RFP_948-0605-24_Solano_Public_Health_Community_Health_Improvement_Plan_Implementation.pdf

DEPARTMENT OF GENERAL SERVICES

Support Services Division

REQUEST FOR PROPOSALS (RFP)

NUMBER: 948-0605-24

FOR

SOLANO PUBLIC HEALTH COMMUNITY HEALTH IMPROVEMENT

PLAN (CHIP) IMPLEMENTATION

RELEASE DATE: June 5, 2023

RESPONSE DUE: July 7, 2023 5:00 PM, PDT

SUBMIT PROPOSAL TO: RFP COORDINATOR

Solano County digitally via OpenGov Procurement Platform Solano

County Portal website at https://procurement.opengov.com/portal/solanocounty

Nesmith Despabiladeras, Buyer NADespabiladeras@SolanoCounty.com

Phone: 707-784-6322

Any proposer participating in this solicitation is required to have a vendor application on file with the County. This application may be downloaded from the Solano County website at www.solanocounty.com. Include the application with your proposal. The County will post any changes and information relating to this RFP digitally via OpenGov Procurement Platform. Proposers are responsible for frequently checking the OpenGov Procurement Platform at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this RFP.

MEGAN M. GREVE

Director MMGreve@SolanoCounty.com

(707) 784-7900

DUSTIN D. LENO

Assistant Director ddleno@solanocounty.com

(707) 784-2781

LORRAINE TANG

Support Services Manager lctang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500 Fairfield, CA 94533-6342 Fax (707) 784-6320 www.solanocounty.com https://procurement.opengov.com/portal/solanocounty mailto:NADespabiladeras@SolanoCounty.com http://www.solanocounty.com/ https://procurement.opengov.com/portal/solanocounty mailto:MMGreve@SolanoCounty.com mailto:ddleno@solanocounty.com mailto:lctang@solanocounty.com http://www.solanocounty.com/

TABLE OF CONTENTS

TABLE OF CONTENTS

1. INTRODUCTION

2. BACKGROUND

3. SCOPE OF SERVICE/ PROJECT

4. CONTRACT DURATION AND FUNDING AVAILABILITY

5. SCHEDULE OF EVENTS

6. INSTRUCTIONS TO PROPOSERS

7. EVALUATION OF PROPOSALS

8. AWARD NOTICE AND ACCEPTANCE PERIOD

9. PROTEST AND APPEAL

10. TERMS AND CONDITIONS

11. ATTACHMENTS AND EXHIBITS

RFP NO: 952-0605-24

SUBMISSION DATE: JULY 7, 2023 5:00 PM PDT

1.0. INTRODUCTION

Solano Public Health is seeking highly qualified agencies to assist with the implementation of the Solano County Community Health Improvement Plan (CHIP).

The CHIP highlights four strategic health issues for improving the overall health of communities in Solano:

Behavioral Health Access to Care Maternal and Infant Health Housing Stability

More information on the CHIP, including the full report can be found at: https://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=40374

Solano Public Health seeks to support the implementation of the CHIP through funding systems-building initiatives, one-time training or technical assistance, and coordination of services. Solano Public Health has allocated up to $200,500 per strategic health issue for a nine-month period for the implementation of the Solano County CHIP. A total of up to $802,000 is available through this RFP.

The Public Health Division was awarded one-time funds through the California Equitable Recovery Initiative (CERI) as well as the Public Health Workforce Development Supplemental Funding Grant (WFD). The purpose of the CERI grant is to address COVID-19-related health disparities and to advance health equity. California is leveraging the funding opportunity to build equity infrastructure and this grant provides a unique opportunity to focus on addressing upstream drivers for health and equity efforts.

Similarly, the Public Health Workforce Development Supplemental Funding Grant also aims to support COVID-19 prevention, preparedness, response, and recovery initiatives. Solano Public Health has chosen to use these one-time funds for the CHIP Implementation as it focuses on addressing health inequities that were highlighted during the COVID-19 pandemic.

Non-profit organizations, for-profit organizations, and government entities are eligible to submit proposals. Agencies not traditionally providing services for Solano County are encouraged to propose.

2.0. BACKGROUND

The Healthy Solano Collaborative—a diverse group of departments, agencies, and community-based organizations that represent the local public health system—recently completed the process of developing a Community Health Assessment (CHA), which outlined the current health status of Solano County residents. Solano Public Health (SPH) and community stakeholders have identified eight priority health needs for inclusion in this Community Health Assessment (CHA). These are access to care, behavioral health, economic security, education, healthy eating and active living, housing, maternal and infant health, and violence and injury prevention Health needs identified by the CHA were then prioritized and narrowed down to the four strategic health issues that would be addressed in the Community Health Improvement Plan (CHIP).

https://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=40374 https://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=34814 https://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=40374

In the final stage of prioritization, the community chose the four strategic health issues for the CHIP:

Behavioral Health, Access to Care, Maternal and Infant Health, and Housing Stability.

