RFP DBH 25 165 Perinatal Services Service Proposer Conference.pdf

www.SBCounty.gov/dbh

Nathaniel Rodriguez Contract Analyst Contracts Development Unit

Proposer’s Conference

Behavioral Health

RFP DBH 25-165

Substance Use Disorder and Recovery Services Perinatal Services ePro ID: DBHE26-ADMN-6323

Wednesday, July 8, 2026

Housekeeping Please mute phones/computers

Questions Questions can be posed at the end of the presentation. Only questions in the Teams Chat will be addressed.

Please submit any remaining questions via email or in ePro.

Audio Recording

Presenters

Michael Sweitzer Senior Program Manager, DBH Substance Use Disorder and Recovery Services

Arminda Hope Nelson Senior Accountant, DBH Fiscal Services

Contracts Analyst, DBH Contracts Development Unit

Agenda Procurement Timeline Program Requirements Fiscal Information and Requirements Procurement Conditions eProcurement Requirements Contract Requirements

• Indemnification

• Employment of Former County Officials

• Public Records Act

Proposal Submission & Evaluation

Procurement Timeline

The above dates are subject to change as deemed necessary

Deadlines Submission of Questions

• Wednesday, July 15, 2026, by Noon local time

Response to Questions

• Wednesday, July 29, 2026, by Noon local time (tentative)

Proposal Submission

• Wednesday, August 5, 2026, by 4 p.m. local time

Tentative Contract Term January 1, 2027 through December 31, 2031

Program

Program Requirements, Page(s): 10-37

Please review the following sections of the RFP document:

Period of Contract, Page(s): 1

• January 1, 2027 - December 31, 2031

Definitions, Page(s): 10-16

Background, Page(s): 16

Program Description, Page(s): 16-37

Program Requirements, Page(s): 10-37

Substance Use Disorder and Recovery Services Perinatal Services:

The objective of DBH-SUDRS Perinatal Services is to provide or arrange substance use disorder treatment services and other therapeutic interventions to women who are diagnosed with a SUD and are pregnant, parenting, or attempting to regain legal custody of her child(ren).

Perinatal Services provide a planned regiment of treatment, consisting of regularly scheduled sessions within a structured program, for a minimum of 9 hours of treatment per week for adults provided at minimum 3 hours per day, 3 days per week.

Program Requirements, Page(s): 10-37

The priority population for Perinatal Services is pregnant and parenting women. Due to the harmful effects of substance use on the fetus, pregnant women require more urgent treatment services.

In accordance with Substance Use Block Grant (SUBG) requirements, all SUD treatment providers must treat the family as a unit and admit both women and their child(ren) as a unit into treatment services, if appropriate.

Priority Population

• Pregnant injecting drug users;

• Pregnant substance users;

• Injection drug users;

• All others.

Program Requirements, Page(s): 10-37

Perinatal Eligibility:

• Women who are pregnant;

• Women with dependent children;

• Women attempting to regain custody of their children;

• Postpartum women and their children;

• Women with substance exposed infants.

Note: The postpartum coverage period for individuals receiving postpartum care services begins after the last day of pregnancy through the last day of the month in which the 365th day occurs.

Individuals will maintain coverage through their pregnancy and the 12-month postpartum coverage period regardless of income changes, citizenship, immigration status, or how the pregnancy ends.

Program Requirements, Page(s): 10-37

Perinatal Services shall:

Follow the most current DHCS Perinatal Practice Guidelines.

• Assess the demographic make-up and population trends of the designated service area to identify cultural and linguistic needs of the target population.

• Verify Medi-Cal eligibility for all perinatal women each month.

• Establish medical necessity through a comprehensive assessment.

• Apply ASAM criteria to determine placement into the appropriate level of assessed services.

• Provide gender specific services.

Program Requirements, Page(s): 10-37

Perinatal Services must include:

Screening and Assessment Transportation

Recovery Services Therapeutic Services for Children

Treatment Planning/Care Coordination Childcare

Educational Sessions Individual and Group Sessions

Crisis Intervention Case Management

Social/Recreational Activities Outreach and Engagement

Program Requirements, Page(s): 10-37

Facility Requirements:

Proposer(s) shall provide the following for each clinic by the contract start date and maintain these requirements in good standing throughout the term of any contract issued by the County.

