Hampshire consistent with the established NEVI requirements and the State of New Hampshire EV infrastructure Deployment. Future opportunities will be released as remaining federal funds are apportioned for this program.

Funding: Funding: Funding for this Phase II solicitation is provided by the NEVI funds approved by FHWA and USDOT for federal fiscal years 2025 through 2026. Approximately $9.6M is being made available for this solicitation. The State reserves the right to increase or decrease the amount of funds available.

Under this RFP, up to 80 percent of eligible costs may be reimbursed from the NEVI funds for selected proposals. The Proposer will be responsible for a minimum of 20 percent of the costs related to each site from non-federal sources.

This solicitation is a reimbursement program. Selected Proposers will be reimbursed for eligible project expenses as specified in their approved Contract. Proposers may utilize sub-

Proposers, but the Proposer will be solely responsible for meeting the terms of the Contract.

Any project costs incurred prior to receipt of a written Notice to Proceed from the State are not eligible for reimbursement and will not count toward project match.

https://www.dot.nh.gov/sites/g/files/ehbemt811/files/inline-documents/nhdot-nevi-plan-2025-2026.pdf https://www.dot.nh.gov/projects-plans-and-programs/ev-charging-infrastructure

Disclosure: Proposals shall be kept confidential until a Contract becomes effective. The State reserves the right to request clarification of any proposal from Proposers. The selected

Proposer(s) will be notified in writing. Any award is contingent upon the successful negotiation of final Contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless and until an agreement is reached. If Contract negotiations cannot be concluded successfully, the State reserves the right to negotiate a Contract with other Proposer(s) or withdraw the RFP. Any Contract resulting from this RFP shall not be effective unless and until approved by the State of New Hampshire Executive Council.

Rights Reserved: NHDOT expects to award as many grants as possible with the available funding for Phase II with no minimum or maximum award size per site. The State reserves the right to cancel or extend the RFP process at any time. The State also reserves the right to reject any and all submissions in response to this RFP and to waive formalities if doing so is in the best interest of the State of New Hampshire. NHDOT is not obligated to award all these funds to Phase II projects.

1.2 Designated Contact Person

Michael Mozer, PE

NEVI Program Manager

NH Department of Transportation

John O. Morton Building

7 Hazen Drive, PO Box 483

Concord, NH 03302-0483

(603) 271-7421

Michael.J.Mozer@dot.nh.gov mailto:Michael.J.Mozer@dot.nh.gov

1.3 Schedule of Events

NHDOT will review and rank each Proposal with respect to applicable criteria for program funding, current priorities, and other factors. The anticipated timeline for the Phase

II selection process will be as stated in Table 2.

Table 2: Phase II Schedule of Events

Event Date Time (EST)

Release of RFP 6/9/2026

Pre-bid Questions Due - No Later Than 7/6/2026

Responses to RFP Release Questions

Posted

7/20/2026

Proposals Due 8/21/2026 2:00 PM

Anticipated Conditional Site Acceptance

Date

9/25/2026

Anticipated Contract Award Date Q1 2027

Figure 1: NEVI Phase II Contract Timeline

1.4 Proposal Questions

Questions regarding this RFP must be submitted by email to the Designated Contact Person in Section 1.2 prior to the close of the question period specified in Section 1.3. The subject line of the email shall be RFP: “DOT 2027-01”. All questions and responses will be posted by the date specified in Section 1.3 on the webpage. All clarifications and amendments regarding this RFP will be posted on the website. It is the interested parties responsibility to check the website periodically to obtain this information.

1.5 Proposal Submittal

Electronic submittals, including all content specified in Section 5 of this RFP, shall be delivered to the Designated Contact Person in Section 1.2 by the Proposal due date and time specified in Section 1.3. Proposals must be complete when submitted; changes or additions will not be accepted after the specified deadline, except for any clarifications requested by NHDOT.