The 2023 Community Health Improvement Plan, developed by the Healthy Solano Collaborative, outlines the goals, strategies, and actions for beginning to address each strategic health issue.

A summary of these is as follows:

• Behavioral Health:

• Ensure all Solano County residents feel safe, supported, and well in their communities

• Ensure all Solano County residents are aware of preventive services offered in the County

• Access to Care:

• Eliminate inequities in access to preventive services and health care across Solano County

• Maternal and Infant Health:

• Improve the well-being of Black women (in coordination with the Solano Black Infant Health Program), infants, children, and families

• Housing Stability:

• Ensure all Solano County Residents have access to safe, stable, and affordable housing

• Including basic necessities and supportive services for those at risk of being unhoused

The CHIP is reviewed every five years, in accordance with the hospital systems’ update of their Community Health Needs Assessment and Community Benefits Plans. Funding for CHIP implementation available through this RFP (approximately September 1, 2023 -June 30, 2024)

Due to the upstream nature of the CHIP’s strategic health issues, and the limited term of one-time funds, Solano Public Health is focusing on systems-building initiatives, one-time training or technical assistance, and coordination of services. Solano Public Health shall prioritize proposals that incorporate an equity lens into their project development.1

Selected agencies will be expected to actively seek ways to sustain efforts beyond the initial funding support from Solano County Health & Social Services, and Solano Public Health, participate in an orientation meeting, regularly participate in regular Healthy Solano collaborative meetings, and participate in evaluation activities. Selected agencies will be required to provide quarterly reports and an end-of-term report to Solano Public Health documenting activities completed, as well as progress toward goals and outcomes. Additionally, selected agencies will be expected to lead and coordinate Healthy Solano collaborative workgroups that they are funded through.

3.0. SCOPE OF SERVICE/ PROJECT

Selected agencies will provide activities under at least one of the following priorities and goals and one or more of the following strategies:

Applications should reference these goals/strategies when describing activities that are listed in the CHIP.

If the proposal does not directly align with one of the goals, please specifically explain how it will support the implementation of the Community Health Improvement Plan and proposed goal.

Priority 1: Behavioral Health: Ensure all Solano County residents feel safe, supported, and well in their communities

Goal 1: Improve the safety and well-being of youth and young adults:

Goal 2: Increase access to culturally and linguistically responsive behavioral health care.

Goal 3: Expand connection to community resources.

Priority 2: Access to Care: Eliminate inequities in access to preventive services and health care across Solano County

Goal 1: Reduce barriers to care for vulnerable populations

Goal 2: Increase access to culturally and linguistically responsive care

Priority 3: Maternal and Infant Health: Improve the well-being of Black women, infants, children, and families

Goal 1: Expand reproductive health services for BIPOC teens

Goal 2: Expand and improve prenatal care options for pregnant Black women

Goal 3: Expand and improve prenatal care options for pregnant Black women

Priority 4: Housing Stability: Ensure all Solano County Residents have access to safe, stable, and affordable housing

Goal 1: Expand low-income, affordable, and workforce housing stock

Goal 2: Provide a wide array of support to ensure housing security

Goal 3: Improve access and connection to supportive services for people experiencing homelessness https://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=40374

Agencies may submit any of the following:

• A Proposal for up to $200,500 to address one priority

• Separate Proposals for individual priorities for up to $200,500 each with distinct activities and programs

• A Proposal addressing two or three priorities for up to $300,750 per priority area with targeted activities for each priority area and a plan for integration of activities

• Additionally, agencies looking to apply for priority three must obtain a letter of support from the Black Infant Health Program of Solano, please email amanderson@solanocounty.com to request this

4.0. CONTRACT DURATION AND FUNDING AVAILABILITY

Funding is available through this RFP in the amount of $800,200 total (up to $200,500 per strategic health issue) (approximately September 1, 2023 -June 30, 2024) for implementation of the Solano County Community Health Improvement Plan.

No monies from this program may be used to supplant state, county, or local general fund monies available to the agency for any purpose. Activities funded under this RFP must be new or enhancements to existing activities. Funds are not allocated for capital improvements.

Note: The timeframe above is estimated. The award of funds does not authorize work to begin. Contracts must be fully executed before services can begin. In addition, services cannot begin prior to the contracted start date.

5.0. SCHEDULE OF EVENTS

The following Schedule of Events reflects important dates for the solicitation process:

June 5, 2023 RFP issued June 20, 2023 Optional Pre-Proposal Conference - Will be held via Microsoft Teams from 2:00-3:00 pm PDT and requires advance registration. Please send an email to nadespabiladeras@SolanoCounty.com to register.

