Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 1

City of

Long Beach Request for Proposals RFP - FD-24-438

Vehicle Communication Equipment and Repair

Services

Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 1

Overview

Summary

The City of Long Beach Fire Department (LBFD) is seeking experienced and qualified Contractors who can provide and install vehicle communication equipment, provide as-needed removal services of obsolete vehicle communication equipment, and provide as-needed repair services to the vehicle communication equipment for LBFD vehicles.

Key Dates

Release Date: 11:00 AM, October 1, 2024

Optional Pre-Proposal Meeting: 10:00 AM, October 8, Questions Due to the City: 11:00 AM, October 17, Proposals Due: 11:00 AM, November 14, 2024

The City reserves the right to modify these dates at any time, with appropriate notice to prospective Contractors.

Proposal Information

Instructions for what to include in your proposal and how to submit it are detailed in Section 4.

Proposals must be submitted electronically via

LongBeachBuys.com.

Official Contact

Janet Kariuki rfppurchasing@longbeach.gov

All communication with the City related to this RFP must be directed to the contact listed above.

mailto:rfppurchasing@longbeach.gov v11.30.23 | 2

Assistance & Resources For assistance using Long Beach Buys, please contact us directly

Customer Service Form rfppurchasing@longbeach.gov

(562) 570-6200

Additional support available for small businesses in Long Beach

BizCare

BizCare staff connect business owners and nonprofit leaders to important resources and information, such as grants, loans, technical assistance, information on City policies, and more.

562-570-4BIZ (4249)

4Biz@longbeach.gov

Request Assistance Form

Inclusive Business Navigators

The Inclusive Business Navigators Program provides FREE technical assistance in preparing proposals for City of Long Beach contracting opportunities.

In addition, they provide workshops, and business coaching/advising services to Long Beach small businesses. Assistance is available in multiple languages. For more information, please contact Bizcare.

The Inclusive Business Navigators Program provides FREE technical assistance in preparing proposals for City of Long Beach contracting opportunities. In addition, they provide workshops, and business coaching/advising services to Long

Beach small businesses. Assistance is available in (Spanish).

addition, they provide workshops, and business coaching/advising services to Long

Beach small businesses. Assistance is available in (Khmer).

addition, they provide workshops, and business coaching/advising services to Long

Beach small businesses. Assistance is available in (Tagalog).

file:///C:/Users/jakariu/Downloads/longbeachbuys.com https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u mailto:rfppurchasing@longbeach.gov https://longbeach.gov/economicdevelopment/business-development/bizcare-program/bizcare-request/ mailto:4Biz@longbeach.gov https://longbeach.gov/economicdevelopment/business-development/bizcare-program/bizcare-request/ https://longbeach.gov/economicdevelopment/business-development/inclusive-business-navigators/ v11.30.23 | 3

Contents TOC 1 The Opportunity

1.1 Project Summary

1.2 Background

1.3 Goals

1.4 Award Terms

2 Scope of Work

2.1 Description of Services

2.2 Performance Metrics & Contract Management

2.2.1 Performance Metrics

2.2.2 Contract Management

2.2.3 Contract Payment

3 How We Choose

3.1 Minimum Qualifications

3.2 Evaluation Criteria

3.3 Local Preference

4 Proposal Instructions & Content

4.1 Timelines & Instructions

4.2 Proposal Content

4.3 Narrative Proposal Template

5 Terms & Conditions

5.1 Acronyms/Definitions

5.2 Solicitation Terms & Conditions

5.3 Contract Terms & Conditions

5.4 Additional Requirements

5.5 Protest Procedures

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1 The Opportunity

1.1 Project Summary

The City of Long Beach (City) Fire Department (LBFD) is seeking experienced and qualified

Contractors that can provide and install vehicle communication equipment for LBFD vehicles; equipment includes but is not limited to, a wide range of technology, power management, and Code-3 equipment. LBFD vehicles include but are not limited to, emergency response apparatus, emergency response light vehicles, administrative and support vehicles, and specialty vehicles. Additionally, Contractors shall provide upgrades, as-needed removal services of obsolete vehicle communication equipment and provide as-needed repair services to the vehicle communication equipment.

Qualified Contractors must comply with LBFD standards and requirements for installation, so that installations will occur quickly and efficiently as vehicles are received.

1.2 Background

The mission of the Long Beach Fire Department (LBFD) is to protect lives, property and the environment, improving the quality of life and safety of the community. LBFD maintains a

Citywide presence to effectively respond to fire, medical, beach, and waterway emergencies. LBFD operates out of 23 Fire Stations throughout the City, serving 55 square miles with nearly 500,000 residents.

In addition to the Fire Stations, LBFD has a fleet of over 180 vehicles, with different vehicle types. LBFD vehicles play a crucial role in the City's emergency response infrastructure, serving as the frontline resources in times of crisis. These vehicles are not merely transportation assets but vital components of firefighting and rescue capabilities, enabling first responders to swiftly and effectively address a wide range of emergencies, including fires, medical incidents, hazardous material incidents, and natural disasters. The reliability, functionality, and safety of the Vehicle Communication Equipment installed on these vehicles are paramount to the success of the emergency response efforts.

