RFP - Competitive - Ventilated Modular Wet Cleaning Bench - FY25 - FY26.pdf

Introduction This is a print version of the event. It contains a summary of the event and its contents. The response shown below is the last acc epted response. If there is no accepted response, the latest draft response will be shown. Please review this for correctness and m ark it up as necessary.

This file was downloaded at: [Wednesday, May 28, 2025 at 4:19 PM]

Overview ID Doc1575960950 Description Ventilated Modular Wet Cleaning Bench Status Draft Version v13 Version Comment

Owner Kevin Nelson Editors (none) Event Type RFP Test Event No Template ORNL Request for Proposal (LP) Base Language English Commodity Laboratory and scientific equipment 4110 Last Modified 06/02/2025 Regions NAMER North America Departments

Currency US Dollar Creation Date 05/19/2025 Access Control

External System Integration External System PRD010 Company Code

Purchasing Organization

Purchasing Group

Payment Terms

Document Type

Document Category

Planned due date 7/02/2025 2:00 PM Estimated Award Date 07/21/2025

Content Name Initial 1 Introduction

1.1 Company Information

Oak Ridge National Laboratory (ORNL) is a US Department of Ene rgy science and energy laboratory, conducting basic and applied rese arch to deliver transformative solutions to compelling problems in e nergy and security. ORNL is managed and operated by UT-Battelle, LLC (the Company).

ORNL’s diverse capabilities span a broad range of scientific and eng ineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace. ORNL supports DOE’s national missions of:

• Scientific discovery—We assemble teams of experts from di verse backgrounds, equip them with powerful instruments an d research facilities, and address compelling national proble ms;

• Energy innovation—We deliver unique, groundbreaking solu tions to ensure the nation has access to abundant, affordable energy for homes, industry, and more; and

• Security—We develop and deploy “first-of-a-kind” science-based security technologies to make the world a safer place.

1.2 How to respond to the RFP

1. Once you access the project, please review the event details. You can click on "All content" in order to see all the sections together.

2. Review and accept the Agreement and/or Prerequisite(s) at the pr oject level

3. Enter your response and click on Submit entire response. Please n ote that unless you click on the "Submit" button, your response will not be received by the Company.

1.3 ORNL General Solicitation Instructions See Attachment

gen-solic-instruct-ext BSD-CS-2058.pdf

2 Event Information

2.1 Contacting Help Desk / Product Support

Please use the following information to contact the SAP Ariba Help desk for technical and product support:

US Toll Free: 1 866 218 2155

US: 1 412 222 6153

Europe: 44 20 7187 4144

Asia: 65 6311 4745 Webform

1. Log into the site

2. Click "Help Center" > Support at the bottom

3. Click "Get help by live chat"

2.2 Team Contact Info During Event Purchasing Contact: For the Bi d Inquiry process, the primary point of contact from ORNL is: Kevi n Nelson (865) 341-3520 or at nelsonkr@ornl.gov

2.3 Supplier Training Suppliers can access the SAP Ariba Sourcing t raining guides by clicking the Help center link in the upper right cor ner of the screen. The three training guides take less than one hour to complete.

3 RFP Package

3.1 Project Specifications UT-Battelle, LLC (the Company), is the Mana gement & Operations contractor for the Oak Ridge National Laborat ory (ORNL) located in Oak Ridge, TN. In support of a Department o f Energy (DOE) funded project, the company is currently constructin g a new facility and to expedite production capabilities within the fa cility, the company is procuring the necessary components in paralle l with facility construction. The scope of this Statement of Work (S OW) includes design, material procurement, fabrication, assembly, a ssembly and installation instructions, inspection, testing, and deliver y of one (1) Ventilated Modular Wet Cleaning Bench. The required delivery schedule will be finalized at time of purchase order award, however when this document was issued, the estimated delivery req uired was March of 2026.

Please download and review the attached documents which will sup port you while entering your pricing.

Attachment A - EX-0 5-ES00116-00_State ment_of_Work_Venti lated_Modular_Wet_ Cleaning_Bench.pdf Attachment B - EX-0 5-ES00115-00_Techn ical_Specification_Ve ntilated_Modular_We t_Cleaning_Bench.pdf Attachment C - EX-0 0-ES00086_R0_Gene ral Project Technical Specification_unflatte ned.pdf Attachment D

- SE-02-00310_VEN

TILATED MODULA

R WET CLEANING

BENCH_A.pdf Attac hment E - SE-02-0031

0_VENTILATED M

ODULAR WET CLE

ANING BENCH _.ste p

3.2 North American Industry Classification System (NAICS) Code The product classification for this procurement under the North Ame rican Industry Classification System (NAICS) is Code 334516 Analy tical Laboratory Instrument Manufacturing 1,000 Employees.

