RFP 47PF0023R0070.pdf

REQUEST FOR PROPOSAL

Request for Proposal (RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION

PUBLIC BUILDINGS SERVICE

201 Superior Ave.

Cleveland, OH 44114-1248

PROJECT: Waste Hauling & Recycling Services at 3 Cleveland Locations

SOLICITATION NO: 47PF0023R0070

ISSUE DATE: Friday, June 25, 2023

CLOSING DATE & TIME:

Friday, July 21, 2023 12:00 PM (Eastern Time)

CONTRACT NO:

DATE OF AWARD:

ISSUED BY:

U.S. General Services Administration Great Lakes Region Public Buildings Service Acquisition Management Division 201 Superior Ave.

Cleveland, OH 44114-1248

Contact: rhonda.booker@gsa.gov

RFP 47PF0023R0070

Waste Hauling & Recycling Services – Multiple Locations in Cleveland, OH

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0023R0070

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must” are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in acquisition plan. The offeror shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

CERTIFICATE OF INSURANCE

Evidence of acceptable insurance in not less than the amounts and endorsements specified in the contract and in accordance with clauses entitled FAR 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION and GSAR 552.228-5 GOVERNMENT AS ADDITIONAL INSURED in Section I of your contract must be submitted to this office within 30 days. The insurance carrier is required to waive all subrogation rights against any of the named insured in accordance with these requirements, the contract number and the following statement must appear on the policies:

"Contract @@@. Any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.”

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

WAGE DETERMINATION BASED ON A COLLECTIVE BARGAINING AGREEMENT

Offerors are cautioned that the Wage Determination included in this solicitation is based upon an existing collective bargaining agreement (CBA). The Wage Determination may not explicitly set forth the full extent of the successful offeror's liability under the agreement. Offerors may contact the Contracting Officer to obtain copies of the CBA. Offerors may also contact the union at the address shown below.

WD 2015-4727, REV 20, 12/27/2022

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING

PLANS (OCTOBER 2016)

(a) When submitting a subcontracting plan in accordance with FAR 52.219-9, the offeror shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a matter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient contract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors. Consequently, in addressing the eleven elements described at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has included all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achievements in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

(End of provision)

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Advant-Edge Solutions of Middle Atlantic, Inc. located in Newark, DE. The current monthly price is $9,481.00. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

Standard Form 33 – Solicitation, Offer and Award FAR 52.212-3 Offeror Representations and Certifications—Commercial Items Section B – Supplies or Services and Prices Offer Offeror’s Checklist (See Section L) Past Performance References Cost Proposal Worksheets

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial one-year period and the option requirements for the four additional year period by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial one-year period of performance will apply to the one year in the initial period and to the three-one year option periods. The minimum wage rates and fringe benefits applicable to the initial one-year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8:00 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

EQUAL OPPORTUNITY FOR VETERANS AND THE VETS-4212 VERIFICATION

The Vietnam Era Veterans' Readjustment Assistance Act of 1972 (38 U.S.C. 4211 and 4212) (the Act), applies to all contracts and subcontracts for personal property and nonpersonal services (including construction) of $150,000 or more except as waived by the Secretary of Labor. Per FAR 52.222-35, when contractors and subcontractors are subject to the Act, it prohibits them from discriminating against qualified protected veterans, and requires affirmative action by the contractor to employ and advance in employment qualified protected veterans.

Contractor’s Responsibility - The Act requires contractors and subcontractors to submit a report, per FAR 52.222-37, at least annually to the Secretary of Labor regarding employment of protected veterans. It is accomplished by filing VETS-4212, Federal Contractor Veterans' Employment Report, at https://www.dol.gov/vets/vets4212.htm. This must be completed by September 30th each year.