Fire communication equipment is specifically designed for use in emergency situations. Its primary purpose is to facilitate communication among emergency responders, firefighters, and other relevant personnel to coordinate response efforts effectively and ensure the safety of individuals in emergency situations. Additionally, communicating information about hazards, changing conditions, and firefighter locations is essential to keeping everyone safe during emergency response efforts.

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1.3 Goals

The goal of this Request for Proposal (RFP) is for the selected Contractor to provide and install vehicle communication equipment along with completing upgrades, as-needed removal services of obsolete vehicle communication equipment, and as-needed repair and maintenance services to the communication equipment for LBFD vehicles. An ideal

Contractor will:

• Ensure high-quality installation, removal service, upgrades, and repair services for the vehicle communication equipment. This includes ensuring that the equipment is installed correctly and maintained to the highest standards to support reliable communication during emergency situations.

• Comply with LBFD standards and communication equipment installation, upgrades, removal, repairs, and maintenance requirements.

• Emphasize the importance of prompt response times for repairs and maintenance requests. The goal is to minimize downtime of the vehicle(s) that is out of service due to repairs to the communication equipment.

• Ensure that all services provided adhere to relevant safety standards and regulations.

• Demonstrate technical expertise and experience in installing, removing, and repairing communication equipment, particularly in the context of emergency response vehicles.

• Demonstrate that all services will be performed commensurate with the industry's highest standards of professionalism, in the most expeditious and cost-effective manner possible.

Some projects may be funded with federal Department of Homeland Security grant funds or grant funds from other Federal or State entities. The Contractor must understand the rules and limitations of federal funding sources to keep expenses within these sources' constraints when identified.

1.4 Award Terms

This contract will be for a period of two years with the option to renew for three additional one-year periods. The total contract term will not exceed five years.

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2 Scope of Work

2.1 Description of Services

The purpose of this section is to provide minimum specifications and parameters for the installers of emergency vehicles that meet the needs and desires of this agency. It establishes essential criteria for the design, performance, equipment, and appearance of the vehicles. All dimensions listed are given as the approximate sizes required to meet the needs of this department. The objective is to provide a vehicle that is in accordance with nationally recognized guidelines.

It should be noted, however, that this specification is written around the department's specific needs. With the intent to standardize certain components, specific brands have been specified in certain places. This has been done to establish a certain standard of quality and consistency.

Materials used in the construction shall be new and not less than the quality conforming to current engineering and manufacturing practices. Materials shall be free of defects and shall be suitable for the intended use. All parts, components, equipment and accessories must be completely installed, assembled, and adjusted as required by these specifications and/or the component manufacturer’s instructions. All work will be accomplished in a professional workmanship manner, to recognized industry standards, and in strict accordance with applicable codes and regulations.

The LBFD retains full rights to inspect all in-process work at any time during regular business hours.

LBFD recognizes that there are many variables involved in the installation process based on vehicle type, construction, and configuration. The objective of this process is to establish a standard base price for the installation of each type of equipment, with an hourly or

“option-driven” rate to cover exceptions that fall outside of the base configuration. Proposals should be comprehensive and include a base price that would cover the entire cost of installing the equipment. Add-on charges for work that should have been in the proposal will be sufficient reason to discontinue the use of a Contractor.

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The areas of responsibility may include, but are not limited to:

Communication Responsibilities

• Mobile Data Computer (MDC)

Components

• 800 Mobile Radio

• VHF Radios

• Portable Radio/Battery Chargers

• AVL Modems

• Cellular Chargers

• Hands Free Car Kits

• Intercom Systems

• Portable Radio Holders

• Power System components (Specific to Communications)

• Auxiliary 12V Plugs

• Cup Holders

• Main Power and Ground Feeds

• Communications Equipment

Charging / Vehicle/Aux Batteries

• Code 3 equipment including lights, sirens, etc.

• Flashlight Chargers

• TIC-Camera Battery Chargers

• Auxiliary Lighting

• Charging Systems; Vehicle/Aux

• Batteries – (replace OEM)

• Alternators (when needed)

• IPad inductive chargers

• Other equipment as required

• Equipment Removal

• Dash/Cab Area Accessories

• Rear Cab Office Area Accessories

• Items related to the Communications

& Video Equipment Cabinet

• Exterior Upgrades

• Other equipment as required

Once the vehicle is delivered for installation, LBFD will meet with the selected Contractor to discuss the specifics of the installation and any variations from the standard. If modifications or special changes from the standard installation are required, adjustments to the base cost will be negotiated. Upon delivery of equipment to be installed, an inventory will be performed by parties from the LBFD and the selected Contractor transferring responsibility for all supplied equipment and parts. Modification or change orders will not occur without official documentation from the City in the form of a contract or purchase order change form.

Quantities and/or amounts stated are for the Contractors guidance only, and no guarantee is given or implied as to the quantity of installs that will be performed during the contract period. All quantities are estimates only.