4 Pricing and Cost Breakdowns Pricing of the Ventilated Modular Cleaning Bench should be based o n manufacturing of one (1) unit.

4.1 Ventilated Modular Cleaning Bench

Price

Quantity 1 each Extended Price

Savings

5 Proposal Format - Contract Type

5.1 Prime Flowdowns UT-Battelle, LLC Prime Supplemental Flowd own Document Clauses [Additional Terms & Conditions for Subcon tracts/Purchase Orders under Prime Contract No. DE-AC05-00OR2 2725] is available in the “Documents Index” and then "Special Artic les and Forms" section of our web site at https://contracts.ornl.gov/.

5.2 General Terms and Conditions

5.2.1 What General Terms and Conditions need to be used? Fixed Price

5.2.2 General Terms and Conditions - Fixed Price Fixed Price - Ter ms and Conditions for this Subcontract can be found on our website at https://contracts.ornl.gov/ in the “Documents Index” and then "Te rms and Conditions" section.

6 What ORNL proposal format to use? Fixed Price

7 Proposal Format - Fixed Price 8 Proposal Format - Clauses

8.1 Options

1. The Company shall have the option to purchase additional qu antities of items or services described in the Specification/Sta tement of Work. The offeror should include option prices in t he appropriate area of the Ariba solcitation.

2. It should be understood by the offeror that the Company may not exercise any or all options which are not included in the base award. The award may be made by the Company for the initial quantity only. It is important that the foregoing be con sidered by the offeror in preparing and submitting separate pr ices for the initial order quantity and for each individual opti on.

3. Offers will be evaluated for purposes of award by adding the total price for all option quantities to the total price for the ini tial quantity. Evaluation of options will not obligate the Com pany to exercise the option or options.

4.

8.2 Preparation of Offers Offers must be:

1. Submitted on the forms furnished by the Company or on copi es of those forms within the Ariba system; and

2. Digitally signed. The person signing an offer must be able to bind their company to the proposal they are submitting and i nitial each erasure or change made to any form.

If this solicitation is amended, all terms and conditions that are not a mended remain unchanged.

8.3 Technical and Business Management Proposals

To aid our evaluation, your proposal must be in two separate files su bmitted via Ariba; a Technical Proposal and a Business Management Proposal. The file name, as well as the first page of each proposal do cument, should identify it as the Technical Proposal or the Business Management Proposal and include the offeror's name and the solicita tion number. Your proposal must be submitted electronically. NOTE:

Each email is restricted to 10MB in total size by the Ariba server.

8.3.1 (b) Format for the Technical Proposal.

