RFP 70T04022R7672N004-Base-size.pdf

Request for Proposal

Checkpoint Property Screening System

Transportation Security Administration

Base-Size

Computed Tomography Systems

70T04022R7672N004

CONTENTS

PART I – Optional Form 347

PART II – Continuation of Optional Form 347

2.1 General

2.2 Type Of Orders

2.3 Ordering Procedures

2.4 Contracting Officer’s Authority

2.5 Orders From Other DHS Agencies and Components

2.6 Annual Review of BOA

2.7 Deliverables

2.8 Place of Performance

2.9 Period of Performance

2.10 BOA Termination

2.11 On/Off Ramping

2.12 Security Clearances

2.13 Government Property, Information, Workspace

2.14 Accessibility Requirements

PART II.A – Statement of Work

PART III- Contract Clauses

3.1 Clauses Incorporated by Reference

3.2 Clauses Incorporated by Full Text

PART IV Solicitation Documents, Exhibits, or Attachments

4.1 Attachments

PART V Solicitation Provisions

5.1 Notification to Offerors of Contractor Support of the Selection Process

5.2 Limitations on Contractors Acting as Lead System Integrators

5.3 Annual Representations and Certifications

Part VI Instructions, Conditions, and Notice to Offerors

6.1 Points of Contact

6.2 Questions and Amendments

6.3 Errors, Omissions or Ambiguities

6.4 Proposal Cost Payment

6.5 Proposal Acceptance Period

6.6 Qualification Requirements

6.7 Instructions to Offerors-Commercial Items

6.8 Proposal Preparation

6.9 Proposal Submission Instructions

6.10 Proposal Content

Part VII Evaluation Factors for Award

7.1 Conformance to RFP

7.2 Basis of Award

7.3 Evaluation Factors and Relative Order of Importance

7.4 Evaluation Factor Ratings

7.5 Responsibility Determination

7.6 Evaluation Approach

PART I – OPTIONAL FORM 347

[Fully executed OF347 shall be provided at time of award]

PART II – CONTINUATION OF OPTIONAL FORM 347

2.1 GENERAL

The purpose of this Request for Proposal (RFP) solicitation is to provide the Transportation Security Administration (TSA) with Computed Tomography (CT) systems and all associated services and supplies to support the Checkpoint Property Screening System (CPSS) Program outlined under Qualification Product List (QPL) window 70T04019CPSSQPL-3, Base-size Window-3 Increment-1.

The proposed CT system must be qualified under the associated QPL in accordance with FAR 52.209-1 -- Qualification Requirements.

This RFP is issued as an Order under the CPSS Basic Ordering Agreement (BOA), where all BOA terms and conditions remain in full force and effect unless otherwise stated. Terms and conditions supplemental to those outlined in the BOA are addressed below.

BOAs will be issued only for proposed products or systems that are successfully on the associated QPL by December 20, 2022. TSA also reserves the right to cancel this BOA Order solicitation. All applicable terms and conditions of the BOA shall be included in addition to the terms outlined in this

RFP.

2.2 TYPE OF ORDERS

2.2.1 CLIN STRUCTURE

The below table outlines the Firm Fixed Price (FFP) CLIN structure of this BOA Order. Offerors must utilize Attachment A, CLIN Schedule, when submitting their Volume IV Factor 3 Price Proposal. TSA reserves the right to modify CLIN quantities prior to award:

Table 1: CLIN Schedule CLIN CLIN Description Units Quantity Unit Price Extended Price

CPSS Computed Tomography Systems (CLINs 00001-20001) CLINs 00001-20001 must be inclusive of all system requirements under SOW Section 4 except tasks included under Optional Support Tasks (CLINs 00015-00016) 00001 CPSS Base-Size Systems Each 3 $ $

10001 CPSS Base-Size Systems [OPTIONAL] NTE 422 $ $

20001 CPSS Base-Size Systems under QPL Other Transaction Agreement (OTA) [OPTIONAL]

NTE 3 $ $

Program Management (CLINs 00002-80002)