• Current Alcohol and Other Drug (AOD) Certification;

• Drug Medi-Cal Certification;

• DHCS Approval for Perinatal Service Function and Program Code (25 perinatal).

Program Requirements, Page(s): 10-37

Staff Requirements:

• Proposer(s) shall provide staffing levels and qualifications appropriate to meet the needs of program services and clients participating.

• Proposer(s) shall submit a staffing plan, including number, type, and qualification of staff to be utilized in the program. (Resumes are not required).

• To effectively serve the clients of San Bernardino County, proposer(s) shall have the ability to address the most recent threshold languages of the County, whether by implementation of best practice, by having bilingual staff, or as a secondary process by utilizing formal interpreter services.

• Proposer(s) shall ensure there shall be at least one staff member in the facility that is capable of providing First Aid and/or Cardio-Pulmonary Resuscitation (CPR) at all times during operating hours.

Program Requirements, Page(s): 10-37

Training Requirements:

• ASAM Trainings for management and staff conducting assessments.

• Trainings specific to staff duties and populations served.

• Evidence Based Practices.

• Cultural Competency.

• Perinatal Practice Guidelines annual training.

Program Requirements, Page(s): 10-37

Quality Management:

• Proposer’s organization shall have a Quality Management component designed to monitor and improve quality of care. The Quality Management component shall monitor services and provide interventions, as needed, that are designed to achieve significant improvement in areas of client satisfaction and positive outcomes.

• Proposers shall have a written Quality Improvement Plan (QIP) which clearly defines and establishes quantitative measures to assess performance and to identify and prioritize area(s) for improvement.

• Proposer shall participate in the DBH outcomes program which will include: attending meetings, the development of system-wide outcomes, development of tools utilized to measure outcomes and analysis of quality improvement plans to ensure outcomes are improving client care.

• The Proposer(s) shall work in collaboration with DBH so that Outcomes will be collected, reported and measured.

Fiscal

Fiscal Type of Funding

• Drug Medi-Cal 63%

• CalWORKs 1%

• Perinatal Block Grant 33%

• Children and Family Services (CFS) 3%

Contract Term

• Contract period is five years: $2,000,000 annually or $10,000,000 for the total contract period

• Period of Contract – January 1, 2027, to December 31, 2031

Contract Reimbursement, Addendum No. 2 Fiscal Year – July 1 to June 30

• Contractors bill County monthly in arrears for services provided

• Must accept all payments via electronic funds transfer (EFT)

• Budget Modification Deadline is March 1st

• Please refer to Addendum No. 2 for Fee-For-Service Provisions

Fiscal, continued Single Audit Requirements, Page(s): 63,64 A single audit must be performed for contractors expending the threshold amount ($1,000,000 or more) in federal funds annually.

Indirect Admin. Costs Indirect admin. costs cannot exceed 15% of the modified total direct costs (MTDC) unless the awardee has a Federally negotiated rate.

Audited Financial Statements, Page(s): 74 & Attachment G Three most recent and complete annual audited financial statements (most recent must be within last 18 months).

OR

Unaudited financial statements (including balance sheet, income statement, and statement of cash flows).

Submit an unaudited financial statement to cover the period from the last audited statement to present.

Fiscal, continued

Audit Requirements, Page(s): 61-63 Right to monitor

• Right to review and audit all records.

Availability of Records

• Maintain all fiscal, statistical, and management books and records pertaining to the program.

• All records shall be complete and current and comply with all contract requirements.

• Fiscal Records shall be kept in accordance with GAAP.

• Retain all service and financial records for a period of at least 10 years.

Contracts

Procurement Conditions Proposers must:

(Section III “Proposal Conditions”, Paragraph A – Page[s]: 3-4)

Be a non-profit, for-profit organization or other legally constituted business entity.

Have a current Medi-Cal Certification or have the ability to become Medi-Cal Certified.

Have no records of unsatisfactory performance with any government agency or County Department including DBH in the twenty-four (24) month period immediately preceding the date of issuance of this RFP. Proposers who are or have been seriously deficient in contract performance during this period, in the absence of circumstances properly beyond the control of the Proposer, shall be presumed to be unable to meet this requirement.

Register in the County’s Electronic Procurement Network (ePro) system.