Electronic Submittal

Proposers shall submit a complete electronic copy of the proposal using Portable Document

Format (PDF) via email. The cost proposal spreadsheet is provided in Excel as part of this RFP and shall be submitted as an Excel document and a PDF version. The subject line of the email shall be Response to RFP #DOT 2027-01_company name. Proposers shall consider file size when submitting an electronic proposal and strive to keep attachments in a single email below

15 megabytes. Multiple emails may be necessary to transmit a single proposal. To guard against a Proposal potentially being overlooked due to being quarantined by the Department’s spam protection software it is strongly recommended that an email with no attachments be sent to the designated contact person initially stating that “X number of emails containing a proposal are to follow.” Once the proposal is received, a response email confirming receipt will be sent.

Electronic copies will need to be submitted by Friday, August 21, 2026, before 2 PM Eastern

Standard Time (EST). Proposals that do not adhere to this deadline will be automatically disqualified.

If a proposal contains any confidential business information, Proposers must follow the procedures in Section 1.6 below and submit a redacted electronic copy with their submission.

1.6 Public Disclosure of Bid or Proposal Submissions

Notwithstanding RSA 91-A:4, no information shall be available to the public, or to the members of the general court or its staff concerning specific responses to this RFP invitation from the time this RFP is published until the closing date for responses.

Generally, the full contents of any bid or proposal (including all materials submitted in connection with it, such as attachments, addenda, and Proposer presentations) become public information upon approval by the New Hampshire Executive Council. Certain information concerning bids or proposals, including, but not limited to, pricing or scoring, is https://www.dot.nh.gov/projects-plans-and-programs/ev-charging-infrastructure http://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-4.htm generally available to the public even before this time, in accordance with the provisions of

NH RSA 21-G: 37.

To the extent consistent with applicable state and federal laws and regulations, as determined by the State, including, but not limited to, NH RSA Chapter 91-A (the “Right-to-Know” Law), the

State shall, after final negotiations with the selected Proposer(s) are complete, attempt to maintain the confidentiality of portions of a bid or proposal that are clearly and properly marked by a Proposer as confidential. Any and all information contained in or connected to a bid or proposal that a Proposer considers confidential shall be clearly designated in the following manner:

If the Proposer considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary,” “not for public use,” or “for client’s use only,” is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact in Section 1.2 of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made.

Submissions that do not conform to these instructions by failing to include a redacted copy, by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. The State will generally assume that a bid or proposal submitted without an additional redacted copy contains no information which the

Proposer deems confidential. Bids and proposals which contain no redactions, as well as redacted versions of submissions that have been accepted by the State, may be released to the public, including by means of posting on state web sites.

The State shall have no obligation to maintain the confidentiality of any portion of a bid, proposal, or related material, which is not marked in accordance with the foregoing provisions.

It is specifically understood and agreed that the Proposer waives any claim of confidentiality as to any portion of a response to this RFP that is not marked as indicated above, and that unmarked (or improperly marked) submissions may be disseminated to any person, without limitation. Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal and if disclosure is not prohibited under NH RSA 21-G:37 or any other applicable law or regulation, Proposers acknowledge and agree that the State may disclose any and all portions of the proposal or related materials that is not marked as confidential. In the case of bids, proposals or related materials that contain portions marked confidential, the State shall assess what information it believes is subject to release; notify the Proposer that the request has been made; indicate what, if any, portions of the proposal or related material shall not be released; and notify the Proposer of the date it plans to release the materials. The State is not obligated to comply with a Proposer’s designation regarding confidentiality. The State shall have no obligation to advise a Proposer that an individual or entity is attempting to electronically access, or has been referred to, materials that have been made publicly available on the State’s web sites.

By submitting a proposal, the Proposer agrees that, unless it obtains and provides to the State, prior to the date specified in the notice described in the paragraph above, a court order valid and enforceable in the State of New Hampshire, at its sole expense, enjoining the release of the requested information, the State may release the information on the date specified in the notice without any liability to the Proposer.

