RFP Attachment I - PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

DEFENSE FUEL SUPPORT POINT SERVICES

Location

Within the State of North Carolina June 7, 2021

SPE603-21-R-0511

Attachment I: Performance Work Statement COCO Storage Services, State of North Carolina

Performance Work Statement (PWS) For

Defense Fuel Support Point Services Within the State of North Carolina

1 Description and Purpose of Required Services

1.1 Requirement

1.2 Area of Consideration

1.3 Storage Capacity/Tank Requirements

1.4 Grades of Service

1.5 Physical System Requirements

1.6 Allowed Throughput

1.7 Inventory Control Records and System of Record Requirements

1.8 Additive Injection

1.9 Product Receiving Requirements

1.10 Product Shipping Requirements

1.11 Syncada Transportation Payment Requirements

2 General Information

2.1 Custody and Risk of Loss

2.2 Billing

2.3 Product Quality Surveillance

2.4 Ancillary Facilities

2.5 Quality Assurance Representative (QAR) Support

2.6 Best Commercial Practices

3 Training Requirements

4 Deliverables

4.1 Contractor Detailed Plans

5 Contract Line Items (CLINs)

Appendix A Common Access Card (CAC) Procedures

SPE603-21-R-0511

1. DESCRIPTION AND PURPOSE OF REQUIRED SERVICES

1.1 Requirement: The Defense Logistics Agency (DLA) Energy requires Defense Fuel Support Point (DFSP) services in the State of North Carolina area for a four-year base period, with one five-year option period. The following terms and conditions are applicable to the requirement for contract services and ancillary facilities for receiving, storing, protecting, and shipping of U.S.

Government-owned aviation turbine fuel.

1.2 Area of Consideration: Storage is required within the State of North Carolina.

1.3 Storage Capacity/Tank Requirements: Storage of 418,000 barrels (fill) capacity. A minimum of two tanks per fuel grade interconnected and isolated from other facilities and products handled within the storage facility is required. If all capacity cannot be provided, the minimum storage requirement of 190,000 barrels of Jet-A and 100,000 barrels of JP-5 must be available upon award at a single facility.

Remaining storage requirement, if required to meet the total storage requirement of 418,000 barrels (230,000 commercial Jet A and 188,000 BBLS JP-5), are required to be fully operational within 18-24 months after contract award within the same single facility.

1.4 Grades of Service: Two grades of aviation turbine fuel: 230,000 barrels of Commercial Grade Jet-A and 188,000 barrels of Military Grade JP-5.

1.5 Physical System Requirements: Storage and distribution facility capable of services for receiving, storing, protecting, and shipping U.S. Government-owned aviation turbine fuel.

1.6 Allowed Throughput: The U.S. Government will be entitled to 1,600,000 barrels of total throughput for each year; hereafter referred to as ‘allowed throughput’. Allowed throughput is defined and calculated by adding the total number of barrels for all product types received and shipped in a twelve consecutive month period, divided by two, starting when inspection and acceptance takes place after receipt of initial fill and resetting on the anniversary date each following year. Allowed throughput does not include initial fill or final shipment.

1.6.1 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill beginning at the twelve-month period immediately following inspection and acceptance, and final shipment during the last twelve months of the performance period, at no additional cost.

Initial fill is defined, as all receipts required filling the storage tanks to 100% of the awarded fill capacity for each product. Final shipment is defined as all shipments required withdrawing 100% of the awarded fill capacity.

1.7 Inventory Control Records and System of Record Requirements: The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract texts in accordance with the most current version of Department of Defense Manual

4140.25 and DLA Energy Class IIIB Supply Chain Management Interim Policy and Procedural Guidance. The management of fuel inventories involves a full range of actions associated with order, requisition, receipt, transfer, issue, physical inventory, and storage of fuel. The Contractor shall process inventory data of Government-owned product(s) utilizing DLA Energy’s web-

SPE603-21-R-0511

based application Accountable Property System of Record (APSR). DLA Energy will provide training to a minimum of two Contractor personnel. See contract text I119.04 INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS for additional information regarding the Governments inventory data requirements. The Contractor shall:

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains, and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure automated tank gauges are verified monthly against manual gauge readings and calibrated annually if used to report inventory volumes.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary, on excessive variations.