June 20, 2023 Questions concerning RFP and project emailed to nadespabiladeras@solanocounty.com or submit digitally via OpenGov Procurement platform Solano County Portal at https://procurement.opengov.com/portal/solanocounty no later than

5:00 PM PDT.

June 27, 2023 The County’s response to questions posted OpenGov Procurement platform https://procurement.opengov.com/portal/solanocounty

June 30, 2023 Optional Intent to Propose form submitted (non-binding).

mailto:amanderson@solanocounty.com mailto:nadespabiladeras@SolanoCounty.com mailto:nadespabiladeras@solanocounty.com

The County reserves the right to adjust this schedule as it deems necessary. Notification of any adjustment to the schedule will be posted on the OpenGov Procurement Platform Solano County Portal at https://procurement.opengov.com/portal/solanocounty County’s website. Proposers shall frequently check the OpenGov Procurement platform Solano County Portal for any updates related to this RFP.

To subscribe with OpenGov and receive electronic notifications regarding this and other bidding opportunities of the County, visit the free Vendor Registration page at https://procurement.opengov.com/portal/solanocounty and follow the instructions provided.

6.0. INSTRUCTIONS TO PROPOSERS

Please prepare your proposal in accordance with the following requirements.

A. The County has provided a Proposal Form (Attachment A) in an electronic format on Solano Public

Health’s website:

https://www.solanocounty.com/depts/ph/quality_improvement_program/community_health_improve ment_plan_(chip)_request_for_proposals.asp.

Proposers must fully complete and respond to every question and attach all necessary requested documents. Proposers must fill in desired checkboxes and adhere to page limits where indicated.

Failure to follow the specified Proposal Form and format may, at the County’s sole discretion, result in the rejection of the Proposal.

B. Proposal. Notwithstanding the hard-copy format imposed by the Proposal Form, all Proposers must follow additional formats set forth herein:

• Standard, white 8 1/2" x 11" paper, with 1-inch margins

• Arial font size 11

• All Proposal pages (including attachments) sequentially numbered

• All responses, as well as any reference material presented, written in English, adhering to character limits where applicable

• All monetary amounts detailed in United States currency and rounded to the nearest whole dollar

C. Cover Letter. The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a 90-day

July 7, 2023 An electronic submission of Proposals via OpenGov Procurement Platform Solano County Portal at https://procurement.opengov.com/portal/solanocounty are due no later than 5:00 p.m. Late submittals will not be accepted.

July 17, 2023 Intent to Award Issued Late July-Early August 2023 Contracting development and negotiation period

Mid-August 2023 Completed Contract Signed by Contractor Late August Contract Approved by the County Administrator or Board of Supervisors

(as appropriate) September 1, 2023 Project commences. Date estimated based on appropriate approvals by County. No work can begin until contract is fully executed.

https://procurement.opengov.com/portal/solanocounty https://procurement.opengov.com/portal/solanocounty https://www.solanocounty.com/depts/ph/quality_improvement_program/community_health_improvement_plan_(chip)_request_for_proposals.asp https://www.solanocounty.com/depts/ph/quality_improvement_program/community_health_improvement_plan_(chip)_request_for_proposals.asp period and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the County must sign the cover letter.

Address the cover letter as follows:

Solano County General Services Department Purchasing Services 675 Texas Street Suite 2500 Fairfield, CA 94533 Attention: Nes Despabiladeras, RFP Coordinator

D. Approach and Management Plan. This section shall provide the proposer’s proposed approach and management plan for providing the services. Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

E. Qualifications and Experience

1. Complete a statement of acknowledgment (Attachment A-Proposal form, page 1) that the Proposer has reviewed the Proposed Solano County Standard Contract (Exhibit I) and has accepted it with or without qualification. If the Proposer makes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract. (Note: Contract Exhibits A and B - the scope of work and budget - will be finalized during the contracting process.)

If the Proposer makes no qualifications to the Standard Contract, including its exhibits, then it shall be deemed that the Proposer accepts these items without reservation or any qualifications.

2. Provide a description of the Proposer’s background or organizational history and the years in business providing community health services/support addressing the scope of service for this project.

3. Organization’s infrastructure related to the scope of service for this project.

4. A statement as to whether there is any pending litigation against the Proposer; and if such litigation exists, attach an opinion of counsel as to whether the pending litigation will impair the Proposer’s performance in a contact under this RFP. (NOTE: Pending litigation will not negatively affect scoring of the Proposal)

5. A list, if any, all current contractual relationships with the County and all those completed within the previous five-year period. The list must include:

a. the contract number;

b. the contract term;

c. the core service(s) being delivered; and

d. a description of any corrective action plans that have been in place for any of the associated contracts.

(NOTE: Current or prior contracts with the County is NOT a prerequisite to being awarded the maximum available points for the Proposer Qualifications and Experience category.)

