rfp-dos-2026-02-respondents.pdf

This is a respondent list document for Request for Proposal RFP DOS 2026-02 issued by the State of New Hampshire Department of Safety for a Crash Data Analysis System. The RFP seeks a comprehensive, cloud-based Geographic Information System (GIS) solution capable of analyzing traffic crash data and roadway elements in near real-time to support proactive safety interventions for Merrimack County and statewide implementation. The selected vendor must provide a Commercial-Off-the-Shelf (COTS) Software-as-a-Service (SaaS) solution that integrates multiple data sources, produces predictive analyses, generates visualizations, and recommends safety countermeasures. A mandatory virtual vendor conference was held on June 23, 2025, and proposals were due by August 4, 2025 at 4:00 PM Eastern Time. Four responses to the RFP solicitation were received. The primary agency contact is Jeannie Cadarette at jeannie.e.cadarette@dos.nh.gov.

The RFP evaluation will employ a 110-point scoring system allocating 65 points to the technical proposal (solution design, vendor experience, and staffing qualifications), 35 points to pricing, and up to 10 bonus points for FedRAMP or StateRAMP authorization. The system must comply with federal and state regulations, maintain 99.9% uptime availability, and support unlimited users with comprehensive data management capabilities. All services and data centers must be located within the Continental United States, and vendors must conduct criminal background checks on staff. The contract type is firm fixed-price, requiring detailed pricing worksheets covering implementation, ongoing operations, optional future years, hardware, software licenses, operations, maintenance, and hosting. Security requirements mandate NIST Special Publication compliance and StateRAMP authorization, with accessibility standards meeting WCAG 2.1 Level AA. No specific budget range, set-aside designations, or incumbent vendor information was disclosed in the respondent list document.