RFP Document-Landscaping Service.pdf

Yolo County Housing | RFP No. P26-011 | Landscape Maintenance Services

YOLO COUNTY HOUSING

REQUEST FOR PROPOSALS (RFP)

RFP NO. P26-011

LANDSCAPE MAINTENANCE SERVICES

Yolo County Housing

147 W Main Street

Woodland, CA 95695

RFP DOCUMENT CONTROL

RFP Information Details

RFP Number P26-011

Solicitation Landscape Maintenance Services

Issuing Agency Yolo County Housing (YCH)

Questions Due Monday, October 12, 2026, at 4:00 P.M.

Proposal Due Monday, October 19, 2026, at 4:00 P.M.

Anticipated Contract Term Three (3) years, with two (2) one-year renewal options

Procurement Contact Nesar Rasekh, Procurement Analyst

Email nrasekh@ych.ca.gov

1. INTRODUCTION

Yolo County Housing (YCH), hereinafter referred to as the “Agency” or “YCH,” is a public entity established in

1950 to provide federally subsidized housing and housing assistance to low-income families within Yolo County, California.

YCH is governed by a seven-member Board of Commissioners and administered by a Executive Director (ED).

The Agency operates in accordance with applicable federal requirements, including Title 24 of the Code of

Federal Regulations (CFR), applicable provisions of 2 CFR Part 200, and the Agency’s adopted procurement policies and procedures.

Although established by Resolution of the County of Yolo, Yolo County Housing is a separate legal entity from the County of Yolo.

YCH currently owns and/or manages eight (8) housing developments consisting of approximately 431 Public

Housing units and approximately 1,815 Housing Choice Vouchers. The Agency currently employs approximately

45 staff members.

2. PURPOSE OF THE RFP

Yolo County Housing is soliciting proposals from qualified, licensed, experienced, and financially responsible landscape maintenance contractors to provide comprehensive landscape and grounds maintenance services at

YCH properties located throughout the Yolo County.

The selected Contractor shall provide all labor, supervision, equipment, tools, specialized equipment, materials, supplies, transportation, herbicides, fertilizers, mulch, and other resources necessary to perform the required services in accordance with this RFP and the resulting contract.

The primary objective of this contract is to maintain YCH properties in a clean, safe, attractive, healthy, and well-maintained condition, while preserving curb appeal and minimizing conditions that may create safety hazards or inconvenience to residents, employees, visitors, and the general public.

Where applicable, services under this solicitation may be supported with HUD funds. The Contractor shall comply with all applicable federal, state, county, and local laws, regulations, requirements, and contract provisions applicable to the services.

3. Vendor Requirements:

1. Furnish all labor, supervision, equipment, tools, materials, supplies, transportation, and other resources necessary to complete the required work.

2. Provide qualified, trained, and properly supervised personnel.

3. Maintain sufficient personnel and equipment to complete scheduled services within the required timeframe.

4. Perform all work in a professional manner and maintain YCH properties in a neat, safe, clean, and well-groomed condition.

5. Protect buildings, sidewalks, curbs, parking areas, vehicles, landscaping, irrigation systems, fences, play areas, resident property, and other improvements from damage.

6. Promptly notify the YCH Facilities Manager or Property Manager of unsafe conditions, irrigation problems, damaged landscaping, plant disease, pest problems, irrigation leaks, drainage issues, turf deterioration, or other conditions requiring attention.

7. Repair, replace, or otherwise correct, at the Contractor’s expense, any damage caused by the Contractor, its employees, subcontractors, equipment, or operations.

4. SCOPE OF SERVICE

The Contractor shall provide regularly scheduled landscape maintenance services throughout the contract term.

4.1 MOWING SCHEDULE

YCH anticipates approximately thirty (30) mowing services annually per property, subject to weather, seasonal conditions, site conditions, and actual property needs. The anticipated annual mowing for eight properties volume would be approximately 240 mowing services portfolios wide.