00002 Program Management- Base Period- 3 Years Month 36 $ $

10002 Program Management- Option Year 1 Month 12 $ $

20002 Program Management- Option Year 2 Month 12 $ $

30002 Program Management- Option Year 3 Month 12 $ $

40002 Program Management- Option Year 4 Month 12 $ $

50002 Program Management- Option Year 5 Month 12 $ $

60002 Program Management- Option Year 6 Month 12 $ $

70002 Program Management- Option Year 7 Month 12 $ $

80002 Program Management- Option Year 8 Month 12 $ $

CLIN CLIN Description Units Quantity Unit Price Extended Price Warranty/ Maintenance and Logistics Support of CLIN 00001 Systems (CLINs 00003-80003)

CLINs 00003-80003 must be inclusive of all system equipment under CLIN 00001 and additional ancillary equipment exercised under CLINs 00007-00014 and CLIN 00016

00003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

Each 3 $ $

10003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

Each 3 $ $

20003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

Each 3 $ $

30003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

Each 3 $ $

40003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

Each 3 $ $

50003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

Each 3 $ $

60003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

Each 3 $ $

70003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

Each 3 $ $

80003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

Each 3 $ $

Warranty/ Maintenance and Logistics Support of CLINs 10001 Systems (CLINs 00004-80004) CLINs 00004-80004 must be inclusive of all system equipment under CLIN 10001, additional ancillary equipment exercised under CLINs 00007-00014 and CLIN 00016, and donated items only in which offeror is the prime contractor

00004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

[OPTIONAL]

Each 500 $ $

10004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

[OPTIONAL]

Each 500 $ $

20004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

[OPTIONAL]

Each 500 $ $

30004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

[OPTIONAL]

Each 500 $ $

40004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

[OPTIONAL]

Each 500 $ $

50004 CLIN 10004 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

[OPTIONAL]

Each 500 $ $

60004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

[OPTIONAL]

Each 500 $ $

70004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

[OPTIONAL]

Each 500 $ $

80004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

[OPTIONAL]

Each 500 $ $

Warranty/ Maintenance and Logistics Support of CLINs 20001 Systems (CLINs 00005-80005) CLINs 00005-80005 must be inclusive of all system equipment under CLIN 20001 and additional ancillary equipment exercised under CLINs 00007-00014 and CLIN 00016

00005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

[OPTIONAL]

Each 3 $ $

10005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

[OPTIONAL]

Each 3 $ $

20005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

[OPTIONAL]

Each 3 $ $

30005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

[OPTIONAL]

Each 3 $ $

40005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

[OPTIONAL]

Each 3 $ $

50005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

[OPTIONAL]

Each 3 $ $

60005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

[OPTIONAL]

Each 3 $ $

70005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

[OPTIONAL]

Each 3 $ $

80005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

[OPTIONAL]

Each 3 $ $

Shipping by Region of Systems under CLINs 00001-20001 (CLINs 00006-20006)

00006

Shipping by Region (CLIN 00001 Systems) The shipping unit price shall be applied to shipments made to all regions (OCONUS, West, Central, and East).

Each 3 $ $

10006

Shipping by Region (CLIN 10001 Systems)

[OPTIONAL]

The shipping unit price shall be applied to shipments made to all regions (OCONUS, West, Central, and East).

Each 422 $ $

20006

Shipping by Region (CLIN 20001 Systems)

[OPTIONAL]

The shipping unit price shall be applied to shipments made to all regions (OCONUS, West, Central, and East).

Each 3 $ $

Optional Ancillary Equipment (CLINs 00007-00014) CLINs 00007-00014 must be inclusive of shipping and installation

00007 CPSS System Simulators [OPTIONAL] NTE 900 $ $

00008 Bins [OPTIONAL] NTE 59,920 $ $

00009 Search Benches [OPTIONAL] NTE 1000 $ $

00010 Bin Carts [OPTIONAL] NTE 500 $ $ 00011 Rerun Cart [OPTIONAL] NTE 500 $ $ 00012 Buffer/ Decision Point Modular [OPTIONAL] NTE 500 $ $ 00013 Divest Roller/ Table Modular [OPTIONAL] NTE 600 $ $ 00014 Revest Roller Modular [OPTIONAL] NTE 600 $ $

Optional Support Tasks (CLINs 00015-00016) CLINs 00015-00016 must be inclusive of all necessary shipping and maintenance

00015

Catastrophic Response and Additional Support [Optional]*** Low Complexity Event Unit Price (Up to 40 hours of support):

Medium Complexity Event Unit Price (41-80 hours of support):

High Complexity Event Unit Price (80+ hours of support):

NTE 10 $ $

00016

Ultraviolet (UV) Technology solution per CPSS Base-size system (Solution must be inclusive of all UV requirements under SOW Section 4.1.8. and 4.1.8.2) [Optional]

NTE 428 $ $

First Article Test and Evaluation (FAT&E) Unit (CLIN 00017) CLIN 00017 must be inclusive of all FAT&E unit requirements under SOW section 4.