1.7 Cost of Proposal Preparation

Preparation costs of any proposal in response to this RFP are the sole responsibility of the

Proposer.

1.8 Contract Term

The Contract term shall be from the effective date of the Contract until 5 years from the notice of acceptance date of the last (if award is for multiple stations) charging station installed under the Contract. A Notice of Acceptance will be issued by NHDOT following the successful installation, testing, and certification of the site, as approved by NHDOT. The Operations and

Maintenance (O&M) Period will start on the date of the Notice of Acceptance and continue for

60 months following this date. All funds (except the withholding) will be disbursed once a final invoice is approved for payment after Notice of Acceptance. The site will be turned over to the

Proposer five years after the Notice of Acceptance.

1.9 Contract Award

Selected Proposers will be notified in writing. The State may make multiple awards under this

RFP, or it may make a single award to an entity serving multiple locations. The State reserves the right to negotiate the final terms and conditions of the Contract with selected Proposer(s), and to reject any selected Proposer with whom the State cannot agree to terms and conditions meeting the State’s needs, in the State’s sole judgement.

1.10 Contracting Process

Selected Proposers must enter into a contractual agreement with the State. Such Contract is not valid until approved by the New Hampshire Executive Council. A selected Proposer must be in receipt of a written Notice to Proceed from NHDOT before any reimbursable work may begin. Any project costs incurred prior to receipt of a Notice to Proceed are ineligible expenses under this solicitation.

1.11 Reimbursement/Refund

The Proposer can request refunds at the completion of each milestone indicated in

Table 3 and Table 4, and quarterly refunds for qualifying expenses incurred per guidance.

During the O&M period. Anticipated payment categories and milestones are as follows:

Table 3: Payment Categories and Amounts

Contract Amount Categories Payment Amount

Withholding 10% of Total Contract Value

Design & Construction Amount Total Contract Value - Withholding

Table 4: Payment Milestones

Milestone Payment Amount

Milestone 1 – Final Permitting, MOU Signed, Design

Documentation Complete, Design Plans Complete

10% of Design & Construction

Amount

Milestone 2 – Equipment receipt of payment Equipment Cost from the Design &

Construction Amount

Milestone 3 – Notice of Acceptance Received Remainder of Design &

Construction Amount

Milestone 4 – O&M (5 years) 2% of contract value yearly when uptime requirements are met

1.12 Withholding

NHDOT will withhold 10% of the overall contract value at the beginning of the O&M period.

This withholding is to ensure that the Proposer maintains the NEVI uptime and reporting requirements throughout the O&M period. One-fifth of this withholding will be released at the end of every year for five years if the Proposer’s annual report and quarterly reports are accepted and uptime requirements are successfully met.

The amount of withholding reimbursed will be subject to the severity of issues detected as shown in Table 5.

https://www.federalregister.gov/documents/2023/02/28/2023-03500/national-electric-vehicle-infrastructure-standards-and-requirements https://www.federalregister.gov/documents/2023/02/28/2023-03500/national-electric-vehicle-infrastructure-standards-and-requirements

Minor Failure – Inconvenience but not impacting performance. Examples include loss.

of reporting capability, archive data retrieval unavailable, etc.

Medium Failure – Partial or limited loss of functionality. Examples include the failure of

1 to 2 charging ports, malfunctions CCS/NACS port or failure

Major Failure – EV charging station failure, no charging ports are functional.

Note that while examples are given above, the final categorization (Minor, Medium or Major) will be determined solely by NHDOT based on the impact of the failure to the system. A sample

Service Level Agreement is included in Attachment G of this RFP.