Month Anticipated Number of Mowings

April 4

May 4

June 4

July 4

August 4

September 4

October 4

November 2

Total 30

The final November mowing shall be completed on or before November 15, unless otherwise approved in writing by YCH.

The anticipated service frequency is provided for planning and pricing purposes and does not constitute a guarantee of a minimum quantity of work or payment unless expressly stated elsewhere in the solicitation or resulting contract.

The Contractor shall not perform additional mowing or other billable services outside the approved Scope of

Work without prior written authorization from YCH.

4.2. MOWING AND TURF MAINTENANCE

• Mow all designated turf and grass areas at YCH properties.

• Maintain turf at a generally uniform height of approximately two (2) to three (3) inches, unless otherwise directed by YCH or required by seasonal conditions.

• Use appropriate commercial-grade mowing equipment suitable for each property and turf condition.

• Trim areas inaccessible to mowing equipment.

• Use string trimmers or other appropriate equipment around trees, shrubs, buildings, posts, fences, landscape beds, sidewalks, curbs, and other obstructions.

• Edge sidewalks, curbs, driveways, parking areas, walkways, buildings, landscape beds, and other designated areas as necessary to maintain a neat appearance.

• Maintain clean and clearly defined edges between turf and hardscape areas.

• Avoid scalping turf and avoid damage to irrigation components, trees, shrubs, landscaping, fences, buildings, and other property.

• Repair ruts, holes, depressions, or other turf damage caused by Contractor equipment or operations at the

Contractor’s expense.

• Promptly notify YCH when turf requires reseeding, re-sodding, soil correction, aeration, or other corrective work.

4.3. LITTER, DEBRIS, AND SITE CLEANUP

• Remove litter, trash, branches, leaves, grass clippings, and other landscape debris before and after each scheduled service.

• Remove grass clippings from sidewalks, walkways, porches, parking lots, driveways, landscape beds, play areas, building entrances, and other hard surfaces.

• Keep entrances and pedestrian areas clean and safe.

• Remove accumulated landscape debris from the property.

• Remove all Contractor-generated debris from the property at the Contractor’s expense.

• Do not place or dump landscape debris, green waste, or other Contractor-generated materials into YCH trash or refuse containers.

4.4. WEED CONTROL

• Maintain turf areas, landscape beds, sidewalks, curbs, cracks, parking areas, driveways, walls, and other hardscape areas substantially free of excessive weed growth.

• Remove weeds mechanically where appropriate.

• Apply appropriate pre-emergent and/or post-emergent weed control products when authorized.

• Use only legally permitted and properly labeled products approved for the intended use.

• Comply with all applicable product labels, application requirements, safety requirements, and federal, state, and local regulations.

• Prevent chemical drift onto buildings, vehicles, resident areas, playgrounds, pedestrian areas, water sources, or desirable vegetation.

• Control vegetation growing through cracks and openings in sidewalks, curbs, driveways, parking areas, walls, and other hardscape areas.

4.5. FERTILIZATION, AERATION, AND TURF HEALTH

• Lawn fertilization.

• Pre-emergent weed control.

• Post-emergent weed control.

• Aeration.

• Reseeding of damaged turf areas.

• Other routine turf-care services necessary to maintain healthy turf.

4.6. LANDSCAPE BED MAINTENANCE

• Removal of weeds.

• Removal of litter and debris.

• Removal of fallen leaves and branches.

• Maintenance of landscape bed edges.

• Cutting back overgrown vegetation.

• Removal of dead or diseased plant material.

• Maintenance of decorative rock and gravel.

• Maintenance of mulch areas.

• Prevention of vegetation from obstructing sidewalks, entrances, parking areas, windows, walls, signs, and other improvements.

4.7. MULCHING AND SPRING CLEANUP

The Contractor shall provide and install mulch as required by this Scope of Work and the Contractor’s proposal.