REMOVAL OF OBSOLETE EQUIPMENT/ UPGRADES

In addition to new vehicle installations the Contractor shall be capable of removing obsolete equipment and provide upgrades and installation to existing LBFD vehicles. In preparation

Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 8 for the removal of obsolete equipment and installation/configuration of communications/video equipment as well as exterior upgrades, a pre-meeting will take place with LBFD, where specific details regarding the removal, upgrade and installation design will be reviewed. Once approved, the contractor will proceed with the removal of obsolete equipment, and upgrades will be installed according to the agreed design.

An installation layout document will be developed during the pre-installation phase of the project. A designated representative of the selected Contractor and a designated LBFD liaison will agree to and sign this document prior to the start of any installations. It is the responsibility of the Contractor to ensure that the layout and installation of authorized parts and equipment are performed in a professional and neat manner. Due to the variety of vehicles, multiple configurations of equipment, and differences in space, any exceptions to a standard removal, upgrade, and installation as quoted in response to this proposal must be noted. An additional quote for a variation in hours and/or cost must be approved by LBFD.

The Contractor is responsible for the disposal of the equipment removed. The contract shall dispose of all items in accordance with applicable Local, State, and Federal laws at a properly licensed facility. The contract shall defend, indemnify, and hold the City harmless from and against all liability, loss, claims, demands, penalties, fines, proceedings, cause of action, costs, and expenses, including attorney’s fees related to Contractor disposal.

PRE-INSTALLATION DESIGN AND PREPARATION

In preparation for the installation of a group of vehicles, a pre-installation meeting will take place with LBFD and awarded Contractor. Once an installation design has been approved, all vehicles in a group will be installed according to that design.

An installation layout document will be developed during the pre-installation phase of the project. A designated representative of the selected Contractor and a designated LBFD installation liaison will agree to and sign this document prior to the start of any installations.

It is the responsibility of the Contractor to ensure that the layout and installation of authorized parts and equipment are performed professionally and that the vehicles are returned to pre-delivery condition. Due to the variety of vehicles, multiple configurations of equipment and differences in space, any exceptions to the standard installation quoted

Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 9 in response to this proposal must be noted. An additional quote for a variation in hours and/or cost and must be approved by the LBFD.

INSTALLATION CLASSES (EXHIBIT I)

For purposes of discussion and ease of bidding, vehicles have been divided into four installation classes. Vehicles within these classes are similar in their installation characteristics, power requirements and systems, and communications and equipment standards. A detailed list of vehicles in each class is provided in Exhibit I.

INSTALL CLASS “A” – EMERGENCY RESPONSE “CUSTOM BUILT” APPARATUS

These vehicles include full-size emergency response apparatus that is generally custom-built to LBFD standards. These vehicles are characterized by a comprehensive communications package including 2 mobile radios, a mobile data computer, an automatic vehicle locator (AVL), multi-station intercom systems, emergency lighting and siren systems, and complex power management, which is often multiplexed. These vehicles are generally delivered by the manufacturer with the main communication power systems pre-wired from the vehicle batteries to a centrally located distribution point. Vehicle and communication chargers are generally pre-installed. The vehicles are generally designed to accommodate communications equipment and cabling. In most, LBFD designed communications cabinet(s) will be pre-installed during the vehicle build. Lighting and Code

3 equipment are typically pre-installed by the manufacturer as well. Example vehicles in this installation class include:

• Type 1 Fire Engine

• Type 1 Wildland Urban Interface (WUI) Engines.

• Type 3 Engines

• Tele squirt

• Trucks: 75’ & 90’ Quint, TDA

INSTALL CLASS “B” – EMERGENCY RESPONSE “LIGHT VEHICLES”

These vehicles include commercially manufactured vehicles typically available to the public that are specially outfitted to be used for emergency response. Vehicles in this class include vans, suburban(s), mid and full-size trucks, and SUVs. Many of the vehicles in this class are four-wheel drive or are considered “heavy duty” vehicles, such as (1) ton pickup trucks.

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Vehicles in this class are characterized by a comprehensive or extensive communications package, many like the Class A vehicles. They have varying degrees of complex power systems and supplemental batteries and charging systems to support the communications equipment. These vehicles often require commercially available or custom-fabricated consoles and communication cabinet configurations to support and house the required communication equipment. These vehicles often require that the power system be designed and installed as a component of the communication and Code 3 equipment installations. These vehicles typically require the installation of Code-3 equipment and specialized lighting, often with an automated load manager such as VMUX or Class 1.

Examples of vehicles in this installation class include:

• Battalion Chief Command Vehicles (Suburbans)

• Medic Squads

• Battalion Utility Vehicles (4x4 heavy-duty pickups)

• Staff Battalion Chief /Captain Vehicles (SUV or Pickups)

• Crew Cab Dozer Tenders (4x4 heavy duty crew cab pickups)

• Specialty Operations Vehicles –Swift Water, Squads, Patrols, etc.