Table 5: SLAs for Uptime

Severity Grace Period Example Penalty

Minor 48 hours Comm/Reporting failure; all stations operational

0.2% of the Withholding for current year per day (24-hour period) after the grace period

Medium 24 hours 1-2 ports out of service

0.5% of the Withholding for current year per day (24-hour period) after the grace period

Major 24 hours Charging stations out of service

1% of the Withholding for current year per day (24-hour period) after the grace period

Sample Penalty Calculation:

Single Site Contract Value = $1 Million

Total Withholding for O&M

= 10 percent of the Site Contract Value

= 10% *($1M) = $100,000

O&M Duration = 5 Years

Max. O&M Payment Per Year = 20 percent of the Withholding

= 20% *($100,000) = $20,000 Per Year

Minor Failure Penalty = 0.2% of the Max. O&M Payment for the

Current Year per day after the grace period of 48 hours per charging station

= 0.2% *($20,000) = $40 per day per charging station

Medium Failure Penalty = 0.5% of the Max. O&M Payment for the

Current Year per day after the grace period of 24 hours per charging station

= 0.5% *($20,000) = $100 per day per charging station

Major Failure Penalty = 1% of the Max. O&M Payment for the

Current Year per day after the grace period of 24 hours per charging station

= 1% *($20,000) = $200 per day per charging station

1.13 Disputes and Requests for Reconsideration

Within 5 business days of NHDOT’s posting of the rank or score on its website, proposers may, in accordance with RSA 21-G:37, request that the Department review its selection process.

The request must be in writing and must specify all points on which the Proposer believes the

Department erred in its process and shall contain such argument in support of its position as the proposer seeks to present. In its request for review, a proposer shall not submit, and the

Department will not accept nor consider any substantive information that was not included in the original proposal. The Department will respond to the request within 5 business days of its receipt.

1.14 Price Adjustment

The Proposer is not prohibited from offering a price reduction on its services or material offered under the contract. NHDOT is not prohibited from requesting a price reduction on those services or materials during the initial term or any subsequent options that the State may agree to exercise.

The Term of the Contract will be for up to two years of design and construction and five years of O&M. following Notice of Acceptance at the end of the design & construction period. The

Contract term may be extended by an additional term at the sole option of the State, subject to the parties’ prior written agreement on terms and applicable fees for each extended term, contingent upon satisfactory Proposer performance, continued funding and Executive Council approval.

SECTION 2 – BACKGROUND INFORMATION

2.1 NH Department of Transportation

The NHDOT has been tasked with developing a plan to place charging stations at strategic locations throughout NH.

2.2 Background and Context

The State of New Hampshire Plan for Electric Vehicle Infrastructure Deployment (NEVI) Plan was developed in accordance with the NEVI formula program requirements and serves as a framework to meet the charging infrastructure needs of increasing electrification within the

State of New Hampshire. The number of EVs registered within the State has consistently grown and comprehensive EV infrastructure will support travel throughout the State of New

Hampshire as well as from other states. This solicitation seeks to support the development of charging infrastructure along several of those priority corridors as specified in Section 4.

2.3 Eligible Proposers

This solicitation is open to any party with the knowledge and expertise necessary to meet the requirements herein. The Proposer will be required to be setup as a Vendor in the State accounting system, available at the following link, if not already: State of New Hampshire -

Online Vendor Registration (nh.gov). Proposers need not own either the property upon which the EVSE is installed, or the EVSE itself. However, the Proposer will be legally responsible for compliance with terms of the contract and must have binding contractual agreements with all parties that are essential to the successful installation, maintenance, and operation of the

EVSE for the duration of the Contract (including the O&M period). Such contracts must give the Proposer the legal authority to continue the operation of the funded infrastructure at the approved site should one or more project partner(s) withdraw after Contract approval.

Proposers’ binding agreements with project partners will become part of the Proposer’s contract with the State. Such agreements will be subject to review and approval by the State and must be in place before the Contract with the selected Proposer is signed by the State.

