RFP_C4341-11115_Attachments_11-18-24.pdf

ATTACHMENT 1

PROPOSAL COVER PAGE

By completing and signing this Proposal Cover Page, the Proposer organization certifies that it has complied with all the requirements of the RFP and that it unconditionally commits to the total dollar amount of its cost proposal (Item 13), which is binding for the term of the contract.

Refer to the following instructions for assistance with completing this form.

Item Instructions 1, 2, 3, 4 Provide the Proposer organization’s basic information.

5 Indicate the Proposer organization’s ownership structure.

6 Provide the Proposer organization’s federal Employee Identification Number and, if applicable, its California corporation number.

7 If applicable, provide the Proposer’s license and/or certification numbers that are required to satisfy the minimum or desirable qualifications of the RFP.

8, 9, 10, 11 Provide the name and title of the Proposer representative who is authorized to contractually bind the Proposer organization; provide the Proposer representative’s signature and date of certification.

12 Indicate whether the Proposer organization is certified as a California Small Business and/or a Disabled Veteran Business Enterprise; if so, provide the certification number(s).

13 Indicate the total dollar amount of the Proposer’s cost proposal.

Proposer Information and Certification

1. Proposer Organization Name

2. Proposer Telephone Number

3. Proposer Fax Number

4. Proposer Address

5. Proposer Organization Type ☐ Sole Proprietorship ☐ Partnership ☐ Corporation ☐ Limited Liability Company

6. Applicable Employer and/or Corporation Numbers Federal Employer ID No. (EIN): California Corporation No.:

7. Applicable License and/or Certification Information

8. Proposer Representative Name (Print)

9. Proposer Representative Title

10. Proposer Representative Signature 11. Date

12. Proposer Certifications with the California Department of General Services

a. California Small Business ☐ Yes (Certification number: ) ☐ No ☐ Pending (Submitted on: )

b. Disabled Veteran Business Enterprise ☐ Yes (Certification number: ) ☐ No ☐ Pending (Submitted on: )

NOTE: If the Proposer is certified, a copy of the certification or the approval letter must be provided.

13. Cost Proposal

ATTACHMENT 2

RFP PROPOSAL CHECKLIST

A complete bid submission will consist of the items identified below. Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid submission.

Attachment Required Attachment Name/Description

_____ Attachment 1 YES Proposal Cover Page

_____ Attachment 2 YES RFP Proposal Checklist

_____ Attachment 3 YES Payee Data Record

_____ Attachment 4 YES Contractors Certification Clause

_____ Attachment 5 YES Bidder Declaration

_____ Attachment 6 YES California Civil Rights Laws Attachment

_____ Attachment 7 YES Iran Contract Act Certification

_____ Attachment 8 YES GenAI Disclosure & Factsheet STD1000

_____ Attachment 9 YES Statement of Economic Interests Certification

_____ Attachment 10 YES Proof of Insurance

_____ Attachment 11 YES Proof of Active status with the California SOS

_____ Attachment 12 YES Cost Worksheet

_____ Attachment 13 YES Narrative Responses

_____ Attachment 14 YES Proposed Account Staffing Chart

_____ Attachment 15 YES Client References Form

_____ Attachment 16 IF APP Darfur Contracting Act Certification

_____ Attachment 17 IF APP DVBE Declarations (STD. 843)

_____ Attachment 18 IF APP TACPA Request (STD. 830)

_____ Attachment 19 IF APP TACPA Bidder’s Summary (DGS-PD 526)

ATTACHMENT 3

PAYEE DATA RECORD

A Bidder must complete the Payee Data Record form STD 204, located at the following internet site:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf .

If you do not have Internet access, a hard copy can be provided by contacting the Analyst listed on the RFP.

The completed Payee Data Record STD 204 must be included in the bid submission, noted as Attachment 3.

Additional Remittance Address Information

PAYEE DATA RECORD SUPPLEMENT

If a contractor obtains multiple active remittance address locations, a payee data record supplement STD 205 is required. Email the contract analyst for the form.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 4

CONTRACTORS CERTIFICIATION CLAUSE

A Bidder must complete the Contractor’s Certification Clause, located at the following internet site: https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf

If you do not have Internet access, a hard copy can be provided to you.

If applicable, the completed Contractor’s Certification Clause must be included in the bid submission, noted as Attachment 4.

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf

ATTACHMENT 5

BIDDER DECLARATION

A Bidder must complete the Bidder Declaration form GSPD-05-105, located at the following internet site: http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

If you do not have Internet access, a hard copy can be provided by contacting the Analyst listed on the RFP.

When completing the declaration, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the contract.