The Proposer shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last 2 years. Use Attachment (2) Agency Reference Sheet.

F. Budget/Cost Proposal: Complete Attachment (A) Proposal Form.

1. Cost Proposal. This section shall provide information on the requested budget and cost proposal for the program, and how the proposer will ensure resources are appropriately used.

Proposers must provide budget information, as indicated in Attachment 3 Budget Worksheets provided. Using Attachment 5 Sample Budget Narrative Proposer is required to provide detail for personnel costs, operational costs and any administrative overhead or indirect costs. The proposed cost shall incorporate all costs for the proposed scope of services for the total contract period. The Cost Proposal shall record only the proposed cost as required, and shall not record any other rates, amounts, or information. It shall not record any text that could be construed as a qualification of the cost proposed. If the Potential Contractor fails to specify the Cost Proposal as required, the County shall determine the proposal to be non-responsive and reject it.

Expenditures may include the following:

A. Start-Up Budget: These are one-time costs and may include costs for staff recruitment and screening for initial staff hired, furnishings, supplies, equipment including computers, specialized trainings for staff needed to launch the program, or other materials required to provide the service being solicited through this RFP. In addition to completing the Budget Worksheet for the Start-Up Budget in Attachment 3, please provide details related to the anticipated start-up expenses in the Budget Narrative to be submitted with the proposal.

B. Personnel Expenses: Must include positions, salary, and full time equivalent (FTE) (actual percentage of time devoted to the project) for each position of staff employees allocated to the program. Salaries are fixed compensation for services performed by staff that are directly employed by the Proposer and are paid for on a regular basis.

a. When completing the Budget Narrative (sample Attachment 4) for each staff position listed on the Budget Worksheet, explain how the salaries were determined and provide support for the stated salary. For example, state the classification and provide the published salary range for the employee in the stated classification, and provide a description of each position including activities/services to be delivered by each position listed.

C. Employee Benefits & Employer Payroll Taxes: Employer's contributions or expenses for social security, employee's life and health insurance plans, unemployment insurance, pension plans, and other similar expenses. These expenses are allowable when they are included in the contract and are in accordance with the agency's approved written policies.

NOTE: Salary and fringe benefits must be pro-rated for non-full-time employees, if agency provides fringe benefits to part time employees. Salaries and Benefits of personnel involved in more than one program must be charged to each program based on the actual percentage of time spent on each program. The annualized actual percentage charged for a particular position (e.g., Project Director) cannot exceed the annual percentage approved in the award. Similarly, the dollar amount charged for a particular position also must not exceed the dollar amount in the approved award. Functional timesheets or an allocation plan must be maintained which support the time charged.

D. Operating Expenses: Necessary expenditures exclusive of personnel salaries and benefits.

Such expenses include all costs associated with the delivery of the program. The expenses must be program-related (i.e., to further the program objectives) and be incurred during the contract period. County reserves the right to make the final determination if an operating expense is allowable and necessary.

E. Subcontractors: Costs associated with contracts secured by the lead agency (if applicable) for work to carry out activities in the proposal. Proposals may include up to two (2) subcontractors who may not make up more than 35% of the budget. If the Proposer plans to utilize a subcontractor, the subcontractor summary budget must also be included.

F. Administrative and Indirect Costs: Shared costs that cannot be directly assigned to a particular activity but are necessary to the operation of the Agency and the performance of the program. The costs of operating and maintaining facilities, accounting services and administrative salaries are examples of indirect costs. Indirect costs should be calculated as a percentage of salaries and benefits and operating expenses. If an agency uses an indirect cost rate above 10%, a Cost Allocation Plan that supports a higher indirect cost rate must be provided. Subcontractors are generally not included in the indirect cost calculation.

Proposer shall describe each of the costs in the cost categories including a justification of “how” and/or “why” a line item is necessary for program operations. Proposed budget line items should be defined and methodologies for determining calculations described in detail. Proposer shall describe each of the costs in the cost categories as requested in the Template. In addition, Proposer shall complete Attachment 4 Fiscal Qualifications respond to the following:

G. Include the name and title of the individual responsible for fiscal management and cost control. Describe this person’s training, experience, and tenure in this position.

H. Describe the fiscal and operational infrastructure and experience to support this program.

This may include number of employees in leadership and the fiscal department, tenure of each employee, and any relevant information that supports the depth and breadth of the fiscal and operational infrastructure of the organization. Infrastructure should be described within the context of the proposer’s entire set of business that relies upon that infrastructure.

I. A statement as to whether, in the last ten years, the Proposer has filed (or had filed against

it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors;

and if so, an explanation providing relevant details.

In addition to the Proposal Form (Attachment A), Proposer must provide the following documentation of sufficient financial strength and resources to provide the scope of services as required.