Spring cleanup shall be completed by May 1, weather and site conditions permitting.

• Removal of remaining fall and winter leaves and debris.

• Cutting back winter growth from plants, shrubs, and bushes.

• Raking and loosening compacted soil as appropriate.

• Preparing landscape beds for new growth.

• Supplying and installing approximately three (3) inches minimum of fresh dark mulch in applicable landscape beds.

• Removal of weeds and overgrown vegetation.

• Cleaning walkways, sidewalks, foundations, and adjacent areas.

• Removal of branches and other debris.

• Reseeding damaged turf areas when authorized.

• Edging designated areas.

• Application of appropriate weed-control products.

4.8. FALL CLEANUP

Fall cleanup shall be performed as needed to prepare the properties for winter.

• Removal of fallen leaves.

• Removal of litter and debris from lawns, landscape beds, curbs, sidewalks, and other designated areas.

• Trimming shrubs and bushes.

• Removal of dead branches from trees that can be safely reached from the ground without specialized tree-climbing or lift equipment.

• Cutting back appropriate perennials and ornamental grasses.

• Preparing landscape beds for winter.

• Application of appropriate fall fertilizer where included in the contract.

• Removal of all resulting debris from the property.

4.9. SHRUB, HEDGE, AND PLANT MAINTENANCE

Hedges adjacent to buildings shall be maintained so that they do not become excessively overgrown and generally shall not exceed four (4) feet in height unless otherwise approved by YCH.

• Routine pruning.

• Removal of dead, diseased, or damaged plant material.

• Maintaining appropriate clearance from buildings.

• Maintaining clear pedestrian pathways.

• Maintaining adequate parking lot visibility.

• Preventing vegetation from obstructing windows, doors, signs, lighting, sidewalks, parking areas, and other improvements.

• Maintaining large hedges and shrubs at appropriate heights.

4.10. TREE MAINTENANCE AND CLEARANCE

The Contractor shall not perform major tree work without prior written authorization from YCH.

• Remove dead branches that can be safely reached from the ground without specialized equipment.

• Maintain approximately six (6) feet of clearance over designated pedestrian walkways, where applicable.

• Keep walkways, entrances, and parking areas free of obstructing vegetation.

• Notify YCH of trees requiring professional arborist services, major pruning, tree removal, or specialized equipment.

4.11. IRRIGATION SYSTEM OBSERVATION AND MAINTENANCE

Major irrigation repairs, replacement, or system modifications require prior written authorization from YCH unless otherwise expressly provided in the contract.

• Routinely observe irrigation systems during landscape maintenance services and report visible problems to

YCH.

• Notify YCH of broken sprinkler heads, leaking irrigation lines, malfunctioning valves, excessive runoff, overspray, dry or dead areas, water pooling, inadequate coverage, or other visible irrigation problems.

• Perform minor irrigation adjustments and routine maintenance only when specifically included in the proposal and authorized by YCH.

• Obtain prior written authorization for major irrigation repairs, replacement, or system modifications unless otherwise expressly provided in the contract.

5. DAMAGE TO YCH PROPERTY

• Repair or replace property damaged through negligence, improper operation, or inappropriate use of equipment.

• Repair damage to trees, shrubs, bushes, turf, irrigation components, fences, curbs, sidewalks, buildings, vehicles, parking areas, or other YCH property promptly and at the Contractor’s expense.

6. CONTRACTOR EQUIPMENT AND MATERIALS

All equipment shall be properly maintained, safe, and suitable for the intended work.

• Commercial lawn mowers.

• String trimmers.

• Edgers.

• Blowers.

• Hedge trimmers.

• Pruning equipment.

• Rakes.

• Hand tools.

• Aeration equipment.

• Weed-control equipment.

• Fertilizer application equipment.

• Transportation vehicles.

• Safety equipment.

• Herbicides, fertilizers, mulch, and other materials reasonably necessary to complete the required services.