Refer to PWS section 3 Training Requirements for APSR and other training requirements.

To process APSR inventory data, the Contractor is required to obtain a Common Access Card (CAC) (see Appendix A CAC Procedures) or, as an alternative, obtain an External Certificate Authority (ECA) no later than sixty days prior to inspection and acceptance. Authorized users who are not eligible for the CAC should refer to https://public.cyber.mil for current information on obtaining ECA provided certificates.

1.7.1 Inventory Access: The Contractor shall ensure DLA Energy has full unrestricted access to its complete inventory. DLA Energy Quality Assurance Representative/Contracting Officer’s Representative (QAR/COR), and other DLA Energy representatives will be provided access to APSR onsite as needed.

1.7.2 APSR Automated Data Processing (ADP) Equipment: The Contractor shall provide an ADP computer system that meets the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by APSR, email, maintaining the data collection and records keeping associated with product quality surveillance (product analysis and testing reports), and the document collection and records keeping associated with the Contractor’s preventive maintenance program.

1.8 Additive Injection: The Contractor shall provide facilities capable of injecting additives into Jet-A (to regrade to JAA/F24) and JP-5 during shipment of product via tank trucks and railcars on a 7-day per week 24-hours per day basis. When required to inject additives, the Contractor will be instructed by QAR/COR or the DLA Energy Americas East (AME) region office (see contract text G22 DESIGNATION OF PROPERTY ADMINISTRATOR). All required additive injection will be accomplished in accordance with (IAW) the most current version of MIL-STD-

3004-1, DEPARTMENT OF DEFENSE STANDARD PRACTICE: QUALITY ASSURANCE

FOR BULK FUELS, LUBRICANTS AND RELATED PRODUCTS, and the appropriate contract text(s).

1.8.1 Additives Required: The additives required for injection will be provided by the

SPE603-21-R-0511

Attachment I: Performance Work Statement https://public.cyber.mil/ government. The Contractor shall order, receive, store, inject, and maintain additives on specification. Additives in CONUS are provided by DLA Energy regions. The Contractor shall coordinate with the DLA Energy-AME region to order additives.

1.8.1.1 Fuel System Icing Inhibitor (FSII): The Contractor shall provide an injection system for FSII. FSII must be stored in a bulk tank. FSII will be injected based on product specification requirements. The injection requirements that apply to Jet-A and JP-5 stocks will be IAW contract text F45.03 OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE

SYSTEM CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO).

1.8.1.2 Static Dissipater Additive (SDA): The Contractor shall provide an injection system for SDA. SDA will be injected based on product specification requirements. The injection requirements that apply to Jet-A stocks and JP-5 (required for JP-5 on as needed basis at direction of QAR/COR will be IAW contract text F45.01 OPERATION OF CONDUCTIVITY

ADDITIVE SYSTEM, CONTRACTOR-OWNED CONTRACTOR-OPERATED (COCO).

1.8.1.3 Corrosion Inhibitor/Lubricity Improver Additive (CI/LI): The Contractor shall provide an injection system for CI/LI. CI/LI will be injected based on product specification requirements. The injection requirements that apply to Jet-A stocks and JP-5 (required for JP-5 if product not procured with CI/LI) will be IAW contract text F45.04 OPERATION OF

CORROSION INHIBITOR/LUBRICITY IMPROVER ADDITIVE SYSTEM,

CONTRACTOR- OWNED CONTRACTOR-OPERATED (COCO).

1.8.2 Additive Storage/Injection Plan: The Contractor shall provide adetailed additive plan that clearly demonstrates how they will receive, store, maintain, and inject the required additives to support the allowed throughput. See Section 4. Deliverables.

1.9 Product Receiving Requirements: The Contractor shall provide facilities capable of receiving aviation turbine fuel: commercial grade Jet-A and JP-5, via Colonial Pipeline on a 24-hour per day, 7-day per week basis at pumping rates compatible with the mode of transportation tendered. Planning factor for the product receiving requirement is a range of approximately 1,500,000 to 2,000,000BBLS per 12-month period regardless of receiving mode.

