RFP _441_23 Playground Upgrade for Rock Creek.pdf

DAWSON COUNTY GOVERNMENT

REQUEST FOR PROPOSALS

FOR

PLAYGROUND UPGRADE FOR ROCK CREEK

AND VETERANS MEMORIAL PARKS

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

AUGUST 2, 2024, AT 10:30 AM, EST

DAWSON COUNTY BOARD OF COMMISSIONERS

ATTENTION: PURCHASING MANAGER

25 JUSTICE WAY, SUITE 2223

DAWSONVILLE, GA 30534

RFP # 441-24

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE THE

STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE

OFFEROR.

ISSUE DATE: JUNE 13, 2024

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 2

DAWSON COUNTY BOARD OF COMMISSIONERS

PLAYGROUND UPGRADE FOR ROCK CREEK AND VETERANS MEMORIAL PARKS

TABLE OF CONTENTS

PROPOSAL DOCUMENTS

Invitation to Bid………………………………………………………………………………..………………3

IFB Timetable ….…...…………………………………………………………………...……………….……3

General Overview.…..……………………………………………………………,,,,,,,,,,,,……...……………4

General Conditions…………………………………………………………,,,,,,,,,,,,,,………………….……10

Scope of Work ……….……….…………..……….……………………………,,,,,,,,,,,,,,,…………..….…...11

Overview of Submitting Response…………………………………………………………………………...32

General Terms………………………………...………………………………,,,,,,,,,,,.,,……….…………….39

Vendor’s Checklist Form………..……………………………………………………………………………92

Vendor’s Information Form………………………………………………………….………………………93

Vendor’s Price Proposal Form…….………………….…………………………………………………

Bid Bond…………………….……………………………………………………………………….………...97

Execution of Proposal Form………………………………………………………………….……….……...99

Drug Free Work Place Form………………………………………………………...……………………...100

Addenda Acknowledgement Form ………………………………………………….….…………………..101

Certificate and Statement of Non-Collusion Form……..………………………………………….………102

Georgia Security and Immigration Compliance Act Affidavit………………………………….………..104

Equal Employment Opportunity Form……………………………………………………..……………..107

Local Small Business Initiative Affidavit Form…………………………………………………………...113

Sample Contract…………………………………………………………………………………………….114

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 3

DAWSON COUNTY, GEORGIA

Purchasing Department

25 Justice Way, Suite 2223

Dawsonville, Georgia 30534

Phone: 706-344-3500 x.42223; Email: mhawk@dawsoncounty.org

INVITATION

This is an invitation to submit a proposal to Dawson County for design, materials and labor to upgrade the playgrounds at Rock Creek Park and Veterans Memorial Park, Dawsonville, GA, indicated herein.

Details are listed under Section II. Sealed bids will be received by the office of the Purchasing Manager at 25 Justice Way, Suite #2223, Dawsonville, GA 30454.

Instructions for preparation and submission of a bid/proposal are contained in this packet. Electronic packets may be found at https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-

497e-943b-141544ec4bd4 Submissions must be typed or printed in ink. Prices submitted as a result of this invitation must include the Vendor Price Proposal Form and be returned in a sealed envelope or container marked, as Sealed Bid with the applicable Proposal Name and Proposal Number on the outside. The offer may not be considered unless so received. Proposals must be submitted no later than

10:30 a.m., August 2, 2024. Tentative award date is set for September 19, 2024.

A mandatory pre-bid meeting will be held on July 17, 2024, at 10:30 a.m., beginning at the project site at

Rock Creek Park, 445 Martin Road, Dawsonville, GA. Immediately following this site visit, we will migrate to the project site at Veterans Memorial Park, 186 Recreation Road, Dawsonville, GA 30534.

All questions/comments that may arise from this invitation must be submitted in writing and emailed to the Purchasing Manager at mhawk@dawsoncounty.org no later than July 23, 2024 at 1:00 p.m. All questions and answers will be posted to the County website and the Georgia Procurement Registry no later than July 29, 2024, at 1:00 p.m. Answers to question submitted that materially change the conditions and specifications of this invitation will be promulgated to the County website and the

Georgia Procurement Registry. Any discussions or documents will be considered non-binding unless incorporated and publicized in an addendum.

Dawson County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin and handicap or veteran status.

This policy ensures all segments of the business community have access to supplying the goods and services need by Dawson County. Dawson County does not guarantee a minimum/maximum value for this contract.

Sincerely, Melissa Hawk

Purchasing Manager mailto:mhawk@dawsoncounty.org https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 mailto:mhawk@dawsoncounty.org

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 4

DAWSON COUNTY, GEORGIA

REQUEST FOR PROPOSALS

FOR

SECTION I – GENERAL OVERVIEW

A. INFORMATION TO PROPOSERS

1. BID SUBMISSION

The Proposers shall package and seal its submittal so that they will not be damaged in mailing. Technical and Cost/Fee Proposals are to be packaged and sealed separately.

One (1) original and four (4) copies of the technical proposal and one (1) original price proposal must be received by, AUGUST 2, 2024, AT 10:30 A.M., EASTERN

STANDARD TIME. Technical and price proposals must be submitted in a separate sealed envelope stating on the outside, the proposer's name, address, the solicitation number #441-24 PLAYGROUND UPGRADE FOR ROCK CREEK AND

VETERANS MEMORIAL PARKS. If the price is referenced in the technical proposal, the submission must be disqualified and will not be considered for award.