00017 FAT&E Unit [Optional] Each 1 $ $ Engineering Support Services (CLIN 00018)

CLIN 00018 must be inclusive of all Engineering Support Service requirements under SOW 4.12

00018

Engineering and Support Services* [Optional] Low Complexity Unit Price (Up to 40 hours of support):

NTE 10 $ $

Medium Complexity Unit Price (41-80 hours of support):

High Complexity Unit Price (80+ hours of support):

*For purposes of developing the total evaluated price, all offerors must utilize Attachment A- CLIN Schedule when submitting their Volume IV Factor 3 Price Proposal.

2.2.2 CONTRACT TYPE

The Government contemplates award of a Firm Fixed Price (FFP) Order resulting from this solicitation.

2.3 ORDERING PROCEDURES

Contractors are required to accept the terms and conditions of this RFP at time of proposal submission.

An Order resulting from this solicitation is a binding contract when the Order Form 347 has been signed by the Contracting Officer (CO).

BOAs are issued only after the proposed products or systems are successfully on the associated QPL.

TSA also reserves the right to cancel this BOA Order solicitation. All applicable terms and conditions of the BOA shall be included in addition to the terms outlined in this RFP.

2.4 CONTRACTING OFFICER’S AUTHORITY

The CO administering the resulting Order has responsibility for ensuring the performance of all necessary actions for ensuring compliance with the terms of this Order, effective contracting, and safeguarding the interests of the United States in its contractual and legally binding agreements. The CO administering the resulting Order is the only individual who has the authority to enter into, administer, or terminate this Order and is the only person authorized to approve changes to any of the requirements under the Order.

2.5 ORDERS FROM OTHER DHS AGENCIES AND COMPONENTS

TSA is the only authorized DHS Component to issue and administer an Order resulting from this solicitation.

2.6 ANNUAL REVIEW OF BOA

No supplemental information is applicable to this solicitation.

2.7 DELIVERABLES

Deliverables shall be provided to the COR via email in MS Office format clearly marked with:

Title of the submittal BOA number Order number, and

CLIN

The Contractor is hereby notified that TSA is a Microsoft based environment for office productivity tools. Document deliveries must be in a Microsoft format (where indicated).

In addition to the deliverables specified in the Statement of Work (SOW), the below deliverables are the minimum required at the BOA Order level.

Table 2- Order Deliverables

Item

RFQ

Reference Deliverable/ Event Due By Distribution

1 2.7.1 Post award Order Conference Meeting

Within 30 calendar days after Order award

N/A

2 2.7.2 Progress Meetings Weekly basis with the option to reduce to a bi-weekly basis

COR

2.7.1 POST AWARD ORDER CONFERENCE MEETING

No supplemental information is applicable to this solicitation.

2.7.2 PROGRESS MEETINGS

Progress meetings shall take place at the Government's facility or via teleconference at the discretion of the CO.

2.8 PLACE OF PERFORMANCE

This Order will consist of multiple places of performance to include, but not limited to the location of Facility Acceptance Testing as well as TSA airport and testing facilities where systems shall be deployed. Deployment regions shall be provided by the TSA at time of award.

2.9 PERIOD OF PERFORMANCE

2.9.1 BOA PERIOD OF PERFORMANCE

No supplemental information is applicable to this solicitation.

