RFP_Content_for_BCP.docx

Professional Services for Business Continuity Program (and Enterprise Risk Management)

1.0 GENERAL INFO: (a) The Greater Orlando Aviation Authority (Aviation Authority) is soliciting interested parties to provide an independent consultant that will provide Business Continuity Plan/Program (“BCP’) and Enterprise Risk Management (“ERM”) consulting services for the Aviation Authority at the Orlando International Airport.

1.1 Intent and Purpose (b) The purpose of this Request for Proposal (“RFP”) is to identify up to two firms that are acceptable to the Aviation Authority that are qualified in providing consultative services with a concentration in all elements of maintaining an existing Business Continuity Program.

1.2 Background Information (d) Annually, the existing BCP program requires: (i) review and updates of department plans (currently under 30), (ii) a minimum of two interdisciplinary exercises, (iii) a minimum of one training, and (iv) quarterly meetings with the working group. Aviation Authority’s Risk Management department is currently in the infancy stages of developing an Enterprise Risk Management program, which is utilizing its existing BCP program framework and protocols. Current management of the BCP program has incurred approximately 80 hours (in-person) a month under existing professional services agreement.

Minimum Requirements: 1. Respondent’s firm shall have been in business for more than 10 years and provide evidence to be in financial good standing. 2. Executives/Principal/Managing Directors of Respondent’s firm shall have a background in business continuity planning, risk management, finance, audit, or a combination thereof. Respondent shall provide an affirmative statement and/or Resume/CV of such experience with the Response submission.

Evaluation Criteria:

Experience/Qualifications of Respondent FIRM (25):

1. Describe recent services provided by Respondent that illustrates its ability to perform enterprise or operational Risk Impact Analysis.

2. Describe recent services provided by Respondent that resulted in action items found during an exercise and brought to resolution.

3. Provide at least one example of successfully collaborating with another consultant, third party, or risk management professional that contributed to improvements to a client’s risk management or ERM program, or the reduction or elimination of a hazard/risk.

References: Provide references for Business Continuity Plan services provided to the following type of clientele: 1) a large hub airport (>25M annual passengers), 2) a large public entity or higher education, 3) a private sector organization with >$200M revenue. Prefer one reference above or in addition to above to be located/have operations in Florida.

Knowledge and Experience of Key Individuals and Team (35):

a. Qualifications: Proposing Firm shall assign a minimum of two individuals dedicated to this account, who concentrate in maintaining and enhancing the current Business Continuity Plan. Team lead shall have a minimum of 15 years of relative experience and shall evident in form of a resume or curriculum vitae (CV) showing they performed within a private or public sector organization or within an audit or consulting firm: 1) development, implementation, monitoring & training of business continuity plans/program, 2) enterprise risk management; or 3) risk management. Provide a resume or curriculum vitae (CV) of individuals assigned to the team for additional consideration.

Approach and Methodology (25): Proposing firm shall provide examples of its successes by firm, assigned team, or lead individual from a BCP perspective. Provide at least one example in each of the following categories:

· Exercise that resulted in an action plan and its resolution

· Plan development to incorporate a new operation into an existing organization

· Obtaining support from executives who are not familiar with or do not prioritize BCP

Pricing Structure (15):

Executed Date to 09/30/2025 Lead/Senior Consultant Other Consultants Support Personnel

10/01/2025 - 09/30/2026 Lead/Senior Consultant Other Consultants Support Personnel

10/01/2026 - 09/30/2027 Lead/Senior Consultant Other Consultants Support Personnel

10/01/2027 - 09/30/2028 Lead/Senior Consultant Other Consultants Support Personnel

10/01/2028 - 09/30/2029 Lead/Senior Consultant Other Consultants Support Personnel

10/01/2029 - Term End Date Lead/Senior Consultant Other Consultants Support Personnel

Compensation, noted above, shall be reimbursable based on pre-approved scope of work assigned to Consultant and shall be billable in quarter hour increments.

Consultant will bill for services rendered for the preceding month, in which the invoice will reflect:

· dates of service,

· name/initial of the person who provided the service,

· general description of services performed,

· applicable hourly rate, and

· subtotal of fee.

It is agreed that compensation applies to costs associated with the performance of the Agreement, including but not limited to labor, travel, mileage, materials, out-of-pockets expenses (such as food and parking) and overhead costs incurred by Consultant, its parent, sister or subsidiary companies or subconsultants; therefore, these costs will not be separately reimbursed.

Compensation for additional services outside the Scope of Services shall be negotiated in accordance with Additional Services section of this Agreement.