REQUEST FOR PROPOSAL

(RFP)

UNITED STATES OF AMERICA

GENERAL SERVICES ADMINISTRATION

ISSUED BY

GREAT LAKES REGION

PBS, PROPERTY MANAGEMENT SERVICE CENTER

OHIO SERVICE CENTER

201 Superior Ave.

Cleveland, OH 44114-1248

LOCATION(S): 1

ISSUED DATE:

OFFER DUE:

WASTE HAULING & RECYCLING SERVICES

OH0192ZZ - AJC FEDERAL BUILDING, 1240 EAST 9TH STREET, CLEVELAND,

OHIO 44199

OH0301ZZ - CARL B. STOKES USCH, 801 W. SUPERIOR AVENUE, CLEVELAND,

OHIO 44113

OH0033ZZ - HOWARD M. METZENBAUM USCH, 201 SUPERIOR AVENUE,

CLEVELAND, OHIO 44114

Friday, June 25, 2023

Attn: Rhonda Booker (rhonda.booker@gsa.gov)

Friday, July 21, 2023

12:00 PM (EST)

SECTION A - SOLICITATION 9

A.1. STANDARD FORMS 9

SECTION B - SUPPLIES OR SERVICES AND PRICES 10

B1. DESCRIPTION OF SERVICES 10

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 11

INTRODUCTION 11

C.1. SCOPE OF WORK 11

C.1.4 NUMBER OF CONTAINERS REQUIRED AND SCHEDULE OF PICK-UP 12

C.1.6 MINIMUM LEVEL OF WORK 12

C.2. DEFINITIONS 13

C.2.1 Acceptance 13 C.2.2 Acts of God 13 C.2.3 Approval 13 C.2.4 Building 13 C.2.5 Contracting Officer (CO) 13 C.2.6 Contracting Officer's Representative (COR) 13 C.2.7 Contractor 13 C.2.8 Delegated On-site Authority 13 C.2.9 Emergency 13 C.2.10 Federal Holidays – (F.4 Recognized Holidays) 13 C.2.11 Federal Executive Holidays, Unanticipated 14 C.2.12 Modification of Contract 14 C.2.13 Negligence 14 C.2.14 Performance Based Service Contracting 14 C.2.15 Quality Assurance Surveillance Plan (QASP) - RESERVED 14 C.2.16 Quality Control Program (QCP) - RESERVED 14 C.2.17 Standard Services 14 C.2.18 Stewardship 14 C.2.19 Alternate Contracting Officer’s Representative (ACOR) 14 C.3 Contract Performance 14 C.4 Methods 14 C.5 Cooperation – Inspections 15 C.6 Contractor Performance Assessment Reporting System (CPARS) 15

C.7 CONTRACTOR SUBMITTALS/DELIVERABLES CHART 15

SECTION D – PACKAGING AND MARKING 17

D.1. PAYMENT OF POSTAGE AND FEES 17

D.2. MARKING 17

SECTION E – INSPECTION AND ACCEPTANCE 18

E.1 FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) 18 E.2 Deduction Rate 18 E.3 Contract Close-out Examination 19

SECTION F – DELIVERIES OR PERFORMANCE 20

F1. PLACE OF PERFORMANCE 20

F2. TERM OF CONTRACT 20

F3. OPTIONS 20

F4. RECOGNIZED HOLIDAYS 20

SECTION G – CONTRACT ADMINISTRATION DATA 21

G.1. PAYMENT (GENERAL) 21

G.2 PAYMENT FOR SERVICES 21

G.3. METHOD OF PAYMENT 21

G.4. GSAR 552.232-77 PAYMENT BY GOVERNMENT CHARGE CARD (NOV 2009) 22

G.5 EVALUATING CONTRACTOR PERFORMANCE 22

G.6 DESIGNATED ORDERING OFFICIALS 23

G.7 LIMITATION OF GOVERNMENT’S OBLIGATION – RESERVED 23

G.8 ADJUSTING PAYMENTS 23

SECTION H – SPECIAL CONTRACT REQUIREMENTS 24

H.1. SECURITY 24

H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract) 24

H.1.2. RESERVED 24

H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) 24 H.1.4. Suitability Determinations 24 H.1.5. Compliance with Security Requirements 26 H.1.6. Identification Credential 26 H.1.7. GSA Criteria for Adjudication 27

H.2. RESERVED 29

H.3. RESERVED 29

H.4. STANDARDS OF CONDUCT 29

H.5. REMOVAL FROM CONTRACT WORK 29

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION 30

H.7. RESERVED 31

H.8. GOVERNMENT FORMS 31

H.9. OTHER CONTRACTORS 31

H.10. ORDINANCES, TAXES, PERMITS, AND LICENSES 32

H.11. DISCREPANCY IN THE SPECIFICATIONS 32

H.12. UNIFORMS 32

H.13. PERSONNEL QUALIFICATIONS 32

H.13.1 Qualifications of Supervisory Employees 32 H.13.2 Submission of Resumes for New Employees 32 H.13.3 State Licensing 32 H.13.4 Compliance with Federal, State, and Local Codes 33