2.4 Eligible and Non-Eligible Costs

Eligible Costs include:

i. Costs for pre-construction activities like environmental documents and studies, preliminary engineering, and related work after notice to proceed;

ii. Costs for DCFC units (including ports compatible with both CCS and NACS for each unit) as specified in Section 3.2.3), power conversion hardware, and associated equipment;

iii. Costs for Construction (as defined under 12 U.S.C. 101(a)(4)), including site restoration after installation, directly related to the EV charging station;

https://apps.das.nh.gov/vendorregistration/(S(t4mvcqshhlysbxhqec23fjo1))/welcome.aspx https://apps.das.nh.gov/vendorregistration/(S(t4mvcqshhlysbxhqec23fjo1))/welcome.aspx

iv. Costs for planning, permitting, acquisition, and installation of on-site distribution energy resource equipment (e.g. solar arrays or stationary batteries);

v. Costs to acquire and install on-site electric service equipment (e.g. power meter, transformer, and switch gear) including shipping fees and applicable taxes;

vi. Costs to install signage at site that is compliant with the MUTCD and 23 CFR Part

750;

vii. Costs to procure and install, repair, upgrade, and/or replace existing EVSE to meet

NEVI minimum requirements;

viii. Costs to procure and set up EVSE related hardware and software;

ix. Costs to upgrade existing EV charging stations to meet Americans with Disabilities

Act (ADA) requirements;

x. Costs for extended warranties or maintenance contracts for a period not to exceed five years when billed and paid as a single, upfront, lump sum cost;

xi. Costs for EV charging infrastructure data sharing as defined in this RFP; and

xii. Administrative and overhead/indirect costs (excluding project-specific labor).

Non-Eligible Costs include:

i. Costs not approved by the State, including costs incurred prior to receiving a written

Notice to Proceed;

ii. Costs to purchase, lease, or rental of real-estate;

iii. Costs not directly related to charging of vehicles.

iv. Costs for general operation and maintenance of the site on which the EVSE is located, including but not limited to electricity bills, management and legal costs, insurance, and snow removal;

v. Costs for electric utility infrastructure needed to connect and serve new EVSE. This may include traditional distribution infrastructure such as step-down transformers, overhead service lines, and improvements to off-site power generation;

vi. Costs for non-compliant EVSE;

vii. Taxes;

viii. Internet connection and/or cell service, or improvements thereto;

ix. Costs for studies or research projects;

x. Costs for project equipment costs beyond costs solely associated with installing charging plugs beyond the four required NEVI-compliant plugs;

xi. Costs for any project costs covered by the utility, including utility service upgrade costs; and

xii. Existing site connections.

xiii. Utility “demand charges” for the first five years of operation.

2.5 Regulatory Documents

There are several regulations and laws that outline mandatory requirements for the installation of EV chargers and/or EV charging stations. When submitting a proposal, applicants must submit a complete plan that addresses the numerous requirements for EV charging stations.

Proposers who cannot satisfy the minimum requirements outlined in the applicable governing laws and regulations that apply to this program should not apply because proposals unable to meet the minimum requirements will not be considered.

Prior to submitting a proposal, Proposers are required to determine whether they can satisfy the prescribed minimum requirements by reviewing the following documentation:

Mandatory State and Federal Regulatory Documents

i. Final NEVI Minimum Standards

ii. 23 CFR 680 - National Electric Vehicle Infrastructure Standards and Requirements

iii. FHWA Form 1273 - Required Contract Provisions Federal-Aid Construction Contracts

iv. Code of Federal Regulations Title 23 Part 635

v. Code of Federal Regulations Title 23 Part 636

vi. Nondiscrimination in Federally Assisted Programs - Implementation of Title VI of the

Civil Rights Act of 1964

vii. Waiver of Buy America Requirements Electric Vehicle Chargers

viii. Electric Vehicle Infrastructure Training Program

ix. NEVI Grant Agreement (Attachment E)

Important Additional References

i. NH Approved NEVI Plan

ii. NEVI Formula Program Guidance

iii. NEVI Webinars

iv. Electric Vehicle Charging Station Economics: GPI’s DC Fast Charging Calculator

v. Design Recommendations for Accessible Electric Vehicle Charging Stations

2.6 Utility Information and Coordination

All Proposers must consult with the electric utility company providing service for each proposed site and submit a completed Electric Vehicle Preliminary Site Utility Response Form