• Pickups and SUVs

• Mid-Size SUV (Trailblazer) training/ safety

INSTALL CLASS “C” – ADMINISTRATIVE AND SUPPORT VEHICLES

These vehicles are commercially available light vehicles generally used by staff that are not core operations or support resources. They generally do not have Code-3 lights and sirens.

Most have some communications or ancillary equipment, generally an 800 MHz mobile radio and an AVL modem, but not to the extent of requiring extensive power management and specialized customization. Vehicles in this class typically support the training section, fire prevention inspectors and planners, support service vehicles used in property management, fleet services, communication services, and the service center. Examples of vehicles in this installation class include:

• Mid and Full-Size SUV

• Mid and Full-Size Pickups

• Mid and Full-Size Sedans

• Mid and Full-Size Cargo Vans

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INSTALL CLASS “D” – SPECIALTY VEHICLES

Vehicles in this installation class may require any level of components or complexity from the 3 classes above, and often additional equipment unique to a specialized application.

They are typically one-of-a-kind or specialty vehicles. Examples of vehicles in this class include but are not limited to:

• Urban Search and Rescue (USAR) Vehicles

• Command Trailers and Busses

• Public Information Officer Vehicles

• Hazardous Materials Vehicles

EQUIPMENT LIST (EXHIBIT II)

A list of equipment, parts, and accessories has been provided, which contains the current model number of the device, minimum standards for installation, and identifies which organization is responsible for providing the equipment. Any deviation from the list must be discussed and approved in writing by the LBFD Installation Liaison prior to performing the work.

POWER MANAGEMENT DIAGRAMS (EXHIBIT III)

Sample power management diagrams have been provided in Exhibit III. These samples outline the flow of electrical power within a vehicle, showing how power is distributed from the battery to various components, systems, and subsystems. The diagrams provided in this document are intended to be a guideline for a typical installation.

INSTALLATION CLASS PHOTOS (EXHIBIT IV)

Photos of sample vehicles by class, examples of installations, and examples of equipment have been provided in Exhibit IV. These represent sample units and not necessarily exact make and models. The photographs depict the neatness and professional installation requirements that are expected of the Contractor’s installation. Photos are representative samples only. During the pre-proposal meeting, contractors are expected to gather all necessary supplemental information, including photos.

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LBFD PROVIDED EQUIPMENT LIST RECEIPT

For all LBFD provided equipment, parts, and accessories, LBFD will require an acknowledgment signed by the Contractor.

POWER SYSTEMS

The power system installed on any given vehicle is based on the use of the vehicle, and the amount and type of equipment that the vehicle has installed. The items typically installed in each vehicle are listed in Exhibit I. Note that the location of an installed component will vary based on the type of vehicle and its intended use. Photos (Exhibit IV) and minimum installation standards information provided in this document are intended to be a guideline for a typical installation.

TYPICAL POWER SPECIFICATIONS FOR INSTALLATION BY CLASS

The following specifications are typical for a full-size apparatus (Class A) or a vehicle that contains a full complement of communication equipment. For Class A vehicles, the power system will be pre- installed when the vehicle is delivered up to component fusing. The information below is provided only for reference and as a guide to interface communications equipment to the power system. For class B vehicles, the power system is typically not pre-installed and must be provided in its entirety. Class C and D vehicles either do not have additional power systems or are specialized and are ordered with complete systems where available.

Class A Class B Class C Class D

Main Power Distribution

Batteries Pre-Installed Install n/a Varies

Battery Breakers Blue Sea 7148 Pre-Installed Install n/a Install

Charging Isolation Blue Sea ML-

ACR 7622

Pre-Installed Install n/a Install

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Low Volt Disconnect Blue Sea ATD

Install Install n/a Install

Main Battery Fusing Blue Sea

Safety Hub 150

Install Install n/a Install

Component fusing/relays Install Install Install Install

Ground System Cable Pre-Installed Install n/a Varies

Vehicle and Communication

Charging

System

Pre-Installed Install n/a Varies

Class A Class B Class C Class D

Power Management / Load Shedding

Low Voltage Timer/Disconnect

Flashlights/Chargers Install

MDC Turn on/off Install

Turn off Radios/Accessories Install Install Install

VMUX or Class 1 load Manager n/a Install n/a Varies

High Idle System Pre-Installed Install n/a Varies

VEHICLE SPECIFIC INSTALLATION INFORMATION

Class B - Battalion Chief Command / Suburban Electrical System

The installation of equipment in a Command Vehicle (such as a Suburban, Tahoe, Etc.) is the most complex light vehicle install. It has all the communication equipment installed on a full-size apparatus, plus a second remote radio head and a second MDC screen and keyboard which allows the Battalion Chief to work out of the back of the vehicle, using it as a mobile command post. It may require up to three (3) after-market batteries. All other power components are added to the vehicle as part of the communication installation process. A shore power charging connection is also required.