7. CHEMICALS, HERBICIDES, AND PESTICIDES

The Contractor shall furnish all herbicides, fertilizers, pesticides, and other chemical products necessary for the contracted services, unless otherwise specified in the contract. Product labels and SDS documentation shall be provided to YCH upon request.

• Be legally permitted for the intended use.

• Be used in accordance with manufacturer instructions.

• Comply with applicable federal, state, and local requirements.

• Be approved by YCH when approval is required.

• Be applied only by properly trained and qualified personnel.

• Be stored, transported, handled, and disposed of safely and lawfully.

• Not be applied in a manner that creates a hazard to residents, employees, visitors, children, vehicles, buildings, water sources, or desirable vegetation.

8. SAFETY AND OSHA REQUIREMENTS

• Provide appropriate personal protective equipment (PPE).

• Maintain all equipment in safe operating condition.

• Properly secure equipment, chemicals, and materials.

• Protect residents, employees, visitors, and the public during work.

• Use appropriate warning signs, cones, barriers, or other safety measures when working near pedestrian or vehicle areas.

• Maintain required SDS documentation.

• Immediately report accidents, injuries, property damage, or hazardous conditions to YCH.

9. WORK HOURS

Landscape maintenance services shall normally be performed between 8:30 A.M. and 5:00 P.M., Monday through Friday, unless otherwise authorized by YCH. YCH may approve schedule adjustments due to weather, emergency conditions, property needs, or other circumstances. The Contractor shall coordinate schedule changes with the YCH Facilities Manager or Property Manager.

10. SERVICE DOCUMENTATION

The Contractor shall maintain accurate records of services performed at each YCH property. At a minimum, documentation shall identify the date of service, property serviced, type of service performed, significant conditions or deficiencies observed, and corrective action taken or recommended. Documentation may be provided through service reports, email, work tickets, invoices containing sufficient detail, or other documentation approved by YCH.

11. ADDITIONAL WORK

The Contractor shall not perform work outside the approved Scope of Work without prior written authorization from YCH. Additional work may include major tree removal, major tree trimming, large-scale re-sodding, major irrigation repair, major landscape renovation, new landscaping, specialized-equipment work, or emergency services outside the normal scope. YCH shall not be responsible for payment for unauthorized additional work.

12. PROPERTY-SPECIFIC REQUIREMENTS

A. YCH Main Office – Woodland

147 W Main Street, Woodland, CA 95695

• Blowing and removal of leaves.

• Trimming and maintenance of hedges.

• Maintaining curb appeal.

• Maintaining landscape areas surrounding the office.

• Maintaining parking lot landscape areas.

• Weed control.

• Debris removal.

• Maintaining walkways, Parking areas and entrances in a clean and safe condition.

B. Yolano/Donnelly – Woodland Yolano Drive and Donnelly Circle, Woodland, CA 95776

• Mowing and edging grass.

• Maintaining shrubs and bushes.

• Maintaining landscape beds.

• Trimming and maintaining oleanders.

• Keeping oleanders clear of parking areas.

• Weed control.

• Debris removal.

• Maintaining pedestrian and parking areas.

C. El Rio Villa – Winters 62 Shams Way, Winters, CA

• Mowing and edging grass.

• Maintaining shrubs and bushes.

• Maintaining landscape beds.

• Trimming vegetation along the front wall.

• Keeping vegetation clear of parking areas.

• Weed control.

• Debris removal.

• Maintaining pedestrian and parking areas.

D. Monticello – Esparto Corner of Antelope Street and Madison Street, Esparto, CA

• Mowing and edging grass.

• Maintaining shrubs and bushes.

• Landscape bed maintenance.

• Weed control.

• Litter and debris removal.

• Maintaining pedestrian and parking areas.

E. Yolito Property Located between Sacramento Street and Washington Street

• Mowing and edging grass.