8.3.1.1 The Technical Proposal should not exceed 25 pages (excludi ng personnel resumes and quality program or manual documents). T he Technical Proposal must be in the following format: Table of Co ntents. 1.Cover Page 2.Table of Contents 3.Technical Proposal addre ssing each Evaluation Criteria If your proposal documents contain E xport Controlled documents, please leave a "Placeholder" document in your proposal package, and send the documents under password p rotection via email to nelsonkr@ornl.gov. Please attach your Techni cal Proposal that addresses each of the evaluation criteria below: Cri teria # 1: Manufacturing/Fabrication Plan Criteria # 2: Company Ex perience/Past Performance Criteria # 3: Personnel Experience and Q ualifications Criteria # 4: QA Program (QAP) Criteria # 5: Codes & Standards Compliance Criteria 1: Manufacturing/Fabrication Plan A ll Offerors shall be evaluated on the feasibility and validity of their d etailed manufacturing capability. The Company will evaluate Offero r's fabrication and/or manufacturing plan to determine the Offeror's c apability and understanding of meeting the requirements of the proje ct specifications and detailed Statement of Work. Offerors shall indi cate procedures, plans, and/or equipment in place to ensure product consistency & repeatability. Company shall evaluate Offeror’s curre nt throughput capability & shop capacity as it relates to completing original scope plus all options. This information will be used to anal yze suppliers’ risk of meeting project schedule requirements. Offero rs shall indicate if additional facility and/or personnel resources wou ld be required to perform the work as scheduled. Offeror should also include any relevant supply chain issues or other difficulties experie nced that will be applicable to project execution. Criteria 2: Compan y Experience/Past Performance The Offeror must have a demonstrat ed track record for reliability that can be independently verified by e xisting customers. The Offeror must have successfully completed at least two (2) projects for the design, fabrication, and performance tes ting of similar assemblies. References, including current contact info rmation for client technical lead, project scope and project location s hall be provided by the Offeror. The Company may solicit, at its disc retion, from available sources relevant information concerning past performance and experience for use in the evaluation process and th e potential impact to the project. The Company will evaluate the deg ree to which the Offeror's proposal indicates successful past perform ance in performing similar relevant engineering design, product man ufacturing services, product reliability and customer service. The Of feror’s proposal must demonstrate an organization and management approach that ensures successful performance of the requirements of the Specifications. Criteria 3: Personnel Experience and Qualificatio ns This criterion will evaluate the degree to which your proposal de monstrates the requisite skills, qualifications, longevity as a team, an d experience required of the key personnel; quality of performance b y individuals on past projects of a similar nature; expertise and acco mplishments of key personnel in other similar work environments; a nd proven ability to provide the technical assistance required. Single Point Failures: Indicate any key personnel or resources whose abrupt and extended absence would cause disruption to the production capa bilities. Define mitigation plan if this scenario exists. Criteria 4: QA Program (QAP) The Company will evaluate the Offeror's QA Progra m to ensure that it meets the requirements of this procurement. If det ermined necessary by the Company in order to verify or complete its evaluation, any Offeror may be subject to an on-site inspection to re view the vendor's quality assurance program and confirm that the Of feror/Offeror's subcontractors possess the expertise, facilities, and eq uipment sufficient to fabricate the components as required in the Spe cification and Drawings. Offeror shall be compliant with ISO-9001 or equivalent QAP documentation. Criteria 5: Codes & Standards C ompliance The company shall evaluate the Offeror’s ability to meet t he codes & standards defined on the drawings and specifications. Of feror shall provide evidence of identified certifications necessary to meet design requirements. If that portion of work is to be subcontrac ted to another facility, those certifications are required. Please attach your Technical Proposal:

8.3.2 Format for Business Management Proposal.

8.3.2.1 The Business Management Proposal must be in the following format: (1) Price Information (A) Price Proposal. You must include your price proposal in this section. (B) You must include in your Pri ce Proposal the data shown in the format indicated in Table 15-2 of FAR 15.408 or the Company's Contract Pricing Proposal forms. Pro vide a full breakdown of the proposed price with complete supportin g data, as follows: If Price Proposals are to be submitted in other for mats; e.g., Excel Labor Rate Spreadsheets; or if additional informati on concerning the proposed price is necessary; such as: A full break down of the proposed price must be provided with complete supporti ng data, as follows: (i)Labor - All direct labor by labor category, hou rs, and fully burdened rates. Identify each labor category and include a brief job description and minimum education and experience for ea ch labor category proposed. (ii)Subcontractors - Include proposals. L abor - All subcontracted labor must identify labor category, hours, a nd fully burdened rates. Identify each subcontractor labor category a nd include a brief job description and minimum education and exper ience for each subcontractor labor category proposed. If lower tier s ubcontractor will travel, furnish equipment, materials, supplies, etc.

additional quotations are required. (iii)Travel - Include details on nu mber of trips, origin and destination of traveler, number of travel da ys, number of travelers, airfare costs, lodging costs, meals and incide ntal costs, automobile rental costs, and/or POV mileage and applicab le rates. (iv)Materials and Equipment - Include breakdown of each it em along with supporting documentation for prices proposed; e.g., q uotes from suppliers and/or catalog cut sheets with pertinent pricing.

Include any other information necessary to complete your proposal.

The structure of your price proposal should mirror the task structure in the SOW and the technical proposal. Please attach your Business Management Proposal:

8.3.2.2 Foreign End Products The Offeror shall list as foreign end pr oducts those end products manufactured outside of the United States that do not qualify as domestic end products. Please list all foreign e nd products proposed and their country of origin. (Attach a separate file if necessary.)

8.3.2.3 Offer Expiration Proposal/Offers shall be valid through the e stimated contract date listed in the RFP or for at least 120 days.

8.3.2.4 (4) Other Information. You must include in this section:

8.3.2.4.1 Exceptions Any exceptions that you take to the provisions of this solicitation must be in a redlined word document in order to b e considered. Be advised that taking exceptions will be taken into ac count in evaluating your proposal and may result in your offer being considered non-responsive.