The complete submittal (price and technical) must contain the proposer’s name, address and the solicitation number #441-24 PLAYGROUND UPGRADE FOR ROCK

CREEK AND VETERANS MEMORIAL PARKS be delivered to:

Dawson County Board of Commissioners

Attention: Purchasing Manager

25 Justice Way, Suite 2223

Dawsonville, GA 30534

Hand Delivery

Hand delivered copies may be brought to the above address between the hours of

8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncounty.org. If a sealed bid is delivered after 10:25 a.m., on the day of the opening, deliver the package to the

Purchasing Manager, in the County Administration Training Room, Suite #2214. No submission will be accepted after 10:30 a.m., on the date above, at which time all company names of offers received will be publicly read aloud.

GPS Location

Some GPS systems cannot locate the above-named address. Proposers may search the following address if trying to visit the Dawson County Government Center: 25 Tucker

Avenue, Dawsonville, GA 30534. Tucker Avenue is located on the East side of the

Government Center. Upon arrival, please continue one block West on Shoal Creek Road to Justice Way. Parking for the Government Center is available off of Justice

Way. Proposers should verify address is in Dawson County and not a surrounding community.

http://www.dawsoncounty.org/

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 5

Coordinates: 34°25’23.08”N 34°25’23.08N 84°07’12.05

Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the proposer.

3. CONTACT PERSON

Proposers are encouraged to contact Melissa Hawk, Purchasing Manager at (706) 344-

3501, by fax at (706) 531-2728 or email mhawk@dawsoncounty.org to clarify any part of the RFP requirements. All questions that arise prior to the DEADLINE FOR

QUESTIONS due date shall be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the disqualification of the proposer's submittal.

Proposers may not contact any elected official or other county employee to discuss the bid process or bid opportunities except: 1) through the Purchasing Manager named herein, or 2) as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any proposer violating this provision.

4. ADDITIONAL INFORMATION/ADDENDA

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the county’s website under the bid information. Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail. Proposers are advised to check the website for addenda before submitting their proposals.

Proposers must acknowledge any issued addenda by including Attachment B-

Addenda Acknowledgement with the submittal. Proposals which fail to acknowledge the proposer’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the

Owner’s requirements

5. LATE SUBMITTAL AND LATE MODIFICATIONS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

mailto:dsimpson@dawsoncounty.org

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 6

6. REJECTION OF PROPOSALS/CANCELLATION

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County.

Dawson County reserves the right to cancel this RFP at any time.

7. MIMINUM RFP ACCEPTANCE PERIOD

Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

8. NON-COLLUSION AFFIDAVIT

By submitting a response to this RFP, the proposer represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

By submitting a proposal, the proposer represents and warrants that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

9. COST INCURRED BY PROPOSERS

All expenses involved with the preparation and submission of the RFP to the Dawson

County Board of Commissioners, or any work performed in connection therewith is the responsibility of the proposer(s).

10. RFP OPENING

Only the names of the firms responding to this RFP will be read aloud publicly due to the fact that the proposals will be subject to an evaluation review for accurate qualifications.

A list of names of firms responding to the RFP may be obtained from the county’s website www.dawsoncounty.org, after the RFP due date and time stated herein. A copy of the final evaluation tabulation to the RFP will be posted to the website after the RFP has been awarded, along with the awarded Contractor’s name and date of award.

11. OPEN RECORDS

Proposers are reminded that under Georgia law, all opened documents fall under the open records act and are subject to inspection by the public. Proposers are reminded that documents and information in the possession of Dawson County will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open

Records Act, and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Should you believe that your Proposal contains any trade secrets you must include an affidavit, at time of proposal submission http://www.dawsoncounty.org/

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 7 that states that specific portions of the proposal contain trade secrets as defined by

Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia).

Furthermore; the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the proposal containing any trade secrets.

Accordingly, proprietary information and/or data cannot be withheld from public inspection.

12. TAXES

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/proposer from applicable sales taxes that may be required of them in relations to this project.

Selected proposer will be provided with Dawson County’s Sales and Use Tax

Certificate of Exemption number upon request.

13. PROPOSER INFORMATION

All submissions shall include a completed proposer information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the proposer from submitting a proposal.

14. INSURANCE

Selected proposer will be required to provide Dawson County with a Certificate of

Insurance for liability and workman’s compensation insurance before work can begin on this County project and be effective for the duration of the work as described in the

Contract Documents, including authorized change orders, plus any period of guarantee as required in the general warranty.

General liability insurance should be at least one million dollars ($1,000,000) combined single limit per occurrence. Automobile insurance should be at least five hundred thousand dollars ($500,000) combined single limit per accident for bodily injury or property damage; Workman’s Compensation insurance should be as required by the State of Georgia; and Professional Liability insurance should be at least one million dollars ($1,000,000).

The insurance certificate must name Dawson County Government its officers, employees and agents as an additional insured for the contracted project and the proper endorsements must accompany the certificate of insurance.

15. BONDS

If required, under SECTION II – SCOPE OF WORK of this document any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred percent (100%) performance bond. All bonds would be payable to Dawson

County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in

Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 8 publication of companies holding certificates of authority as acceptable surety on

Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

16. ANTI-DISCRIMINATION

Dawson County, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of

Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in

Federally-assisted programs of the Department of Transportation issued pursuant to such

Act, hereby notifies all proposers that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit proposals in response to this Request for Proposal and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their proposals, all proposals certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964.

