RFP 47PF0022R0092.pdf

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

REQUEST FOR PROPOSAL

(RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

ACQUISITION MANAGEMENT DIVISION

230 S. DEARBORN ST, SUITE 3500

CHICAGO, ILLINOIS 60604

PROJECT: Janitorial Maintenance and Related Services for John C. Kluczynski Federal Building & US Post Office, 230 S. Dearborn Street &211 S. Clark Street Chicago, Illinois 60604

SOLICITATION NO: 47PF0022R0092

ISSUE DATE: August 31, 2022

CLOSING DATE & TIME: September 30, 2022 3:00 PM (Central Time)

CONTRACT NO:

DATE OF AWARD:

ISSUED BY:

U.S. General Services Administration Public Buildings Service, AMD Chicagoland Services Contracting 5P2QBA 230 S. Dearborn Street, Rm 3500 Chicago, Illinois 60604

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

A. Solicitation Form

A.1 Standard Forms:

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

B.1.0 Offer for Standard Services

B.1.1 Offer for Above Standard Services

C. Description/Specifications/Statement of Work

C.1 Objectives and Scope

C.1.1 The Contractor Shall

C.1.2 Cleaning Hours

C.1.3 Sustainable Cleaning

C.2 Sustainable Purchasing

C.2.1 Sustainable Product Standards

C.2.2 Proof of Compliance

C.2.3 Sustainable Cleaning Plan

C.2.4 Hazard Communication Plan

C.2.4.1 Safety Data Sheets

C.3 Standard Services

C.3.1 Interior Services

C.3.1.1 Floor Care

C.3.1.2 Carpets and Rugs

C.3.1.3 Floor Mats and Runners

C.3.1.4 Restrooms, Shower Rooms, Tenant Break Rooms, Locker Rooms, Fitness Centers, Lactation Rooms, Laboratories, Health Units, and Holding Cells

C.3.1.5 Fixtures

C.3.1.6 Surfaces

C.3.1.7 Frequently Touched Surfaces

C.3.1.8 Walls

C.3.1.9 Trash and Wastebaskets

C.3.1.10 Elevators and Stairways

C.3.1.11 Interior Window Washing

C.3.1.12 Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings)

RFP 47PF0022R0092

Janitorial Maintenance and Related Services 2

C.3.1.13 Fine Arts Collection

C.3.1.14 Historic Buildings

C.3.1.15 Policing Inside Areas

C.3.1.16 Interior and Atrium Plants (Government Furnished Plants) RESERVED

C.3.1.17 Concessions (Cafeterias, Snack Bars and Vending Machine Areas)

C.3.1.18 United States Postal Space

C.3.2 Exterior Services

C.3.2.1 Exterior Plate Glass

C.3.2.2 Exterior Window Washing

C.3.2.3 Canopies

C.3.2.4 Hard Surface Areas

C.3.2.5 Ash Receptacles and Trash Containers

C.3.2.6 Surfaces (Signs, Tables, etc.)

C.3.2.7 Graffiti Removal

C.3.2.8 Excrement Removal (Human, Bird and Animal)

C.3.2.9 Policing Outside Areas

C.3.3 Snow and Ice Removal

C.4 Grounds Maintenance - RESERVED

C.5 Solid Waste Management

C.5.1 Solid Waste Management Program

C.5.1.1 Excluded Waste Types

C.5.1.2 Solid Waste Audits

C.5.1.3 Solid Waste Removal and Disposal

C.5.1.4 Solid Waste Records and Reports

C.5.1.5 Pick-ups on Call

C.5.1.6 Recycling

C.5.1.7 Extent of Work

C.5.1.8 RESERVED

C.5.1.9 Recyclables

C.5.1.10 RESERVED

C.5.1.11 Recycling Containers

C.5.1.12 RESERVED

C.5.1.13 RESERVED

C.5.1.14 Solid Waste and Recycling Reports

Janitorial Maintenance and Related Services 3

C.6 Integrated Pest Management

C.6.1 Preventive Pest Maintenance

C.6.2 Initial Pest Assessment

C.6.3 Recommendations for Pest Management and Control

C.6.4 General

C.6.5 Pests Included and Excluded

C.6.6 RESERVED

C.6.7 Integrated Pest Management Plan

C.6.8 Pesticide Application

C.6.9 Structural and Procedural Recommendations

C.6.10 Record Keeping

C.6.11 Manner and Time to Conduct Service

C.6.12 Insect Control

C.6.13 Rodent Control

C.6.14 Safety and Health

C.7 Exposure Control Plan

C.8 Contractor Pandemic Plan

C.9 RESERVED

C.10 Service Calls

C.11 Communication

C.11.1 Communication Plan

C.11.2 Meeting Requirements

C.11.3 Joint Service Inspections

C.12 Quality Control Plan (QCP)

