RFP-DCC-27-2025 Skilled Trades Software.doc

DUTCHESS

COMMUNITY COLLEGE

REQUEST FOR PROPOSALS

RFP-DCC-27-2025

Software for Online Skilled Trades Training Programs

Proposals Due May 29, 2025 3:00 pm

SUBMIT PROPOSALS TO:

Dutchess Community College

53 Pendell Road

Poughkeepsie, NY 12601

Attention: Thomas Duffy, Purchasing Agent

PHONE (845) 431-8305

EMAIL Thomas.duffy1@sunydutchess.edu

NOTICE

RFP-DCC-27-2025

Software for Online Skilled Trades Training Programs The Board of Trustees of Dutchess Community College, Poughkeepsie, New York (in accordance with Section 103 of Article 5A of the General Municipal Law) hereby invites the submission of sealed proposals for:

RFP-DCC-27-2025: Software for Online Skilled Trades Training Programs Beginning immediately, the Proposal Documents including specifications and proposal forms may be examined and obtained from the Office of Purchasing at Dutchess Community College, Bowne Hall, Room 205, Poughkeepsie, New York. Official copies may be advertised and /or obtained on the following website: http://www.empirestatebidsystem.com Sealed proposals will be received on or before 3:00 PM on the 29th day of May, 2025 in the Office of Purchasing, Dutchess Community College, Bowne Hall, Room 205, Poughkeepsie, New York, at which time and place all proposals will be opened.

All proposals shall be sealed and distinctly marked: “RFP-DCC-27-2025: Software for Online Skilled Trades Training Programs”, Submission Date: May 29, 2025.

Proposals must be made in the official name of the firm or individual under which business is conducted (showing official business address) and must be signed by a person authorized to legally bind the person, partnership, company or corporation submitting the proposal.

Proposal may not be withdrawn and shall remain firm for a period of at least 45 days from the date proposals are due.

The College reserves the right to waive irregularities and accept or reject any or all proposals, or any part of any proposal and may cancel in part or in its entirety this proposal or re-advertise for new proposals, if it is in the best interest of the College.

Dutchess Community College is an equal opportunity employer and expects Vendor/Contractor to comply with Federal and State Anti-Discrimination Laws.

It is the policy of the State University of New York to take affirmative action to ensure that minority business enterprises are given the opportunity to demonstrate their ability to provide the College with goods and services at competitive prices.

May 8, 2025 Thomas M. Duffy

Purchasing Agent

5. Questions Questions or clarifications to the proposal are to be made in writing via email by 4:00 pm on May 15, 2025 to:

Email:

thomas.duffy1@sunydutchess.edu

In addition, proposers are responsible for reporting, in writing, any errors in the proposal specifications. Verbal questions will not be accepted.

All answers to the submitted questions will be posted as an addendum on the following website: BidNet Direct (https://www.bidnetdirect.com/).

INTERESTED FIRMS MUST CHECK THIS WEBSITE FOR ADDENDA WHICH MAY INCLUDE SIGNIFICANT CHANGES TO THE RFP SPECIFICATIONS.

6. Award Dutchess Community College reserves the right to seek clarification of information submitted in response to this RFP and/or request additional information during the evaluation process. DCC reserves the right to accept any submittal and/or parts thereof and/or to reject any and all submissions, or to waive any irregularities in the submissions if it is determined to be in the best interest of the College. DCC also reserves the right to select any proposal as the basis for negotiating a contract, to exercise its discretion and apply its judgment with respect to any aspect of this RFP, the evaluation of proposals and the negotiation and award of any contract; and to weigh its evaluation criteria in any manner it deems appropriate.

The award of a contract is contingent upon the successful execution of the formal contract agreement. It is understood that Dutchess Community College may reject any proposal based upon proposed amendments to the standard contract.

7. Submission Requirements

A. All proposals must be complete and convey all of the information requested. The following forms completed, signed and dated are required to be included:

· Proposal Form with attached breakdown of fee schedule.

· Non-Collusive Bidding Certification

· Certification of Compliance with the Iran Divestment Act

· Sexual Harassment Prevention Certification

B. One (1) original and one (1) pdf copy (single file on USB flash drive) of your Proposal must be sent to:

Dutchess Community College

53 Pendell Road

Poughkeepsie, NY 12601-1595

All proposals shall be submitted in a sealed envelope and clearly marked with company name and “RFP-DCC-27-2025: Software for Online Skilled Trades Training Programs”, Submission Date: May 29, 2025.

Proposals must be received no later than 3:00 PM on May 29, 2025.

C. Proposers are responsible for submitting their proposals to the appropriate location at or prior to the time indicated. No proposals will be accepted after the designated time or date. If mailing proposal it is suggested that registered mail be used. Delay in mail delivery is not an exception to the receipt of proposals.