In every contract of over $10,000 the provisions in Sections1 and 2 below apply:

1. During the performance of this contract, the PROPOSER agrees as follows:

a. The PROPOSER will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the

PROPOSER. The PROPOSER agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The PROPOSER, in all solicitations or advertisements for employees placed by or on behalf of the PROPOSER, will state that such

PROPOSER is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The PROPOSER will include the provisions of Section 1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each Sub-contractor or proposer.

Proposers may request this Request for Proposal in another language by contacting

Purchasing Manager Melissa Hawk at p) 706-344-3501, f) 706-531-2728 or via email at mhawk@dawsoncounty.org. All bid submissions must be returned in English.

17. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

Proposers submitting a Qualification package in response to this RFP must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

mailto:dsimpson@dawsoncounty.org

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 9

A. A statement that indicates the PROPOSER will conduct itself in compliance with O.C.G.A. §13-10-91 and Rule 300-10-.02 in the execution of the contract.

B. By completing the affidavit that is provided with this solicitation, the proposer is attesting to the following:

a. The affiant has registered with and is authorized to use the federal work authorization program;

b. The user identification number and date of authorization for the affiant;

c. The affiant is using and will continue to use the federal work authorization program throughout the contract period;

d. Any employee, PROPOSER, or Sub-contractor of such

PROPOSER or Sub-contractor shall also be required to satisfy the requirements set forth in this paragraph; and

e. Upon contracting with a new Sub-contractor, a PROPOSER or Sub-contractor shall notify Dawson County and shall deliver a completed Sub-contractor Affidavit to Dawson County within five

(5) working days of entering into a contract or agreement of hire with the Sub-contractor before the new Sub-contractor begins any work.

C. Failure to provide the completed and notarized affidavit with the

PROPOSER’s proposal will result in immediate disqualification as required by the Georgia Security and Immigration Compliance Act.

SECTION II – GENERAL CONDITIONS

A. PURPOSE

Dawson County Purchasing Department is soliciting sealed bids from licensed, qualified contractors with demonstrated competence and experience to provide all labor and materials required to remove, dispose of current equipment, site work, install new playground equipment at Rock Creek Park, 445 Martin Road and Veterans Memorial

Park, 186 Recreation Road, Dawsonville, GA 30534. A map of the playground at each site is enclosed. Detailed specifications are detailed under this Section.

Individuals/firms must provide all equipment, materials and labor to complete the scope of work. Details are listed herein and include, but not limited to design/engineering, construction and construction management. The County does not guarantee a minimum/maximum value for this contract.

B. CONTRACT PERIOD

The initial term of a contract awarded as a result of this Invitation for Bid shall be from date of award through acceptance of the project from the County. The project timeframe is thirty

(30) calendar days from Notice of Award.

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 10

The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract. The County does not guarantee a minimum value for this contract.

If, at any time, the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

C. BACKGROUND

Contractor shall locate all existing utilities prior to proceeding with their work. Contractor shall proceed with the utmost caution when constructing in the vicinity of existing utilities.

Contractor to contact utilities companies to mark location prior to digging.

a. Veterans Memorial Park - 1) Electric – Georgia Power; 2) Internet/phone-

Windstream; 3) Water – Etowah Water Authority; 4) Gas – Propane Tank

b. Rock Creek Park – 1) Electric – Georgia Power; 2) Internet/phone – Windstream; 3)

Water – Etowah Water Authority; 4) Gas – Mansfield Power & Gas

SCOPE OF SERVICES

Equipment design must meet the requirements of the Americans with Disabilities Act (ADA) and utilize International Playground Equipment Manufacturers Association (IPEMA) certified equipment that meets or exceeds all federal and state guidelines and conforms to the playground-related technical standards set by the American Society of Testing Materials

International (ASTM) and the U.S. Consumer Products Safety Commission (CSPC).

Contractor must be manufacturer-authorized to sell equipment where such authorization is granted by the manufacturer. The relationship with the manufacturer must be direct and not indirect through a third party. Proposals should provide proof of direct authorization by the manufacturer to sell and install the equipment within Tab A as listed in Section D.

Qualifications of this RFP.

The Contractor is responsible for the demolition and removal of existing equipment, all sitework, removal and disposal of the spoils, installation of concrete curb at 4” wide, crushed and compacted stone sub-base and poured rubber surfacing.

The Contractor shall ensure the installation of the stone sub-base shall confirm to the unitary playground surfaces and bound together to make a smooth play surface.

The Contractor shall ensure that the poured rubber surface meets the fall height up to 13 fee per ASTM F-1292, the industry’s standard test to evaluate a surface’s ability to absorb shock from a fall. An aromatic rubber surface binder, with a minimum of 50% standard color, a minimum of 1.5” top wear course cap shall be used for the surface.

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 11

The Contractor shall confirm the extent of the use zones and the required depth and distance to meet the critical fall heights as specified by the CPSC ASTM standards. Estimated quantities are listed within each task below. Proposers are to confirm quantities at each project site and use these quantities to submit pricing in their response. The evaluation of pricing will be based upon the per unit price.