C.13 Cleaning Schedule

C.14 Staffing Plan

C.15 Above Standard Services

C.15.1 Carpet Extraction (Private Areas)

C.15.2 Interior Window Washing

C.15.3 Exterior Window Washing

C.15.4 Pressure Washing and Steam Cleaning

C.15.5 Tree Thinning - RESERVED

C.15.6 Government Furnished Trees and Plants - RESERVED

C.15.7 Snow and Ice Removal for Areas Requiring Heavy Equipment

Janitorial Maintenance and Related Services 4

C.15.8 Sub-Contracted Graffiti Removal

C.15.9 High Cleaning

C.15.10 Machine Strip and Wax Resilient Office Floors

C.15.11 Holding Cell Interiors

C.15.12 Cleaning/Polishing of Exterior Brass

C.15.13 Postal Service Floor Sealing

C.15.14 Additional Disinfecting of Frequently Touched Surfaces

C.15.15 Disinfecting In Response To a COVID-19 Incident

C.15.16 Postal Lock Boxes and Mail Cases

C.15.17 Laborer

C.15.18 Snow Hauling

C.15.19 Washing Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings)

C.15.20 Restoration/Annual Maintenance Program Specifications for a high traffic granite floor

C.16 Subcontracting

D. Packaging and Marking

D.1 Payment of Postage and Fees

D.2. Marking

E. Inspection and Acceptance

E.1 FAR 52.246-4 Inspection of Services—Fixed Price (AUG 1996)

E.2 Deduction Rate

E.3 Close-Out Examination

F. Deliveries or Performance

F.1 Place of Performance

F.2 Term of Contract

F.3 Recognized Holidays

F.4 Options

G. Contract Administration Data

G.1 Payment (General)

G.2 Payment for Service

G.3 GSAR 552.232-77 Payment by Government Charge Card (NOV 2009)

G.4 EVALUATING Contractor Performance

G.5 Suspension of Work

G.6 Limitation of Government’s Obligation - RESERVED

G.7 Adjusting Payments

Janitorial Maintenance and Related Services 5

H. Special Contract Requirements

H.1 Contractor Responsibilities

H.1.1 Standards of Conduct

H.1.2 Supervisors

H.1.3 Training

H.1.3.1 Supervisor Training

H.1.3.2 Asbestos Awareness Training

H.1.4 Uniforms

H.1.5 Key Control

H.1.6 Qualifications of Personnel

H.1.7 Protection and Damage

H.1.8 Miscellaneous Requirements

H.2 Strike Contingency Plan (SCP)

H.3 Occupant Emergency Plan (OEP)

H.4 Provided By The Government (Not Identified Elsewhere in the Specification) 61

H.5 Security Requirements and Personal Identity Verification Procedures (Non- Classified Contract)

H.5.1 Fitness Determinations

H.5.2 Compliance with Security Requirements

H.5.3 Identification Responsibility

H.6 Identification Credential

H.7 Escort Requirements

H.8 Removal From Contract Work

H.9 Sensitive But Unclassified (SBU) Building Information

H. 10 Prohibited Telecommunications Equipment

H.11 Recording Presence

H.12 Government Forms

H.13 Other Contractors

H.14 Ordinances, Taxes, Permits and Licenses

H.15 Discrepancy in the Specifications

H.16 Federal Requirements

H.17 Space Change Methodology

I. Contract Clauses

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

52.212-2 Evaluation—Commercial Products and Commercial Services

Janitorial Maintenance and Related Services 6

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

552.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (FAR

DEVIATION)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

552.212-71 Contract Terms and Conditions Applicable to GSA Acquisitions of Commercial Products and Commercial Services

552.212-72 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable to GSA Acquisition of Commercial Products and Commercial Services

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.208-8 Required Sources for Helium and Helium Usage Data

52.216-18 Ordering

52.216-19 Order Limitations

52.216-22 Indefinite Quantity

52.217-8 Option to Extend Services

52.217-9 Option to Extend the Term of the Contract

52.219-18 Notification of Competition Limited to Eligible 8(a) Participants (Deviation)