H.14. GOVERNMENT-FURNISHED MATERIALS - RESERVED 33

H.15. STRIKE CONTINGENCY PLAN (SCP) 33

H.16. OCCUPANT EMERGENCY PLAN (OEP) 33

H.17. PERFORMANCE BOND REQUIREMENT – RESERVED 33

H.18. INSURANCE REQUIREMENT 33

H.19 PROHIBITED TELECOMMUNICATIONS EQUIPMENT 33

SECTION I – CONTRACT CLAUSES ERROR! BOOKMARK NOT DEFINED.

SECTION J - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS ERROR! BOOKMARK

NOT DEFINED.

J.1 BUILDING INFORMATION SHEET 50

EXHIBIT 1 – AJC BUILDING INFORMATION SHEET 50

EXHIBIT 1 – STOKES BUILDING INFORMATION SHEET 51

EXHIBIT 1 – METZENBAUM BUILDING INFORMATION SHEET 52

J.2 GREEN PURCHASE REPORTS – RESERVED 53

J.3 ASBESTOS NOTIFICATION LETTER – RESERVED 53

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

BIDDERS/OFFEORS ERROR! BOOKMARK NOT DEFINED.

K.1. ANNUAL REPRESENTATIONS AND CERTIFICATIONS ERROR! BOOKMARK NOT DEFINED.

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFERORS ERROR!

BOOKMARK NOT DEFINED.

L.1. BID GUARANTEE REQUIREMENT 61

L.2. FINANCIAL QUALIFICATIONS OF OFFERORS 61

L.3. INSPECTION OF FACILITY 61

L.4. INSTRUCTIONS FOR SUBMITTING PROPOSALS ERROR! BOOKMARK NOT DEFINED.

L.5. INCONSISTENCIES IN SPECIFICATIONS 63

L.6. RESERVED 63

L.7. OFFERORS CHECKLIST 63

SECTION M – EVALUATION FACTORS FOR AWARD ERROR! BOOKMARK NOT DEFINED.

M.1. BASIS OF AWARD 66

M.2. PAST PERFORMANCE 66

M.3. TOTAL EVALUATED PRICE 66

M.4. SPECIAL STANDARD(S) OF RESPONSIBILITY: 66

M.5. FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990) 66

Section A – Solicitation

A.1. Standard Forms

RESERVED

SEE ATTACHED

Section B - SUPPLIES OR SERVICES AND PRICES

B1. DESCRIPTION OF SERVICES

The Contractor shall provide all management, supervision, labor, supplies, and equipment for the trash and recycling single-stream related services described in this solicitation. This contract is being solicited as a one year contract, with four additional option periods of one year each. The offer sheet shown below is used to document the Contractor’s price for the required services. Prices are required for the following location(s):

1 OH0192ZZ AJC FEDERAL BUILDING 1240 EAST 9TH STREET, CLEVELAND, OHIO 44199

2 OH0301ZZ CARL B. STOKES USCH 801 W. SUPERIOR AVENUE, CLEVELAND, OHIO 44113

3 OH0033ZZ HOWARD M. METZENBAUM USCH 201 SUPERIOR AVENUE, CLEVELAND, OHIO 44114

Refer to the Section B Electronic Offers Sheet attached to the RFQ.

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction

This is a Performance Based Contract which focuses on outcomes as opposed to prescriptive requirements. This specification represents GSA's performance objectives and minimum levels of service to be provided by the contractor. A high level of effective communication between the Government and contractor is essential. This performance based requirement demands a greater emphasis by the contractor on self-evaluation. The contractor must closely monitor all aspects of the work, identify deficiencies and implement corrective action, without reliance on Government oversight.

C.1. SCOPE OF WORK

C.1.1 The Contractor shall provide all management, administrative, supervision, labor, transportation, materials, supplies, repair parts, tools, equipment (except as otherwise provided) and subcontracts necessary, and shall plan, schedule, coordinate and assure effective completion of all work and services and performance of trash and single-stream recycling related services described herein.