1. The Proposer’s most recent year of independent audited financial statements for a fiscal year ended within the last 36 months (2 copies).

a. In lieu of audited financial statements, the County may accept, the agency’s Form 990.

2. Documentation disclosing the amount of cash flows from operating activities for the Proposer’s most current operating period (2 copies). Said documentation must indicate whether the cash flows are positive or negative. If applicable, documentation must include a detailed explanation of any factors contributing to negative cash flows.

G. County Contract: Proposers must include a statement of acknowledgment that the Proposer has reviewed the County of Solano Standard Contract (Exhibits I- Standard Contract, Exhibit C and D) and has accepted it with or without qualification. If the Proposer makes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract. [Note:

Exhibits A and B (the scope of work and budget detail and payment provisions) for the contract, will be finalized during the contract negotiation process.] If the Proposer makes no qualifications to the Standard Contract, including exhibits, then it shall be deemed that the Proposer accepts these items without reservation or any qualifications.

H. Submittal of Proposal: An electronic submission of Proposals via OpenGov Procurement Platform

Solano County Portal at https://procurement.opengov.com/portal/solanocounty are due no later than the time and date set forth in the Schedule of Events. Any hard copy submission will be retained in the file unopened and will be considered disqualified. Please register with OpenGov Procurement Platform Solano County Portal as soon as possible for uninterrupted notification and access to County bid opportunities. The County will not reimburse any costs associated with the preparation, submittal, or presentation of any Proposal.

I. How to Register with OpenGov Procurement Platform: The County of Solano, Purchasing

Services is now partnering with OpenGov Procurement to create an electronic procurement portal that will allow you to receive notifications of County business opportunities and submit bids and proposals to Solano County digitally. All proposers who wish to compete for County work, must register with OpenGov Procurement.

To subscribe with OpenGov Procurement and receive electronic notifications regarding upcoming and/or current bidding opportunities with the County of Solano, visit the vendor registration page at https://procurement.opengov.com/portal/solanocounty and follow the instructions provided.

When registration is completed, proposers will receive email notifications of bidding opportunities that match the commodity/services listed in the vendor profile. It is critical to list the National Institute of Purchasing (NIGP) codes related to the services and/or commodities offered by the vendors/contractors.

For further information, please contact Solano County Purchasing Services at Purchasing@solanocounty.com or (707) 784-6320.

7.0. EVALUATION OF PROPOSALS

The evaluation process is designed to recommend award(s) of funding to the Proposer(s) that can best provide activities which will enhance one or more priorities identified in the Solano County CHIP.

Proposals will be evaluated as set forth below.

https://procurement.opengov.com/portal/solanocounty mailto:Purchasing@solanocounty.com

As Evaluation Committee (EC) will evaluate all Proposals. The EC will be composed of Public Health staff and other parties that may have relevant expertise or experience. The EC will score and recommend proposals in accordance with the evaluation criteria set forth in this RFP. Evaluation of the proposals shall be within the sole judgment and discretion of the EC.

A maximum number of points will be assigned to each Proposal Element (Program Description, Qualifications and Experience, Budget, and Equity) in the Proposal Packet as follows:

CATEGORIES MAXIMUM POINTS POSSIBLE

Program Description 35

Qualifications and Experience 30

Budget 15

Equity 20

Total Maximum Points 100 Points

a. Proposal Review Criteria

Item Possible Points

Points Total

Program Description 35

Proposer clearly shows relationship between the Priority, Goal and Strategy(ies) selected and the activities, short term outcome, and long-term community impact.

Proposer provides a clear description of activities, including how they will be implemented and evaluated. 15

Proposer describes how activities will integrate with other services at their agency and within the community. If applying for multiple priority areas, proposer demonstrates how each priority area will be addressed and how the programs will be integrated.

Qualifications and Experience 30

Proposer clearly articulates their experience in doing work in the selected priority area and why they are best suited to accomplish the work.

Key personnel on the project have the qualifications and experience to carry out the activities. 15

Budget 15

Requested resources are appropriate to carry out the project.

Resources needed to carry out the project are adequately described and clearly connected to the activities in the program description.

Equity 20

The proposer demonstrates an understanding of equity and includes an equity lens throughout the proposal, including clearly describing how the activities will be equitable and inclusive, and how their organization has experience providing equitable services/programs.

Total Possible Points 100

b. Best Value: The County will select the proposal(s) that presents the best value and is most advantageous to the County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County. The County reserves the right to expand or reduce the proposed scope of work during the contract negotiations based on budget constraints and to award to a single or multiple proposer.

8.0. AWARD NOTICE AND ACCEPTANCE PERIOD

A. After the evaluation of proposals and final consideration of all pertinent information available, the County will either reject all proposals or issue a written notice of intent to award the contract to all Proposers submitting a timely proposal. The notice shall identify the apparent best evaluated proposal(s). The notice shall not create rights, interests, or claims of entitlement in the apparent best evaluated Proposer(s). This RFP, its attachments, submitted questions and the County responses, and the apparent best-evaluated proposal(s) shall be incorporated into the final contract(s).