552.219-74 Section 8(a) Direct Award

52.222-35 Equal Opportunity for Veterans

52.222-42 Statement of Equivalent Rates for Federal Hires

52.228-11 Individual Surety—Pledges of Assets

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEVIATION APR 2020)

52.244-6 Subcontracts for Commercial Items (DEVIATION APR 2020)

52.252-2 Clauses Incorporated by Reference

552.232-39 Unenforceability of Unauthorized Obligations (FAR DEVIATION)

552.252-6 Authorized Deviations in Clauses

PBS 3490.3 CHGE 1- Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building Information (Mar 22, 2021)

Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building Information

J. List of Attachments (List of documents, exhibits and other attachments)

EXHIBIT J1

Janitorial Maintenance and Related Services 7

Building Information Sheet

EXHIBIT J2

Quality Assurance Surveillance Program

EXHIBIT J3

Contractor Submittals/Deliverables Chart

EXHIBIT J4

Solid Waste and Recycling Report

EXHIBIT J5

Solid Waste Audits

EXHIBIT J6

Exposure Control Plan (ECP) Example

EXHIBIT J7

Definitions

EXHIBIT J8

Wage Determination Rate Table/Collective Bargaining Agreement

EXHIBIT J9

Asbestos Notification Letters

EXHIBIT J10

Quality Control Plan Template

EXHIBIT J11

R5 NCMMS WORK ORDER REQUIRED FIELDS

EXHIBIT J12

NCMMS FAILURE AND PRIORITY CODE MATRIX

EXHIBIT J13

PRE-PROPOSAL CONFERENCE NOTICE/ATTENDANCE FORM

EXHIBIT J14

JANITORIAL CONTRACTOR COST WORKSHEET

K. Representations, Certifications, and Other Statements of Bidders/Offerors

K.1 Annual Representations and Certifications

52.209-7 Information Regarding Responsibility Matters

Complete (b) as applicable

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

52.204-8 Annual Representations and Certifications (Deviation)

Janitorial Maintenance and Related Services 8

Provision 52.204-7 is included in this solicitation so paragraph (d) of this provision applies. Complete (d) as applicable (attach additional sheets if necessary)

L. Instructions, Conditions, and Notice to Bidders/Offeror

L.1 Bid Guarantee Requirement - Reserved

L.2 Inspection of the Facility

L 3 Instructions for Submitting Proposals

L.4 Inconsistencies in Specifications

L.5 Type of Contract

L.6 Offerors Checklist

M. Evaluation Factors for Award

M.4 Special Standard(s) of Responsibility

M.1 Basis of Award

M.2 Past Performance

M.3 Total Evaluated Price

M.5 FAR 52.217-5 Evaluation of Options (July 1990)

Janitorial Maintenance and Related Services 9

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive -you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://sam.gov/ prior to submission of offers to be considered for award.

CERTIFICATE OF INSURANCE

Evidence of acceptable insurance in not less than the amounts and endorsements specified in the contract and in accordance with clauses entitled FAR 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION and GSAR 552.228-5 GOVERNMENT AS ADDITIONAL INSURED in Section I of your contract must be submitted to this office within 10 days after award. The insurance carrier is required to waive all subrogation rights against any of the named insured (including the United States). In accordance with these requirements, the contract number and the following statement must appear on the policies:

"Contract @@@. Any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.”

Janitorial Maintenance and Related Services 10

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR 4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information.

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information.

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

COLLECTIVE BARGAINING AGREEMENT

The current union agreement in effect with the incumbent contractor expires on January 30, 2025. Prospective offerors should take this into consideration in preparing their offers.

WAGE DETERMINATION BASED ON A COLLECTIVE BARGAINING AGREEMENT

Offerors are cautioned that the Wage Determination included in this solicitation is based upon an existing collective bargaining agreement (CBA). The Wage Determination may

Janitorial Maintenance and Related Services 11 not explicitly set forth the full extent of the successful offeror's liability under the agreement. Offerors may contact the Contracting Officer to obtain copies of the CBA.

Offerors may also contact the union at the address shown below.

Service Employees International Union 111 East Wacker Drive, Suite 1700 Chicago, IL 60601

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Melgar/LTS JV LLC, located in San Jose, CA. The current monthly price is $199,113.50. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• Standard Form 1449 – Solicitation/Contract Order for Commercial Items.