Material to be removed includes (but is not limited to) wastepaper, packing cartons, unusable wood pallets, garbage, glass, old carpeting and other items of unsalable trash which will be contained within containers. The contractor shall be responsible for loading containers onto collection vehicles.

C.1.2 The Contractor Shall The Contractor shall develop and implement operational guidelines covering all aspects of the waste removal service. A copy of the guidelines shall be submitted to the COR within 5 days after award. All equipment shall be maintained in accordance with the manufacturer's recommendations and/or the best practices of the industry.

The Contractor shall ensure spillage of trash from containers be picked up from the pavement. All solid waste/recyclables shall have been removed from the premises.

There shall be no overflow around container.

The Contractor shall comply with all Federal, State, county, and local laws and regulations pertaining to the transport of recyclable materials. Prior to contract start date, the Offeror shall obtain any and all necessary permits, registrations, and licenses for recycling for the jurisdiction in which services are to be performed.

The Contractor shall report any equipment out of service to the Contracting Officer Representative immediately.

The contractor will provide the Contracting Officer’s Representative (COR) with a contact name and phone number for use in contacting the contractor and sub-contractors. A contract Supervisor will be designated in writing before the start of the contract.

C.1.3 Disposal Facility It is the desire of the Government that all solid waste/recyclables collected as a requirement of this contract shall be removed from the premises and transported to a processing facility for the purpose of re-manufacturing or recycling to the extent available. All solid waste not transported to a facility for re- manufacturing or recycling shall be disposed of only through a solid waste disposal facility that has been certified by the appropriate State Agency responsible for solid waste management, or by the U.S. Environmental Protection Agency.

C.1.4 Number of Containers Required and Schedule of Pick-up The Contractor will provide the containers at the capacities listed. The contractor will be required to collect and dispose of trash and recycling in the containers upon a call from the Property Manager or his/her designee. Collection shall be made within three (3) hours after request. Containers will, in all cases, be returned to the site three (3) hours after time of collection. Additional trash and recycling removal containers and removal services will be provided within 24 hours when requested by the COR.

Container(s) provided by the Contractor will be placed on the loading dock to receive the collection of trash and recycling. Container(s) provided by the Contractor will be placed on each floor to receive the collection of recyclable materials. Recyclables are to be transported by the cleaning Contractor to the dock for pickup by the vendor. Containers are to be locked when not in use.

Location 1: AJC Federal Building, 1240 East 9th Street, Cleveland, Ohio 44199 General Waste Collection:

Number of Containers - Trash 1 Capacity of Containers - 30 cubic yard Compactor Container Pick up Schedule – Twice a week – Tuesday and Thursday Recycling:

Number of Containers - 8 Capacity of Containers – Meese Cart Container Pick up Schedule – Once a week Wednesday

Location 2: Carl B. Stokes USCH, 801 W. Superior Ave., Cleveland, Ohio 44113 General Waste Collection:

Number of Containers - 2 Capacity of Containers - 30 cubic yard and 2 cubic yard Container Pick up Schedule – 30cy: Every 2 weeks and 2cy:Twice a week Recycling:

Number of Containers – 6 and 12 Capacity of Containers – (6) Gaylords and (12) 96 Gallon autos Container Pick up Schedule – On call

Location 3: Howard M. Metzenbaum USCH, 201 Superior Ave., Cleveland, Ohio 44114 General Waste Collection:

Number of Containers - 2 Capacity of Containers - 2 cubic yard Rear Load Container Pick up Schedule – Once a week Wednesday Recycling:

Number of Containers – 12 Capacity of Containers – 96 gallon Container Pick up Schedule – On call typically twice a month

C.1.5 Container Maintenance The contractor shall inspect and if necessary perform maintenance on all his/her equipment. This shall include thorough mechanical inspections, replacing defective parts, lubricating, and necessary adjustments in alignment of defective wheels, latch, or other component parts, and the washing and deodorizing of all containers. Spare or replacement containers shall be provided for those containers out of service for repairs or beyond repair within 24 hours when requested by the Property Manager’s Office. The Government shall place all solid wastes in containers.

The contractor will be required to clean up and remove all spillage and/or littering caused by his operations.

C.1.6 Minimum Level of Work These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this Contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements.

This requirement is not intended to restrict the Contractor’s approach to successful performance of the Contract work with maximum economy and effectiveness. The determination of the actual resources to be utilized for the performance of all services specified herein is the sole responsibility of the Contractor.

