RFP_Attachment_-_Letter_of_Insurability_(NEW_08-25).docx

This document is a Request for Proposal (RFP) attachment requirement issued by the City of Kingman, Arizona for golf marketing consulting services. The City seeks qualified firms to evaluate and enhance the operational and financial performance of the Cerbat Cliffs Golf Course through comprehensive marketing analysis and strategic recommendations. The scope of work includes reviewing past marketing performance, conducting facility evaluation, analyzing national and local golf trends, recommending strategies based on successful municipal golf facility models, evaluating food and beverage revenue opportunities, identifying marketing avenues, establishing customer feedback processes, and delivering a detailed written report. Proposals are due by 4:00 pm Arizona time on May 5, 2026, with contract award anticipated by June 2, 2026. The contract term is one year from execution with optional monthly renewal terms thereafter, not to exceed five years total. Proposers must demonstrate a minimum of five years of golf marketing consulting experience.

The RFP evaluation criteria allocate 20 percent weight to professional qualifications and team background, 30 percent to past project involvement and references, 30 percent to the proposed work plan, and 20 percent to the fee proposal. Required insurance includes Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Commercial Automobile Liability of $1,000,000, and Professional Liability of $1,000,000. Offerors must submit a Letter of Insurability demonstrating current possession of required insurance or ability to obtain it upon contract award, which should be marked as "Attachment - Supplement Insurance." Additional required submissions include the New Vendor Application, IRS W-9 Form, execution of proposed contract terms and conditions, and a minimum of three professional references. Upon contract award, contractors must provide ACORD-format Certificates of Insurance and related policy endorsements electronically prior to beginning work, with updated certificates provided as required throughout the contract term.