2.9.2 ORDER PERIOD OF PERFORMANCE

The period of performance (PoP) of this order shall be a total of eleven (11) years from date of order award. The TSA reserves the right to partially exercise and restate all optional CLINs at any time during the duration of the PoP. The PoPs of individual CLINs are noted below, which may not exceed the total order PoP of eleven (11) years:

CLIN CLIN Description PoP

CPSS Computed Tomography Systems (CLINs 00001-20001)

00001 CPSS Base-Size Systems In accordance with the delivery schedule.

10001 CPSS Base-Size Systems [OPTIONAL] Must complete a successful SAT no later than nine (9) years from date of order award, if exercised

20001 CPSS Base-Size Systems under QPL Other Transaction Agreement (OTA) [OPTIONAL]

Must complete a successful SAT no later than nine (9) years from date of order award, if exercised

Program Management (CLINs 00002-80002)

00002 Program Management- Base Period- 3 Years Thirty-six (36) months from date of award

CLIN CLIN Description PoP

10002 Program Management- Option Year 1 Twelve (12) months from the conclusion of CLIN 00002, if exercised.

20002 Program Management- Option Year 2 Twelve (12) months from the conclusion of CLIN 10002, if exercised.

30002 Program Management- Option Year 3 Twelve (12) months from the conclusion of CLIN 20002, if exercised.

40002 Program Management- Option Year 4 Twelve (12) months from the conclusion of CLIN 30002, if exercised.

50002 Program Management- Option Year 5 Twelve (12) months from the conclusion of CLIN 40002, if exercised.

60002 Program Management- Option Year 6 Twelve (12) months from the conclusion of CLIN 50002, if exercised.

70002 Program Management- Option Year 7 Twelve (12) months from the conclusion of CLIN 60002, if exercised.

80002 Program Management- Option Year 8 Twelve (12) months from the conclusion of CLIN 70002, if exercised.

Warranty/ Maintenance and Logistics Support of CLIN 00001 Systems (CLINs 00003-80005)

00003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

Twenty-four (24) months from successful SAT of CLIN 00001 systems.

10003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

Twelve (12) months from the conclusion of CLIN 00003, if exercised.

20003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

Twelve (12) months from the conclusion of CLIN 10003, if exercised.

30003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

Twelve (12) months from the conclusion of CLIN 20003, if exercised.

40003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

Twelve (12) months from the conclusion of CLIN 30003, if exercised.

50003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

Twelve (12) months from the conclusion of CLIN 40003, if exercised.

60003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

Twelve (12) months from the conclusion of CLIN 50003, if exercised.

70003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

Twelve (12) months from the conclusion of CLIN 60003, if exercised.

80003 CLIN 00001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

Twelve (12) months from the conclusion of CLIN 70003, if exercised.

00004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

[OPTIONAL]

Twenty-four (24) months from successful SAT of CLIN 10001 systems.

10004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 00004, if exercised.

20004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 10004, if exercised.

30004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 20004, if exercised.

40004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 30004, if exercised.

50004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 40004, if exercised.

60004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 50004, if exercised.

70004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 60004, if exercised.

80004 CLIN 10001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 70004, if exercised.

00005' CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - 2 Years

[OPTIONAL]

Twenty-four (24) months from successful SAT of CLIN 20001 systems.

10005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 1

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 00005, if exercised.

20005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 2

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 10005, if exercised.

30005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 3

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 20005, if exercised.

40005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 4

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 30005, if exercised.

50005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 5

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 40005, if exercised.

60005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 6

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 50005, if exercised.

70005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 7

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 60005, if exercised.

80005 CLIN 20001 Systems: Warranty / Maintenance and Logistics Support Period - Option Year 8

[OPTIONAL]

Twelve (12) months from the conclusion of CLIN 70005, if exercised.

Shipping by Region of Systems under CLINs 00001-20001 (CLINs 00006-20006)

00006- 20006

Shipping by Region (CLIN 00001, 10001, 20001 Systems)

Eleven (11) years from date of order award

Optional Ancillary Equipment (CLINs 00007-00014)

00007- 00014

Optional Ancillary Equipment (CLINs 00007- 00014)

Eleven (11) years from date of order award, if exercised

Optional Support Tasks (CLINs 00015-00016)

00015 Catastrophic Response and Additional Support [Optional]

Eleven (11) years from date of order award, if exercised

00016 Ultraviolet (UV) Technology solution per CPSS Base-size system

Eleven (11) years from date of order award, if exercised

First Article Test and Evaluation (FAT&E) Unit (CLIN 00017)

00017' FAT&E Unit [Optional] Eleven (11) years from date of order award, if exercised

Engineering Support Services (CLIN 00018)

00018' Engineering and Support Services [Optional]

Eleven (11) years from date of order award, if exercised

2.10 BOA TERMINATION

No supplemental information is applicable to this solicitation.