• Maintaining shrubs and bushes.

• Landscape bed maintenance.

• Weed control.

• Litter and debris removal.

• Maintaining pedestrian and parking areas.

F. Knights Landing Off Highway 113 at South Oak Grove Avenue

• Mowing and edging grass.

• Maintaining shrubs and bushes.

• Landscape bed maintenance.

• Weed control.

• Litter and debris removal.

• Maintaining pedestrian and parking areas.

G. Las Casitas 685 Lighthouse Drive, West Sacramento, CA

• Mowing and edging grass.

• Maintaining shrubs and bushes.

• Landscape bed maintenance.

• Weed control.

• Litter and debris removal.

• Trimming and maintaining oleanders.

• Keeping Oleanders clear of the rear drive and fence line

• Maintaining pedestrian and parking areas.

H. Riverbend Manor I & II 664 Cummings Way, West Sacramento, CA

• Mowing and edging grass.

• Maintaining shrubs and bushes.

• Landscape bed maintenance.

• Trimming and maintaining oleanders.

• Keeping oleanders clear of the rear drive and fence line.

• Weed control.

• Litter and debris removal.

• Maintaining pedestrian and parking areas.

13. ANNUAL PROPERTY-SPECIFIC RESPONSIBILITIES

• Trim and maintain oleanders at Yolano/Donnelly.

• Trim and maintain vegetation and wall landscaping at El Rio Villa.

• Trim and maintain oleanders at Riverbend Manor I & II, including the rear drive and fence line.

• Maintain designated well sites by cutting weeds and applying appropriate herbicide when authorized.

• Maintain landscape areas around buildings, parking lots, walkways, common areas, and other designated areas.

14. WELL SITE MAINTENANCE AT EL RIO VILLA PROPERTY.

• Cut weeds.

• Remove vegetation that interferes with access.

• Apply appropriate weed-control products when authorized.

• Maintain a clean area around the well site.

• Report damaged fencing, equipment, or other unsafe conditions.

15. RESIDENT AND PUBLIC SAFETY

• Maintain safe pedestrian access.

• Use appropriate warning signs and barriers when necessary.

• Avoid leaving equipment unattended in unsafe locations.

• Secure chemicals, equipment, and tools.

• Exercise additional caution around playgrounds and common areas.

• Keep work areas clean and safe.

• Remove equipment and debris upon completion of work.

16. ENVIRONMENTAL REQUIREMENTS

• Prevent chemical runoff.

• Prevent discharge of chemicals into storm drains.

• Avoid unnecessary water usage.

• Properly handle and dispose of landscape waste.

• Comply with applicable pesticide, herbicide, water-quality, waste-disposal, and environmental requirements.

• Use environmentally responsible products and practices when reasonably available and appropriate.

17. QUALITY OF WORK

• YCH expects all properties to be maintained in a consistently clean, safe, attractive, and professional condition.

• If YCH determines that services do not meet this Scope of Work, the Contractor shall promptly correct the deficiency at no additional cost when the deficiency resulted from the Contractor’s failure to perform required services.

• Repeated or unresolved deficiencies may be considered in contract administration, performance monitoring, renewal decisions, and other applicable contract actions.

18. INSPECTIONS AND PERFORMANCE MONITORING

• YCH may conduct scheduled or unscheduled inspections.

• YCH may review service records and verify mowing and maintenance dates.

• YCH may review invoices against services performed.

• YCH may request corrective action and document deficiencies.

• YCH may evaluate Contractor performance.

• The Contractor shall cooperate fully with YCH inspections and promptly address deficiencies identified by

YCH.

19. PROPOSAL REQUIREMENTS

Proposers shall provide sufficient information for YCH to evaluate the firm’s qualifications, experience, capacity, approach, and ability to perform the required services. At a minimum, proposals shall address:

• Company qualifications and experience.

• Experience providing landscape maintenance services to housing authorities, public agencies, multifamily housing developments, property management organizations, or similar facilities.