(Attachment B) for each site. Proposers must provide the utility with a minimum of 10 weeks to complete the form. The DC Fast Charger (DCFC) Utility Application Form is located in

Attachment A. The Proposer will complete and submit this to the appropriate utility contact listed below and the utility will review this form and complete their Electric Vehicle Preliminary

Site Utility Response Form (Attachment B) and return it to the Proposer.

https://www.federalregister.gov/documents/2025/08/13/2025-15370/national-electric-vehicle-infrastructure-formula-program-guidance https://www.ecfr.gov/current/title-23/chapter-I/subchapter-G/part-680 https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf https://www.ecfr.gov/current/title-23/chapter-I/subchapter-G/part-635?toc=1 https://www.ecfr.gov/current/title-23/chapter-I/subchapter-G/part-636?toc=1 https://www.ecfr.gov/current/title-18/chapter-VI/part-705 https://www.ecfr.gov/current/title-18/chapter-VI/part-705 https://www.federalregister.gov/documents/2023/02/21/2023-03498/waiver-of-buy-america-requirements-for-electric-vehicle-chargers https://evitp.org/ https://www.dot.nh.gov/sites/g/files/ehbemt811/files/inline-documents/nhdot-nevi-plan-2025-2026.pdf https://www.federalregister.gov/documents/2025/08/13/2025-15370/national-electric-vehicle-infrastructure-formula-program-guidance https://driveelectric.gov/webinars https://betterenergy.org/blog/dcfc-calculator/ https://www.access-board.gov/tad/ev/

It is incumbent upon the Proposer to be responsive to requests for information from the utility that are necessary to properly complete this form. Both forms shall be submitted with the

Proposal. Proposers are advised to allow for adequate time to coordinate with the utility to ensure the full completion of the Utility Assessment Form including estimates of full costs. Any proposal submitted without these forms will be rejected.

Utility Contact Information

Eversource Energy

Sam Bosse, Distribution Engineering Manager – Technical Compliance and Reporting

Email: samuel.bosse@eversource.com

NOTE: Eversource-NH does not have a fee for design/estimation work for new services.

NH Electric Cooperative

Gary Lemay, Director of Facilities/Renewable Energy Engineer

603-254-7518

E-mail: lemayg@nhec.com

NOTE: NHEC charges approximately $320 for detailed estimates (non-reimbursable cost), Large installations may also qualify for a Return on Investment cost sharing.

2.7 Electric Rates Discussion

EVSE Stations in New Hampshire will generally be subject to General Service Commercial

Electricity tariffs which include both energy charges ($/kWh used) and monthly demand charges ($/kW monthly peak demand). Proposers are encouraged to confirm with the serving utility the details of the specific tariff that will apply to each Candidate Site, to understand how monthly energy and demand charges will affect overall EVSE Station operating and maintenance costs. Proposers are encouraged to inquire about the availability of wholesale from the municipal utilities and rural cooperatives that serve their proposed Candidate Sites.

In consideration of the financial assistance provided by the State, the Proposer covenants that the price charged to end users for EV charging shall be reasonable. If NHDOT has reason to believe that the Proposer is charging an unreasonable rate, NHDOT will notify the Proposer.

As soon as possible after notification, but in no case more than seven calendar days, the

Proposer shall contact NHDOT to meet and discuss NHDOT’s concerns. If NHDOT requests, the Proposer shall develop and implement a corrective action plan.

Repeated non-compliance with the reasonable charging fee requirement may be considered an event of default. Notwithstanding anything to the contrary contained in this RFP (including mailto:lemayg@nhec.com its terms and conditions and applicable appendices), if the Proposer is out of compliance with these terms, NHDOT may terminate the Contract, and if the termination occurs within the

Period of Performance requires the Proposer to repay to NHDOT the amount of payment provided, prorated for the portion of the remaining five years.