Class B - Medic Squad Electrical System

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The power system for the medic squad is the same as that for the BC Suburban (excluding the remote secondary radio and MDC controls), except that the vehicle comes with two primary batteries and two backup batteries for starting. One of the two primary batteries is used for the radio equipment. The vehicle system is equipped with a timing circuit to cut radios on the power drain, and the chargers are configured for 20Amps/battery. A vehicle shore power charger connection is required.

Class B - Other Emergency Vehicles

Patrols, Squads, Air Utility, Investigators, and PIO vehicles all have power systems that connect to Shore Power for charging. These vehicles are configured the same as the medic vans, except they do not have the two backup power batteries for emergency starting.

Class C - Vehicles with Charging System

Battalion Utility Vehicles are the same as Class B light vehicles with charging systems, except they do not have MDCs. They are diesel, so they have two batteries. The vehicle/starting batteries are also used to power the communications equipment.

Class C- Vehicles without Charging Systems

Training vehicles, and Tahoe type vehicles that are used for Division Chiefs, Staff Battalion

Chiefs, Training Officers, and Staff Captains have all standard radio equipment, but no MDC.

These vehicles run on 1 stock battery. They do not have a charging system as with the above vehicles. Any accessories added will require the use of an Low Volt Disconnect (LVD) or voltage timer.

Battery System

All batteries must be consistent in type and installed in pre-designated area(s). Class A vehicle power systems come pre-installed up to the component fusing. Class B vehicles may require up to three (3) after-market batteries for the communication installation process.

Medic Vans come with two (2) primary batteries and two (2) back up batteries for starting.

The primary batteries are used for vehicle system equipment. Typical Class C vehicles will

Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 15 have one to two primary batteries Class D vehicles will require up to 5 batteries and are specialized based on the unique equipment installed on the unit.

Main/Aux Battery Breakers

The Contractor shall be required to install and secure the main power cable protection properly. The Contractor shall ensure any main power cable that enters the vehicle terminates to a high amp manual/trip manual/reset circuit breaker before it terminates to a fuse block.

Charging Isolation

The Contractor shall ensure all multiple battery systems are isolated between the starting battery and auxiliary batteries.

Low Volt Disconnect (LVD)

The Contractor shall install a DC powered device that eliminates dead batteries by automatically disconnecting the loads from a battery when the battery falls below a predefined threshold. This device is installed in- line between the battery and load. For Class

A and B vehicles, and optional on Class D, the Contractor shall install (1) Low Voltage

Disconnect between the accessory loads of list components and the vehicle battery. This device will be installed per the manufacturer’s instructions contained with the unit.

Component Fusing/Relays

For all Class A and B vehicles and optional on Class C & D vehicles, ATC fuse Blocks are used to power both the “constant hot” devices and the “ignition controlled” devices. Each ATC fuse block will be fused off the main Maxie-fuse block, a relay will be installed near the ATC fuse blocks to control the ignition devices. The relay will be triggered from an accessory/ignition 2-wire tapped and fused at the base of the steering column.

Ground System

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The Contractor shall ensure that the main electrical ground buss system is terminated at a factory engine mounted ground point. All accessory grounds added will terminate at a ground block with an appropriate lug.

AC Shore Power Charging System for Vehicle and Communications Equipment

Each charging system (Vehicle and Communication) requires a separate automatic battery charger. The charging system contains one or two multi-step charging cycles and a remote diagnostics display.

Low Voltage Timer/Disconnect (Accessories)

The Contractor shall install a Low Voltage Disconnect between the accessory loads of listed components and the vehicle/auxiliary batteries. This device will be installed per manufacturer’s instructions contained with the unit. Example: Bluesea 7615, Flashlight

Chargers, MDC Turn on/off, Turn off Radios/Accessories.

VMUX or Class 1 Load Manager

Where appropriate, and at LBFD’s direction, the Contractor shall install a V-Mux Multiplex

System, which is a complete electrical control system that integrates all systems and components. The power distribution units (nodes) reduce the wire size of harness bundles and control electrical components. All harnesses for the V-MUX shall be terminated with

Deutsch connectors.

Installed Systems

The equipment typically installed in each vehicle is listed in the “Installation Class” (Exhibit

I). The supporting components are listed separately in the “Equipment List” (Exhibit II) and the “Minimum Installation Standards” section. Note that the location of installed components will vary based on the type of vehicle and its intended use. “Installation Class

Photos” (Exhibit IV) and the information provided in this document is intended to be a guideline for a typical installation.

Communication Cabinets

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Some of the vehicles will come with the communication cabinets already installed. Others will be provided for installation by LBFD, and in some cases construction of the cabinet may be required. The cabinets will house all communications equipment, wiring and all associated fusing. For the purpose of this proposal, assume that LBFD will provide communication cabinets and that should a custom cabinet be required, an hourly rate option will be provided.

Roof Mounted Antennas

Each unit will have three (3) to eight (8) LBFD supplied antennas installed that will be used for tactical radios (800 MHz radio and VHF State radio), AVL (Automatic Vehicle Locator), cell phones and accessories LBFD will perform an inspection on the first unit in a series prior to Contractor re-installing rear head liner.