The contractor is responsible for the supply and installation of play equipment and all fine grading/site work that meets ASTM, CPSC, ADAAG and IPEMA playground standards, Federal and State Laws and Local Codes. Equipment shall include appropriate areas for ages

3-5 and 5–12 and must be ADA accessible. Each park below has a list of equipment as determined by the park staff; however, the staff welcomes ideas from the proposers for the 3-5 age group. The 5-12 age group response must be equal to the equipment listed within each task below. Design drawings and details are to be included in the Tab E as listed in Section

D. Qualifications of this RFP.

The County wishes for each site to be recognized as a National Demonstration Site by meeting best practices in youth fitness. Each site shall be designed with this program in mind and NDS play on signage shall be placed within the playground to facilitate interaction.

The installer of all materials shall be factory trained and certified as well as certified through the National Playground Safety Institute. The NPSI ensures that the American Society of

Testing and Materials (ASTM) and the Consumer Product Safety Commission (CSPC) are followed.

The Contractor will be responsible for any damage to the site and other affected areas due to the work and the staging area. The Contractor shall be responsible for all materials until accepted by the County at the end of the project. The Contractor shall be responsible for proper drainage prior to the County’s acceptance of the project. The Contractor shall ensure that delivery of equipment is a day that Contractor staff is on site. The Contractor shall be responsible for all materials until accepted by the County at the end of the project.

Task 1 – Rock Creek Park

The following is the GameTime equipment required for the work at the Rock Creek Park. Please follow the Request for Substitution requirements as detailed on page XXX of this RFP. The

Request for Substitution document is located on the last page of the RFP.

(1) 26058 -- 3 Way X-Pod Step

(1) 26063 -- Bubble Climbing Wall Attachment

(1) 26070 -- Sail Climbing Wall Attachment

(1) 26078 -- Arched Loop Ladder Overhead

(1) 26080 -- Stretched Loop Ladder

(1) 26081 -- Sky Wheels

(1) 26088 -- Tri Ladder

(1) 26092 -- Ps Plus Single Link Cross Beam

(11) 26094 -- Triangular Shroud

(1) 26106 -- Single Upright

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 12

(1) 26130 -- 3 Way X-Pod Step W/Canopy

(1) 3962RP -- 12' Curved Slide (W/ Slide Panel)

(1) 153651 -- 24" St Section 30"Dia

(1) 153653 -- 49" Tube Section

(1) 155320 -- 30 Deg Elbow W/15 Deg Holes

(1) 155320 -- 30 Deg Elbow W/15 Deg Holes

(1) 160199 -- 90 Deg 30"W/15 Deg Flange

(1) 203582 -- Tube Entrance Section

(1) 205377 -- Arch Bridge Trim 3

(1) 218855 -- 30" Exit Section

(1) 301503 -- 7010-SUPPORT ASSY 36 1/4"

(1) 3962HW -- HDW-12,CURVED SLIDE W/PNL

(1) V10796 -- FORMED FOOTBUCK 84 1/4"LG

(1) V10796 -- FORMED FOOTBUCK 84 1/4"LG

(1) V10798 -- FORMED FOOTBUCK 134 11/16"LG

(1) V10798 -- FORMED FOOTBUCK 134 11/16"LG

(1) X18009 -- FOOTBUCK SADDLE 30DEG

(1) X18011 -- FOOTBUCK SADDLE 45DEG

(1) X18886 -- SLIDE ENCLOSURE 44 5/16"

(1) X18961 -- 30 DEG ELBOW W/10*OFFSET

(1) X18961 -- 30 DEG ELBOW W/10*OFFSET

(1) 3964RP -- Panel Enclosure (For 12' Tower)

(1) 3965RP -- 12' Curved Slide Reverse (Slide Pnl)

(1) 153651 -- 24" St Section 30"Dia

(1) 153653 -- 49" Tube Section

(1) 155320 -- 30 Deg Elbow W/15 Deg Holes

(1) 155320 -- 30 Deg Elbow W/15 Deg Holes

(1) 160199 -- 90 Deg 30"W/15 Deg Flange

(1) 203582 -- Tube Entrance Section

(1) 205377 -- Arch Bridge Trim 3

(1) 218855 -- 30" Exit Section

(1) 301503 -- 7010-SUPPORT ASSY 36 1/4"

(1) 3965HW -- HDW-12'CURVED SLIDE-REV

(1) V10796 -- FORMED FOOTBUCK 84 1/4"LG

(1) V10796 -- FORMED FOOTBUCK 84 1/4"LG

(1) V10798 -- FORMED FOOTBUCK 134 11/16"LG

(1) V10798 -- FORMED FOOTBUCK 134 11/16"LG

(1) X18009 -- FOOTBUCK SADDLE 30DEG

(1) X18011 -- FOOTBUCK SADDLE 45DEG

(1) X18020 -- 30 DEG ELBOW W/10*OFFSET

(1) X18020 -- 30 DEG ELBOW W/10*OFFSET

(1) X18886 -- SLIDE ENCLOSURE 44 5/16"

(1) 3966RP -- 4' Spiral Stairs (Reverse)(W/ Filler)

(1) 3967RP -- Citadel Tower W/ 3D Panels

(1) 3981RP -- 12' Spiral Slide Reverse (Slide Pnl)

(1) 153653 -- 49" Tube Section

(1) 153844 -- 90 Deg Elbow Sec 30" Dia

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 13

(1) 153844 -- 90 Deg Elbow Sec 30" Dia

(1) 160199 -- 90 Deg 30"W/15 Deg Flange

(1) 200172 -- STRAIGHT EXIT 30"DIA

(1) 203582 -- Tube Entrance Section

(1) 205377 -- Arch Bridge Trim 3

(1) 301503 -- 7010-SUPPORT ASSY 36 1/4"