B. The apparent best evaluated Proposer(s) should be prepared to enter into a contract with the County which shall be substantially the same as the Standard Contract included in (Exhibit I) to this RFP. Notwithstanding, the County reserves the right to add terms and conditions, deemed to be in the best interest of the County, during final contract negotiations.

C. If a Proposer fails to sign and return the contract drawn pursuant to this RFP and final contract negotiations within 14 days of its delivery to the Proposer, the County may cancel the award and award the contract to the next best evaluated Proposer.

9.0. PROTEST AND APPEAL

Any actual Proposer who wishes to protest the notice of intent to award a contract may submit a protest.

The protest must be submitted in writing to the Director of General Services within 7 calendar days after such Proposer knows or should have known of the facts giving rise to the protest, but in no event later than 7 calendar days after the date of the notice of intent to award the contract. All letters of protest shall clearly identity the reasons and basis for the protest. The protest must also state the law, rule, regulation, or policy upon which the protest is based. The Director of General Services will issue a written decision within 10 working days after receipt of the protest which shall include the reason for the action taken and the process for appealing the decision. Proposers shall frequently check the County website and the OpenGov website for any updates related to this RFP.

10.0. TERMS AND CONDITIONS

a. The County’s Purchasing & Contracting Policy Manual, found at http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21595, is fully incorporated into and made a part of this RFP by this reference and governs this RFP.

b. RFP Amendment, Cancellation and Right of Rejection.

i. The County reserves the unilateral right to amend this RFP in writing at any time by posting the amendment on the County’s website. Proposers are responsible to view the website periodically for any amendments to the RFP. Proposers shall respond to the final written RFP and any exhibits, attachments, and amendments. The County also reserves the right, in its sole discretion, to reject any and all proposals or to cancel or reissue the RFP.

ii. The County reserves the right to waive variances in proposals provided such action is in the best interest of the County. Where the County waives minor variances in proposals, such waiver does not modify the RFP requirements or excuse the applicant from full compliance with the RFP. Notwithstanding any minor variance, the County may hold any proposal to strict compliance with the RFP.

c. Confidentiality. The County will retain a master copy of each response to this RFP, which responses will become a public record after the award of a contract unless the qualifications or specific parts of the qualifications can be shown to be exempt by law under Government Code section 6250 et seq.

Proposers may clearly label part of a submittal as "CONFIDENTIAL" if the proposer agrees to indemnify and defend the County for honoring such a designation. The failure to have so labeled any information shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the County, the County will notify the proposer of the request and delay access to the material until 7 working days after notification to the proposer. Within that time delay, it will be the proposer’s duty to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

11.0. ATTACHMENTS AND EXHIBITS

Attachment A: Proposal Form Attachment 1: Intent to Propose Form (optional) Attachment 2: Agency Reference Form Attachment 3: Key Team Members Reference Form Attachment 4: Signature Page Attachment 5: Question and Answer Form Attachment 6: Non-Collusion Declaration Form Attachment 7: Certification of Compliance http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21595

Attachment 8: Solano County Reservations Attachment 9: Drug-Free Workplace Certification Attachment 10: Disclosure of Criminal and Civil Proceedings Attachment 11: Solicitation Checklist

Exhibits I: County Standard Contract Exhibit A: Scope of Work Exhibit B: Budget Detail and Payment Provisions Exhibit C: General Terms and Conditions Exhibit D: Special Terms and Conditions

ATTACHMENT A

COUNTY OF SOLANO

HEALTH AND SOCIAL SERVICES

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

SOLANO PUBLIC HEALTH COMMUNITY HEALTH IMPROVEMENT PLAN (CHIP)

IMPLEMENTATION

PROPOSAL FORM

Health & Social Services Department, Public Health division

ISSUE DATE June 5, 2023

REQUEST FOR

PROPOSALS #948-0605-24

RFP

Coordinator: Nes Despabiladeras Submit your Proposal to:

OpenGov Procurement Platform Solano County Portal website at

Proposals must be received no later than

July 7, 2023, 5 PM PST

Late Proposals will not be accepted.

E-mail Address: nadespabiladeras@solanocounty.com

Proposal Instructions: Proposers must fully complete this Proposal form (Attachment A), responding to every question, and attach all necessary requested documents. Proposers must fill in desired check boxes and adhere to page limits where indicated.

Solano Community Health Improvement Plan Request for Proposal

RFP #948-0605-24

Proposer Organization:

Proposer Contact Name & Phone Number:

Proposer Address/City/State/Zip:

Form of Business:

For-profit Non-profit Government Agency Other:

The undersigned acknowledges that the County’s Standard Contract (Attachment C) has been reviewed and that, if awarded, all contract terms and conditions are accepted.