On the first vehicle in a series, LBFD will lay out the antenna pattern with the Contractor prior to drilling any holes. A printed SWR test of all antennas will be required on each unit.

The Contractor must provide proof of both the knowledge of testing an antenna and possession of the proper equipment prior to award of a contract. A continuity test will not be accepted in lieu of a watt meter SWR test. Antenna cables will be routed through the roof structure, through side posts and into the communication cabinet. LBFD will review and approve cable routing on the first vehicle in a series.

Radio Systems

Most units will have two (2) LBFD supplied tactical radios installed, one (1) 800 MHz fire radio and one (1) VHF State Radio. Each unit will also have an intercom system with radio interface installed. NOTE: Unless otherwise specified, equipment will be installed per manufactures specifications.

800 MHz Fire Radio

The LBFD supplied radio will be installed in accordance with the LBFD Installation

Requirements and Standards. The LBFD supplied radio will be a Motorola Astro Spectra with a single remote W-9 head. (In the case of Battalion Suburban’s, there will also be a remote radio head in the rear of the vehicle.) The radio will be installed in accordance with

Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 18 the LBFD and manufacture mobile radio installation requirements and manufactured supplied instructions.

For a typical Class A vehicle, the radio head will be mounted in the overhead dash panel above the passenger’s seat. The vehicle manufacturer will supply the appropriate radio cut-out in the panel, and LBFD will supply the radio face plate and on/off switch. The Contractor will be responsible for mounting the radio head into the supplied face plate and the face plate into the upper dash plate. The microphone will be extended to the lower dash with an extension provided. The final microphone location will be determined at the pre-construction meeting.

The radio pack will be mounted on a slide tray in the communication cabinet. All associated radio cabling will have sufficient length to allow the full extension of the slide tray without binding or stressing any cables. The radio pack will be powered from the communication cabinet using the supplied power cable.

In Class B and C vehicles, radio control heads will typically be mounted in a center console between the front seats, although in some Class B vehicles, they may be mounted in an overhead dash panel as with Class A vehicles. Class D vehicles are variable based on the individual vehicle design.

In-Cab Radio Speakers

LBFD will supply and the Contractor will install two (2) standard Motorola speakers. In most cases, speakers will be removed from Motorola housings and flush mounted using

Contractor supplied black metal round mesh grills. Speakers will be front mounted in a location pre-designated by LBFD. LBFD and the Contractor representative will decide final placement of holes in the headliner prior to cutting.

VHF State Radio

The LBFD-supplied radio will be installed in accordance with the LBFD Installation

Requirements and Standards section. The radio head will typically be mounted in a similar location as the 800 MHz radio. The Contractor will be responsible for mounting the radio head into the supplied face plate and the face plate into the dash plate. The microphone will be extended to the lower dash with an extension provided as required. The final

Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 19 microphone location will be determined during pre-construction. Each radio will be interconnected with the intercom system at the rear of both radio heads.

Mobile Data Computers (MDC)

All Class A and other designated units will receive an LBFD supplied Mobile Data Computer

(MDC). The kit will consist of a Patrol PC, Docking Station, Keyboard, and all associated brackets, mounts and cabling. NOTE: Unless otherwise specified, equipment will be installed per manufactures specifications.

Vehicle Modem / Automatic Vehicle Locator (AVL)

The LBFD supplied AVL will be mounted using LBFD supplied bracket in the communication cabinet. Utilizing the factory supplied cables; the AVL will be powered from the dedicated

MDC fuse buss. LBFD will approve final equipment layout prior to installation on the first vehicle in a series.

Portable Radio Chargers

LBFD will supply and Contractor will mount and install up to four (4) individual portable radio chargers or gang chargers in all vehicles. Final placement will be determined by LBFD prior to the installation of the first vehicle in a series. The charger shall be wired hot from the vehicle's electrical buss.

Portable Radio Holders

LBFD will provide and the Contractor will install up to eight (8) portable radio holders in the front and rear of the cab. Final placement will be determined by LBFD prior to installation.

ACCESSORY EQUIPMENT

Outlets

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LBFD will provide and Contractor will install up to two accessory outlets in the vehicle. Final placement will be determined by LBFD prior to installation. The outlets shall be wired to the main electrical buss using LVD or timer power.

Rechargeable Flashlight

In all vehicle classes, a rechargeable flashlight shall be mounted in a pre-designated area.

The flashlight shall be wired to the main electrical bus using LVD or timer power.

Map Light

A map light shall be installed accordingly. The map light will be wired hot from the LVD or timer power.

Thermal Imaging Camera (TIC) Charger

LBFD will provide and Contractor will install one charging base for a Thermal Imaging

Camera (TIC) for Class A vehicles and as options on other class vehicles. The final mounting location will be determined by LBFD prior to installation. Power will be wired to the main electrical bus through an LVD timer or any combination thereof.

CB Radio

In rare cases, a CB radio installation may be required. The radio head will be mounted in the center console. The final placement of the microphone clip will be determined during pre-construction.