• FAR 52.212-3 Offeror Representations and Certifications—Commercial Items

• FAR 52.209-7 Information Regarding Responsibility Matters

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References

• Janitorial Contractor Cost Worksheet (See Section J)

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

Janitorial Maintenance and Related Services 12

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT

PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

SOLICITATION COPIES

Please ensure all solicitations are sent to Felicia Tuck, the Contracting Officer with a courtesy copy to Gregory, Karpovics, the Contract Specialist at Felicia.Tuck@gsa.gov and Gregory.Karpovics@gsa.gov respectively.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial base period and the option requirements for the 4 additional 1-year option periods and the 6-month option by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S.

Department of Labor for the initial 1-year period of performance will apply to the 4 additional option periods and the 6-month option. The minimum wage rates and fringe benefits applicable to the initial 1-year period of performance are outlined on the wage rate sheet.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor.

The website for CPARS is http://www.cpars.gov.

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration

Janitorial Maintenance and Related Services 13 mailto:Felicia.Tuck@gsa.gov mailto:Gregory.Karpovics@gsa.gov http://www.cpars.gov/

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned.

Contractors will be granted one user account to access all evaluations.

CPARS Training

Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

CPARS Role - Contractor Representative (CR)

All evaluations will be sent the Contractor Representative (CR) named on your award.

Access to CPARS will be granted to the CR after the award is registered in the system.

The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

The contractor must promptly notify the Contracting Officer of any change in their CR to allow the update to be made in the system.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

RFP 47PF0022R0092

Janitorial Maintenance and Related Services 14 http://www.cpars.gov/allapps/cpcbtdlf.htm

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award but will prior to award. The Government's obligation under this contract is contingent upon the availability of appropriated funds.

No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m.

Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m.

will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

EQUAL OPPORTUNITY FOR VETERANS AND THE VETS-4212 VERIFICATION

The Vietnam Era Veterans' Readjustment Assistance Act of 1972 (38 U.S.C. 4211 and

4212) (the Act), applies to all contracts and subcontracts for personal property and nonpersonal services (including construction) of $150,000 or more except as waived by the Secretary of Labor. Per FAR 52.222-35, when contractors and subcontractors are subject to the Act, it prohibits them from discriminating against qualified protected veterans, and requires affirmative action by the contractor to employ and advance in employment qualified protected veterans.

Contractor’s Responsibility - The Act requires contractors and subcontractors to submit a report, per FAR 52.222-37, at least annually to the Secretary of Labor regarding employment of protected veterans. It is accomplished by filing VETS-4212, Federal Contractor Veterans' Employment Report, at https://www.dol.gov/vets/vets4212.htm. This must be completed by September 30th each year.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA]

Rev. April 2022.

Janitorial Maintenance and Related Services 15 https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjAzMDQuNTQ0Mjk0MzEiLCJ1cmwiOiJodHRwczovL3d3dy5kb2wuZ292L2FnZW5jaWVzL3ZldHMvcHJvZ3JhbXMvdmV0czQyMTIifQ.FqUFFEnMx9gH8VhMbgYaQF3Gi3uUphohXX2MfjxiF_c/s/484500512/br/127584977670-l

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

Please complete the attached

Pre-Proposal Conference Notice Attendance Form Excel Sheet

Janitorial Maintenance and Related Services 16

A. SOLICITATION FORM

A.1 STANDARD FORMS:

SF 1449 – Solicitation/Contract/Order for Commercial Products and Commercial Services

Janitorial Maintenance and Related Services 17

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

Janitorial Maintenance and Related Services 18

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Janitorial Maintenance and Related Services 19

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

PSC: S201 -- HOUSEKEEPING- CUSTODIAL JANITORIAL

ST CHICAGO, IL 60604-9998

Deliverable

USPS Loop Station (LPO), 211 S. Clark St., Chicago, IL

Place of Performance: IL0235FC USPO LOOP STATION 211 S CLARK

230 S. DEARBORN STREET CHICAGO, IL 60604-1505

Base Year Custodial Services 2/1/2023 - 1/31/2024 for the

Place of Performance: IL0236FC JOHN C. KLUCZYNSKI FED. BLDG.

Federal Building, 230 S. Dearborn, Chicago, IL, 60604

PoP: 02/01/2023 - 01/31/2024

Base Year Custodial Services 2/1/2023 - 1/31/2024 for JCK

Base Year Custodial Services LPO IL0235FC

Contract Type: Firm Fixed Price

PoP: 02/01/2023 - 01/31/2024

Contract Type: Firm Fixed Price

PSC: S201 -- HOUSEKEEPING- CUSTODIAL JANITORIAL

MO

Base Year Custodial Services JCK IL0236FC MO

Deliverable

Janitorial Maintenance and Related Services 20

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

The Contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide custodial and related services as described herein. Work under this Contract is expected to commence on or about February 1, 2023.

