Construction_Manager_At_Risk_Services_for_Cheyenne_Municipal_Building_Renovation_&_Potential_City_Council_Building_&_Second_Floor_Municipal_Court_Renovation_(Addendum_#1_Revision).pdf
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- Solicitation number
- RFP 6-26
- Issued by
- Niobrara County, Wyoming
About this file
This is an Addendum #1 Revision to a Request for Proposal (RFP 6-26) issued by the City of Cheyenne, Wyoming for Construction Manager At Risk (CMAR) services. The RFP solicits proposals for three interconnected municipal renovation projects: the Cheyenne Municipal Building Renovation (contingent upon voter approval and 6th Penny Funding), conversion of the former Senior Activity Center into a new City Council Building, and tenant improvements to the Second Floor of the Municipal Court. The Municipal Building project encompasses comprehensive renovation of the existing 54,265-square-foot three-story structure, including replacement of HVAC, electrical, plumbing, and information technology systems, new window openings, a new entry addition, accessibility improvements with a stretcher-sized elevator, and extensive sitework across approximately 6.62 acres. A mandatory in-person pre-proposal meeting is scheduled for May 6, 2026 at 2:00 p.m. at the City of Cheyenne Municipal Building, Room 208, with attendance required for proposal consideration. The question submission deadline is May 13, 2026 at 5:00 p.m., addendum responses are due May 15, 2026 at 5:00 p.m., and proposals must be submitted electronically through the City's eProcurement Portal by May 27, 2026 at 3:00 p.m. The selection timeline includes review committee proposal evaluation by June 3, 2026, interviews by June 8, 2026, Professional Services Agreement finalization by June 10, 2026, City Council approval targeted for July 13, 2026, and contract execution on July 14, 2026 with notice-to-proceed on July 20, 2026.
Proposers must maintain proposal validity for a minimum of 120 days and acknowledge all addenda issued by the City; failure to acknowledge addenda will result in proposal rejection. The City evaluates qualifications including bonding capacity up to $30 million in construction costs, commercial general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, business automobile liability of $1,000,000, and workers' compensation coverage. Wyoming resident contractors registered with the Wyoming Department of Workforce Services will receive an automatic 5% preference (4-point score) over non-resident firms; non-resident firms failing to submit a residency certificate will receive zero points for this criterion. The contract will be structured using AIA Document A133-2019 (Standard Form of Agreement Between Owner and Construction Manager as Constructor) and AIA Document A201-2017 (General Conditions of the Contract for Construction), utilizing a Cost of Work Plus Fee with a Guaranteed Maximum Price payment structure. Proposers must submit pre-construction fees as a single lump sum not-to-exceed amount, with the Municipal Building and Council Building projects to be priced separately due to different funding sources. All proposals become public information following the submission deadline, except for proprietary or financial information clearly marked as confidential. The project scope includes retention and integration of existing 2023 chiller and 2024 boiler systems with new HVAC infrastructure, as well as structured cabling with Category 6A copper and fiber optic backbone for technology systems.
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REQUEST FOR PROPOSAL
RFP 6-26
CONSTRUCTION MANAGER AT RISK SERVICES FOR CHEYENNE
MUNICIPAL BUILDING RENOVATION & POTENTIAL CITY
COUNCIL BUILDING & SECOND FLOOR MUNICIPAL COURT
RENOVATION
City of Cheyenne
2101 O'Neil Ave., Room 309
Cheyenne, WY 82001
RELEASE DATE: April 23, 2026
DEADLINE FOR QUESTIONS: May 13, 2026
RESPONSE DEADLINE: May 27, 2026, 3:00 pm
Request For Proposal #RFP 6-26 Title: Construction Manager At Risk Services for Cheyenne Municipal Building Renovation & Potential City Council Building & Second Floor Municipal Court Renovation
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/cheyennecity
City of Cheyenne
REQUEST FOR PROPOSAL
Construction Manager At Risk Services for Cheyenne Municipal Building
Renovation & Potential City Council Building & Second Floor Municipal
Court Renovation
I. Introduction II. Request for Proposal
III. Vendor Questionnaire
Attachments:
A - RFP 6-26 ADDENDUM ONE REVISED
B - Exhibit A - D CMBR Concept Diagrams Low Res
C - Exhibit E - Conceptual Narrative
D - Exhibit F - CMBR Combined Project Schedule
E - Exhibit G and H - AIA Documents
Title: Construction Manager At Risk Services for Cheyenne Municipal Building Renovation & Potential City Council
1. Introduction
1.1. Summary
The City of Cheyenne in Cheyenne, Wyoming is seeking proposals from qualified construction companies for the construction management at risk services and the construction of the Municipal Building
Renovation and Potential City Council Building and Second Floor Municipal Court Renovation. Services will include general building and site construction for the Cheyenne Municipal Building Renovation upon approval of voters with 6th Penny Funding. It will also include the potential renovation of the old Senior
Activity Center to the new City Council Building and the tenant improvement of the Second Floor of the
Municipal Court.