8.3.2.4.2 Representations and Certifications A completed, signed copy of the form entitled "Representations and Certifications - Abbreviated".

8.3.2.4.3 Exhibit 2 - Representation of Limited Rights Data and Restricted Co mputer Software A completed, signed copy of the form entitled "Exhibit 2 - Represen tation of Limited Rights Data and Restricted Computer Software".

8.4 Number of Awards The Company intends to make one award.

8.5

Unique Entity ID (UEI) [generated at SAM.gov]

(a) The offeror shall enter below the Unique Entity ID number that i dentifies the offeror's name and address exactly as stated in the offer.

(b) If the offeror does not have a UEI number, it should contact SA M.gov directly to obtain one. SAM.gov is an official website of the United States government. There is no charge to register or maintain your entity registration in SAM.gov. You can get a Unique Entity ID for your organization without having to complete an entity registrati

on. Please provide your Unique Identity ID Number:

8.6 Access to ORNL Site

(a) Vendor personnel may come onto the ORNL site only if they hav e a current ORNL badge or a visitor's pass. (b) Persons who need vis itors' passes to deliver offers or participate in site visits must provide their e-mail address to the Procurement Officer on a workday at leas t 24 hours in advance. (c) The SA will send a link to a secure portal ( via-email) where vendor personnel provide the following informatio n: (i) Full name, (ii) employer, (iii) social security number, (iv) date of birth, (v) gender and (vi) country of citizenship.

(d) Visitors' passes must be picked up at the Visitor Center, Building 5200. Photo identification is required.

8.7 Withdrawal of Offers

(a) Offers may be withdrawn by written notice received at any time before award. Offers may be withdrawn in person by an offeror or a n authorized representative, if the identity of the person requesting w ithdrawal is established and the person signs a receipt for the offer b efore award.

8.8 Questions

(a) Questions concerning this solicitation must be submitted in writi ng via Ariba Message Board. (b) Information given to one prospecti ve offeror will be furnished to all prospective offerors if lack of the i nformation would be prejudicial to them.

8.9 Agreement Regarding Workplace Substance Abuse Programs at DO E Sites

(a) Any Agreement awarded as a result of this solicitation will be su bject to the policies, criteria, and procedures of 10 CFR 707, Workpl ace Substance Abuse Programs at DOE Sites and will include the cla use ""WORKPLACE SUBSTANCE ABUSE PROGRAMS AT DO E SITES"" posted on our website at: https://contracts.ornl.gov/ in the “Documents Index” and then "Special Articles and Forms" section. (

b) By submission of its offer, the offeror agrees to provide to the Pro curement Officer, within 30 days after notification of selection for a ward, or award of a contract, whichever is requested by the Compan y, pursuant to this solicitation, its written Workplace Substance Abu se Program consistent with the requirements of 10 CFR part 707. Ple ase complete and include the "Checklist for Contractor Compliance with 10 CFR Part 707 - Workplace Substance Abuse Program at DO E Sites" which is posted at: https://contracts.ornl.gov/ in the “Docum ents Index” and then "Special Articles and Forms" section with sub mission of your program. For reference in developing the required p rogram the Company has posted the document titled ""Baseline Req uirements for Subcontracts Subject to 10 CFR 707"" on our web site at: https://contracts.ornl.gov/ in the “Documents Index” and then "S pecial Articles and Forms" section. (c) Failure of the offeror to agree to the condition of responsibility set forth in paragraph (b), renders t he offeror unqualified and ineligible for award.

9 Sales Tax. DO NOT INCLUDE TENNESSEE SALES OR USE T AX IN INVOICED AMOUNTS. The Company is not a tax exempt entity; however, the Company has a Direct Pay Permit, which allows us to remit applicable use taxes directly to the Tennessee Departmen t of Revenue. A copy of the ORNL Direct Pay Permit is available at:

https://contracts.ornl.gov/ in the “Documents Index” and then "Speci al Articles and Forms" section. Construction Contractors are liable f or sales and use tax that may be due, if any, on goods or services pur chased and/or used in the performance of the agreement with the Co mpany. These taxes may be included in the invoiced amounts as part of the materials costs. However, do not add Tennessee sales/use tax t o labor, installation, or other items.

10 Key Personnel (a) The following personnel are considered to be essential to the work being performed hereunder: Provide List (b) Th e Seller shall ensure that personnel (including lower-tier subcontract or personnel) are fully qualified and have in place all the requisite sk ills necessary to perform the work per the Agreement qualifications.