The completed Bidder Declaration GSPD-05-105 must be included in the bid submission, noted as Attachment 5.

http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 6

CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT

A Bidder must complete the California Civil Rights Laws Attachment, located at the following internet site: https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL- RIGHTS-LAWS-ATTACHMENT.pdf

Pursuant to Public Contract Code section 2010, a person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of $100,000 or above shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the contract is renewed, all of the following:

1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts executed or renewed after

January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and

2. EMPLOYER DISCRIMINATORY POLICIES: For contracts executed or renewed after

January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

If you do not have Internet access, a hard copy can be provided by contacting the Analyst listed on the RFP.

The completed California Civil Rights Laws Attachment must be included in the bid submission, noted as Attachment 6.

https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.pdf

ATTACHMENT 7

IRAN CONTRACT ACT CERTIFICATION

A Bidder must complete the Iran Contract Act Certification, located at the following internet site:

https://www.dgs.ca.gov//media/Divisions/PD/PTCS/OPPL/SCM/Iran_Contracting_Act_Verifica tion_Form.pdf https://www.dgs.ca.gov/-/media/a7ee965578ca4cc1a63087423c7bed0c.ashx

Prior to bidding on, submitting a proposal or executing a contract or renewal for a State of California contract for goods or services of $1,000,000 or more, a vendor must either: a) certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section 2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or b) demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d). The DGS list of entities prohibited from contracting with public entities in California per the Iranian Contracting Act, 2010, can be found at: Department of General Services Procurement Division Iran Contracting Act List

If you do not have Internet access, a hard copy can be provided by contacting the Analyst listed on the RFP.

The completed Iran Contract Act Certification must be included in the bid submission, noted as Attachment 7.

https://www.dgs.ca.gov/-/media/a7ee965578ca4cc1a63087423c7bed0c.ashx http://www.documents.dgs.ca.gov/PD/poliproc/Iran%20Contracting%20Act%20List.pdf

ATTACHMENT 8

GENAI DISCLOSURE & FACTSHEET

GenAI Disclosure

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI, including GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor .

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

A Bidder must complete the GenAI Disclosure & Factsheet STD1000, located at the following internet site: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

The completed GenAI Disclosure & Factsheet STD1000 must be included in the bid submission, noted as Attachment 8.

http://chrome-extension/efaidnbmnnnibpcajpcglclefindmkaj/https:/www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf http://chrome-extension/efaidnbmnnnibpcajpcglclefindmkaj/https:/www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

ATTACHMENT 9

STATEMENT OF ECONOMIC INTERESTS CERTIFICATION

In order to be deemed responsive, the Bidder must enter their information below where indicated with brackets and provide an authorized signature for certification.

[Month XX, 2024]

[Proposer Organization Name] [Address] [City, State Zip]

California Conservation Corps Attention: Kiran Varghese 1719 24th Street Sacramento, CA 95816

Upon award of the contract, [Proposer Organization Name] agrees to provide a completed Title 10, California Code of Regulations, Chapter 12, Article 1, Statement of Economic Interests (Form 700), if required.

[Proposer Representative Name]

ATTACHMENT 10

PROOF OF INSURANCE

A Bidder must submit current proof of insurance as Attachment 10 for the following:

• Liability Insurance

• Automobile Insurance

• Worker’s Compensation

A certificate of insurance (COI) may be provided as proof of insurance. The COI and/or proof of insurance documents will be named Attachment 10 and be submitted with the bid submission. Endorsements to insurance policies are not required for bid submission.

ATTACHMENT 11

PROOF OF ACTIVE STATUS WITH THE CALIFORNIA Secretary of State

If the Proposer organization is incorporated, proof of Active status with the California SOS must be provided in one of the following forms (Attachment 11):

I. A copy of the Proposer’s current Certificate of Status issued by the SOS; or II. A copy of the Proposer’s Entity Detail page from the SOS’s Business Search website

(https://bizfileonline.sos.ca.gov/search/business) (https://businesssearch.sos.ca.gov/).

https://bizfileonline.sos.ca.gov/search/business

ATTACHMENT 12

COST WORKSHEET

Key Position Hourly Rates Please identify the key positions with descriptions and fully loaded hourly rates for each position provided during the entire term of the Agreement. Fully loaded hourly rates must include indirect costs (fringe, overhead, as well as general and administrative expenses), profits, and other fees. Please remove positions not applicable, and add positions not identified but proposed to service the Agreement. This list and corresponding rates will be incorporated verbatim into the Agreement.

Position Description Fully

Loaded Hourly Rate

President and CEO $

Partner $

Senior Vice President $

Vice President $

Senior Account Executive

Director $

Account Manager $

Video Production Manager

Digital Media Manager $

Financial Analyst $

Clerical Support $

Contract Subtotal Amount:

Subcontractor Rates

Please identify the key positions with descriptions and fully loaded hourly rates for each subcontracted public relations position provided during the entire term of the Agreement. Fully loaded hourly rates must include indirect costs (fringe, overhead, as well as general and administrative expenses), profits, and other fees. Please remove positions that are not applicable, and add positions not identified but proposed to service the Agreement. This list and corresponding rates will be incorporated verbatim into the Agreement.