2.11 ON/OFF RAMPING

No supplemental information is applicable to this solicitation.

2.11.1 ON-RAMP AND OPENING QUALIFIED PRODUCT LIST WINDOWS

No supplemental information is applicable to this solicitation.

2.11.2 OFF-RAMP

No supplemental information is applicable to this solicitation.

2.12 SECURITY CLEARANCES

No supplemental information is applicable to this solicitation.

2.13 GOVERNMENT PROPERTY, INFORMATION, WORKSPACE

No supplemental information is applicable to this solicitation.

2.14 ACCESSIBILITY REQUIREMENTS

Section 508 Requirements Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-

220) (codified at 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities.

Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R. § 1194.1 & Appendix A, C & D, and available at https://www.gpo.gov/fdsys/pkg/CFR-2017-title36-vol3/pdf/CFR-2017-title36-vol3-part1194.pdf. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards. ICT includes IT and other equipment.

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018 and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018, or any successor publication.

Item that contains Information and Communications Technology (ICT): Checkpoint Property Screening System Unit

Applicable Exception: Fundamental Alteration Authorization #: SCTASK0220584

PART II.A – STATEMENT OF WORK

Please see Attachment B for the Order SOW.

PART III- CONTRACT CLAUSES

The following clauses have been included at the BOA level and apply to this RFP. Clauses incorporated by full text below have either been updated, require a fill-in at the order level, or are in addition to those clauses at the BOA level.

3.1 CLAUSES INCORPORATED BY REFERENCE

3.1.1 FAR CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text may be accessed electronically at the following Internet address: http://www.acquisition.gov/far/.

3.1.2 HSAR CLAUSES

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

3.2 CLAUSES INCORPORATED BY FULL TEXT

3.2.1 OPTION TO EXTEND THE TERM OF THE CONTRACT

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed eleven (11) years.

(End of clause)

3.2.2 SUBMISSION OF INVOICES

Submission of Invoices (January 2022)

Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

Invoice Submission Method: Invoices may be submitted via U.S. Mail, or email. Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference:

It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed under Payment Status below.

1. Address to mail invoices:

United States Coast Guard Finance Center

TSA Commercial Invoices

P.O. Box 4111

Chesapeake, VA 23327-4111

2. Email Address: FIN-SMB-TSAInvoices@uscg.mil or www.fincen.uscg.mil

Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can structure discounted amounts for payment for any time period less than the usual thirty day payment period specified under Prompt Payment requirements; however, the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the Finance Center identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

1. Via the internet: https://www.fincen.uscg.mil

Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

2. Via the Payment Inquiry Form: https://www.fincen.uscg.mil/secure/payment.htm

Invoice Elements: Invoices will automatically be rejected if the information required in subparagraph (a)(2) of the Prompt Payment Clause, contained in this Section of the Contract, including EFT banking information, Taxpayer Identification Number (TIN), and DUNS number are not included in the invoice.

Please note that effective April 4, 2022, DUNS numbers will no longer be used, and invoices must contain the SAM-issued Unique Entity Identifier (UEI) instead. Invoices received on or after April 4, 2022, without a UEI number will be considered an improper invoice. All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation.

The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

Supplemental Invoice Documentation: Contractors shall submit all supplemental invoice documentation (e.g. copies of subcontractor invoices, travel vouchers, etc.) necessary to approve an invoice along with the original invoice. The Contractor invoice must contain the information stated in the Prompt Payment Clause in order to be received and processed by FinCen. Supplemental invoice documentation required for review and approval of invoices may, at the written direction of the Contracting Officer, be submitted directly to either the Contracting Officer, or the Contracting Officer’s Representative. Note for “time-and-material” type contracts: The Contractor must submit the following statement with each invoice for labor hours invoiced under a “time-and-materials” type contract, order, or contract line item: “The Contractor hereby certifies in accordance with paragraph (c) of FAR 52.232-7, that each labor hour has been performed by an employee (prime or subcontractor) who meets the contract’s specified requirements for the labor category invoiced.”