If the Company determines that the Seller has not provided personne l that meets those qualifications then the Company may do one of th e following to remedy the situation: 1. Reject the proposed individua l and require the Seller to provide a qualified individual within two (

2) days; 2. If the individual is already working under the Agreement, require the Seller to adjust the labor rate downward based on the exp eriences of the individual provided. (c) Before removing, replacing, or diverting any of the listed or specified personnel, the Seller must:

1. Notify the Procurement Officer reasonably in advance; 2.Submit j ustification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this agreement; and 3. Obtain the Procurement Officer's written approval. (d) If one (1) or more of the personnel, for whatever reason, becomes, or is expected to become, unavailable for work under this agreement for a continuous period e xceeding thirty (30) work days, or is expected to devote substantiall y less effort to the work than indicated in the proposal or initially ant icipated, the Seller shall immediately notify the Procurement Officer and shall, subject to the concurrence of the Procurement Officer, pro mptly replace the personnel with personnel of at least substantially e qual ability and qualifications.

11 Proposal Format - Variable Clauses

11.1 If you are not a small business concern and your proposal excee ds $2M, a completed, signed copy of the form entitled Cost Account ing Standards Notices and Certification.

11.2 Basis of Award - Tradeoff (a) An award resulting from this soli citation will be made to the responsible offeror that submits a propos al that is determined to provide the best value to the Company consi dering both technical merit and cost/price. (b) The technical evaluati on process consists of the proposals being reviewed, evaluated and r ated using a graded system that assesses the degree of compliance w ith the Technical Criteria requirements and the level-of-performance risk. (c) The Technical Criteria are listed below: Criteria # 1: Manuf acturing/Fabrication Plan Criteria # 2: Company Experience/Past Pe rformance Criteria # 3: Personnel Experience and Qualifications Crit eria # 4: QA Program (QAP) Criteria # 5: Codes & Standards Compl iance (d) Each Technical Criteria will be graded against each of the Technical Criteria, based on the following ratings: (1) Blue - Propos al exceeds the performance or capability requirements necessary for acceptable subcontract performance; provides little or no risk to the Company. (2) Green - Proposal meets the performance or capability requirements necessary for acceptable subcontract performance; pro vides low to moderate risk to the Company. (3) Yellow - Proposal m arginally meets the performance or capability requirements necessar y for acceptable subcontract performance; provides moderate to high risk to the Company. (4) Red - Proposal fails to meet the performanc e or capability requirements necessary for acceptable subcontract per formance; provides unacceptable risk to the Company. (e) An overal l Technical Rating will also be assigned based on the individual ratin gs and their relative importance. The overall color rating may includ e increments represented as plus (+) or minus (-). (f) In addition to th e evaluation of technical criteria, cost/price will also be evaluated. In determining the best value, the total cost/price, including options (if applicable) and other cost factors, is considered to be less important than technical merit. If applicable, a determination of total cost/price will include, but not be limited to: (1) transportation, (2) travel, (3) c oordination of contract performance, and (4) technical interface chal lenges. (g) We may solicit information concerning your record of pe rformance and use it in evaluation.

Yes

11.3 If your proposal exceeds $650,000, either a copy of your Small Business Subcontracting Plan (see FAR 52.219-9) or the Company f orm Representations Regarding Subcontracting Plan with an explana tion of why you are not required to submit a small business subcontr acting plan. If you are required to submit a subcontracting plan, you should use the form available at http://www.ornl.gov/adm/contracts/ art_forms.shtml. At a minimum, your plan is to mirror or exceed the Small Business Administration's public goals. These goals are: Smal l Business - 23% Woman-Owned Small Business - 5% Small Disadv antaged Business - 5% HUBZone Small Business - 3% Veteran-Ow ned Small Business - 3% Service-Disabled Veteran-Owned Small B usiness - 3% You should take into consideration these goals when de veloping your proposal.

11.4 If this solicitation includes either the "Patent Rights - Acquisiti on by the Government" or the "Patent Rights - Retention by the Sell er (Short Form)" clause, and you have requested an advance waiver of patent rights, a copy of the form (attachments are not necessary) t hat you submitted to the DOE Patent Counsel. (See the form entitled "Exhibit 2B - Petition for Advance Waiver of Patent Rights.") [Attac hment, BSD-CS-2001, BSD-CS-2003]

12 Organizational Conflicts of Interest Organizational Conflicts o f Interest (Jul 2010)