1.10 Product Shipping Requirements: The Contractor shall provide facilities capable of shipping aviation turbine fuel: commercial grade Jet-A and JP-5 via Tank truck, and Railcar on a 24-hour per day, 7-dayper week basis at pumping rates compatible with the facility and mode of transportation tendered. Planning factor for the product shipping requirement is a range of approximately 1,500,000 to 2,500,000 BBLS per 12-month period regardless of shipping mode.

1.10.1 Tank Truck: The Contractor’s facilities shall be capable of shipping Jet-A with additives (JAA/F24) and JP-5 (refer to paragraph 1.8 Additive Injection) via government provided third party tank trucks both commercial and military (when required), 24-hours per day, seven days per week. Planning factor for the shipping requirement is a range of 1,800 – 2,500 tank trucks per 12-month period.

SPE603-21-R-0511

1.10.2 Tank Truck Loading and Shipping Facility: The Contractor’s tank truck loading and shipping facility shall provide unrestricted access to government provided third party tank trucks (commercial and military), be capable of bottom loading product, be equipped with a Scully overfill protection system (or compatible), be equipped with temperature compensating meters to accurately measure the product being loaded and be able to load a minimum of seven (7) 8,000 U S Gallon (USG) tank trucks per hour. The Contractor’s tank truck loading facilities shall follow applicable federal, state, and local environmental laws and regulations based upon the type of product being loaded. The truck rack must be equipped with at least one offloading header to receive the return of DLA Energy product via tank truck into DLA Energy stocks.

1.10.3 Railcar: The Contractor’s facilities shall be capable of shipping Jet-A with additives (JAA/F24) and JP-5 (refer to paragraph 1.8 Additive Injection) via government provided railcars 24-hours per day, seven days per week. Planning factor for the shipping requirement is a range of 1,400 – 1,900 Railcars per 12-month period.

1.10.4 Railcar Loading Shipping Facility: The Contractor’s Railcar loading and shipping facility shall provide unrestricted access to government provided third party railcars, via CSX Transportation or Norfolk Southern Rail Road Systems on a regular work schedule be capable of bottom loading product, be equipped with a Scully overfill protection system (or compatible), be equipped with temperature compensating meters to accurately measure the product being loaded and be able to load a minimum of 360,000 USG per day via 20,000 and/or 30,000 US Government provided railcars The Contractor’s railcar loading facilities shall follow applicable federal, state, and local environmental laws and regulations based upon the type of product being loaded. When required, bottom outlet gaskets and manway cover gaskets will be replaced by the contractor. Planning factor for the gasket replacement is a range of 50 - 200 per 12-month period.

1.11 Syncada Transportation Payment Requirements: Unless otherwise directed by the DLA Energy – AME region office placing orders, the Contractor shall create shipments daily for transportation services using USBank’s Syncada, with software and training to be provided by USBank.

1.11.1 Routing Instructions: The Contractor shall comply with monthly transportation and routing instructions furnished by the DLA Energy - AME region office. Such instructions will include carrier names, routes, route order numbers, and other pertinent shipment information.

The Contractor shall be responsible for the scheduling of commercial transport trucks and railcars in accordance with such routing instructions.

1.11.2 Daily Log: The Contractor shall maintain a daily written log of motor carrier performance to include carrier, destination, number of trucks ordered, number of trucks furnished, and deficiencies. On the last business day of each calendar month, the Contractor shall forward a copy of the daily written logs to the DLA Energy - AME region office having oversight of the motor carrier contract.

SPE603-21-R-0511

2. GENERAL INFORMATION

2.1 Custody and Risk of Loss

2.1.1 Pipeline Receipts: Custody and risk of loss of product delivered by commercial pipeline will pass from the carrier to the Contractor when the fuel passes the first flanged pipe connection owned by the Contractor.

2.1.2 Tank Truck Issue: Custody and risk of loss of product issued to tank truck will pass from the Contractor to the carrier when the fuel passes the tank truck’s loading manifold.

2.1.3 Railcar Issue: Custody and risk of loss of product issued to Railcar will pass from the Contractor to the carrier when the fuel passes the tank truck’s loading manifold.

2.2 Billing: Unless otherwise directed, the Contractor shall prepare and distribute Government bills of lading and all necessary documentation required in receipt and/or issuing of product.

Bills of lading, routing instructions, and transportation assistance will be furnished by the AME region office.