Meet the standards established by the California Consortium of Addiction Programs and Professionals (CCAPP) for a sober living environment and shall be certified and maintain certification by CCAPP in good standing for as long as the facility is in operation. Clients cannot be accepted into the program until certification is completed and approved. Please see https://www.ccapp.us for more information.

Meet other presentation and participation requirements listed in this RFP.

All proposers must register in the electronic procurement network (ePro) prior to the submission deadline regardless of the method of submission or they may be disqualified:

https://epro.subcounty.gov/bso/ www.SBCounty.gov/dbh eProcurement Conditions https://epro.subcounty.gov/bso/

For information on how to register and respond to an RFP go to:

https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-

San-Bernardino-County-7_9_21.pdf

See: https://wp.sbcounty.gov/purchasing/vendor-registration/ and https://wp.sbcounty.gov/purchasing/commodity-codes-3/

For system related issues involving ePro, contact the Purchasing Department at (909) 387-2060 Late proposals WILL NOT be accepted.

www.SBCounty.gov/dbh eProcurement Conditions https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/wp-content/uploads/sites/3/2021/07/How-to-do-Business-wi-San-Bernardino-County-7_9_21.pdf https://wp.sbcounty.gov/purchasing/vendor-registration/ https://wp.sbcounty.gov/purchasing/vendor-registration/ https://wp.sbcounty.gov/purchasing/vendor-registration/ https://wp.sbcounty.gov/purchasing/commodity-codes-3/ https://wp.sbcounty.gov/purchasing/commodity-codes-3/ https://wp.sbcounty.gov/purchasing/commodity-codes-3/ https://wp.sbcounty.gov/purchasing/commodity-codes-3/ https://wp.sbcounty.gov/purchasing/commodity-codes-3/

Important Deadlines

Submissions of Proposals:

DUE: Wednesday, August 5, 2026

Must be by electronic submission in ePro or hard copy submission per RFP instructions by 4:00 p.m., Local Time.

Late Proposals will NOT be accepted.

Procurement Timeline

Proposals MUST be submitted on or before Wednesday, August 5, 2026, by 4 p.m. (Local Time) www.SBCounty.gov/dbh

Proposal Conditions, Page(s): 37-64

Contingencies

Right of Rejection

Best Value Evaluation Process

Amendments/Addendums

Proposal Submission

Negotiations

Pre-Award On-Site Visits

Level of Service

Termination of Awarded Contract

Contract Requirements General Requirements, Page(s): 37-64 Page(s):

Licenses, Permits and/or Certifications 43

Department of Justice (DOJ) Clearance 44

System for Award Management (SAM)* 45

Trafficking Victims Protection Act of 2000 46

Privacy and Security (HIPPA) 47

Cultural Competency 51-53

*DBH Office of Compliance will do an Exclusion Check to the recommended provider(s) prior to contract award.

Final contract may contain additional requirements/terms

• Evidence of ability to obtain insurance to be submitted with proposal (Attachment H)

• Proof of insurance required within 15 days of contract start date

Type of Insurance Limits Aggregate Worker’s Compensation $250,000 General Liability $1,000,000/occurrence $2,000,000 aggregate

Automobile Liability $1,000,000/occurrence $2,000,000 aggregate If transporting clients

Cyber Liability $1,000,000/occurrence $2,000,000 aggregate Professional Liability and/or Errors & Omissions $1,000,000/occurrence $2,000,000 aggregate

Abuse/Molestation $1,000,000/occurrence $2,000,000 aggregate

Indemnification and Insurance, Page(s): 57-61

Employment of Former County Officials, Page(s): 66 www.SBCounty.gov/dbh

Provide information on former San Bernardino County administrative officials who terminated county employment within the last (5) years and who are now employed by or represent your business as an officer, principal, partner, associate or member.

Complete Attachment D: Reportable Conditions – indicate if there are “none to disclose” by initialing and/or indicate if there are disclosures (if there are “Reportable Conditions”, fill out Attachment E: Disclosures, Exceptions and Public Records Act Exemptions to RFP).

California Public Records Act, Page(s): 7

All information submitted is subject to disclosure under the provisions of the California Public Records Act.

Confidential information should be properly marked and enclosed in a separate envelop marked “PROPRIETARAY.”