SECTION 3 – STATION REQUIREMENTS AND SCOPE OF WORK FOR

DESIGN, CONSTRUCTION AND O&M

Proposers selected through this RFP will be responsible for securing EVSE hardware and software, installation services, maintenance, network operations, and ongoing operation of the EVSE to provide EV charging services to the public at the approved site(s). The scope of work includes all labor, supervision, resources, equipment, materials, supplies, transportation/shipping, travel, and any and all incidentals necessary to install and operate

DCFC and co-located Level 2 charging stations as specified in this RFP through the Contract period.

The Proposer will be legally responsible for compliance with the terms and conditions of the

RFP and the Contract but will not be required to directly own and/or operate the charging stations.

STATION REQUIREMENTS

3.1 Site-Host Agreements

In the event that Proposers to this RFP proposes a charging station site or sites on properties not owned by the Proposer, a binding Site-Host Agreement must be secured, executed, and provided to the State prior to Milestone 1 before Final Site Acceptance. The funding is subject to such Agreements submitted to the State within the timeframe. Failure to submit such

Agreement within this time frame may result in termination of the resulting contract with the

State, the withdrawal of the award offer and the selection of a competing proposal.

The Agreement must be signed by the Proposer and the individual with the authority to make such an agreement on behalf of the host site. Under the terms of the contract with the State, the Proposer will remain legally responsible for the continued operation of the EVSE in compliance with the terms and conditions of the RFP and the contract and for continued maintenance of the site and access to the EVSE but will not be required to directly own and/or operate the charging stations. At a minimum Site-Host Agreements must:

i. Include provisions regarding the Proposer’s legal right to place the EVSE on the site;

ii. Allow the Proposer and any sub-Proposers to install the specified EVSE on the site and for the equipment to operate on the site for a minimum of five years;

iii. Explain in simple terms the legal agreement between the Proposer and the Host, including responsibilities relative to the installation, operation, and maintenance of both the EVSE and the site as a whole;

iv. Specify that the Proposer or its sub-Proposers will have access to the site as necessary to maintain the equipment, signage, and other appurtenances;

v. Require full public access to the EVSE during all operating hours;

vi. Specify which party is responsible for ensuring the site is accessible and inviting;

vii. Include provisions for any sale of the site (purchase, lease or rental of real-estate are defined as non-eligible costs); and

viii. Provide recourse for the Proposer should the Host decide to discontinue operation of the EVSE on the site for the term of the agreement.

Finalized Site-Host Agreements, if available, shall be included in the Proposal. If an Agreement has not yet been concluded Proposers shall include a sample Site-Host Agreement.

3.2 Charging Station Requirements

The site for any DCFC installation installed under this RFP must be approved in writing by

NHDOT prior to any site-specific expenditures by the Proposer. Any expenditures prior to written Notice to Proceed are not considered eligible project costs. All installations must meet the following requirements:

3.2.1 Site Requirements

The charging station site must have adequate transformer capacity to serve the DCFCs.

Each DCFC must have at least 150 kW of power with four vehicles charging simultaneously, so the site shall have a minimum of 600 kW of power output. Each DCFC is also required to support CCS (Combined Charging System) and NACS (North American Charging Standard) ports.

3.2.2 Configuration

The charging stations shall be configured as follows:

i. A minimum of four DCFC dedicated parking spaces and chargers;

a. A minimum of four DCFCs must also support a CCS and NACS dedicated parking space and charger.

3.2.3 Equipment Requirements

Each DCFC, whether charging via NACS or CCS, must be capable of providing a minimum of

150 kW charging for a single vehicle. Proposers shall provide details describing if and how the site will be future proofed to allow for higher kilowatt stations and additional charging units.

3.2.4 Networking

i. The EVSE must connect to a network via Wi-Fi, cellular or other connection using multiple carriers.

ii. The network must be configured to display real-time operational status on a smartphone application or website, either through a network-specific application/website or a third-party aggregator.

iii. Proposers must describe how network security concerns will be addressed and managed.

iv. NEVI Section 680.108 standards must be met.