• Proposed staffing and supervision.

• Equipment and resources available for the work.

• Proposed service schedule.

• Approach to mowing and landscape maintenance.

• Approach to weed and pest control.

• Approach to emergency and weather-related conditions.

• Safety procedures.

• Quality-control procedures.

• At least three (3) references for similar contracts, including client name, contact person, telephone number, email address, contract term, and general description of services.

• Pricing in the format required by YCH, includes recurring and non-recurring services and proposed unit prices for authorized additional work.

20. SERVICE SCHEDULE AND SITE INSPECTION

There is no mandatory pre-proposal site visit scheduled as part of this RFP. Proposers are strongly encouraged to inspect the properties and become familiar with existing site conditions, turf areas, landscape beds, parking areas, walkways, trees and shrubs, irrigation conditions, access limitations, property-specific maintenance requirements, and other conditions that may affect the cost or performance of the services.

Failure to inspect a property shall not relieve the successful Contractor of responsibility for performing the services required under the resulting contract.

21. CONTRACT TERM

The anticipated contract term shall be three (3) years, with the option for two (2) additional one-year renewal periods, subject to satisfactory Contractor performance, availability of funding, YCH authorization, continued need for the services, compliance with applicable procurement requirements, and execution of any required renewal documentation. Renewal options are not guaranteed.

22. FUNDING AND FEDERAL REQUIREMENTS

Where federal or HUD funds are used for any portion of the contract, the Contractor shall comply with all applicable federal requirements incorporated into the solicitation and resulting contract.

YCH shall identify applicable funding sources and required federal contract provisions in the solicitation and contract documents, as applicable.

Nothing in this Scope of Work shall be interpreted as waiving any applicable federal, state, county, or local law, regulation, or requirement.

For federally funded procurements, YCH shall include applicable requirements of 2 CFR Part 200, as applicable, including procurement standards, contract provisions, recordkeeping requirements, conflict-of-interest requirements, and other provisions applicable to the particular funding source.

23. SECTION 3 AND OTHER FEDERAL REQUIREMENTS

If applicable to the funding source and resulting contract, YCH shall include appropriate federal requirements relating to Section 3, contracting opportunities, labor standards, nondiscrimination, equal opportunity, debarment and suspension, drug-free workplace requirements, applicable federal reporting requirements, and other required federal contract provisions.

The Contractor shall cooperate with YCH and provide documentation reasonably necessary for federal reporting, monitoring, and compliance purposes.

24. LICENSING AND INSURANCE REQUIREMENTS

Prior to award (but not as a part of the proposal submission) the Contractor will be required to provide

1. Workers Compensation Insurance. An original certificate evidencing the proposer’s current industrial (worker’s compensation) insurance carrier and coverage amount (NOTE: Workers Compensation Insurance will be required of any Contractor that has employees other than just the owner working on-site to provide the services);

2. General Liability Insurance. An original certificate evidencing General Liability coverage, naming the Agency as an additional insured, together with the appropriate endorsement to said policy reflecting the addition of the Agency as an additional insured under said policy (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $1,000,000, together with damage to premises and fire damage of $50,000 and medical expenses any one person of $5,000), with a commercially reasonable deductible (i.e., “commercially reasonable,” meaning not greater than 1% of the “general aggregate minimum” of the policy, with a maximum deductible amount of $50,000);

3. Professional Liability Insurance. An original certificate showing the proposer's professional liability and/or "errors and omissions" coverage (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $1,000,000), with a commercially reasonable deductible (i.e., “commercially reasonable,” meaning not greater than 1% of the “general aggregate minimum” of the policy, with a maximum deductible amount of $50,000);

4. Automobile Insurance. An original certificate showing the proposer’s automobile insurance coverage in a combined single limit of $1,000,000. For every vehicle utilized during the term of this program, when not owned by the entity, each vehicle must have evidence of automobile insurance coverage with limits of no less than $100,000/$300,000 and medical pay of $5,000.