Proposal Form

RFP-DCC-27-2025

Software for Online Skilled Trades Training Programs To be considered, proposals must be submitted using this Proposal Sheet

A. PROPOSED LUMP SUM

Pursuant to, and in compliance with the Request for Proposals relative thereto and all of the Contract Documents, including any Addenda issued by the Owner, whether received by the undersigned or not, we hereby propose to furnish all professional services for Software for Online Skilled Trades Training Programs necessary or proper for, or incidental to the performance of such services, all in accordance with the provisions of RFP-DCC- 27-2025 Software for Online Skilled Trades Training Programs, dated May 8, 2025, all to the satisfaction and approval of the Owner in accordance with the terms and conditions of the Contract Documents for the total lump sum not-to-exceed:

Dollars Note: Dutchess Community College will not pay any reimbursable expenses such as but not limited to charges for travel time, mileage, tolls, parking and/or fuel surcharges for any services performed.

B. AFFIRMS

1. The undersigned affirms and agrees that this Proposal is a firm one which remains in effect and will be irrevocable for a period of forty-five (45) days after proposal opening. This Proposal may be withdrawn at any time prior to the scheduled time for the opening of Proposals or any authorized postponement thereof.

2. The undersigned agrees, if notified of selection for award of contract, to furnish to the Owner all submissions and Certificates of Insurance required by the Proposal Documents.

C. ADDENDA

Any addenda issued by the Owner prior to the Proposal opening date shall become part of the Contract Documents. The Proposer shall enter on this list any addenda issued after this Request for Proposal has been received and shall record receipt of and date of each addenda.

Receipt of the following addenda is acknowledged:

No. 1 Date:

No. 2 Date:

No. 3 Date:

and the provision(s) thereof is (are) included in this Proposal.

D. TYPE AND PLACE OF BUSINESS

The undersigned hereby represents that it is a (underline one) Corporation, Partnership or a Sole Proprietorship. If a Corporation, the undersigned further represents that it is duly qualified as a Corporation under the laws of New York State and it is authorized to do business in this State.

Signature:

Print Name:

Title:

Name of Firm:

Address:

Telephone:

Fax:

E-Mail:

Non-Collusive RFP Certification By submission of this proposal, the Firm certifies that:

(a) This proposal has been independently arrived at without collusion with any other Firm or with any competitor or potential competitor;

(b) This proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the review of RFP's, to any other Firm, competitor or potential competitor;

(c) No attempt has been or will be made to induce any other person, partnership or corporation to submit a proposal;

(d) The person signing this proposal certifies that he has fully informed the Firm regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the Firm as well as to the persons signing in its behalf.

(e) That attached hereto is a certified copy of a resolution authorizing the execution of this certificate by the signature on this proposal on behalf of the Firm.

(Signed)_____________________________________

(TITLE)

RESOLUTION - For Corporate Proposals Only

RESOLVED - _______________________be authorized to sign and submit the proposal of this (individual) corporation for the following project

(describe project) and to include in such proposal the certificate as to non-collusion required by Section one hundred three-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the resolution adopted by__________________________ Corporation at a meeting of its board of directors held on the _________day of______________, 20___and is still in full force and effect on this______________day of____20__.

(SEAL OF THE CORPORATION)

(Secretary)

Certification of Compliance with the Iran Divestment Act As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Proposer/Contractor, any person signing on behalf of any Bidder/Proposer/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Proposer/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Proposer/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Bidder/Proposer/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should Dutchess Community College receive information that a Bidder/Proposer/Contractor is in violation of the above-referenced certification, Dutchess Community College will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then Dutchess Community College shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Proposer/Contractor in default.

Dutchess Community College reserves the right to reject any bid or request for assignment for a Bidder/Proposer/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Proposer/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

I, ___________________________________________, being duly sworn, deposes and says that he/she is the ____________________________________________ of ___________________________________________ and that neither the Bidder/Proposer/Contractor nor any proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

State of

):ss County of

SWORN to before me this day of , 20

Notary Public:

Sexual Harassment Prevention Certification

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Proposer/Contractor, any person signing on behalf of any Bidder/Proposer/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that the bidder has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment training to all of its employees in compliance with Department of Labor regulations.

Company/Firm:

Address:

Telephone:

Signature:

Print Name:

Title:

Date:

1. Introduction

The college is soliciting proposals from qualified vendors to provide software solutions for online training programs in skilled trades disciplines, including but not limited to electrical, HVAC, plumbing, welding, and construction management.

2. Purpose and Background

The college seeks to modernize and expand its workforce development offerings in the skilled trades by integrating a comprehensive software platform capable of delivering online coursework, interactive simulations, assessments, and certifica tions aligned with industry standards.

3. Scope of Services

Curriculum Hosting: Multimedia instructional materials.

Virtual Simulations: Industry relevant simulations.

Assessment Tools: Integrated testing and certification.

User Management: Secure accounts and tracking.

Technical Support: Ongoing vendor support.

Compliance: ADA, FERPA, NYS data standards.

Integration: Compatibility with LMS.

4. Proposal Submission Requirements

Executive Summary

Company Profile and Experience

Detailed

Description of Proposed Solution

Implementation Plan and Timeline

Training and Support Services

Cost Proposal

References (3)

Important Notice Dutchess Community College officially distributes RFP’s from the Purchasing Department or through the Empire BidNet System www.empirestatebidsystem.com. Copies of RFP documents obtained from any other source are not considered official copies. Only those vendors who obtain RFP documents from either the Purchasing Department or the Empire State online bid system are guaranteed to receive addendum information if such information is issued.