RFP 80LARC23R0001 CMOE II Final Request for Proposal (RFP) Cover Letter.pdf

National Aeronautics and Space Administration Langley Research Center 100 NASA Road Hampton, VA 23681-2199

TO: All Prospective Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80LARC23R0001, for Center Maintenance, Operations, and Engineering II (CMOE II)

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Langley Research Center’s (LaRC’s) Center Maintenance, Operations, and Engineering II (CMOE II) solicitation. The principal purpose of this requirement is to provide The principal purpose of this requirement is to provide. Research Operations, Engineering, and Maintenance services for LaRC’s world-class, one-of-a-kind, highly technical research facilities as described in Exhibit A – Statement of Work (SOW).

NASA will conduct this acquisition as a full and open competition. The North American Industry Classification System (NAICS) code for this acquisition is 561210 Facility Support Services and the small business size standard is $47M.

This competitive acquisition will result in one contact award consisting of a Cost-Plus Award Fee (CPAF) Contract Line Items Numbers (CLINS) for the core support services. The resulting award will also include an Indefinite Delivery Indefinite Quantity (IDIQ) CLINS for non-core support with the ability to issue CPAF, Firm-Fixed-Price, and Cost-Plus-Fixed-Fee task orders.

The contract will have a 15-month base, four 24-month options periods and one final 9-month option period

The anticipated contract award date is March 31, 2024, with a July 1, 2024, contract effective date. The contract will be performed onsite at NASA Langley Research Center and offsite at the contractor /subcontractor offices and facilities. Additional locations may be identified in Task Orders, including at other NASA Centers.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. A 90-day Phase-in period will be conducted. The phase-in has a separate firm fixed-priced CLIN.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance and Government Furnished Property (GFP) for offsite use as described in the RFP.

3. A Preproposal Conference was held on June 21, 2023. The conference slides and attendee sign-in sheet have been posted on SAM.gov.

4. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should refer to NFS clause 1852.209-71 Limitation of Future Contracting and LaRC clause 52.227-96 Organizational Conflicts of Interest, for a description of the potential conflict(s) and any restrictions on future contracting. The offeror’s current and potential OCIs and its OCI plan will be assessed as part of each offeror’s responsibility determination (see RFP L.19(d)(4))

5. Please note the following items are required for this acquisition and will be assessed as part of each offeror’s responsibility determination pursuant to FAR Part 9, Contractor Qualifications (see RFP L.24(d)):

a. OCI – see paragraph 4 above.

b. Secret Facilities Clearance: Required for this acquisition in accordance with the

DD Form 254, Contract Security Classification Specification included in the RFP.

c. Accounting System: System shall meet the requirements set forth on the reverse side of the Standard Form 1408 (see Attachment 10) and is in compliance with FAR 52.216-7, Allowable Cost and Payment, and is capable of accurately collecting, segregating and recording costs by contract and by individual task order.

d. ISO 9001: Quality system shall be compliant to the current International Standard ISO 9001, Quality Management Systems Requirements, upon proposal receipt.

e. Phase-in Plan: The offeror shall submit a Phase-In Plan in accordance with Exhibit B, DRD C.32, Phase-In Plan, Phase-In Plan. This plan will be included in any resulting contract.

6. NASA Langley Research Center appreciates the comments received in response to the release of the Draft RFP. These comments resulted in improvements to the quality and content of the overall RFP. Offerors should review the RFP in its entirety, as its content has changed from the Draft RFP version. The following list identifies some areas where significant changes or clarifications have been made from the Draft RFP to this final RFP that may not have been addressed in the Draft RFP questions and responses:

a. F.2 Period of Performance: Revised base and option periods.

b. B.5 : Updated to include correct IDIQ value

c. Section L: The misnumbering for the entire section have been corrected. .

d. L.18: INSTRUCTIONS FOR VOLUME III - COST/PRICE PROPOSAL

(FACTOR 3): The price instruction have been updated to align with the Cost Forms (Attachment 2)

e. L.19(d)(5) Added language to address Quality Plan.

This list is not intended to cover all changes nor describe all RFP requirements.

Offerors should carefully review the RFP in its entirety.

7. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/pub_library/Omb.html.

This RFP does not commit NASA Langley Research Center to pay any proposal preparation costs, nor does it obligate NASA Langley Research Center to procure or contract for these services. This request is not an authorization to proceed, and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation shall be due no later than September 28, 2023 at 2:00PM EST, unless otherwise amended, and are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel.

All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this RFP should be submitted in writing, electronically to Ola A.

Charles, Contracting Officer, at larc-cmoe-ii@mail.nasa.gov on or before September 4, 2023 at 2:PM EST. Offerors are encouraged to submit questions as soon as possible for consideration.

http://prod.nais.nasa.gov/pub/pub_library/Omb.html

Thank you for your support. We look forward to receiving your proposals.

Ola A. Charles Contracting Officer