2.3 Product Quality Surveillance: The Contractor shall be responsible for maintaining the quality of the Government-owned aviation turbine fuel stored at the Contractor’s facility in accordance with the most current version of MIL-STD-3004-1, DEPARTMENT OF DEFENSE

STANDARD PRACTICE: QUALITY ASSURANCE FOR BULK FUELS, LUBRICANTS

AND RELATED PRODUCTS. No petroleum products will be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container will be loaded until it is inspected by qualified contractor personnel and deemed suitable to carry the intended product. Products will be shipped on a first-in, first-out basis unless otherwise approved or directed by the DLA Energy - QAR/COR or AME region office. Non- conforming product will be reported to the DLA Energy - QAR/COR or AME region office immediately, but no later than 15 minutes after discovery. Anytime product is received into a tank, the tank’s contents will be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) for all Government-owned fuels are kept on file for the duration of the contract and for 3-years after contract completion.

2.3.1 Contaminated Product Liability: The Contractor is liable to the U.S. Government for the cost of the product and the cost of disposal or remediation for all products that become contaminated while at the Contractor’s facility due to Contractor negligence.

2.3.2 Off Specification Product Reporting: The Contractor shall report immediately, but no later than 15 minutes after discovery, to DLA Energy - QAR/COR or the AME region office, and the contracting officer, all receipts or on hand stocks that fail to meet product quality for receipt, storage, or shipment in accordance with latest revisions of MIL-STD- 3004-1. Suspected off-specification product will be isolated and will not be released for shipment until authorized by the DLA Energy QAR/COR or AME region office.

SPE603-21-R-0511

2.3.3 Laboratory Testing Requirements: The Contractor shall perform sampling and laboratory testing in accordance with the latest revisions of MIL-STD-3004-1, Table IX Minimum Sampling and Testing Requirements for Petroleum Products, and sampling in accordance with STANDARD PRACTICE FOR MANUAL SAMPLING OF PETROLEUM

AND PETROLEUM PRODUCTS (API MANUAL OF PETROLEUM MEASUREMENT

STANDARDS (MPMS), Chapter 8.1) and/or ASTM D4057. At a minimum, the Contractor shall either have Type C level testing capability at its facility or subcontract to have that level of testing performed offsite. The Contractor must provide detailed information in its proposal when subcontracting for the required testing to allow DLA Energy to evaluate for final approval.

Information to include at a minimum: laboratory name, location, testing capabilities, employee proficiency, testing turn-around times and POCs.

The Contractor shall be capable of petroleum product sampling IAW API MPMS and/or ASTM D4057 of tank trucks, storage tanks, and pipelines as it applies to location. Contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers for DLA Energy use or emergency need. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifications: Complies with ASTM D-4306, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, epoxy lined, bung plug ¾” with lock-wire hole, carrying handle able to be shipped as hazardous material.

The Contractor shall be responsible for transporting all petroleum samples from job site to its laboratory or its subcontracted laboratory and/or to a Government contracted laboratory for higher level testing as directed by the DLA Energy - QAR/COR or the AME region office in accordance with local, state, or federal laws.

2.3.4 Additional Samples: The Contractor shall provide to the QAR samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR. These samples will be provided in addition to samples required elsewhere in the contract. The total number of these samples to be provided during any 12-month period will not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, will be the responsibility of the Contractor. The Contractor shall provide the QAR samples of any product being stored, shipped, or received under the contract IAW ENERGY QAP CONTRACTOR INSPECTION RESPONSIBILITIES

(STORAGE).

2.4 Ancillary Facilities: The Contractor shall provide the following facilities, at a minimum, under this requirement.

2.4.1 Tanks: All tanks and facilities offered must meet the minimum requirements of the current American Petroleum Institute (API) standards, National Fire Protection Association (NFPA) codes, and/or all federal, state, and local laws and/or regulations applicable to tanks and facilities of the type to be provided. The tanks will be interconnected to provide the capability of recirculating and filtering of product between tanks. Each storage tank will be equipped with a fuel/water separation system for collection of all product or water drawn/removed from its bottom water drain(s).