(1) 3963HW -- HDW-12'SPIRAL SLIDE W/PNL

(1) V10792 -- FORMED FOOTBUCK 54 1/4"LG

(1) V10792 -- FORMED FOOTBUCK 54 1/4"LG

(1) V10794 -- FORMED FOOTBUCK 91 1/4"LG

(1) V10794 -- FORMED FOOTBUCK 91 1/4"LG

(1) X18007 -- FOOTBUCK SADDLE 15DEG

(1) X18009 -- FOOTBUCK SADDLE 30DEG

(1) X18886 -- SLIDE ENCLOSURE 44 5/16"

(1) X18961 -- 30 DEG ELBOW W/10*OFFSET

(1) 5145 -- Expression Swing 5" X 8'

(1) 6264SP -- VistSky Rope Tower 2 (Hybrid)

(1) 8477 -- Fusion

(1) 8914 -- Encl Tot Seat 5"Od(8914)

(1) 8918 -- Belt Seat Pkg 5"Od(8918)

(3) 80000 -- 49" Sq Punched Steel Deck

(14) 80001 -- 49"Tri Punched Steel Deck

(1) 80078 -- 6"Stepped Platform

(1) 80704 -- 90 Deg Crawl Tube W/Spy

(1) 81666 -- Fun Seat

(1) 90026 -- 2'-0" Transfer System W/ Guardrail

(1) 90033 -- 4' Transfer Platform W/Guardrail

(1) 90208 -- Funnel Enclosure W/Barrier

(1) 90216 -- Rung Enclosure W/Barrier, Above Dk

(1) 90222 -- Rung Encl Thunderring & Bar,Above Dk

(10) 90268 -- 10' Upright, Alum

(4) 90269 -- 11' Upright, Alum

(7) 90270 -- 12' Upright, Alum

(1) 90271 -- 13' Upright, Alum

(2) 90272 -- 14' Upright, Alum

(1) 90396 -- 2' Rung Kickplate

(1) 90476 -- Rung Enclosure W/Guardrail, Above Dk

(1) 90505 -- 5' Single Zip Slide

(1) 90573 -- Scramble Up (3'-6" To 5'-0")

(1) 90592 -- Ridge Climber (Single)

(1) 90597 -- Fun-L Up Crawl Tube Link

(2) 90610 -- Contoured Panel (Above)

(1) 90653 -- 3'-6"/4'-0" Zip Swerve Slide Left

(1) 90655 -- Pod Climber

(1) 90668 -- Spiral Step Climber (4'-0" & 4'-6")

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 14

(1) 90669 -- Spiral Step Climber (5'-0) & 5'-6")

(1) 90700 -- Single Entrance Wilderslide Ii

(1) 90704 -- Left Curve Section Wilderslide Ii

(1) 90705 -- Right Curve Section Wilderslide Ii

(1) 90706 -- Exit Section Wilderslide Ii

(1) 90709 -- Support Wilderslide Ii

(1) 90777 -- Kidnetix Twirl

(1) 91004 -- Archway (3D)

(2) 91010 -- Archway W/ Socket (3D)

(2) 91015 -- Enclosure (3D) Above Deck

(1) 91108 -- Coral Climber (3D) 5'-6" Thru 6'-6"

(2) 91120 -- 90º Play Port Bridge

(3) 91137 -- Entryway - 3D

(1) 91139 -- Entryway - Barrier

(1) 91146 -- Entryway - Guardrail

(1) 91608 -- 15' Sunblox Umbrella Canopy

(1) 91797 -- 20' Sunblox Square Canopy

(1) 91828 -- 5" Upright Extension w/o Cap 5'

(6) 91846 -- 5" Upright Extension w/o Cap 7'

(1) 91862 -- SkyRun Zip Track 35 ft Zero G & Zip Db

(1) G90267 -- 9' Upright, Galv

(5) G90271 -- 13' Upright, Galv

(5) G90272 -- 14' Upright, Galv

(1) SS7255 -- Adaptive Seat (5"/8' High)

(2) SS8918 -- Belt Seat 5" /8' High W/Clevis

(1) 6263 -- GameTime - Inclusive Whirl - Natural

(1) 5193 -- GT-Shade - Triple Bay Swing Shade

(2) 28009 -- GT-Site - 6' P/S Bench W/Back Inground

(1) 28026 -- GT-Site - Receptacle W/Flat Top Inground

(1) 28028 -- GT-Site - Sway Bench

(1) 28030 -- GT-Site - 6' P/S Std Picnic Table

(1) QRM181 GT-Shade - GTCU080808SG CANTI UMB 8X8X8 W/GLD SM

Colors to be as shown below:

-This space intentionally left blank-

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 15

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 16

Task 2 – Veterans Memorial Park The following is the BCI Burke equipment required for the work at the Veterans Memorial Park.

Please follow the Request for Substitution requirements as detailed on page XXX of this RFP.

The Request for Substitution document is located on the last page of the RFP.

