RFP_8600_MLJ3012_ATT_1_v1.xlsx

This is a Pre-Offer Meeting Attendee List for RFP 8600 MLJ3012 issued by the City of Austin Parks and Recreation Department (PARD) for an Urban Forestry Tree Inventory project. The meeting was held on June 24, 2026, from 1:22 PM to 2:07 PM (44 minutes 34 seconds duration) and was attended by 24 participants representing City of Austin departments and multiple private contracting firms. The project scope encompasses a comprehensive tree inventory of approximately 450,000 trees across more than 20,582 acres of parkland, 288 miles of trails, and 382 parks, with data collection required for all trees 4 inches or larger in diameter at breast height (DBH) in developed parkland and trees 8 inches or larger in 20-foot buffer zones. Proposals are due July 14, 2026. The contract term extends from the effective date until deliverables are complete or the City terminates the engagement. Key City contacts include Joshua Erickson (Contract Manager) and Marissa Jones (Procurement Specialist).

Data collection may be performed using LIDAR technology, AI-assisted technologies, conventional methods, or combinations thereof, and must be delivered in ESRI File Geodatabase format using NAD 1983 State Plane Texas Central projection with geolocation accurate to one meter, botanical and common names with 95% accuracy, trunk diameter, and condition ratings. All pricing must be all-inclusive with no separate charges permitted for administrative costs, overhead, transportation, travel time, fuel surcharges, mileage, or stop fees. The M/WBE Procurement Program applies with no specific subcontracting goals assigned due to insufficient subcontracting opportunities. A living wage requirement of $22.05 per hour applies to all employees and subcontractors directly assigned to the contract, with wage theft training required within 30 days of award. Contractors must demonstrate completion of a minimum of three comparable municipal tree inventory projects with references, five years' experience with proposed technologies, and employment of ISA Certified Arborist(s) for quality control and species verification.