C.2. Definitions

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this Contract, to include documentation requirements.

C.2.2 Acts of God

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Approval ‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Safety Data Sheets (SDS), etc.], and has determined that the documents conform to Contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.2.4 Building A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.2.5 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this Contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the Contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.6 Contracting Officer's Representative (COR) Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting Contract, but will not have the authority to modify the Contract.

C.2.7 Contractor “Contractor” as used in this document refers to the company or firm awarded this Contract.

C.2.8 Delegated On-site Authority The term “delegated on-site authority” means a person designated in writing by the Contractor who has authority to act for the Contract on a day-to-day basis at the work site.

C.2.9 Emergency The term ‘emergency’ includes, but is not limited to bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes.

C.2.10 Federal Holidays – (F.4 Recognized Holidays) “Federal holidays” for the purposes of this Contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday.

Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of November.

C.2.11 Federal Executive Holidays, Unanticipated

Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

C.2.12 Modification of Contract Modification is a bilateral or unilateral change in the terms of a Contract.

C.2.13 Negligence “Negligence is the failure to use care under the circumstances, it is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.2.14 Performance Based Service Contracting This is a procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.2.15 Quality Assurance Surveillance Plan (QASP) - RESERVED

C.2.16 Quality Control Program (QCP) - RESERVED

C.2.17 Standard Services Standard services are defined as all services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.2.18 Stewardship The act of stewardship is to take the responsibility for managing, conducting or supervising the quality, state or condition of a commercial building. A Stewardship program in addition to caring for the building, its occupants and visitors includes among other things a sense of shared responsibility, occupant participation and communications amongst building management, O&M personnel, cleaning personnel, occupants, contractors and others who have an impact on/in the building.

C.2.19 Alternate Contracting Officer’s Representative (ACOR) The ACOR is appointed by letter from the CO. ACORs are trained and experienced in administering Contract, but does not have the authority to modify Contract. The ACOR is well versed and proficient with respect to Contract specifications, terms, and conditions.

C.3 Contract Performance Contractor performance will be evaluated on the basis of the performance success or deficiencies, success or failure in meeting other Contract requirements, and the Contractor’s record of correcting deficiencies when noted. While corrective actions will be noted, a record of significant performance deficiencies may lead to a performance evaluation that is less than satisfactory even if the Contractor takes corrective action.

C.4 Methods The use or nonuse of any quality assurance methods by the Government will not constitute a waiver of or excuse from Contract requirements. The Government may implement or change quality assurance measures at any time during the term of the Contract.

C.5 Cooperation – Inspections The Contractor shall instruct all onsite personnel to cooperate with the Government or third party Contract inspector requests for records access and information. This includes answering honestly and comprehensively all questions related to performance of work. The Contractor shall provide personnel to enable inspectors, including third party Contract inspectors, to perform inspections of equipment. The Contractor shall notify the CO or their designee at least 2 weeks in advance when equipment is to be opened and available for inspection by the Government. The Contractor shall open and operate the equipment for observation by all inspectors at no additional cost to the Government provided the Government requests the service at least 48 hours in advance. Most inspections will be performed during normal working hours. However, the Contractor shall provide personnel to enable access for inspectors who need to conduct observation and testing after normal hours to avoid possible disruption to tenants.

C.6 Contractor Performance Assessment Reporting System (CPARS) GSA uses the CPARS or similar performance measuring system to formally evaluate the Contractor’s performance.

Evaluations are generally conducted annually or more frequently on or about the anniversary date of the Contract and also at the end of the Contract period.

C.7 Contractor Submittals/Deliverables Chart

DELIVERABLE REF DELIVERABLE DUE Due Date

Rec’d

Section C

Develop Operational Guidelines covering all aspects of the waste removal service

C.1.2 5 days after award

Notification of equipment out of service

C.1.2 Immediately

Contact name and phone number for Designation of Supervisor and Alternate

C.1.2 Before start of contract

Section E Contract Close-Out Inspection E.3 Contract Close-Out

Inspection 90 days prior to expiration.

Section G Interim and final evaluations under

CPARS

G.5 Evaluating Contractor Performance

30 days after evaluation is given to the contractor

Section H

Qualification of employees (May 1989) paperwork

H.1.3 As requested.