YES NO

If NO, Qualifications to Funding Agreement (add additional pages as needed):

SECTION 1: PROPOSER INFORMATION

A. PERSON RESPONSIBLE FOR PREPARATION OF PROPOSAL

NAME TITLE

The undersigned certifies and makes assurance of the Proposer’s compliance with:

• All requirements, terms, and conditions of RFP#2024-001;

• The laws of the County of Solano http://www.solanocounty.com/countycode.asp;

• Title VI of the federal Civil Rights Act of 1964 https://www.justice.gov/crt/fcs/TitleVI

• Title IX of the federal Education Amendments Act of 1972 https://www.justice.gov/crt/title-ix-education-amendments-1972

• The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government https://www.eeoc.gov/federal-sector/statutes-and-regulations

• The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government https://www.ada.gov/law-and-regs/ada/

• All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America;

• The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and

• The condition that no amount shall be paid directly or indirectly to an employee or official of The

Department of Health and Social Services Public Health Division as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP.

YES NO A NO response shall disqualify this Proposal.

FAILURE TO SIGN THIS SECTION MAY DISQUALIFY YOUR RESPONSE

ORGANIZATION

SIGNATURE DATED FED EMPLOYER ID NO.

If signature is other than “Executive Director”, evidence showing authority to bind the organization must be attached.

PRINTED NAME

TITLE

http://www.solanocounty.com/countycode.asp https://www.justice.gov/crt/fcs/TitleVI https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.eeoc.gov/federal-sector/statutes-and-regulations https://www.ada.gov/law-and-regs/ada/

ADDRESS FLOOR SUITE ROOM

CITY STATE ZIP CODE

PHONE NUMBER FACSIMILE NUMBER CELL PHONE NUMBER (OPTIONAL)

E-MAIL ADDRESS

B. SIGNATORY ON PAGE 1 (if different than 1.A. above)

C. PERSON RESPONSIBLE FOR PROGRAM AND CONTRACT MANAGEMENT

Same as Section A above.

Same as Section B above.

SECTION 2 PROGRAM DESCRIPTION

A.

Instructions: Please check the priority area(s) you are applying for in this proposal and the related goals and strategies your activities will address.

� Behavioral Health: Ensure all Solano County residents feel safe, supported, and well in their communities � Goal 1: Improve the safety and well-being of youth and young adults:

� Goal 2: Increase access to culturally and linguistically responsive behavioral health care.

� Goal 3: Expand connection to community resources.

� Access to Care: Eliminate inequities in access to preventive services and health care across Solano County � Goal 1: Reduce barriers to care for vulnerable populations � Goal 2: Increase access to culturally and linguistically responsive care

� Maternal and Infant Health: Improve the well-being of Black women, infants, children, and families � Goal 1: Expand reproductive health services for BIPOC teens

� Goal 2: Expand and improve prenatal care options for pregnant Black women

� Goal 3: Improve early outcomes for Black and Latinx infants

� Housing and Stability: Ensure all Solano County Residents have access to safe, stable, and affordable housing � Goal 1: Expand low-income, affordable, and workforce housing stock

� Goal 2: Provide a wide array of support to ensure housing security

� Goal 3: Improve access and connection to supportive services for people experiencing homelessness

B. Geography: Please check the location where activities will be provided/targeted.

� City (Please Specify):

� Regional (Please Specify):

� Countywide

C.

Instructions: Provide a brief logic model for your program, including your activities, short term outcomes, and long term or community outcomes. Please see each column for further instructions. (1 page maximum)

SECTION 4: QUALIFICATIONS AND EXPERIENCE

Activities/Outputs: Please list your 1-3 main activities related to the selected priority area(s), goals, and strategies.

Short Term Outcomes:

What outcomes relating to this activity will be achieved by the end of the contract period?

Long Term or Community Outcomes: What longer term outcomes or community impacts will your program contribute to as a result of the activity?

SECTION 3 PROGRAM DESCRIPTION NARRATIVE

Provide a description of the systems-building, training or technical assistance, and/or coordination of services activities that you will provide. (2 pages maximum).

Please include:

• Description of how activities will be implemented and evaluated.

• How activities will be integrated within your agency and within other community efforts.

• How you will ensure your activities are equitable and inclusive.

B.

If you are proposing to address more than one priority within this proposal, provide a description of how you will ensure each priority gets addressed separately, but activities will be integrated as one program. (1 page maximum). If you are only addressing one priority with this proposal, skip this question.

Describe the capacity of the organization to provide the activities as outlined in this Request for Proposals. (2 pages maximum).

Please include:

• Experience doing work in the selected priority area.

• Why your organization is best suited to implement the project.

• Qualifications and experience of key personnel who will be implementing the project.