1.2. Contact Information
TJ Barttelbort
Purchasing Manager
2101 O'Neil Ave, Room 309
Cheyenne, WY 82001
Email: tbarttelbort@cheyennecity.org
Phone: (307) 773-1045
Department:
Purchasing
1.3. Timeline
Release Project Date April 23, 2026
1st Legal Advertisement April 29, 2026
2nd Legal Advertisement May 6, 2026
Pre-Proposal Meeting (Mandatory) May 6, 2026, 2:00pm
City of Cheyenne Municipal Building, 2101 O'Neil
Avenue, Room 208, Cheyenne, Wyoming 82001.
Question Submission Deadline May 13, 2026, 5:00pm
Addendum Response Deadline May 15, 2026, 5:00pm
Proposal Submission Deadline May 27, 2026, 3:00pm mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045
Title: Construction Manager At Risk Services for Cheyenne Municipal Building Renovation & Potential City Council
Review Committee reviews proposals, and selects Firms for interviews (If necessary)
June 3, 2026
Interviews are held (If necessary), and review committee completes final selection
June 8, 2026
Professional Services Agreement finalized with successful Firm
June 10, 2026
Agenda Submission Deadline June 17, 2026
Agreement placed on City Council for
Referral
June 22, 2026
Agreement at Finance Committee July 7, 2026
Agreement City Council Meeting:
Agreement approved/disapproved.
July 13, 2026
Contract Execution July 14, 2026
Notice-to-proceed issued by City if
Agreement approved
July 20, 2026
Title: Construction Manager At Risk Services for Cheyenne Municipal Building Renovation & Potential City Council
2. Request for Proposal
Construction Manager At Risk Services for Cheyenne Municipal Building Renovation & Potential City
Council Building & Second Floor Municipal Court Renovation
RFP 6-26
2.1. MANDATORY IN-PERSON PRE-PROPOSAL MEETING
A MANDATORY In-Person Pre-Proposal Meeting will be held on Wednesday, May 6, 2026 at 2:00 pm.
City of Cheyenne Municipal Building, 2101 O'Neil Avenue, Room 208, Cheyenne, Wyoming 82001.
The City will reject proposals from any company who has not signed the attendance sheet prior to the commencement of the mandatory pre-proposal meeting.
2.2. PROPOSAL REQUIREMENTS
To be considered, proposals must be received via the City's eProcurement Portal
Any proposal received after that time shall not be considered Email or fax submittals shall not be considered.
2.3. ADDENDA
Any and all Proposers may make inquiries in writing to City at any time prior to 5:00 pm on Wednesday, May 13, 2026. Any written question of a Proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the City prior to the above specified date. The City shall make reasonable efforts to ensure that clarifications given to any prospective Proposer shall be similarly furnished to all prospective Proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed Proposers. No technical assistance shall be given by the City to any Proposer in preparation of its proposal.
The City intends to respond to all questions and inquires no later than, Friday, May 15, 2026
Written inquiries shall be submitted via the City's eProcurement Portal.
Any or all changes, additions, or clarifications in connection with this RFP shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding upon the City.
If any Addenda are issued, each Proposer must acknowledge each addenda via the City's eProcurement
Portal.
THE CITY WILL CONSIDER AS INCOMPLETE ANY PROPOSAL IN WHICH ALL ADDENDA ARE NOT
ACKNOWLEDGED, AND THIS WILL BE A BASIS FOR PROPOSAL REJECTION.
Title: Construction Manager At Risk Services for Cheyenne Municipal Building Renovation & Potential City Council
2.4. DISCLOSURE OF PROPOSAL CONTENTS
All proposals and supporting documents, except such information that discloses proprietary or financial information submitted in response to qualification statements, becomes public information held in custody of the City after the proposal submittal date given in this RFP. The City assumes no liability for the use or disclosure of technical or cost data submitted by any proposer.
Nevertheless, if a proposal contains information that the proposer does not want disclosed to the public, or used for any purpose other than the evaluation of this offer, all such information must be indicated with the following or similar statement:
The information contained on pages ______ shall not be duplicated or used in whole or in part for any purpose other than to evaluate the proposal provided. If a contract is awarded to this firm as a result of the submission of such information, the City of Cheyenne shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the City of Cheyenne’s right to use the information contained herein if obtained from another source.
All such nondisclosure items specified in the proposal shall be subject to disclosure as provided in the
Wyoming Public Records Act or as otherwise provided by law.
2.5. OMISSION OF DETAILS
No advantage shall be taken by any proposer as a result of the omission of any parts or details which are necessary for the provision of detailed design and engineering services even though such details may not be mentioned in this RFP.
Title: Construction Manager At Risk Services for Cheyenne Municipal Building Renovation & Potential City Council
3. Vendor Questionnaire
3.1. Upload your CMAR Proposal *
Please upload file in PDF file format.
*Response required
3.2. Have you read and understood all aspects of the RFP?*
☐ Yes
☐ No
*Response required
3.3. Proposal Shelf Life *
Please confirm your proposal will be valid for at least 120 days
☐ Please confirm
*Response required
3.4. RESIDENT FIRM*
Please select if your Firm is classified as a resident firm, that is registered with the Wyoming Department of Workforce Services:
https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/
☐ Yes
☐ No
*Response required
3.5. RESIDENT CONTRACTOR CERTIFICATION
If your firm is a Resident Contractor, please upload your Certificate from the State of Wyoming
Workforce Services. If your firm is not a Resident Contractor, no upload is required.
3.6. PROPOSER INFORMATION
3.6.1. PROPOSER / FIRM NAME *
Name of Company Submitting Bid.
https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/
Title: Construction Manager At Risk Services for Cheyenne Municipal Building Renovation & Potential City Council
*Response required
3.6.2. FIRMS PHYSICAL ADDRESS*
Please provide, Street Address, City, State, and Zip Code.
*Response required
3.6.3. FIRM PHONE NUMBER*
Please provide phone number for Firm.
*Response required
3.6.4. FIRM E-MAIL ADDRESS*
Please provide e-mail address for Firm.
*Response required
3.6.5. PROPSERS SIGNATURE (NAME & TITLE)*
Please type the Name & Title of person authorized to submit a Proposal on behalf of the Firm.
*Response required
| 1. Introduction |
| 1.1. Summary |
| 1.2. Contact Information |
| 1.3. Timeline |
| 2. Request for Proposal |
| 2.1. MANDATORY IN-PERSON PRE-PROPOSAL MEETING |
| 2.2. PROPOSAL REQUIREMENTS |
| 2.3. ADDENDA |
| 2.4. DISCLOSURE OF PROPOSAL CONTENTS |
| 2.5. OMISSION OF DETAILS |
| 3. Vendor Questionnaire |
| 3.1. Upload your CMAR Proposal * |
| 3.2. Have you read and understood all aspects of the RFP?* |
| 3.3. Proposal Shelf Life * |
| 3.4. RESIDENT FIRM* |
| 3.5. RESIDENT CONTRACTOR CERTIFICATION |
| 3.6. PROPOSER INFORMATION |
| 3.6.1. PROPOSER / FIRM NAME * |
| 3.6.2. FIRMS PHYSICAL ADDRESS* |
| 3.6.3. FIRM PHONE NUMBER* |
| 3.6.4. FIRM E-MAIL ADDRESS* |
| 3.6.5. PROPSERS SIGNATURE (NAME & TITLE)* |
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