B.1.0 Offer for Standard Services (Reference section C.3 Standard Services)

The contractor is required to perform the requirements of Section C.3.1.7. However, if the contractor plans to divert onsite personnel from performing lower priority cleaning tasks to perform the requirements of Section C.3.1.7 until building occupancy increases, then the monthly amount listed below for the initial 12-month period will not be funded. The Standard Service pricing listed below will become effective once the Contractor, Contracting Officer Representative and Contracting Officer agree that based on increased building occupancy, it is no longer viable to divert onsite personnel from performing lower priority cleaning tasks to perform the requirements of Section C.3.1.7. At that time, a subsequent modification will be issued to obligate funding and result in an increase in the monthly price.

*NOTE: OPTION TO EXTEND SERVICES UNIT PRICE (Additional Option Period Up to 6 Months per FAR 52.217-8. (The price must reflect the rates specified for the preceding 12-month performance period and may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.)

Location #: 1 Building No: IL0236FC Building Name: John C. Kluczynski Federal Building

(JCK)

Building Address: 230 S. Dearborn St.

Building City: Chicago Building State: IL

ITEM

DESCRIPTION UNIT QUANTITY

(Note- Quantity for

Option to Extend

Service Unit Price is 6 months)

UNIT PRICE

(Initial 12

Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

*OPTION

TO EXTEND

SERVICES

UNIT PRICE

(Up to

Additional 6 Months)

1. Custodial services (Interior/Exterior), Trash Removal, Window Washing, Integrated Pest Management

Month 12 $ $ $ $ $ $

2. Snow Removal Month 12 $ $ $ $ $ $

3. Routine Cleaning of Frequently Touched Surfaces in Common and

Month 12 $ $ $ $ $ $

Janitorial Maintenance and Related Services 21

High Traffic Areas, per the requirement of C.3.1.7 C.2 Sustainable Purchasing

Location #: 2 Building No: IL0235FC Building Name: United States Postal Service Loop Station (USPO)

Building Address: 211 S. Clark Street Building City: Chicago Building State: IL

DESCRIPTION UNIT QUANTITY

(Note-

Quantity for Option to Extend

Service Unit Price is 6 months)

UNIT PRICE

(Initial 12

Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

*OPTION

TO EXTEND

SERVICES

UNIT PRICE

(Up to

Additional 6 Months)

1. Custodial services (Interior/Exterior), Trash Removal, Window Washing, Integrated Pest Management

Month 12 $ $ $ $ $ $

2. Snow Removal Month 12 $ $ $ $ $ $

3. Routine Cleaning of Frequently Touched Surfaces in Common and High Traffic Areas, per the requirement of C.3.1.7 C.2 Sustainable Purchasing

Month 12 $ $ $ $ $ $

4. Black Wax Application

Per Job

12 $ $ $ $ $ $

Janitorial Maintenance and Related Services 22

B.1.1 Offer for Above Standard Services (Reference section C.15 Above Standard Services)

DESCRIPTION UNIT QUANTITY

(Note- Quantity for Option to Extend Service Unit Price is 6 months)

UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT

PRICE

(First

Additional 12 Month Period)

OPTION 2

UNIT

PRICE

(Second

Additional 12 Month Period)

OPTION 3

UNIT

PRICE

(Third

Additional 12 Month Period)

OPTION 4

UNIT

PRICE

(Fourth

Additional 12 Month Period)

*OPTION

TO

EXTEND

SERVICES

UNIT

PRICE

(Additional Option Period

Up to 6 Months)

1. Carpet Cleaning by Extraction

100 SF 1000 $ $ $ $ $ $

2a. Strip and Apply Finish Floor

100 SF 10 $ $ $ $ $ $

2b. Stripping and Sealing

100 SF 10 $ $ $ $ $ $

3a. Windows Washing Interior side of the exterior windows.

Interior Job

3b. Windows Washing Exterior side of the exterior windows.