Tablet Holder / Charger

LBFD will supply, and the Contractor will install two inductive IPad tablet holders/chargers.

Final placement will be determined by LBFD prior to installation. The chargers shall be wired to the main electrical bus using LVD or timer power.

CODE 3 EQUIPMENT

Electronic Siren / Lighting Controller

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The siren is a Code-3 Matrix. The siren shall have the horn ring feature and park kill options installed. The siren shall have the hi-low function eliminated and carry a five-year warranty.

Siren Speaker

The siren speaker(s) shall be installed in the front grill area and mounted to the radiator bracket. The final mounting location will be determined by LBFD prior to installation.

Light Bar

All light bars shall be supplied by LBFD and installed by the Contractor. LBFD will approve the location of the lightbar prior to installation. LBFD will supply an Opticom emitter and/or

GPS/Wi-Fi module when applicable. The emitter shall be mounted in the center of the light bar frame; LBFD will supply a mounting bracket. All areas of roof penetration shall be sealed with 100% silicone. Cabling shall be installed utilizing a weatherproof grommet between the roof and the headliner. No visible lumps or deformations in the headliner will be accepted.

Headlight Flasher

The vehicle shall be equipped with a Code-3 headlight flasher unless provided by the O.E.M factory Chevrolet police package, RAM trucks V.S.I.M. system, or an aftermarket V-Mux multiplex system. The flasher shall alternate the lights at 1.9 flashes per second. This device will alternate the high beam headlights in code three and be cut off in the park. The unit will be mounted inside the engine compartment, inside the center console, or the radio compartment.

INSTALLATION SCHEDULING

In planning for a group of installations, LBFD staff will meet with the selected Contractor and will jointly establish an agreeable scope of work to be completed, a system design document, and a schedule for completion of the required work. LBFD will also provide all radios, mobile computers, and other system components required for the installation per the agreed-upon installation. The agreed scope of work must be completed, and the vehicle(s) returned to LBFD within the agreed time frame(s). Should the Contractor request a delay in delivery beyond the intended date, the Contractor shall notify the LBFD (in writing) outlining their request. In the written request for a delayed delivery, the Contractor will be

Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 22 required to provide reasons for the delay and estimate a new delivery date. LBFD will send a written response to the Contractor acknowledging the delay and modified delivery date.

WRITTEN ESTIMATES

Prior to any installations being performed, the selected Contractor shall prepare a detailed and itemized scope of work, including a task list, time frame as they understand it to be.

This scope of work shall provide an estimate of the cost and time frame per task for recommended installation. The estimate will include a complete list of parts to be supplied by both the Contractor and LBFD (including quantities and unit price per part), labor (hours and rate), and any miscellaneous charges (with explanation) and tax. If supplied, the estimate must reference the vehicle unit's four-digit number and radio identifier. The

Contractor shall provide a revised estimate, in the same format as described above, for any additional work found during installation and not included in the original scope of work.

The LBFD IT Communications Services designated representative must inspect (at the

LBFD’s option) and approve or reject the additional work before starting work. The

Contractor will not perform installations until estimates and revised estimates/scope of work have been authorized by the LBFD IT Communications Services designated representative via phone call or e-mail. LBFD will not be responsible for the costs associated with any unauthorized services.

LIQUIDATED DAMAGES

The Contractor acknowledges and agrees that any delay would affect the operations of

LBFD, and that it is extremely difficult to ascertain and determine actual damages for such delay. Therefore, for Contractor caused delays, it is agreed that the Contractor is liable to

LBFD for liquidated damages in the sum of one hundred dollars ($100) for each calendar day the vehicle is delayed from the original date of delivery. If the Contractor deems LBFD to be responsible for the delay in delivery, this must be stated in writing prior to the delivery date of that unit. If LBFD recognizes and agrees to the delay, a revised delivery date will be established and agreed upon in writing by both LBFD and the Contractor, and a delay penalty will not be assessed.

CONTRACTOR DELIVERABLES

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When a vehicle is ready for delivery, the Contractor will schedule an inspection of the unit with the LBFD Installation Liaison. Utilizing the statement of work, system design document, installation photos, and “as built” documents, LBFD will conduct a full inspection of each unit delivered from the Contractor’s facility and system tests will be conducted. Upon successful completion of the inspection and testing process, LBFD will confirm the delivery date, and both LBFD and the Contractor will sign and date an LBFD-provided vehicle inspection form. Should LBFD identify items of deficiency that conflict with workmanship and installation standards, statement of work, or approved system design, a punch list will be assembled and those “punch list” items will be noted on the vehicle inspection form. Any outstanding punch list items will be resolved immediately by the Contractor and will not be postponed in lieu of the completion of another unit. If the punch list is not completed in a timely manner, and the unit is not ready for pick up by LBFD in the agreed upon schedule, the Contractor could be assessed a $100.00 per calendar day liquidated damages.

FINAL INSPECTION

At the completion of the first vehicle in a series of like vehicles, an “as-built” wiring diagram and a set of Installation Photos are required and must be delivered to LBFD.

