Pre-Proposal Conference Agenda.pdf

GSA GREAT LAKES REGION

PRE-PROPOSAL CONFERENCE AGENDA

SOLICITATION 47PF0022R0092

Janitorial Maintenance & Related Services John C. Kluczynski (JCK) Federal Building, 230 S. Dearborn Street

U.S. Post Office (USPO), 211 S. Clark Street Chicago, Illinois

9:00 a.m. Central Standard, JCK Room 3560

NOTICE: No oral or written statement made by a Government representative during this pre-proposal conference can add to, modify or otherwise vary from the written provisions of the solicitation and/or amendments. Any changes or clarifications made as a result of this meeting will be issued as a formal written amendment to the solicitation.

INTRODUCTIONS: Team Members Felicia A. Tuck, Contracting Officer Gregory Karpovics, Contract Specialist Lonnie Williams - Contracting Officer’s Representative Matt Watne - Alternate Contract Officer’s Representative Alexander Davis - Property Manager May Nefriti Ardell - Building Management Specialist

GENERAL

This requirement is being procured as a Competitive 8(a) set-aside. The NAICS code for this requirement is 561720.

A. CURRENT CONTRACTOR

The current contractor is Melgar/LTS JC LLC in San Francisco, CA.

B. LOCATIONS

This project consists of two location the John C. Kluczynski Federal Building (JCK) at 230 S. Dearborn St. and the US Post Office (USPO) 211 S. Clark St.

C. PERFORMANCE PERIOD/PRICE ADJUSTMENT

This requirement will be procured as a firm-fixed price contract with the possibility of lasting five years and 6 months ( 1 base year, 4 - 1 year options and a 6 month extension).

Performance of the base year of the contract is expected to begin on February 1, 2023.

The contract price may be adjusted at each option period in accordance with the Fair Labor Standards Act with the actual increase or decrease in wages and fringe benefits determined by any changes to the wage determination/Collective Bargaining Agreement.

Therefore, all option year pricing must be based on the pricing in the current wage determination/Collective Bargaining Agreement.

D. LABOR (Section B.1) All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

E. STATEMENT OF WORK (Section C)

○ Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, except to the extent any of the supplies may be furnished directly by the Government under the Contract, and otherwise accomplish all actions necessary to or incident to, perform and provide the work efforts described in the Contract. The building(s) shall be fully staffed, beginning the first day of work under the Contract and throughout the entirety of the Contract, unless authorized by the Contracting Officer (CO) or their designee.

○ Ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws; codes, permits or ordinances

○ Implement an effective Quality Control Plan (QCP)

○ Utilize the National Computerized Maintenance Management System (NCMMS) to receive, record, respond, and track all service calls, trouble calls, or other operational problems

○ Use NCMMS in accordance with provided training, standard operating procedures and processes established by GSA.

F. CLEANING HOURS (Section C.1.2) Cleaning shall take place between the hours of 6:00 a.m. and 6:00 p.m. during which time the contractor must have adequate staff onsite. Daytime cleaning is required.

Specific rooms and areas requiring other than daytime cleaning will be furnished by the CO or their designee before award and updated as needed. The hours shall not be changed unless authorized by the CO or their designee. The Contractor shall provide sufficient staffing and means to respond to service requests during the building(s) normal operating hours, stated on the Building Information Sheet in Exhibit J.1.

G. SECURITY CLEARANCE HSPD-12 (Section H) An overview of the process to obtain federal security clearances can be found in Section H.5. It will be your responsibility, should you be awarded this contract, to initiate security clearances within the required timeframe. Unnecessary delays could prevent this contract from starting and result in termination.

H. INSURANCE COVERAGE (Section L.6) Liability insurance coverage, written on the comprehensive form of policy, is required in the amount of $500,000 per occurrence for bodily injury and $50,000 per occurrence for property damage. (See clause FAR 52.228-5, Insurance - Work on a Government Installation). Due within 10 days after award. DO NOT submit a certificate of insurance with your proposal.

I. SITE VISIT

There will be a site visit after this meeting. Please note that any remarks or explanations provided by a government representative during this tour do not change the terms and conditions of the solicitation. In the case of any discrepancies between information shared during this tour and the specifications, the specifications will govern.

J. SUBMITTALS

○ Standard Form 1449 – Solicitation/Contract Order for Commercial Items.

○ FAR 52.212-3 Offeror Representations and Certifications—Commercial Items

○ FAR 52.209-7 Information Regarding Responsibility Matters

○ Section B – Supplies or Services and Prices Offer

○ Offeror’s Checklist (See Section L)

○ Quality Control Plan (See Section C)

○ Past Performance References

○ Janitorial Contractor Cost Worksheet (See Section J)

○ Signed Amendments (if any)

K. ACQUISITION POINT OF CONTACT

Questions regarding the solicitation must be submitted via email to Felicia Tuck , Contracting Officer, at felicia.tuck@gsa.gov and Gregory Karpovics, Contract Specialist, at gregory.karpovics@gsa.gov no later than Wednesday September 21, 2022 at 3:00 PM Central Time. All questions and answers will be posted on Sam.gov.