5. City/County/State Business License. If applicable, a copy of the proposer’s business license allowing that entity to provide such services within the City of Woodland, Yolo County, and/or the State of California.

6. Certificates/Profile of Firm Form. Pertaining to the aforementioned (within Sections 5.4.1 through 5.4.5) insurance certificates and licenses, each proposer is required to enter related information where provided for on the Profile of Firm Form (do not attach or submit copies of the insurance certificates or licenses within the proposal submittal—we will garner the necessary documents from the successful proposer prior to contract execution).

25. RECORD RETENTION AND DOCUMENTATION

The Contractor shall maintain records supporting services performed, invoices submitted, personnel and subcontractor information, chemical applications, safety documentation, service reports, and other documentation required by the contract. Records shall be retained for the period required by the resulting contract and applicable federal, state, and local requirements.

26. MINIMUM PERFORMANCE STANDARD

Throughout the contract term, the Contractor shall maintain YCH properties in a condition that is:

• Clean.

• Safe.

• Neat.

• Well-groomed.

• Free of excessive weed growth.

• Free of accumulated landscape debris.

• Free of excessive grass clippings on hard surfaces.

• Accessible to residents, staff, visitors, and emergency personnel.

• Consistent with the standards established in this Scope of Work.

The Contractor shall provide prompt or immediate attention to conditions presenting a safety hazard.

27. QUESTIONS REGARDING THE RFP

All questions regarding this RFP shall be submitted by Monday, October 12, 2026, at 4:00 P.M.

Questions shall be submitted by email to:

Nesar Rasekh

Procurement Analyst

Yolo County Housing

Email: nrasekh@ych.ca.gov

Proposers should not contact other YCH employees, Board Commissioners, or representatives regarding this solicitation unless specifically authorized by YCH.

28. PROPOSAL SUBMISSION

Proposals must be received no later than Monday, October 19, 2026, at 4:00 P.M.

Electronic Submission

Email proposals to:

Nesar Rasekh

Procurement Analyst

Yolo County Housing nrasekh@ych.ca.gov

Sealed Proposal Submission Proposals may also be submitted by courier in a sealed envelope clearly marked:

RFP NO. P26-011 – LANDSCAPE MAINTENANCE SERVICES

Address proposals to:

Nesar Rasekh

Procurement Analyst

Yolo County Housing

147 W Main Street

Woodland, CA 95695

Proposals received after the stated deadline will be considered late and will not be considered for award, except as otherwise permitted under applicable YCH procurement requirements.

29. RIGHT TO NEGOTIATE FINAL FEES

The Agency shall retain the right to negotiate the amount of fees that are paid to the Contractor, meaning the fees proposed by the top-rated proposer may, at the Agency’s options, be the basis for the beginning of negotiations.

Such negotiations shall begin after the Agency has chosen a top-rated proposer. NOTE: Such “negotiation,” if conducted, shall occur as a part of the process detailed within the preceding Section 4.2.5 herein.

30. CONTRACT SERVICE STANDARDS

All work performed pursuant to this RFP must conform and comply with all applicable local, state, and federal codes, statutes, laws, and regulations.

31. PROMPT RETURN OF CONTRACT DOCUMENTS

Any and all documents required to complete the contract, including contract signature by the successful proposers, shall be provided to the Agency within 10 workdays of notification by the Agency.

Recap of Attachments

N o

Attachment

Attachment Description

1 A This RFP Document

2 B Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-

Construction Contract

3 C Profile of Firm Form

4 D Section 3 Explanation

5 E Form HUD-5369-B (8/93), Instructions to Offerors, Non-Construction

6 F Supplemental Instructions to Bidders & Contractors (SIBC)

7 G HUD- 5370-C General Conditions for Non-Construction Contracts

END OF RFP