SPE603-21-R-0511

2.4.2 Filtration: The terminal must be capable of filtering all products during inbound receipts to storage tanks, outbound issue/shipment to all modes of delivery, stored products during tank-to-tank transfers, when replacing dormant fuel in pipelines, or when repacking pipelines. The filtration system must meet specifications outlined in the current American Petroleum Institute (API) Publication 1581, “Specifications and Qualification Procedures – Aviation Jet Fuel Filter/Separator.” Routine filter replacement is at contractors’ expense and should be included under the firm fixed price offer.

2.4.3 Lighting: The facility must be equipped with illumination to allow receipt/issue operations during hours of darkness.

2.5 Quality Assurance Representative Support

2.5.1 Office Facility Support: The Contractor shall furnish, as a minimum, administrative office space of approximately 330 square feet and furniture for use by QAR/COR personnel as well as designated parking for one (1) government vehicle. Furniture items include one (1) x 3-drawer desks, three (3) swivel chairs with arms, one (1) x 3-shelf bookcase, one (1) x 3-drawer letter size locking file cabinet, one (1) x wardrobe length lockable lockers for Personal Protection Equipment items. The Contractor shall also provide QAR/COR personnel access to a shower facility if available to contractor employees on the terminal (not needed to be in the administrative office space). The Contractor shall provide janitorial services for the QAR/COR office space of the same quality and type that is provided for the Contractor’s office area at the terminal.

2.5.2 Communications Support: If allowed by the Contractor’s communications security protocols, the Contractor shall provide the government with access to their Demarcation Point (DEMARC) in order for the government to connect to the DLA Enterprise Telecommunications Network (ETN) for QAR/COR’s use of internet, VoIP telephones and networked print/scan services (equipment provided by the government) in the administration office space required in paragraph 2.5.1 above. If government connectivity is not allowed by the Contractor for security purposes, then the Contractor shall furnish the following: one (1) active internet drops (via CAT- 5/6 cable and must be open (non-restricted) so the QAR/CORs can connect their laptops to the government system via VPN); three (1) telephones with local, long distance and international dialing capabilities and access to one (1) networked multifunctional device (MFC) that QAR/COR personnel can connect to for photocopy type reproduction, printing, and scanning (Contractor shall provide sufficient quantities of paper to meet the terminal’s and QAR/COR personnel’s copy/printing requirements).

2.5.3 Military Training Support: The Contractor shall provide support for up to two (2) scheduled 10-day military exercises per year to ensure military personnel can train and gain familiarity of their facility. Given these are commercial facilities these exercises shall be jointly planned and approved in advance so as to not interfere with the contractor normal operations.

Planning factors: Open parking Space for maintenance and recovery teams and liaison team to set up basic operations center if space is available. Planning factor provide any limiting factors to providing military training support.

SPE603-21-R-0511

2.6 Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the Contractor shall perform all services hereunder in accordance with best commercial practices.

3. TRAINING REQUIREMENTS: The Contractor shall ensure personnel are trained by job classification. The Contractor is responsible to meet the following training requirements and certification:

a. The Contractor shall have a minimum of two DLA Energy Account Transaction Processor/Recorder personnel, one primary and one alternate. The DLA Energy Account Transaction Processor/Recorder (inventory accountant) shall complete the Fuels Management Defense (FMD-9) course and shall obtain a Common Access Card (CAC) in accordance with Appendix A and 1.7 of the PWS or, at a minimum, obtain an External Certificate Authority (ECA) as required in DLA Energy P-7, P-26 and P-32. Authorized users who are not eligible for the CAC should refer to https://public.cyber.mil.

b. Terminal Manager (TM) – TM shall complete the training as required in DLA Energy P- 7, P-26 and P-32, and shall obtain a CAC in accordance with Appendix A and 1.7 of the PWS, or, as a minimum, obtain an ECA. The TM shall first complete the DLA Energy Responsible Officer, Terminal Manager, and Property Administrator (RO/TM/PA) computer-based training course within 90 days of appointment and attend the Joint Terminal Managers & Responsible Officers Course within 120 days of appointment. The TM must also complete the RO/TM/PA computer-based training course every two years for refresher training. Additionally, the TM may attend the formal training course after three years in order to remain current on DLA Energy and DoD policy and application changes. Prospective eligible applicants shall apply through the online registration tool located at: https://www.fuelstraining.com. CBT training requirements for DFSP personnel are located at https://www.fuelstraining.com.