3.2.5 Accessibility and Availability

The Proposer shall ensure that each EV charging station at each host site is:

i. Publicly accessible 24 hours per day, seven (7) days a week, 365 days per year.

A minimum of 97% uptime is required, with all downtime being publicized;

ii. On a paved or hardscaped parking space that is clearly marked to designate the spaces as reserved for EV Charging Station parking;

iii. At least one space must be handicap accessible and meet all ADA requirements;

iv. In a safe, well-lit location with dusk-to-dawn area lighting and adequate ingress/egress points; and

v. Equipped with appropriate safety instructions for EV drivers regarding the proper use of the charging equipment.

3.2.6 Customer Service

The Proposer must have a customer service plan that describes:

i. How users of the EVSE will interact with the EVSE and how any issues, such as billing discrepancies or equipment malfunctions, will be handled; and

ii. How the State and the Proposer will communicate to ensure timely responses to inquiries, and resolution to any issues, including billing or operational.

3.2.7 Futureproofing and Innovation:

Stations shall be designed in a way that will allow for future expansion and/or upgrading to higher speed charging equipment and the Proposal shall describe such design features.

Proposers are encouraged to include innovative options in the design of the station. Such options could address issues including, but not limited to, peak energy demand reduction, use of renewable energy, and demand charge management strategies, and shall be described in the Proposal.

3.2.8 Additional Facilities

The following facilities are considered desirable.

i. Restrooms

ii. Vending machines

iii. Restaurants or other dining facilities

3.3 Operation & Maintenance and Customer Service Requirements

3.3.1 Operation and Maintenance of the site and equipment

The Proposer will be responsible for the operation and maintenance of each charging station, inclusive of station pedestals and all ancillary equipment such as cables, awnings, canopies, shelters, parking spaces and access to the spaces, and information display kiosks or signage associated with the charging stations. The Proposer may subcontract these functions and such intent shall be fully described in the application. Stations and equipment shall be maintained in good working order and in compliance with all manufacturer requirements and recommendations for the duration of the Contract. This includes, but is not limited to:

i. Ensuring payment of all operation and maintenance costs including, but not limited to, any licensing, fees, taxes, utilities, site maintenance and power supply;

ii. Establishing a schedule for regular inspection and maintenance of each charging station and all ancillary equipment;

iii. Maintaining the site, including any canopies, signage, pavement, lighting, and any other appurtenances associated with the charging stations in good working order;

iv. Providing for snow removal and ensuring access during inclement weather;

v. Ensuring the EVSE are operational at least 97 percent of the time on an annual basis;

vi. Initiating the process for making any needed repairs within 24 hours following notice of a malfunction or other operational issue (in the event a site visit is required to address a maintenance issue, service personnel shall arrive at the site within twenty-four (24) hours of the Proposer receiving notification of the problem); and

vii. Completing repairs in accordance with the provisions of the approved operations and maintenance plan.

3.3.2 Pricing and Payment:

The following information must be made available to customers in advance of each charging session either through a user interface that is legible in all lights, including at night and in direct sunlight, or through another form of display on the charging station:

i. the unit of sale (kWh);

ii. pricing per unit;

iii. discounts offered;

iv. any additional fees that may be assessed (, Ex.: dwell time surcharges); and

v. the maximum power level of the station, including whether power is being shared or not, in kilowatts or equivalent units.

Pricing must remain fixed upon the initiation of a charging session. The following pricing information must be made available to customers at the close of the charging session:

i. The date and time of the session;

ii. The total price of the session; and

iii. The total energy provided in the session.

Each charging station must support multiple point of sale methods and at least two forms of payment must be available to users, for example, Near-Field Communication (NFC) Credit

Cards (tap) and a toll free call option to initiate and pay for a session. Customers without tap credit or debit cards must be able to initiate a charging session and payment via credit or debit card over the phone.