Additional Invoice Preparation Instructions for Software Development and/or Hardware. The Contractor shall clearly include a separate breakdown (by CLIN) for any software development activities (labor costs, subcontractor costs, etc.) in accordance with Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards Number 10 (Preliminary design costs, Development costs and post implementation costs) and cite payment terms. The contractor shall provide make and model descriptions as well as serial numbers for purchases of hardware and software (where applicable.)

Frequency of Invoice Submission.

Table 3- Invoice Guidance CLIN Invoice Frequency and Acceptance

00001 -20001

1. 40% Upon successful completion and acceptance of FAT for each Base-size system

2. 60% upon successful completion and acceptance of SAT for each Base size System

Invoices shall include a TSA Form 251, Vendor Shipping and Receiving Report, indicating successful completion of FAT or SAT and signed by the COR.

00002-80002 Program Management is not separately priced, and shall not be invoiced for separately.

00003-80005 The Contractor may invoice monthly for Warranty / Maintenance and Logistics Support upon TSA acceptance.

00006 - 20006 Contractor may invoice 100% of shipping costs upon completion of each shipping action upon TSA acceptance.

00007-00014 The Contractor may invoice 100% of the CLIN unit value upon delivery, installation of equipment, and TSA acceptance.

00015 The Contractor may invoice monthly for Catastrophic Response and Additional Support upon TSA acceptance.

00016 The Contractor may invoice 100% of the CLIN unit value upon delivery, installation of equipment, and TSA acceptance.

00017 The Contractor may invoice 100% of the CLIN unit value upon successful FAT and acceptance of FAT&E unit.

00018

The Contractor may invoice 50% of the CLIN unit value upon TSA approval of ECP, unless otherwise determined at option exercise. The Contractor may invoice the final 50% of the CLIN unit value upon TSA’s approval of ECP completion, unless otherwise determined at option exercise.

Timely Submission of Invoices: In order to ensure reimbursement under this contract, invoices shall be timely submitted for payment. Contractors must submit an invoice to the payment office as indicated for all allowable and allocable internal expenditures made during the specified invoice period pursuant to the Contract. Also be advised that under 31 U.S.C. §§ 1552 and 1553, funds that were obligated to the contract, but that have expired, remain available for adjustments for five (5) fiscal years following expiration of the period for which the relevant appropriation was made. After the respective timeframe, the expired account closes and the funds are not available for any purpose.

Invoices for Transportation Security Equipment, related peripheral equipment, and/or associated services (e.g., site surveys, site preparation, upgrades, shipping, temporary storage, travel, testing, rigging, installation, integration, and networking) shall:

1. Be submitted with TSA Form 251/251-1, Vendor Shipping and Receiving Report for all equipment (base unit and peripheral equipment) signed by the COR with a cost of at least $5,000 including any equipment with data storage billed on the invoice.

2. Cite the site code, site name, location, serial number(s) and full TSA barcode number(s) of the equipment or peripheral equipment. For associated service(s), cite the serial number(s) and TSA barcode number(s) of the equipment or peripheral equipment for which the service(s) were provided. If the serial number(s) and TSA barcode number(s) are cited on supporting documentation rather than the invoice, the invoice must state, “See attached (title of supporting documentation) for detail.”

(End of term)

3.2.3 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

Funds are not presently available for performance under this contract beyond Fiscal Year 22. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond Fiscal Year 22, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause)

3.2.4 FIRST ARTICLE APPROVAL

FAR 52.209-4 First Article Approval- Government Testing (SEP 1984)

(a) The Contractor shall deliver one (1) unit Computed Tomography unit (CLIN 00017) within 60 calendar days from the date of this contract to the Government at the Offerer’s facility for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification.

The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.

(b) Within 30 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract.

A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval.

(c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.

(d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

(e) Unless otherwise provided in the contract, the Contractor-

(1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and

(2) Shall remove and dispose of any first article from the Government test facility at the Contractor’s expense.

(f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.

(h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

(i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver.