c. DLA provides a course of instruction at a Training Facility in Alexandria, VA or virtually at https://www.fuelstraining.com. The duration of the training is as follow:

three weeks forFMD-9 for accountants and one week for TM. The Contractor shall factor in all travel and any other expenses for their personnel to attend the course in the COCO Monthly Service Price.

d. Syncada Training – The Contractor’s Syncada users must complete the following annual training: Certifying Officer Legislation (COL), Transportation Pay, and Advanced Syncada Training. The Advanced Syncada Training will be reported by the trainer. COL training web site is located at:

https://rise.articulate.com/share/pGgANqFZmjvwRofcLBmXbB0gRpBW0c7z#/?_k=r3p k4a.

Transportation Pay training web site is located at:

https://rise.articulate.com/share/yDWjQGhNsxrpqZmxsIcBHZzg-Np1Hl5_#/?_k=5nalxc

SPE603-21-R-0511

Attachment I: Performance Work Statement COCO Storage Services, State of North Carolina https://cyber.mil/ https://www.fuelstraining.com/ https://www.fuelstraining.com/ https://www.fuelstraining.com/ https://rise.articulate.com/share/pGgANqFZmjvwRofcLBmXbB0gRpBW0c7z%23/?_k=r3pk4a https://rise.articulate.com/share/pGgANqFZmjvwRofcLBmXbB0gRpBW0c7z%23/?_k=r3pk4a https://rise.articulate.com/share/yDWjQGhNsxrpqZmxsIcBHZzg-Np1Hl5_%23/?_k=5nalxc

4. DELIVERABLES

4.1 Contractor Detailed Plans: Following contract award, the Contractor will have 60 days, unless otherwise indicated, to submit the QAR/COR reviewed plans to the Contracting Officer for review and acceptance. The detailed plans listed below will be reviewed by the QAR/COR prior to submitting to the Contracting Officer. The plans are considered dynamic documents and will be updated, as required, throughout the contract period.

4.1.1 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written CCP developed and used by the Contractor to measure performance on a continuous basis. The CCP, at a minimum, will include performance-based plans.

General performance criteria will include the Contractor’s ability to provide continuous support capabilities as specified in this PWS.

Procedures pertaining to reporting requirements for off specification fuel/additives and service disruptions

Record keeping and reporting procedures pertaining to administrative requirements.

Bulk storage operations.

Facility/equipment maintenance.

The CCP will include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP will address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the QAR/COR.

Within 30 days after award the Contractor shall submit the CCP to the QAR/COR for review prior to forwarding to the Contracting Officer for final approval. The CCP will be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the QAR/COR for monitoring and assessing contract performance.

4.1.2 Product Quality Control Plan (QCP): The Contractor shall provide a comprehensive and detailed plan that will ensure that products handled by the Contractor remain on specification.

The plan will include all the quality control procedures required IAW ENERGY QAP E1.11 QUALITY CONTROL PLAN. The plan will describe how product quality surveillance data will be documented and reported. The plan will identify responsible parties for the functions. This plan will be submitted to the QAR, for review and approval, prior to the first receipt of Government-owned product or within 30 days after contract award, whichever occurs first. The approved plan will be effective at the start of the contract performance period.

4.1.3 Additive Storage/Injection Plan: The Contractor shall provide a comprehensive and detailed additive plan that clearly demonstrates how they will store, inject, and maintain the

SPE603-21-R-0511

required additives to support both allowed throughput and excess throughput for an indefinite period.

5. Contract Line Items (CLINs): Prices for all storage and ancillary services included in this PWS should be included in the monthly price for CLIN 0001 and Option CLIN 0002.

SPE603-21-R-0511

Appendix A

Contractor Instructions Common Access Card (CAC) Procedures

Performance under this contract may require the contractor to obtain a Common Access Card (CAC). If CACs are issued under this contract, the contractor shall complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to control and account for contractor CACs at all times. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

1. The contractor has each contractor employee requiring a CAC complete and sign Sections I and II of the DD Form 1172-2. The instructions for completing the DD Form 1172-2 are located at https://www.cac.mil/Resources/

For Section II, Block 22 - If the contractor employee signs and the DD Form 1172-2 it is then forwarded by the contractor. This provides verification for the employee information. If the contractor is submitting a DD Form 1172-2 for him/herself (e.g., the owner), with no higher authority above them for verification, then the signature in Block 22 must be notarized to verify identity.