Component No. Description Qty User Cap Ext. User Cap Weight Ext. Weight

NU-3436

Nucleus 072-0500-108C

5" OD X 108" CAPPED POST

072-0500-140C 5" OD X 140" CAPPED POST 1 0 0 74 74

072-0500-164C 5" OD X 164" CAPPED POST 2 0 0 86 172

072-0500-172C 5" OD X 172" CAPPED POST 3 0 0 90 270

072-0500-176C 5" OD X 176" CAPPED POST 3 0 0 92 276

072-0500-192C 5" OD X 192" CAPPED POST 2 0 0 101 202

072-0500-208C 5" OD X 208" CAPPED POST 1 0 0 109 109

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 17

072-0500-68C 5" OD X 68" CAPPED POST 1 0 0 36 36

072-0502-136S 5" OD X 136" SWAGED POST 2 0 0 71 142

072-0502-184S 5" OD X 184" SWAGED POST 3 0 0 96 288

072-5503-100T 5" OD X 100" TOP ALUMINUM CAP... 3 0 0 20 60

072-5503-84T 5" OD X 84" TOP ALUMINUM CAPP... 2 0 0 17 34

270-0009 8" CLOSURE PLATE, ELLIPSE 1 0 0 8 8

270-0120 EVOLUTION UNITARY ENCLOSURE 2 0 0 34 68

270-0122 EVOLUTION OFFSET ENCLOSURE 3 0 0 34 102

270-0123 EVOLUTION ARCHED CATWALK BRIDGE 1 11 11 439 439

270-0129 TRIANGLE PLATFORM 7 2 14 48 336

270-0300 ABSTRACT PLATFORM LADDER 16" 1 1 1 17 17

370-0016 GRAB BAR ASSEMBLY 1 0 0 6 6

370-0040 EVOLUTION 32" TRANSITION STAI... 1 6 6 239 239

370-0041 EVOLUTION 40" TRANSITION STAI... 1 8 8 301 301

370-0068 ASPIRE ROPE TUNNEL 1 7 7 480 480

370-1647 MANITOU CLIMBER 64" 1 4 4 87 87

370-1666 SHASTA CLIMBER, 80"-96" 1 4 4 32 32

370-1681 BETA CLIMBER 48"-56" 1 2 2 45 45

470-0001 EVOLUTION TRIANGLE APEX ROOF 1 0 0 18 18

470-0002 EVOLUTION TRIANGLE BASE ROOF 2 0 0 16 32

470-0011 EVOLUTION TRIANGLE APEX ROOF ... 1 0 0 34 34

470-0012 EVOLUTION TRIANGLE BASE ROOF ... 1 0 0 34 34

470-0075 CRESCENT PLATFORM 1 1 1 52 52

470-0129 ASPIRE COBRA 144" 1 3 3 481 481

470-0781 COBRA FUSION STRAIGHT 96" 1 2 2 273 273

470-0803 CONTOUR SLIDE, 64"-72" 1 4 4 232 232

470-0808 EVOLUTION ROOF BOTTOM EDGE 1 0 0 13 13

470-0809 SQUARE ROOF TOP EDGE, ONE SIDE 2 0 0 13 26

470-0811 EVOLUTION ROOF END PLATE 1 0 0 12 12

570-0001 ASPIRE SMALL WING 3 0 0 33 99

570-0002 ASPIRE MEDIUM WING 1 0 0 43 43

570-0003 ASPIRE LARGE WING 2 0 0 66 132

570-0004 ASPIRE 4' OPENING BARRIER 1 0 0 38 38

SY-3101

Synergy 072-0300-111C

3 1/2" OD X 111" CAPPED POST

072-0300-115C 3 1/2" OD X 115" CAPPED POST 2 0 0 42 84

072-0300-55C 3 1/2" OD X 55" CAPPED POST 1 0 0 21 21

072-0301-153R 3 1/2" OD X 153" ROOF POST 1 0 0 56 56

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 18

072-0301-157R 3 1/2" OD X 157" ROOF POST 2 0 0 57 114

072-0301-161R 3 1/2" OD X 161" ROOF POST 2 0 0 59 118

072-0301-165R 3 1/2" OD X 165" ROOF POST 2 0 0 60 120

072-0301-169R 3 1/2" OD X 169" ROOF TOP 1 0 0 62 62

290-0101 8" CLOSURE PLATE 1 0 0 5 5

290-0103 TRAPEZOID PLATFORM 4 4 16 64 256

290-0107 8" TRAPEZOID CLOSURE PLATE 1 0 0 8 8

290-0111 CLIMBER ENCLOSURE 2-5 2 0 0 17 34

390-0150 TRANSFER STATION, BARRIER 32" 1 4 4 156 156

390-0155 TREE BRANCH CLIMBER 40" 1 2 2 15 15

390-0206 LEAF CLIMBER 40"-48" IMAGINATION 1 4 4 94 94

390-0283 PETAL STEP CLIMBER 40"-48" IM... 1 3 3 109 109

390-0306 ROCK CRAWL 1 2 2 134 134

490-0132 ROCK N ROLL SLIDE 40"-48" 1 1 1 76 76

490-0134 IMAGINATION SLIDE SIT DOWN PANEL 2 0 0 11 22

490-0186 MONACO SLIDE, 32"-40" 1 2 2 76 76

490-0189 HAMMOCK SEAT 1 1 1 18 18

490-0230 NISO ROOF 2 0 0 64 128

590-0087 TIGHT 90 DEG TUNNEL 1 2 2 88 88

590-0094 BUG PANEL, ACCESSIBLE REACH 1 2 2 12 12

590-0099 ACORN PANEL, 2-5 ABOVE PLATFORM 1 2 2 26 26

590-0151 CHIMES CRESCENT PANEL, LEFT 1 1 1 17 17

590-0398 PIPE WALL 2-5 1 0 0 30 30

590-0429 CLASSIC GAME PANEL 1 2 2 47 47

SY-3101

Burke Basics

580-1364 LIL NOVO BEAN STEP 1 1 1 28 28

Freestanding

ShadePlay Max

550-0212 SHADEPLAY MAX TRIPLE BAY SWIN... 1 0 0 2130 2130

Freestanding

Burke Basics 550-0099

TOT SEAT, 7' & 8' SINGLE, STD...

550-0111 BELT SEAT, 8' SINGLE, STD CHAIN 4 1 4 10 40

550-0171 FREEDOM SWING SEAT, 8' BEAM, ... 1 1 1 38 38

550-9118 BRAVA UNIVERSAL SWING 1 6 6 530 530

560-0051 INCLUSIVE ORBIT 1 6 6 667 667

560-0598 ROPEVENTURE SKY5 1 28 28 818 818

560-2763 GIANT BURKE CHAIR 1 4 4 318 318

570-2727 ORB ROCKER FOOTER 1 0 0 93 93

570-2745 ORB ROCKER 1 8 8 540.9 540.9

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 19

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 20

Scheduling and Delivery

The Contractor must provide the crew manned by the number necessary to complete the task.

The Contractor shall ensure delivery, installation and clean-up of the site is made between the standard hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, and will make efforts to reduce to a minimum any inconvenience to staff and visitors.

The County may require the Contractor to perform work on the County’s premises during non-standard work hours which are outside the standard work hours. Non-standard work hours may be arranged with prior written approval of the County. The Contractor shall advise the County no less than 72 hours in advance of its projected work schedule. The Contractor shall perform no work during County observed holidays without the prior written permission of the County.

Condition Equipment

All equipment is to be new and arrive in the original packaging from the manufacturer.

Damaged Equipment

In the event the Contractor delivers damaged, broken or unsafe equipment, the County will not be billed for any cost to the Contractor for said job request. The Contractor will ensure that new equipment is delivered and installation rescheduled within a timeframe acceptable to the County.

Management Agent/Employees

The Contractor shall assign a main point of contact that will be responsible for the project, working as the project manager. This contractor employee must not be replaced without prior written approval of the County.

Each employee working on the project must be clearly identifiable with a company uniform and badge/work identification card.

The employee of the Contractor must be licensed as per the O.C.G.A. § 43-14-8 for electrical, plumbing if any utility lines are to be moved for this project.

The Contractor must have a minimum of five (5) years of experience for the scope of work contained herein.

Warranty

All materials are to carry the manufacturer’s warranty.

The labor is to be warrantied for one-year.

The bid is to contain contact information of the individual/firm who will be responsible for the warranty repairs of the new units.

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 21

Notice of Award

The PROPOSER agrees that in the case of failure on his part to execute the said contract and the bonds within fifteen (15) consecutive calendar days of receipt of a written Notice of

Award from the County, the check or bid bond accompanying this bid, and the monies payable thereon shall be paid into the funds off the Owner as liquidated damages for such failure, otherwise, the check or bid bond accompanying this proposal shall be returned to the undersigned.

Notice to Proceed

The PROPOSER shall begin work as agreed upon and specified on the Notice to Proceed from the County and shall meet the agreed upon benchmarks throughout the project.

Weather days

All weather days are to be approved in writing by the Public Works Director and/or the

County Manager.

Retainage

The PROPOSER shall be paid for work performed based upon satisfactory inspections and completion of the agreed upon draw schedule. PROPOSER’s fee will be paid on a Net 30 basis less 10% retainage.

Liquidated Damages

The County and the PROPOSER recognize that time is of the essence with this project.

The County and the PROPOSER also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by the

County if the work is not completed within the agreed upon time. Accordingly, instead of requiring any such proof, the County and the PROPOSER will agree that as liquidated damages for delay (but not as a penalty), the PROPOSER shall pay to the County One

Hundred and 00/100 ($100.00) Dollars for each and every calendar day that expires after agreed upon date of completion.

When the County reasonably believes that completion will be inexcusably delayed, the

County shall be entitled, but not required, to withhold from any amounts otherwise due the

PROPOSER an amount then believed by the County to be adequate to recover liquidated damages applicable to such delays. If and when the PROPOSER overcomes the delay in achieving completion, or any part there, for which the County has withheld payment, the

County shall promptly release to the PROPOSER those funds withheld, but no longer applicable, as liquidated damages.

Invoicing

1. Dawson County is Net 30. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 22

2. Proposers shall invoice quarterly, by location, including a detailed list of services provided and only after work has been performed (in arrears).

3. All invoices will be paid in the year in which services are provided.

4. Proposer to provide contact information for dedicated team member to provide billing inquires. More information is included in the Statement of Qualifications portion of this RFP.

5. Invoices should be sent via mail or email to:

Accounts Payable

25 Justice Way, 2220

Dawsonville, GA 30534 cmcmillon@dawsoncounty.org

Pricing

1. Submissions must use returned on the Proposer’s Price Proposal Form as provided within this RFP.

2. If submitting an alternate, use the form provided clearly labeled as alternate. Make additional copies as needed. Failure to comply may result in disqualification.

Administration

The project will be administered by the Dawson County Board of Commissioners with the

Public Works Director being the main point of contact for all questions related to scope of work issues during the term of the contract. Any contract issues will be directed to the

Dawson County Purchasing Manager during the term of the contract.