Security Clearances H.1.4. Suitability Determination

15 days after award. Security clearances must be submitted before Notice to Proceed can be issued.

Submission of Resumes for New Employees

H.13.2 The Contractor must submit resumes for all personnel prior to personnel beginning work.

Strike contingency plan (SCP) H.15 SCP must be submitted 5 calendar days prior to Contract start date and updated annually.

SECTION D – PACKAGING AND MARKING

D.1. Payment of Postage and Fees All postage and fees related to submitting information including, but not limited to, forms and reports to the CO or the COR, shall be paid by the Contractor.

D.2. Marking

All information submitted to the CO or the COR, shall clearly indicate the Contract number of the Contract for which the information is being submitted.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996)

Inspection of Services—Fixed-Price (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this Contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during Contract performance and for as long afterwards as the Contract requires.

(c) The Government has the right to inspect and test all services called for by the Contract, to the extent practicable at all times and places during the term of the Contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in Contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with Contract requirements, the Government may require the Contractor to perform the services again in conformity with Contract requirements, at no increase in Contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements; and

(2) Reduce the Contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with Contract requirements, the Government may—

(1) By Contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service; or

(2) Terminate the Contract for default.

E.2 Deduction Rate It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this Contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions may therefore, be made as stipulated in this Section. Deductions for work performed improperly may be made as though the work has not been performed. Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

a. Determination of Deduction Amounts

1. The deduction amount assessed will be determined based on the following: 1) actual costs incurred by the Government for having the work performed by other means; 2) use of the rate stated for Hourly Price for Additional Services if no cost was incurred by the government for having the work performed by other means, and/or 3) administrative costs. The awarded additional services rate to be used for deduction amounts will be the one in effect for the base or option period in which the event occurred.

2. Additional Services Rate Application – For determining deductions based on the additional services rate, the Hourly Price for Additional Services Requested by the Government in Section B, Paragraph B.1 will be used. This rate will be applied against a multiplier. The multiplier used may be time (e.g. the number of hours that would have been required to perform the work or task found to be deficient) or number of occurrences (for smaller repetitive tasks). Both the basis and amount of the multiplier shall be determined by the government through the development of a government estimate at the time that the deduction is being proposed. When the basis of the multiplier used is hourly, the number of hours applied shall not be less than one hour.

3. Administrative Costs Application - For deductions related to administrative costs incurred by government personnel to correct or respond to the unsatisfactory event, the multiplier for the deduction amount will be the total number of government hours spent. The rate for administrative costs will be the hourly government employee rate, GS-12, Step 5, as prescribed in the U.S. Office of Personnel Management (OPM) General Schedule (GS) Locality Pay Tables. The locality will be the city/county in which the event occurred and where work is being performed under the Contract.

The locality(s) for this Contract is/are Location 1: OH0192ZZ - AJC FEDERAL BUILDING, 1240 EAST 9TH ST., CLEVELAND, OHIO 44199 Location 2: OH0301ZZ - CARL B. STOKES USCH, 801 W. SUPERIOR AVENUE, CLEVELAND, OHIO 44113 Location 3: OH0033ZZ - HOWARD M. METZENBAUM USCH, 201 SUPERIOR AVENUE, CLEVELAND, OHIO 44114 The effective GS-12, Step 5 hourly rate will be multiplied by the total number of government hours spent to derive the administrative costs deduction amount. The hourly pay tables for all localities can be found on the OPM website at https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/.

4. Total Deduction Amount – As described in paragraph A. above, the total deduction amount may be calculated based on the actual cost to the Government for having the work performed by other means, using either the overtime rate application, the administrative costs application, or a combination of these.

b. Withholding Monies for Non-submission of Reports If the contractor fails to prepare and/or submit acceptable reports as called for in Section C, within the required time frame, this may be construed to mean that the Contract work has not been performed and the Government will withhold all payments until the required reports are satisfactorily completed and/or submitted to the CO or their designee.

c. Withholding Monies for Suspension of Work

In the event services are not provided or required by the Government because the building(s) is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., deductions may be computed as stated in this paragraph.

(1) The deduction rate in dollars per day will be equal to the per month Contract price for the building(s), divided by the number of days per month the building(s) is in normal operation.

(2) The deduction rate in dollars per day multiplied by the number of days services were not provided or required.