These documents must be complete and available during the final inspection. FINAL

INVOICES WILL NOT BE PROCESSED UNTIL THESE DOCUMENTS ARE RECEIVED. A

duplicate set of these documents will be kept on-site for use and review during the final inspection of each additional vehicle in a series.

“AS-BUILT” WIRING DIAGRAM

The Contractor will provide a wiring diagram before and after installation.

INSTALLATION PHOTOS

A complete set of finished installation photos is required at the time the first vehicle in a group of vehicles is delivered for final inspection. A list of required photos will be provided by LBFD during the pre-installation meeting. The photos need to illustrate the location of key components such as radio packs, intercom controllers, MDC components, etc.

Established routing paths will also need to be documented with photos for ease in troubleshooting and future installations and to verify adherence to installation standards.

Photos of the underside of the roof showing the placement of antenna bases, cable service

Vehicle Communication Equipment and Repair Services | RFP - FD-24-438 | Template v11.30.23 | 24 loop, cable routing, and surface prep will also be required. Photos will be required if the vehicle has a front console containing power management components. Any location within the vehicle where a communication or related device or component is mounted and or wired will require a wiring diagram and photos documenting its location, use, type of wire or cable, and its path of travel. Each vehicle in a series must be installed consistent with the first set of photos. If variance occurs, then additional photos must be provided on a vehicle-by-vehicle basis.

SYSTEM TESTS

During final inspection, system performance tests will be conducted to ensure proper operation of all equipment before final acceptance. It is required that the Contractor conduct this test on all radios to confirm functional performance in advance of final inspection. Failure of a Watt Meter test on any antenna will require correction prior to acceptance, which may result in delay charges.

MINIMUM INSTALLATION STANDARDS

This section contains approved standards for the installation of communication equipment in all LBFD vehicles. Equipment includes, but is not limited to, mobile radios, mobile data terminals, intercom systems, etc. Conformance to the minimum standards is required unless a deviation from the standards outlined is approved in writing by the designated

LBFD installation liaison prior to performing the work. Delays caused by the result of a violation of the approved standards will not be justification for an extension of delivery date commitments.

The purpose of these standards is to provide for:

• Operator safety and functionality.

• Safe functional and serviceable installation design.

• Design consistency

1. General

• All existing OEM Vehicle 12-Volt systems will be verified for proper operation prior to installing additional equipment or power terminations:

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• All Equipment installations will comply with the manufacturer's specifications; to prevent interference with other vehicle electrical or electronic equipment.

• All installations shall be designed in a standard manner for user safety, serviceability, and protection of equipment.

• Only qualified technicians are authorized to perform installations of communications and equipment in LBFD vehicles.

• Any damage to the vehicle or equipment, during installation, must be immediately reported to an LBFD Install Liaison.

• Only UV Resistant High-Temperature Split Loom will be utilized. Loom must be rated for 300 degrees F or higher.

• Rated split loom will be used unless the only space available will not accommodate the size of the loom. Rated Expand Sleeving will be utilized where the loom will not fit or for abrasion protection and to improve cosmetic appearance. Sleeving shall be rated at 250 degrees F or higher.

• All parts, components, equipment, and accessories must be completely installed, assembled, and adjusted as required by these specifications and the component manufacturer’s instructions.

• All work will be accomplished in a professional manner, to recognized industry standards, and in strict accordance with applicable codes and regulations.

• All wiring or harnesses, whether exposed or not, will be secured to the body with plastic or metal cable clamps, “H” blocks, or to existing wiring with plastic wire tires.

• No radio will be installed in a manner that compromises the performance or safety of the radio, user, vehicle, or equipment.

• Proper torque specifications must be followed per manufacturer’s instructions, all components requiring a specific torque will be checked and verified during the final vehicle inspection. The Contractor is required to supply a properly calibrated torque wrench.

2. Construction / Installation Practices

B.1 General

• The vehicle will be dismantled in a way that maintains the integrity of the vehicle when reassembled.

• Any required cutting to any part of the vehicle will be accomplished as follows:

• Cuts will be straight, neat and the smallest size necessary for installation of parts.

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• All burrs will be trimmed/removed.

• No holes will be drilled or cut into any console assemblies, unless necessary and authorized by the LBFD installation liaison.

• When drilling holes, or using self-drilling sheet metal screws, installers will be careful not to contact other components or wiring.

• Installation of all components will be made in accordance with the manufacturer’s instructions.

• The terms “right hand” and “left hand” will be as if seated in the driver's seat unless otherwise noted.

• All interior and exterior surfaces will always be protected from metal drill shaving, tools, equipment, etc.

• All wire ties will be trimmed flush.

B.2 Fasteners

• Sheet metal screws will only be used to fasten to sheet metal or wood in some approved cases. When fastening to plastic, particleboard, MDF, or plywood, use threaded inserts, “T-nuts”, or machine screws and nuts.

• Use Loctite or Lock Washers or some form of lock nut where applicable

B.3 Brackets

• All brackets must support the weight of mounted equipment without…