The County assumes no responsibility for disclosure of unmarked data.

Note:

Do not include personal information in the submitted proposal. (SSN, home addresses, etc.)

Do not include PHI, photos with clients, or client information in your proposals.

Proposal Submission, Page(s): 68-75 ePro Submission By submitting online the proposer acknowledges electronic signature is legally binding.

Hard copy submission One original with original signatures Package sealed and marked with:

“CONFIDENTIAL – SUBSTANCE USE DISORDER RECOVERY SERVICES PERINATAL

SERVICES – RFP DBH 25-165”

Proposal Submission, continued

Proposal Format Cover Page with AUTHORIZED SIGNATURE Proposal Submission Checklist (Attachment A) Table of Contents (Attachment B) Statement of Certification (Attachment C) Reportable Conditions (Attachment D) Proposal/Narrative Description Statements of Experience Disclosures, Exceptions, and Public Records Act Exemption to RFP (Attachment E) Subcontractor Information (Attachment F) Financial Capability (Attachment G) Indemnification and Insurance Requirements Affidavit (Attachment H) Budget Cover Page with appropriate budget submissions or Budget Schedules (Attachment I) References Form (Attachment K) Local Preference Policy Form (Attachment M) Provider Information Report (Attachment N)

Attachment O, P, and Q are reference forms only.

References, Page(s): 75 & Attachment K

Provide three (3) references from other entities, preferably public agencies, of same or similar size as the county, with who you have established a contract on a project of the same nature as this RFP. Provide Contact Name, Address, Phone Number, and dates Services were provided.

(Attachment K).

Components Value

Program Component, Page(s): 76 65%

Fiscal Component, Page(s) 77-78 35%

Total 100%

Proposal Evaluation, Page(s): 75-76

The San Bernardino County Board of Supervisors has final approval of any/all contract(s) that may be awarded as a result of this RFP.

Final Authority, Page(s): 80

Proposal Submission Sole Contact Person:

Nathaniel Rodriguez, Contract Analyst

(909) 388-0861 dbh-contractsanalysts@dbh.sbcounty.gov

Submit Proposal Packets to:

550 Hospitality Lane, 1st Floor San Bernardino, CA 92415-0026

Online Packet submission:

https://epro.sbcounty.gov/bso/

Hard copy packets via Mail or Hand Delivery:

San Bernardino County Department of Behavioral Health Attention: Contracts Administration CONFIDENTIAL Re: RFP-DBH 25-165/DBHE26-ADMN-6323 550 Hospitality Lane, 1st Floor San Bernardino, CA 92415-0026 mailto:dbh-contractsanalysts@dbh.sbcounty.gov mailto:dbh-contractsanalysts@dbh.sbcounty.gov mailto:dbh-contractsanalysts@dbh.sbcounty.gov https://epro.sbcounty.gov/bso/

Important Reminders Late proposals WILL NOT be accepted

Be sure to submit questions via email or ePro by Noon, Wednesday, July 15, 2026.

Be sure to submit your proposal no later than 4 p.m. (Local Time) Wednesday, August 5, 2026.

Be sure to include financial statements.

Be sure to follow the Proposal Submission Checklist (Attachment A).

Be sure to follow the proposal format.

Questions Email and ePro are the only acceptable methods to submit questions.

See RFP Page 2, Paragraph E. Correspondence for more details and for your Sole Contract Point – Nathaniel Rodriguez

Important Deadline Submission of Questions: Wednesday, July 15, 2026, by Noon, Local Time

Procurement Conditions

Where will the questions and answers be posted?

The questions and the answers will be posted in the County’s ePro system as an Addendum to the

RFP.

All registered Vendors to this RFP will receive an email notification, once the Addendum is uploaded.

Contract Analyst

(909) 388-0861 Nathaniel.Rodriguez@dbh.sbcounty.gov

CONTACT US

San Bernardino County Department of Behavioral Health

Access Unit (Behavioral Health

Helpline)

(888) 743-1478

Screening Assessment and Referral Center (Substance Use

Disorder Helpline)

(800) 968-2636

Community Crisis Response Teams

Call (800) 398-0018 or text (909) 420-0560

Visit our website at: sbcounty.gov/dbh/

Helplines available 24/7/365