(3) In the event services are provided for portions of days, appropriate adjustments will be made by the CO or his/her designated representative to assure the contractor is compensated for services provided.

(4) As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

E.3 Contract Close-out Examination

a. On a date not later than 90 calendar days prior to the expiration of the Contract, the Contractor and the

COR, or a designee, will make a complete and systematic examination of the locations covered by this Contract. The Contractor shall coordinate and schedule the examination with the COR.

b. The COR will then prepare an Existing Deficiency Report listing all deficiencies noted during the examination, and not later than ten (10) working days following the examination, furnish a copy of the report to the Contractor.

SECTION F – DELIVERIES OR PERFORMANCE

F1. PLACE OF PERFORMANCE

The service to be provided under this contract shall be accomplished at the building(s) listed.

1 OH0192ZZ AJC FEDERAL BUILDING 1240 EAST 9TH STREET, CLEVELAND, OHIO 44199

2 OH0301ZZ CARL B. STOKES USCH 801 W. SUPERIOR AVENUE, CLEVELAND, OHIO 44113

3 OH0033ZZ HOWARD M. METZENBAUM USCH 201 SUPERIOR AVENUE, CLEVELAND, OHIO 44114

F2. TERM OF CONTRACT

After award, the successful offeror will be given a written Notice to Proceed, and shall provide contractual services for a twelve month period, subject to the availability of appropriations (see the clause GSAR 552.232- 77, Availability of Funds, Section I) commencing on the day specified in the Notice to Proceed. Work under this contract is expected to commence on or about October 1, 2023.

F3. OPTIONS

(a) The Government shall have the unilateral option of extending the term of this contract for 4 consecutive additional periods of 1 year each. Refer to FAR 52.2179, Option to Extend the Term of the Contract - Services in Section I.

(b) The Government may require continued performance of any services within the limits and at the rates specified herein. Refer to FAR 52.2178, Option to Extend Services in Section I.

F4. RECOGNIZED HOLIDAYS

The Government recognizes the holidays identified herein. Should a holiday fall on a weekend, the day designated by GSA (Government) shall be recognized as the holiday.

1. New Year’s Day 7. Labor Day

2. Martin Luther King Day 8. Columbus Day

3. President’s Day 9. Veteran’s Day

4. Memorial Day 10. Thanksgiving Day

5. Juneteenth Day 11. Christmas Day

6. Independence Day

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. Payment (General)

(1) Payment for recurring monthly services will be made on the basis of a monthly invoice, in arrears. Invoices must be submitted by the 5th business day of the month to GSA's Office of Finance, listed below.

Electronic invoices are preferred. Submit electronic invoices to the website shown below:

https://finance3.gsa.gov Mail paper invoices to PBS Payments Branch PO Box 17181 Fort Worth, TX 76102-0181

The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this Contract (refer to Section C. Contractor Submittals/Deliverables Chart). Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

(2) Payment for any service rendered will be due in accordance with the Prompt Payment clause. In the event the Contract begins or ends during the month, payments will be prorated based on the number of workdays in the respective month.

G.2 Payment for Services

(1) Payment for Above Standard Services as described in Section B.1.1, Description of Services, shall be made on the basis of an invoice which the Contractor must submit as follows:

(a) For service valued at $2,500.00 or less and not ordered through issuance of a GSA Form 300, the invoice must be sent to the CO or their designee.

(b) For service ordered through issuance of a GSA Form 300, the invoice must be sent to:

Electronic invoices are preferred. Submit electronic invoices to the website shown below:

https://finance3.gsa.gov

G.3. Method of Payment

a. Payments under this Contract will be made either by check or by wire transfer through the Treasury Financial Communications System at the option of the Government.

b. The Contractor shall forward the following information, in writing, to the CO not later than five (5) days after award.

1. Full name (where practicable), title, phone number, and complete mailing address of responsible official(s)

i. To whom check payments are to be sent, and

ii. Who may be contacted concerning the bank account information requested herein.

2. The following bank account information required to accomplish wire transfers:

i. Name, address, and telegraphic abbreviation of the receiving financial institution.

ii. Receiving financial institution’s 9-digit American Bankers Association (ABA) identifying number for routing transfer of funds. (Provide this number only if the receiving financial institution has access to the Federal Reserve Communications System.)

iii. Recipient's name and account number at the receiving financial institution to be…