2. The contractor forwards the DD Form(s) 1172-2 via hand-carry, secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group):

• The Contracting Officer’s Representative (COR) for the contract if a COR was designated.

• The Contracting Officer (CO) for the contract if no COR was designated.

• Each contractor employee must verify his/her account information upon receipt of an email from the Government containing a username and password for the Trusted Associate Sponsorship System (TASS). The web link for TASS is included in the email.

3. Each contractor employee will receive an email via TASS when his/her account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office.

The email will also provide a link that identifies the locations of RAPIDS offices.

4. Each contractor employee shall obtain his/her issued CAC from the RAPIDS office.

5. The contractor, within one (1) business day of issuance, provides written notice via email to the COR (or the CO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor

SPE603-21-R-0511

Attachment I: Performance Work Statement https://www.cac.mil/Resources/ employee or together for a group of contractor employees.

6. The contractor establishes procedures to control and account for Government-issued contractor CACs at all times, to include the following:

• Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

• Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

• Ensure contractor employees do not abuse or place holes in their CACs.

• Ensure contractor employees do not display their CACs in public.

7. If a contractor CAC is lost or stolen:

• The contractor employee shall immediately notify the contractor that the contractor CAC has been lost or stolen.

• The contractor shall immediately notify the COR (or the CO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

• The contractor shall report the lost or stolen CAC card to the local DLA

Police/host installation police, who will provide the contractor a police report. If there are no local DLA Police/host installation police, or no police report is provided, the contractor shall provide information to the COR/CO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/CO will provide a memorandum for the contractor employee to support issuance of new CAC.

• The contractor has the contractor employee bring the report/memorandum to the nearest RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

8. If the expiration date for a contractor CAC is prior to completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

• Notifies the COR as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

• No less than two (2) weeks prior to the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

• Brings the expiring CAC to the RAPIDS office for turn-in and receives new

CAC.

SPE603-21-R-0511

• Notifies the COR once a new CAC has been issued.

9. The contractor/contractor employee turns in any found CACs immediately, via hand-carry, to the nearest Federal law enforcement office.

10. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

• Contract completion or termination

• Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

11. The contractor:

• For contract completion or termination – within one (1) business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

• If the COR/CO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

• Arranges to meet the COR (or the CO, if no COR was designated) to turn-in the collected contractor CAC(s).

• Hand-carries all collected contractor CACs for turn-in to meet the COR (or the CO, if no COR was designated).

• Completes and signs the Government-Issued Contractor CAC Turn-In Receipt with the COR (or the CO, if no COR was designated). The contractor is provided a copy of the receipt.

If in-person transfer of CAC cannot be arranged, the contractor:

• Sends, via certified mail, the CACs to the COR/CO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

• Notifies COR/CO that CACs have been sent via certified mail.

• Receives a completed copy of the receipt from the COR/CO once the

COR/CO has received the CACs.

For termination/reassignment of an employee:

• Immediately notifies the COR (or the CO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

• In person, followed within one (1) business day by a written notice via email, or

• In writing, via email, or

• By telephone, followed within one (1) business day by a written notice via email.

SPE603-21-R-0511

Follow the turn-in procedures above for contract completion or termination, as applicable.

Contractor Reporting Requirements: The contractor is required to submit, on a monthly basis, to the COR (or the CO, if no COR was designated) a report of all employees working on the contract who have been issued CAC cards and a verification of whether each listed employee still requires a CAC. The report must note where changes have occurred (additions or deletions)since the previous month. Contractor employees who already have a CAC related to another DLA or DoD contract must be included in the monthly report. Contractor shall note the issuing organization and the CAC expiration date. Contractor is still responsible for notifying the COR/CO when the individual is no longer working under the subject contract.

The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

• Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

• Disapproval of invoices and delay of payment

• Withholding of final payment (in accordance with FAR 52.204-9)

• Documentation of CAC Non-Compliance in the Contractor Performance Assessment Reporting System (CPARS)

SPE603-21-R-0511