Addendum No. 4 Correction to RFP 25-165.pdf

Request For Proposals for

Substance Use Disorder and Recovery Services Perinatal

Services

RFP DBH # 25-165

ADDENDUM NO. 4 to RFP DBH # 25-165

This Addendum No. 4 is to provide the following changes to RFP DBH # 25-165 (ePro Document ID #

DBHE26-ADMN-6323):

I. ARTICLE III PROCUREMENT CONDITIONS, Section A. is hereby replaced in its entirety as follows:

A. All Proposers must:

1. Be a non-profit, for-profit organization, or other legally constituted business entity.

2. In order to receive Substance Use Prevention, Treatment, and Recovery Services Block Grant (SUBG), be a nonprofit corporation as required by the SUBG guidelines. (See United States Code (USC), Title 42, Chapter 6A, subchapter XVII, Part B, subpart ii, Section 300x-31 (a) (1) (E) and Code of Federal Regulations (CFR) Title 45, Part 96, Section 135 (a) (5).).

3. Have no record of unsatisfactory performance with any government agency or County Department including DBH. Proposers who are or have been seriously deficient in current or recent [within last five (5) years] contract performance, in the absence of circumstances properly beyond the control of the Proposer, shall be presumed to be unable to meet this requirement.

4. Register in the County’s Electronic Procurement Network (ePro) system.

5. Meet other presentation and participation requirements listed in this RFP.

XII. PROPOSAL EVALUATION AND SELECTION, Section B., Number 2. Evaluation is hereby replaced in its entirety as follows:

2. Evaluation – Proposals meeting the above requirements will also be evaluated on the basis of the following criteria and specific programmatic criteria will be weighted as indicated:

a. Demonstrated ability to serve target population through Substance Use Disorder and Recovery Services.

b. Ability to provide required services as specified in the RFP.

c. Demonstrated ability to serve the number of unduplicated clients indicated under Section IV, Paragraph C-2.

d. Ability to provide specified services by the Contract start date.

e. Has experience in providing services as described in the RFP.

f. Meets staffing levels and requirements.

g. Nearness to Proposed Service area, availability of transportation, and facility layout.

h. Ability to provide services in specified areas of the County as specified in the RFP.

PROGRAM COMPONENTS (65%OF FINAL SCORE) % weighted value

a. Ability to serve target population. 5%

b. Ability to provide required basic services as specified in the RFP. 35%

c. Demonstrated ability to serve the number of unduplicated clients. 10%

d. Ability to provide specified services by the Contract Start Date. 15%

e. Has experience providing services as described in the RFP. 10%

f. Meets staffing levels and requirements. 5%

g. Nearness to Proposed Service area, availability of transportation, and facility layout.

10%

h. Ability to provide required services in the specified geographic area. 10%

Total Program Component 100%

Below is a SAMPLE of the rating guidelines for the Program Component of the Evaluation. These ratings are assigned a value from five to zero (5, 4, 3, 2, 1, 0).

5 • Full understanding of target population, program services and strategies.

• Full explanation of capacity, readiness, experience, staffing and qualifications.

• Optimal treatment facility appropriately located.

4 • Broad understanding of target population, program services and strategies.

• Broad explanation of capacity, readiness, experience, staffing and qualifications.

• Appropriate treatment facility appropriately located.

3 • General understanding of target population, program services and strategies.

• General explanation of capacity, readiness, experience, staffing and qualifications.

• Adequate treatment facility appropriately located.

2 • Limited understanding of target population, program services and strategies.

• Limited explanation of capacity, readiness, experience, staffing and qualifications.

• Proposed adequate treatment facility to be appropriately located.

1 • Willingness and/or ability to learn to serve target population, program services and strategies.

• Demonstrates willingness, not ability of capacity, readiness, experience, staffing and qualifications.

• Does not have sufficient detail of appropriate plan of proposed facility.

0 • Information submitted is non-responsive.

• Failure to submit requested information.

• Failure to address the requirements as requested in the RFP will deem the section as non-responsive in the program component.

Evaluation (Continued) – Proposals will also be evaluated on the basis of the specific financial criteria as indicated below:

i. Specific financial criteria:

(1) Cost per participant served

(2) Salary & Benefit to Cost Ratio

(3) Financial Statement Reliability

(4) Current Ratio – Liquidity Ratio

(5) Debt to Asset Ratio

(6) Quick Ratio (Acid Test)

FINANCIAL COMPONENTS

(35% OF FINAL SCORE)

% weighted value

(1) Cost per participant served – Shows the effectiveness of the services being provided to ensure we are getting the most out of our service dollar. Will be rated based on desired average of the department.

30%

(2) Salary & Benefit to Cost Ratio – Shows how costs are going to be expensed, will show if the money will be spent on services being performed or if it will be in large overhead amounts. Will be rated based on desired average of the department.

20%

(3) Financial Statement Reliability – Shows the accuracy and reliability of the company’s financial statements, whether they are independently audited, compiled, or unaudited.

12.5%

(4) Current Ratio – Liquidity Ratio which measures company’s ability to meet short term obligations, to ensure the company will be able to meet outstanding debts coming to maturity in the next 12 months. This will be compared to industry average.

12.5%

(5) Debt to Asset Ratio – Shows how much of the company’s assets are financed through debt and will show the long term stability of the company. This will be compared to industry average.

12.5%

(6) Quick Ratio (Acid Test) – Shows the company’s short-term liquidity, this measures the company’s ability short term obligations with liquid assets in case of immediate need. This will be compared to industry average.

12.5%

Total Fiscal Component 100%

FINANCIAL COMPONENTS

• Cost per participant served – A standard range of cost per participant will be determined by DBH using past program and fiscal data. Depending on where your cost per participant falls within that range, you will receive a score of 1-7.

• Salary & Benefit to Cost Ratio – A standard range of Salary & Benefit to Cost Ratio will be determined by DBH using past program and fiscal data. Depending on where your cost per participant falls within that range, you will receive a score of 1-7.

• Financial Statement Reliability – You will earn points based on how accurate and reliable your financial statements are. If you have independently audited financial statements with an unqualified opinion you will receive the full 7 points. As your financial data’s accuracy and reliability goes down, for example, audited with a qualified opinion or audit exceptions, unaudited financial statements, compiled statements, accounting software printouts, or simple excel sheets, your rating will go down in this category.

• Current Ratio – An industry benchmark range of Current Ratio will be obtained and depending on where your cost per participant falls within that range, you will receive a score of 1-7.

• Debt to Asset Ratio – An industry benchmark range of Debt to Asset Ratio will be obtained and depending on where your cost per participant falls within that range, you will receive a score of 1-7.

• Quick Ratio (Acid Test) – An industry benchmark range of Quick Ratio will be obtained and depending on where your cost per participant falls within that range, you will receive a score of 1-7.

NOTE: Failure to submit requested information will result in a zero (0) for the specified financial component.

While cost is a major consideration in the evaluation process, selection will be based on determination of which proposal will best meet the needs of the County and the requirements of this RFP.