(End of clause)

PART IV SOLICITATION DOCUMENTS, EXHIBITS,

OR ATTACHMENTS

4.1 ATTACHMENTS

Table 4- Solicitation Attachments

Attachment Title

A Price Evaluation CLIN Schedule

B SOW and SOW Attachments 1-14

C Frequently Asked CPSS Questions

PART V SOLICITATION PROVISIONS

5.1 NOTIFICATION TO OFFERORS OF CONTRACTOR SUPPORT OF

THE SELECTION PROCESS

Notification to Offerors of Contractor Support of the Selection Process (SEP 2020)

Offerors are advised that employees of the firms identified below may serve as Source Selection Organization members or provide other support in the source selection process. These individuals will be authorized access to only those portions of proposal data and discussions that are necessary to enable them to perform their respective duties. Such firms are expressly prohibited from competing on the subject acquisition, from rating of proposals or recommending the selection of a source, and from revealing who the competing firms are to anyone without a valid need-to-know.

RELI Group 5520 Research Park Dr. #105 Catonsville, MD 21228 RELI Phone: (866) 996-7354 Email Point of Contact: Margaret Jennings Email: Margaret.Jennings@religroupinc.com

Global Systems Technologies, Inc.

109 Floral Vale Blvd Yardley, PA 19067 GST Phone: (215) 579-8200 Email Point of Contact: Roger Harris Email: rogerh@gstpa.com

SAIC

12010 Sunset Hills Rd Reston, VA 21090 SAIC Phone: (703) 676-4300 Email Point of Contact: John Snyder Email: John.W.Snyder@SAIC.com

In accomplishing their duties related to the source selection process, the aforementioned firms may require access to proprietary information contained in the offerors’ proposals. Therefore, pursuant to FAR 9.505-4, these firms must execute an agreement with each Offeror that states that they will: (1) protect the offerors information from unauthorized use or disclosure for as long as it remains proprietary, and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each Offeror must contact the above companies to effect execution of such agreements prior to submission of proposals. Each Offeror shall submit copies of the agreements with their proposal.

(End of Provision)

5.2 LIMITATIONS ON CONTRACTORS ACTING AS LEAD SYSTEM

INTEGRATORS

HSAR 3052.209-74 Limitations on Contractors Acting as Lead System Integrators (JUL 2010)

(a) Definitions. “Direct financial interest,” “lead system integrator,” “lead system integrator with system responsibility,” and “lead system integrator without system responsibility,” as used in this provision, have the meanings given in the clause of this solicitation entitled “Prohibited Financial Interests for Lead System Integrators” ((HSAR) 48 CFR 3052.209-75).

(b) General. Unless an exception is granted, no contractor performing lead system integrator functions in the acquisition of a major system by the Department of Homeland Security may have any direct financial interest in the development or construction of any individual system or element of any system of systems.

(c) Representations. (1) The offeror represents that it does [ ] does not [ ] propose to perform this contract as a lead system integrator with system responsibility.

(2) The offeror represents that it does [ ] does not [ ] propose to perform this contract as a lead system integrator without system responsibility.

(3) If the offeror answered in the affirmative in paragraph (c)(1) or (2) of this provision, the offeror represents that it does [ ] does not [ ] have any direct financial interest in the development or construction of any system(s), subsystem(s), system of systems, element of any system of systems, or services it proposes or intends to seek to satisfy this solicitation.

(d) If the offeror answered in the affirmative in paragraph (c)(3) of this provision, the offeror should contact the Contracting Officer for guidance on whether an exception may apply and what responsibilities the offeror may have in qualifying for an exception.

(e) If the offeror does have a direct financial interest, the offeror shall be prohibited from receiving an award under this solicitation, unless:

(1) the offeror submits to the Contracting Officer appropriate evidence that the offeror was selected by a subcontractor to serve as a lower-tier subcontractor through a process over which the offeror exercised no control; or

(2) the conditions described in (HSAR) 48 CFR 3009.570-2(b)(1)(i) and (ii) exist, after an opportunity is afforded to the offeror to provide information or commitments as may be necessary to meet (HSAR) 48 CFR 3009.570-2(b)(1)(ii), assuming any such information or commitment will allow DHS to meet that standard.

(f) This provision implements the requirements of 6 U.S.C. 396, as added by Section 6405 of the U.S.

Troop Readiness, Veterans' Care, Katrina Recovery, And Iraq Accountability Appropriations Act, 2007 (Pub. L. 110-28).

(End of Provision)

5.3 ANNUAL REPRESENTATIONS AND CERTIFICATIONS

FAR 52.212-3 Offeror Representations and Certifications- Commercial items (NOV 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended. "Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships.

SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent…