RFP_5800_SLW3032_0600_v2.xlsx
XLSX spreadsheet 34 KB Posted
- Solicitation number
- RFP 5800 SLW3032
- Issued by
- Texas
About this file
This is a pricing submittal sheet for RFP 5800 SLW3032, an executive and specialized recruitment services solicitation issued by the City of Austin, Texas. The RFP seeks recruitment consulting services across nine industry focus areas: Aviation, Transportation, and Mobility; Engineering, Infrastructure, and Environmental Systems; Legal, Regulatory, and Compliance; Health, Safety, and Medical Services; Science, Technology, and Digital Innovation; Community and Economic Development; Support Services; City Management; and Utility Operations. Offerors must provide flat professional fees for three position levels within each category: department head or higher-level executive positions (such as City Manager, Police Chief, or Fire Chief); deputy assistant department head or chief officer positions (such as Assistant Director or Equity Officer); and hard-to-fill, non-executive specialty positions (such as engineer, medical doctor, attorney, or IT professional). Additionally, offerors must provide pricing for scenarios where an additional candidate is hired from the same candidate pool. Offerors must enter "N/A" for any category or position level their organization does not offer, and blank fields are not permitted. Proposals were due September 24, 2026, at 2:00 p.m. Local, and questions were due September 2, 2026, at 5:00 p.m. via email. All offers must remain valid for 180 calendar days following the RFP closing date.
All pricing must be all-inclusive and cannot separately charge for administrative costs, overhead, per diem, shipping, or transportation costs to deliver services to the Austin, Texas area. Offerors must provide all tools, labor, travel, and equipment necessary to perform the required services. The City reserves the right to award a single contract based on overall low cost or make multiple awards based on individual line items, categories, or any combination of criteria deemed most advantageous to the City. Critically, the City retains sole discretion to determine the recruitment category, service level, and corresponding fee schedule applicable to each engagement, and the contractor's obligation to perform at the contracted rates is not relieved by disagreement over position complexity or market conditions. The pricing submittal sheet also includes a section for non-specified services pricing, which may encompass supplemental advertising, candidate assessments, background investigations, compensation studies, executive coaching, stakeholder engagement, organizational consulting, or market research—though pricing for this category will not be used to determine award.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_5800_SLW3032_0600_v1.xlsx | XLSX spreadsheet | |
| RFP_1100_MMH3047_ROCIP_v2.xls | XLS spreadsheet | |
| RFP_5800_SLW3032_PAC2_v1.docx | DOCX document | |
| RFP_5800_SLW3032_PAC1_v3.pdf | ||
| RFP_5800_SLW3032_ADD_3_v1.pdf | ||
| RFP_5800_SLW3032_ATT_1_v1.pdf | ||
| RFP_5800_SLW3032_ADD_1_v1.pdf | ||
| RFP_5800_SLW3032_ADD_2_v1.pdf | ||
| IFB_2200_DCG1041_PAC1_v1.pdf | ||
| RFP_5800_SLW3032_PAC1_v1.pdf |
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Text version
SERVICES
Solicitation
PRICE SHEET V1
| SOLICITATION | RFP 5800 SLW3032 Executive and Specialized Recruitment Services |
| PROCUREMENT SPECIALIST | Sandy Wirtanen |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing. Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer. If a recruitment category listed below (e.g., Aviation, Transportation, and Mobility) does not align with your organization’s focus and expertise, enter “N/A” in each pricing field within that category to indicate your organization is not offering services in the area. Provide your typical flat professional fee for a search at each level. Final fees will be agreed upon before work begins based on the role’s scope, responsibilities, compensation, and organizational size. Enter “N/A” for any category or position level your organization is not offering to indicate no bid. Do not leave pricing fields blank.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City. The City shall have sole discretion to determine the recruitment category, service level, and corresponding fee schedule applicable to each engagement. The Contractor acknowledges that the City's determination may differ from the Contractor's assessment of the position's complexity, market conditions, or recruitment requirements. Such disagreement shall not relieve the Contractor of its obligation to perform the requested services at the rates and terms established under this contract.
| AVIATION, TRANSPORTATION, AND MOBILITY | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| ENGINEERING, INFRASTRUCTURE, AND ENVIRONMENTAL SYSTEMS | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| LEGAL, REGULATORY, AND COMPLIANCE | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| HEALTH, SAFETY, AND MEDICAL SERVICES | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| SCIENCE, TECHNOLOGY, AND DIGITAL INNOVATION | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| COMMUNITY AND ECONOMIC DEVELOPMENT | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| SUPPORT SERVICES | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| CITY MANAGEMENT | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| UTILITY OPERATIONS | |
| DESCRIPTION | PRICE |
| Pricing structure for recruiting a department head or higher-level executive (e.g., City Manager, Assistant City Manager, Director of Public Health, Parks and Recreation Director, Watershed Director, Police Chief, Fire Chief, etc.) | |
| Pricing structure for recruiting a deputy assistant department head, chief, or officer (e.g., Assistant Director, roles within Development Services, Public Works, or Transportation, Deputy Airport Chief, Equity Officer, Resiliency Officer, etc.) | |
| Pricing structure for hard-to-fill, non-executive specialty positions (e.g., engineer, medical doctor, attorney, IT professional, utility professional, etc.) | |
| Pricing structure if an additional candidate is hired for a different position from the same candidate pool used for a specific engagement | |
| NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.) |
The City may request recruitment-related services not specifically identified in the Contractor's pricing schedule or proposal. Such services may include, but are not limited to, supplemental advertising, candidate assessments, background investigations, compensation studies, executive coaching, stakeholder engagement, organizational consulting, or market research. Please provide pricing for services not explicitly included in the scope of work. Please include additional pages as necessary.
ITEM DESCRIPTION UNIT OF MEASURE UNIT PRICE
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