Position Description Fully

Loaded Hourly Rate

President and CEO $

Partner $

Senior Vice President $

Vice President $

Senior Account Executive

Director $

Account Manager $

Video Production Manager

Digital Media Manager $

Financial Analyst $

Clerical Support $

Subcontractor Subtotal Amount:

Earned Media Event Costs

Please identify costs related to earned media events and paid media buys used to sustain a targeted campaign such as recruitment for women and other targeted segments. Costs shall be based on the requirements for media events as outlined in the Exhibit A, Scope of Work, and reflect full-service event planning for in-person earned media events.

Service Description Cost

FY24/25

January 1st 2025 – June 30th 2025

(Half a Fiscal Year)

FY25/26

July 1st 2025 – June 30th 2026

(Full Fiscal Year)

FY26/27

July 1st 2026 – June 30th 2027

(Full Fiscal Year)

FY27/28

July 1st 2027-

December 31st 2027 (Half a Fiscal Year)

Earned Media Event Subtotal Amount:

TOTAL CONTRACT AMOUNT: ____________________

Notes

1. Any additional hourly costs, due to key staff promotions during the period from submittal of the cost proposal through the first year of the Agreement, shall be borne by the Contractor.

2. Contractor must submit a work order pursuant to Section J of Exhibit A that outlines the cost estimate and specification detail for each project. Contractor may only commence work once California Conservation Corps has executed a work order.

3. In order to be considered and fairly evaluated, Contractor must offer competitive pricing.

ATTACHMENT 13

NARRATIVE RESPONSES

Please attach your narrative responses to the technical requirements outlined in section 4.3 of the RFP as Attachment 13.

* Include any vacant positions that would be filled

ATTACHMENT 14

PROPOSED ACCOUNT STAFFING CHART

Agency Name:

Title Name* Brief Description of Duties to the Exchange Account

Time

Relevant Experience

ATTACHMENT 15

CLIENT REFERENCES

Agency Name:

List three clients served in the past three years for which your firm provided services similar to those listed in the Scope of Work (Exhibit A). If applicable, include one of an account size similar to the one that your agency would oversee if selected for this contract. List the most recent first. California Conservation Corps may verify with those offices to which you have provided services, currently or in the past.

REFERENCE 1

Name of Client

Street address City Stat

ZIP

Contact person, Title Telephone number Email

Dates of service Value or cost of service

Brief description of service provided

REFERENCE 2

Street address City Stat

ZIP

Contact person, Title Telephone number Email

REFERENCE 3

Street address City State ZIP Code

Contact person, Title Telephone number Email

If three references cannot be provided, explain why:

ATTACHMENT 16 (If Applicable)

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form.

If your company has within the previous three years, had any business activities or other operations outside of the United States, you must complete this form located at the following internet site: https://www.dgs.ca.gov/- /media/CBAFDC111B6C43B09496B8391E11F394.ashx

If you do not have Internet access, a hard copy can be provided to you.

If applicable, the completed Darfur Contracting Act Certification must be included in the bid submission, noted as Attachment 16.

https://www.dgs.ca.gov/-/media/CBAFDC111B6C43B09496B8391E11F394.ashx https://www.dgs.ca.gov/-/media/CBAFDC111B6C43B09496B8391E11F394.ashx

ATTACHMENT 17 (If Applicable)

DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS

If the Bidder wishes to claim the Disabled Veteran Business Enterprise (DVBE) incentive. A Bidder must complete the Disabled Veteran Business Enterprise Declarations, located at the following internet site: https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

If completed, Disabled Veteran Business Enterprise Declarations must be included in the bid submission, noted as Attachment 17.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

ATTACHMENT 18 (If Applicable)

TARGET AREA CONTRACT PREFERENCE ACT PREFERENCE REQUEST FOR

GOODS AND SERVICES SOLICITATIONS

If the Bidder wishes to claim the TACPA preference. A Bidder must complete the Target Area Contract Preference Act Preference Request for Goods and Services Solicitations form, located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

If completed, Target Area Contract Preference Act Preference Request for Goods and Services Solicitations form must be included in the bid submission, noted as Attachment 18.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

ATTACHMENT 19 (If Applicable)

THE BIDDER’S SUMMARY OF CONTRACT ACTIVITIES AND LABOR HOURS

If the Bidder wishes to claim the TACPA preference. A Bidder must also complete the Bidder’s Summary of Contract Activities and Labor Hours form, located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

If completed, Bidder’s Summary of Contract Activities and Labor Hours form must be included in the bid submission, noted as Attachment 19.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf