RFP_6-26.pdf

REQUEST FOR PROPOSAL (RFP 7-26)

For

CONSTRUCTION MANAGER AT RISK SERVICES FOR

CHEYENNE MUNICIPAL BUILDING RENOVATION &

POTENTIAL CITY COUNCIL BUILDING &

SECOND FLOOR MUNICIPAL COURT RENOVATION

CHEYENNE, WYOMING

Issued by:

Public Works Department

City of Cheyenne, Wyoming

City of Cheyenne

Purchasing, Attn: TJ Barttelbort

2101 O’Neil Avenue

Cheyenne, WY 82001

(307) 773-1045

City of Cheyenne / Request for Proposal #6-26 / CMAR Services

Introduction:

The City of Cheyenne in Cheyenne, Wyoming is seeking proposals from qualified construction companies for the construction management at risk services and the construction of the Municipal Building Renovation and Potential

City Council Building and Second Floor Municipal Court Renovation. Services will include general building and site construction for the Cheyenne Municipal Building Renovation upon approval of voters with 6th Penny Funding.

It will also include the potential renovation of the old Senior Activity Center to the new City Council Building and the tenant improvement of the Second Floor of the Municipal Court.

MANDATORY Pre-Proposal Meeting:

A mandatory pre-proposal meeting will be held on May 6, 2026, 2:00pm, at the City of Cheyenne Municipal

Building, 2101 O'Neil Avenue, Room 208, Cheyenne, Wyoming 82001.

Proposal Submittal:

To be considered, proposals must be received via the City's eProcurement Portal.

Any proposal received after that time shall not be considered.

Email or fax submittals shall not be considered.

The City of Cheyenne reserves the right to reject any and all proposals at its sole discretion. The City of Cheyenne does not bind itself in any way to accept any proposal.

Project Description:

This project will consist of three separate buildings, renovated in succession with potential overlapping schedules, located on separate parcels in Cheyenne. The project is at a conceptual level of drawings and shown in the attachments to this RFP.

Proposal Requirements:

Proposers shall submit / upload their proposal on the date and time specified in this RFP, via the OpenGov e-procurement portal. Please merge all documents relating to your proposal into one single PDF document.

Selection Process & Interviews:

The Owner will review the submitted proposals and either select from the proposals or invite a shortlist of prospective CMAR’s to an interview process on June 8, 2026.

Based on contract execution and insurance/bonds, the CMAR is expected to begin pre-construction services for the project as soon as possible.

Proposal Scoring:

All responsive proposals shall be scored in accordance with the ‘RFP 6-26 / CMAR Evaluation Matrix’ found on the following page. The City, at its sole discretion, shall determine whether vendors have the basic qualifications to complete the project. This will determine the initial proposal rankings, and will aid the determination of the shortlisted prospective CMAR’s for the interview process (if required).

Attribute Score (0-4) Total

1 Similar Relevant Experience Cover letter / Statement of interest: 0 0

Indicate your proposed project manager and superintendent (please submit resumes for both). Demonstrate that they have successfully completed projects of this size and type.

0 0

3 Ability to Meet Schedule & Scheduling Strategies 0 0

4 Ability to Adjust Phasing/Alternates, Scheduling and Facility Operations 0 0

General Qualifications:

a. What do you see as the greatest challenges with this project?

b.Please provide a preliminary project schedule based on completion of construction documents by December 2027.

c.How do you minimize change orders during the construction process?

d.How will you encourage the greatest possible extent of local subcontracting?

e.Do you see any early bid package opportunities?

f.What cost or schedule delays have you seen in the past? What future impacts do you anticipate? How do you navigate these cost impacts or delays?

0 0

Wyoming Preference: This will be a score of Four (4), automatically added to the scoring criteria. Proposers shall include their Certificate of Residency with their Proposal, for review by the City. Any firm NOT submitting a Certificate of Residency will automatically receive Zero (0) Points for this scoring item.

0 0

Total (Multiplied x Weighted Value) 0 0

5%

100%

10%

25%

Fee Structure:

a. Bonding Capacity

b. Pre-construction Services

c. CMaR fee Percentage

10%

20%

CMAR Evaluation Matrix Project No.: 2528 / RFP #6-26 Project Name: CHEYENNE MUNICIPAL BUILDING RENOVATION & POTENTIAL COUNCIL BUILDING & SECOND FLOOR MUNICIPAL COURT RENOVATION Score each category 1 (low) to 4 (high)

Percentage Additional Comments

15%

0 0

15%

All Proposals should include the following information, in this order:

1. Construction Company Information:

a. Cover letter / Statement of Interest: List the firm’s name and complete address. List both street and mailing address. Provide the address of the specific office which will have responsibility for performing the work.

b. Firm Background: Describe your firm’s history. Include information identifying the firm’s annual volume of business, financial/bonding capacities, and speak to the firm’s stability in the marketplace. Information identifying the firm’s strengths along with special capabilities that may be appropriate to this project will assist in the evaluation. Provide your firm’s number of employees.

c. In the last five (5) years, have you (for each “yes” response provide an explanation):

i. had a settled or pending claim against your payment or performance bond?

ii. had a contract terminated on a project for non-performance?

iii. been assessed liquidated damages for late delivery of a project?

iv. taken legal action or dispute resolution proceedings (claim) against an Owner or project?

2. Project Team Knowledge:

a. Indicate your proposed project manager and superintendent (please submit resumes for both).

Demonstrate that they have successfully completed projects of this size and type. Please provide a short biography of the superintendents' construction experience with the firm.

b. Proposers should provide evidence of their success in maintaining project schedules for projects.

c. Proposers should provide their current and projected workload specifically projects under construction and projects under contract. Provide a specific total dollar value for projects under contract.

d. List of projects COMPLETED in 2024 and 2025 with Owner and Architect contact information for reference.

3. Provide a response to the following questions:

a. What do you see as the greatest challenges with this project?

b. Please provide a preliminary project schedule based on the completion of construction documents by December 2026.

c. How do you propose to staff and manage multiple sites for timely and successful completion of each project?

d. What are the logistics involved in managing and scheduling 3 projects with staggered construction?

Do you have a suggestion for staggering the construction of the sites?

e. How do you minimize change orders during the construction process?

f. How will you encourage the greatest possible extent of local subcontracting?

g. Do you see any early bid package opportunities?

h. What cost or schedule delays have you seen in the past? What future impacts do you anticipate?

How do you navigate these cost impacts or delays?

4. Bonding Capacity:

a. Provide proof of bonding capacity. The Proposer must be capable of providing a 100% performance bond and 100% payment bond for a project valued up to $30 million in construction costs, as documented by a letter or binder from the Surety. Provide contact name, phone, and email information for this project.

b. If less than 5 years, or not your exclusive surety source, list others used in the last 5 years.

c. Builders Risk Insurance must be carried by the general contractor for this project.

5. Safety:

a. Provide incidence rate, experience modification rate, AND loss ratio.

b. The proposer may submit an explanation for incident rate, EMR, and/or loss ratio greater than those listed here for further consideration by the Owner.

6. Cost Information:

The City of Cheyenne intends to make a CMAR selection based on both qualifications and cost basis, with the understanding that the exact scope of the project is uncertain at this time. Please provide the following cost information.

a. What is your mark-up on subcontractors?

b. What is your mark-up on materials?

c. What is your profit (fee)?

d. Explain your system of charging for General Requirements (cost of the work). Attach any rate sheets or listing of these services and charges typically used by your firm.

e. Describe any work you intend to self-perform.

f. Provide your labor rates for your staff.

g. What would your pre-construction fees be for this project? Please express as a single lump sum

NTE.

7. Owners Discretion:

a. The Owner reserves the sole right to waive the pass/fail requirement if, in the Owner’s sole judgment, sufficient justification exists for any explanation provided.

b. The Owner also reserves the right to request additional information and/or clarification on this item but is not obligated to do so prior to making its determination on whether or not to waive the requirement.

8. Form of Contract: The following AIA documents will be the form of contract for the successful CMAR.

a. AIA Document A133 – 2019 Standard Form of Agreement Between the Owner and

Construction Manager as a Constructor, where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price.

b. AIA Document A201 – 2017 General Conditions of the Contract for Construction.

9. Preference for Wyoming Resident Contractors:

a. Firms that have been granted a State of Wyoming Certificate of Residency Status are eligible to receive a 5% Preference Over Non-Resident Firms. This will be a score of Four (4), automatically added to the scoring criteria. Proposers shall include their Certificate of Residency via the OpenGov e-procurement Vendor Questionnaire, for review by the City. Any firm NOT submitting a Certificate of

Residency will automatically receive Zero (0) Points for this scoring item.

10. Insurance Requirements:

a. The Contractor shall file a Certificate of Insurance with the City verifying each type of insurance coverage listed below.

The Certificate of Insurance shall be submitted to and approved by the City before the Contractor begins to perform under this bid and the subsequent contract.

TYPE OF COVERAGE MINIMUM POLICY REQUIREMENTS

Commercial General Liability

(Including Products and Completed Operations;

Explosion, Collapse and Underground if applicable to the hazards of a specific project.)

$1,000,000 per Occurrence

$2,000,000 Aggregate

Business Automobile Liability $1,000,000 (Combined Single Limit)

Workers’ Compensation

OR

Employer’s Liability

Statutory

$500,000 Each Accident

$500,000 Each Disease-Policy Limit

$500,000 Disease/Each Employee

It is understood and agreed that these policies are primary and non-contributory. All policies required under this contract shall be in effect for the duration of the project and contract. The

Contractor shall immediately notify in writing the City Risk Manager, City Clerk, and City Attorney of any fact, circumstance, or occurrence that has resulted in, or may result in, the cancellation or substantive change of any insurance coverage required by this contract, and failure to do so shall be construed to be a breach of this contract.

The Contractor shall name the City as an additional insured on the Contractor’s insurance policies, except workers’ compensation, and the Contractor shall provide a copy of the endorsements providing this coverage.

The City has the right to reject a certificate of insurance if the City determines that the Contractor’s insurance company is widely regarded in the insurance industry as financially unstable. Any insurance company providing coverage under this contract shall have a minimum A.M. Best rating of A- (excellent).

The City has the right to review the insurance certificates of any or all Sub-Contractors used by the

Contractor. Further, the City requires that the Sub-Contractors’ insurance coverages be at least equivalent to that required of the Contractor.

The City has the right to increase the required minimum limit of liability on any contract project as warranted by an increase in hazard. Examples of increased hazard include, but are not limited to, handling of hazardous materials and activities involving large congregations of people.

The City shall have the right to consult with the Contractor’s insurance agent for disclosure of relevant policy information, but the City’s non-request or non-review such policies, endorsements, or certificates shall not affect the City’s rights or Contractor’s obligations hereunder. Disclosure of relevant policy information would specifically involve, but is not limited to, exclusions, deductibles, and claims in progress which could significantly reduce the annual aggregate limit.

11. Builders Risk Insurance:

a. Builders Risk Insurance must be carried by the general contractor for this project.

12. Provisons:

The City reserves the right to reject any and all proposals and does not bind itself to accept any proposal for this work or any part thereof. The City may waive any technical or formal defect in any proposal and shall have the right to ask for new proposals for the whole or parts of this work should the City desire to do so or shall have the right to negotiate with any or other qualified Contractor.

The City does not guarantee to provide a minimum/maximum amount of work or funding for projects.

The City reserves the right to evaluate information from any other source that may provide information on the contractor's qualifications for the performance of the work. Upon submission of the proposal, the

Contractor grants the City the express permission to use all or portions of the Contractor's proposals as needed by the City.

All proposals received will be considered public information by the City of Cheyenne. Proposers are advised that any information considered by them to be trade secret, privileged or confidential data should not be revealed in the proposal. Contents of proposals received will be made available to anyone requesting them after the selection process has been completed and the contract has been awarded. The

City of Cheyenne assumes no liability for the use or disclosure of technical or cost data submitted by any responding Proposer.

Attachments:

1. Exhibit A – Conceptual Site Plan

2. Exhibit B – Conceptual Floor Plans Municipal Building

3. Exhibit C – Conceptual Floor Plan Council Building

4. Exhibit D – Existing Second Floor Municipal Court

5. Exhibit E – Conceptual Narrative

6. Exhibit F – Proposed Project Schedule

7. Exhibit G – AIA Document A133 – 2019 Standard Form of Agreement Between the Owner and

Construction Manager.

8. Exhibit H – AIA Document A201 – 2017 General Conditions of the Contract for Construction.