Exterior Job

4. Postal Lock Boxes and Mail Cases

Job 1 $ $ $ $ $ $

5. Wash Blinds and coverings

Each 10 $ $

6a. Pressure Washing and Steam Cleaning

100 SF 6 $ $ $ $ $ $

6b. Scrub and Rinse Loading Docks, Platforms, Trash Rooms, Garage Ramps and Driveways

100 SF 6 $ $ $ $ $ $

7. Tree Thinning Hour N/A $ $ $ $ $ $

8. Planting Government Furnished Trees and Plants

Hour N/A $ $ $ $ $ $

9. Snow Removal Services for removing snow and ice requiring use of heavy equipment such as plows, Hour 10 $ $ $ $ $ $

Janitorial Maintenance and Related Services 23 bobcats etc.

Include cost for all equipment and labor. See

Note 1

10.

Snow Hauling Services for hauling snow from the facility.

Include costs for truck and driver.

See Note 1

Hour 10 $ $ $ $ $ $

11a. Hourly Rate for Laborer During Normal Working Hours See Note 2/3

Hour 50 $ $ $ $ $ $

11b. Hourly Rate for Laborer After Normal Working Hours See Note 2/3

Hour 50 $ $ $ $ $ $

11c. Hourly Rate for Janitor During Normal Working Hours See Note 2/3

Hour 50 $ $ $ $ $ $

11d. Hourly Rate for Janitor After Normal Working Hours See Note 2/3

Hour 50 $ $ $ $ $ $

11e. Hourly Rate for Supervisor During Normal Working Hours See Note 2/3

Hour 20 $ $ $ $ $ $

11f. Hourly Rate for Supervisor After Normal Working Hours See Note 2/3

Hour 20 $ $ $ $ $ $

12. High Cleaning requiring mechanized equipment

Hour 50 $ $ $ $ $ $

13. Sub-Contracted Graffiti Removal

Hour 10 $ $ $ $ $ $

14. Holding Cell Interiors (beyond routine)

Hour N/A $ $ $ $ $ $

15. Cleaning/Polishi ng of Exterior Brass

Hour N/A $ $ $ $ $ $

16. Additional Cleaning and Disinfection of Frequently Touched Surfaces in Common High

SF 1 $ $ $ $ $ $

Janitorial Maintenance and Related Services 24

Traffic Areas, per the requirements of C.15.14, During Normal Working Hours

17. Additional Cleaning and Disinfection of Frequently Touched Surfaces in Common High Traffic Areas, per the requirements of C.15.14, After Normal Working Hours

SF 1 $ $ $ $ $ $

18. Additional Cleaning and Disinfection of Frequently Touched Surfaces in Tenant Agency Spaces, per the requirements of C.15.14, During Normal Working Hours

SF 1 $ $ $ $ $ $

19. Additional Cleaning and Disinfection of Frequently Touched Surfaces in Tenant Agency Spaces, per the requirements of C.15.14, After Normal Working Hours

SF 1 $ $ $ $ $ $

20. Additional Cleaning and Disinfection of Frequently Touched Surfaces in Common High Traffic Areas, per the requirements of C.15.15, During Normal Working Hours

SF 1 $ $ $ $ $ $

Janitorial Maintenance and Related Services 25

(COVID-19

Incident)

21. Additional Cleaning and Disinfection of Frequently Touched Surfaces in Common High Traffic Areas, per the requirements of C.15.15, After Normal Working Hours

SF 1 $ $ $ $ $ $

22. Additional Cleaning and Disinfection of Frequently Touched Surfaces in Tenant Agency Spaces, per the requirements of C.15.15, During Normal Working Hours

23. Additional Cleaning and Disinfection of Frequently Touched Surfaces in Tenant Agency Spaces, per the requirements of C.15.15, After Normal Working Hours

24. Black Wax Application

100 sf 150 units

25a. Granite Restoration 8,980 sqft

Per Job 1

25b. Granite Honing 8,980 sqft

Per Job 1

Janitorial Maintenance and Related Services 26

26a. Location #2 Granite Restoration – Public Area 12,844 sqft

Per Job 1

26b. Location #2 Granite Honing – Public Area 12,844 sqft

Per Job 1

26c. Location #2 Granite Restoration – Employee Area 10,150 sqft

Per Job 1

26d. Location #2 Granite Honing – Employee Area 10,150 sqft

Per Job 1

26e. Location #2 Granite Restoration – Miscellaneous See Note 5

Per Job 1

26f. Location # 2 Granite Honing – Miscellaneous See Note 5

N/A N/A N/A N/A N/A N/A N/A

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit.

Thus, no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

Note 1: Manual snow removal includes the use of snow blowers, shovels, etc., and application of snow melt or sand for building entrances, steps, landing, sidewalks, plaza, and parking areas is included in the basic monthly price. DO NOT include manual snow removal in the hourly line item prices for snow removal and hauling.

Note 2: Quote a per hour price for providing Above Standard Services that are in addition to the services specified herein as standard services. A laborer is a worker with responsibilities covered by the Department of Labor Wage Determination under the category of Laborer. Laborer work may include all miscellaneous jobs requested by the CO or their designee which will consist of, but not be limited to the following: 1) loading, unloading or moving of supplies and materials; 2) recurring set-up and breakdown of conference spaces; 3) miscellaneous tasks not included in the base contract services.

Note 3: Quote a price per hour for providing Above Standard Services when ordered that are in addition to the services specified herein for the standard services. Orders for above standard service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance.

The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Governmentwide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for above standard services involving more than forty (40) hours will only be issued with the assent of the contractor. This above standard services provision is intended to be used to satisfy the Government's short term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated pursuant to the "Changes Fixed Price" clause. Above standard services cannot be accomplished by diverting resources from work that is supposed to be accomplished

Janitorial Maintenance and Related Services 27

Note 4: These quantities are for evaluation purposes only and are based on an estimate of the Government’s anticipated need for such service.

Note 5: 2 SETS OF STAIRS, 2 SMALL BENCHES & 4 LANDINGS ONLY

Janitorial Maintenance and Related Services 28

C. DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Objectives and Scope This is a Performance Work Statement (PWS) for Custodial and Related Services defined under the scope of this Contract for Location 1 and 2. This PWS describes the minimum requirements of the U.S. General Services Administration (GSA) and acceptable outcomes to be performed by the Custodial Contractor (known from here on as Contractor). The Contract consists of two major functional areas: Standard and Above Standard services. All, or part of, the successful offeror’s Proposal Package may be incorporated into the Contract.

The Contractor shall closely monitor all aspects of the work, identify deficiencies, and implement corrective action, without reliance on Government oversight. Custodial and related services provided by the Contractor are arranged and Contract administration is provided through one or more of the following entities: GSA’s Regional Office, Service Centers, Field Offices, or Local Offices. These entities represent the Facility Management organizations that have been adopted by GSA’s regional leadership.

GSA seeks to establish a partnering relationship with the Contractor to accomplish the program objectives in this Contract. The objective of the partnering process is to provide an effective problem-finding/problem-solving management team composed of personnel from all parties responsible for maintaining the quality of our facilities, thus creating a single culture with one set of goals and objectives. Partnering requires that all parties recognize and address those opportunities and challenges that shall be confronted to help maintain the health of the Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values. The outcome of this initiative is for GSA to leverage Contractor expertise to assist GSA in accomplishing these goals and objectives.

All references incorporated herein as Web sites (URLs) are accurate as of October 2021 and may be subject to change by their web publisher. Web pages are provided to the Contractor for additional clarity. A change to any Web site specified in this Contract does not change or alter the Contract requirements and objectives identified herein.

C.1.1 The Contractor Shall

⮚ Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, except to the extent any of the supplies may be furnished directly by the Government under the Contract, and otherwise accomplish all actions necessary to or incident to, perform and provide the work efforts described in the Contract. The building(s) shall be fully staffed, beginning the first day of work under the Contract and throughout the entirety of the Contract, unless authorized by the Contracting Officer (CO) or their designee.

⮚ Maximize the use of goods, products and materials that are produced in the United States. Telecom equipment must be in compliance with the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019, specifically NDAA 889. NDAA 889 requirements are explained further in Section H.10.

⮚ Ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws; codes, permits or ordinances.

⮚ Be responsible to make the management and operational decisions to meet the quality performance standards as required herein.

⮚ Use innovation, technology and other means and methods to develop and perform the most efficient cleaning services for the building.

⮚ Implement an effective Quality Control Plan (QCP).

⮚ Utilize NCMMS to receive, record, respond, and track all service calls, trouble calls, or other operational problems

⮚ Use NCMMS in accordance with provided training, standard operating procedures and processes established by GSA.

⮚ Keep the CO or their designee informed of current status of the work being performed, provide work schedules, and provide other pertinent information needed.

⮚ Reduce the environmental impacts of work performed under this Contract by using environmentally sound practices, processes, and products.

⮚ Provide training/certifications for their employees that stress stewardship and effective communication in cleaning practices. Current information on stewardship, training, educational materials and other issues can be

Janitorial Maintenance and Related Services 29 found on the web sites including but not limited to Stewardship for the Cleaning of Commercial and Institutional Buildings (www.astm.org) and ISSA’s website (www.issa.com).

⮚ Coordinate with the Contracting Officer’s Representative (COR) and tenants who have restricted access spaces.

⮚ Adhere to Architectural Barriers Act Accessibility Standards (ABAAS) requirements for all new procurements and installations related to this PWS.

C.1.2 Cleaning Hours Cleaning shall take place between the hours of 6:00 a.m. and 6:00 p.m. during which time the contractor must have adequate staff onsite. Daytime cleaning is required. Specific rooms and areas requiring other than daytime cleaning will be furnished by the CO or their designee before award and updated as needed. The hours shall not be changed unless authorized by the CO or their designee. The Contractor shall provide sufficient staffing and means to respond to service requests during the building(s) normal operating hours, stated on the Building Information Sheet in Exhibit J.1. The performance of disruptive services, including, but not limited to, vacuuming, carpet shampooing, floor waxing, shall be scheduled with GSA and, if applicable, the tenant, for a time when the space is vacant or after normal building operating hours. If the Contractor is unsure as to whether an activity will be disruptive, they should check with the COR before proceeding. The Contractor shall submit a cleaning schedule that details when each cleaning activity will be performed, and what equipment will be used to perform the activity to the COR. Nighttime cleaning may be authorized, COR approval required.

C.1.3 Sustainable Cleaning The Contractor is required to conduct custodial and related services utilizing industry best practices and guiding principles to minimize the Government’s environmental footprint.

The Contractor and their personnel shall employ practices and use products and equipment that are energy-efficient, water-efficient, minimize material resource use, and optimize indoor air quality. Examples of such practices include:

➢ Communicating the building’s sustainability performance goals and requirements, as directed by the CO or their designee.

➢ After cleaning or leaving a room that is unoccupied, turn off lights and water faucets.

➢ Turning off equipment when not in use. [Note: The Contractor shall never turn off or unplug Government equipment in the space they are cleaning without prior written approval by the CO or their designee. The Contractor must ensure that workers do not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.]

➢ Notifying the CO or designee of any observed water leaks.

➢ When replacing existing equipment, strive to acquire replacement equipment in the top 25% of efficiency as per the Energy Star guidelines.

➢ Employing practices that reduce dependency on non-renewable sources of energy.

C.2 Sustainable Purchasing The Contractor shall use safe and environmentally friendly products as referenced throughout this specification. This specification requires the Contractor to routinely wipe down all solid, high-touch (frequently touched) surfaces with cleaning products containing soap or detergent that meet the sustainable product standards herein in Section C.2.1 and C.2.2. This requirement is compliant with guidance issued by Centers for Disease Control and Prevention (CDC). When disinfectant products are used they must be Environmental Protection Agency (EPA)-registered products or another product containing the same active ingredient(s) at the same or greater concentration. The Contractor must use the product in accordance with directions provided by the manufacturer. The Contractor must wear disposable gloves (e.g., latex or nitrile), facemasks (if applicable) and any additional required personal protective equipment as recommended by the manufacturer when cleaning. The Contractor shall select, and track cleaning product and materials purchases as described herein.

C.2.1 Sustainable Product Standards Federal agencies, including contractors, must comply with the sustainable purchasing requirements and the recommended specifications, standards, and ecolabels for each product category in the "Cleaning Products" section of the Green Procurement Compilation (www.sftool.gov/greenprocurement). For most product categories in the Green

RFP 47PF0022R0092

Janitorial Maintenance and Related Services 30 http://www.astm.org/ http://www.issa.com/ https://sftool.gov/greenprocurement/green-products/5/cleaning-products/0

Procurement Compilation, there are links to lists of brand-name products that meet these requirements and recommendations.

The Contractor shall also ensure that: (a) Vacuum cleaners meet the Carpet and Rug Institute (CRI) Seal of Approval https://carpet-rug.org/testing/seal-of-approval-program/certified-vacuums/. (b) Chemical concentrates that require dilutions are used whenever possible as compared to ready-to-use products. Dilution control equipment should be utilized to ensure correct dilutions of concentrates and to protect workers from exposure to concentrated chemicals.

Dilution control equipment shall have backflow prevention protection. The Mixing of corrosive chemicals requires the Contractor to provide an eyewash station that meets the ANSI Z258.1 standard.

C.2.2 Proof of Compliance

(A) 15 days prior to the start of Contract performance, the Contractor shall submit to the CO or their designee a product list and, for each product, proof of compliance with the…