ATTACHMENT 1

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

INTENT TO PROPOSE FORM

Intent to Propose Form (Optional). The purpose of the submission of an Intent to Propose form is to provide the County an opportunity to monitor interest in providing this service.

Date: ______________________

Email the following Intent to Respond form to Solicitation Coordinator as early as possible before proposal submission date.

To: County of Solano Purchasing Services Attention: _______________________________ Title: _______________________________ Email: _______________________________

From:

Company/Firm Name Address Zip:

Contact Name Email Phone Fax Signature

We intent to respond to this solicitation by the specified due date. By signing above, I certify that I am authorized by the Company named above to respond to this request.

ATTACHMENT 2

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

AGENCY REFERENCE FORM

Supply Three (3) References of Government Agencies and/or Firms for whom Bidder has provided similar Services during the last three (3) years:

LIST OF REFERENCES

1. Agency or Firm Name:

Business Address:

Contact Person:

Telephone:

Email Address:

Description of Service:

Dates(S) When Service Provided

2. Agency or Firm Name:

Business Address:

Contact Person:

Telephone:

Email Address:

Description of Service

Dates(S) When Service Provided

3. Agency or Firm Name:

Business Address:

Contact Person:

Telephone:

Description Of Service

Dates(S) When Service Provided

COMPLETE THIS FORM AND RETURN WITH PROPOSAL. READ AND ACKNOWLEDGE ON THE

SIGNATURE PAGE, ATTACHMENT 4.

ATTACHMENT 3

HEALTH AND SOCIAL SERVICES

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

KEY TEAM MEMBERS REFERENCE FORM

Please provide below information for each key team member proposed in your proposal:

Key Team Member Name:

1. Agency or Firm Name:

Business Address:

Contact Person:

Telephone:

Email Address:

Description of Service:

2. Agency or Firm Name:

Business Address:

Contact Person:

Telephone:

Email Address:

Description of Service Dates(S) When Service Provided

3. Agency or Firm Name:

Business Address:

Contact Person:

Telephone:

Description of Service

ATTACHMENT 4

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

SIGNATURE PAGE

Every submittal must contain a fully executed signature page, supplying all required information, signature, and type name and title of the individual legally authorized to commit the contractor to a binding contract to execute all specifications, provisions, terms and conditions contained herein.

I hereby certify that I have read, acknowledge, understand, and agree to the content(s) of the following notices:

CERTIFICATION – RESPOND TO THE FOLLOWING BY WRITING (YES), (NO) OR (N/A)

Agency Reference Form (Complete the form and return with proposal) Key Team Members Reference Form (Complete the form and return with proposal) Non-Collusion Declaration (Complete the form and return with proposal) Certification of Compliance Reservations Disclosure of Criminal and Civil Proceedings Documents to be returned Other (Please specify): _________________________________________________

SIGNATURE AND ACKNOWLEDGMENT:

Company/Firm Name Address Zip:

Contact Name

By signing the above, I certify that I am authorized by the company named above to respond to this form.

ATTACHMENT 5

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

QUESTIONS AND ANSWERS FORM

Any questions regarding this solicitation shall be submitted according to the process outlined below and as specified in the solicitation document. The county’s response to questions will be as specified in the solicitation documents.

1. Submit questions or concerns on the form provided.

2. State your question(s) in the table and reference the section of the solicitation (if applicable).

3. Submit the form (Microsoft word only) via email to solicitation coordinator by email at nadespabiladeras@solanocounty.com or submit digitally via OpenGov Procurement platform Solano County Portal. Please contact the coordinator with any questions regarding this process, preferably via email.

QUESTIONS AND ANSWER

NO. REFERENCE

SECTION OF

SOLICITATION

QUESTIONS / COMMENTS COUNTY RESPONSE

(FOR COUNTY USE

ONLY)

Address Zip:

Contact Name

ATTACHMENT 6

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

NON-COLLUSION DECLARATION PURSUANT TO PUBLIC CONTRACT CODE SEC. 7106

The undersigned declares: I am the _____________________ of _____________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has mailto:nadespabiladeras@solanocounty.com not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed by:

ATTACHMENT 7

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

CERTIFICATION OF COMPLIANCE

CERTIFICATION:

The bidder does hereby make certification and assurance of the Proposer’s compliance with:

a) The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

b) Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview

c) Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

d) The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

e) The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.htm

f) All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,

g) the condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,

h) the condition that no amount shall be paid directly or indirectly to an employee or official of the

County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this SOLICITATION.

ATTACHMENT 8

PUBLIC HEALTH DIVISION

REQUEST FOR PROPOSALS (RFP) NO. 948-0605-24

SOLANO COUNTY RESERVATIONS

COUNTY OF SOLANO HEREBY RESERVES THE FOLLOWING RIGHTS:

The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest Contractor.