Permits and Licensing

1. Proof of Licensing: PROPOSER shall submit proof of professional license, insurance and business license at time of submittal as it relates to the Scope of Work defined herein. The business license will be the current license your business operates, if you are out of county, this will not be a Dawson County business license.

2. The successful proposer must hold a valid Business License at time of proposal and a copy must be filed with the Purchasing Manager at time of proposal. If awarded to an out-of-county proposer, that proposer must register their business license with the

Dawson County Planning and Development Department within 10 days of award. Fees may apply and are not a part of this agreement. Note: Only the successful proposer needs to register with Dawson County Planning and Development Department. As of

January 1, 2017, there is no longer a registration fee.

D. QUALIFICATIONS

This section identifies all information which must be submitted in each proposal. The

County is not interested in elaborate submissions.

Tab A - Company Background and Structure

The Proposer will provide a general history and description of its company including, but not limited to, the number of years in business and number of employees. Include the legal form of the business organization, the state in which incorporated (if corporation), mailto:cmcmillon@dawsoncounty.org

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 23 the types of business ventures in which the organization is involved, and the office location that will be the point of contact during the term of any resulting contract.

The proposal must provide the following:

• Length of time the Proposer has been providing playground layout design, installation services and providing the equipment to local governments.

• Demonstrate the Proposer’s experience working with projects equal to this scope of work of this RFP.

• Description of the Proposer’s organization, financial resources, staffing levels, and any other evidence of its ability to successfully complete the project.

• References applicable to this RFP. Including a list of completed governmental contracts during the last five (5) years with clients' address, telephone number, and contact person.

• The proposer must certify that there are no circumstances, which will cause a conflict of interest in performing the services required.

• Statement listing any and all differences between your proposal and the work specified in the RFP.

• The proposer must demonstrate it is duly authorized to conduct business in the

State of Georgia.

• The proposer must provide proof of direct authorization by the manufacturer to sell and install the equipment.

Tab B - Company Experience

The proposer shall submit at least three (3), but no more than six (6), projects as examples of the PROPOSER’s past experience in performing and managing construction projects or design-build projects, comparable in scope and complexity to the scope of work. The case studies shall describe projects completed within the past ten (10) years, for which the

PROPOSER served as the prime construction PROPOSER. Examples showing public-sector projects are preferable. Examples representing comparable design-install experience are preferable, but examples need not be limited to design-build projects.

Projects of similar scope and complexity may include any of the following:

• Projects of similar size or cost

• State/Local Government facilities projects

• Private sector projects

• Design-Build Projects

• Any combination of the above

The examples must concisely set forth the basic background information for the projects offered as comparable (dates and location and the cost and scope of the work). The examples must describe the effectiveness of the cited projects, and the methodology used to measure such effectiveness (on-time delivery, successful completion of project, effective management of costs). The examples shall demonstrate why the cited projects are comparable to the Project in cost, size and complexity or delivery method. Where

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 24 applicable, the examples shall demonstrate the PROPOSER’s experience working with the

Sub-contractors and/or Consultants required to be named, as described in the scope of work of this RFP. Each example must identify the name and address of the contracting entity and the name, title and telephone number of a contact person associated with the contracting entity that is familiar with and able to comment on the PROPOSER’s performance on each project.

Tab C - Identification of all Contracted Personnel

The Awarded PROPOSER’s employees shall wear proper identification for all employees working in the County on the contract. At a minimum, photo identification badges will be required for each person along with employee’s personal data and the awarded

PROPOSER’s name. Such identification must be clearly displayed on the outside clothing of all the awarded PROPOSER’s employees during field work and readily visible at all times when working on the Dawson County project. Vehicles used by the awarded

PROPOSER shall be clearly marked to identify the company and the nature of their business. Please state how this will be met during the project.

Tab D - Qualifications of Key Team Members

Identify and include qualifications of key staff who would be assigned to work on the scope within this RFP. Include an organizational chart that depicts how the staff would be structured to perform details herein. Proposers must have qualified and trained staff to successfully complete the contract requirements. At a minimum, the organizational chart shall identify the responsibilities, structure, and lines of authority between and among the

PROPOSER, the Design Consultant and any Sub-contractor entities required to be named.

The Proposer shall take appropriate and meaningful disciplinary measures against those who violate the terms of this provision.

The information shall be brief and include the following:

• Identification, qualifications and experience of all persons to be assigned to the

County project site and team organization; and the assignments of responsibilities and level of experience by site position.

• Identification and qualifications of any key team members and any subcontract consultants, including resumes of individual or the firm, as applicable. Resumes shall include the name and address of the contracting entity that is familiar with the work of each team member.

• The County requires that the assigned architect/engineer has at least five (5) years of practical experience fulfilling the scope of work of the same size project. The project architect/engineer will be assigned to Dawson County for the duration of the project.

• The County requires that the assigned project manager has at least five (5) years of practical experience involving project management of the same size project. The project manager will be assigned to Dawson County for the duration of the project.

• The County requires that the assigned project superintendent has at least five (5) years of practical experience in a construction superintendent role of the same size

RFP #441-24 Playground Upgrade for Rock Creek and Veterans Memorial Parks Page 25 project. The project superintendent will be assigned to Dawson County for the duration of the project.

• The County requires that the assigned project safety coordinator has at least four

(4) years of practical construction experience. The safety coordinator must have completed a 30-hour OSHA Construction Industry Outreach Training Program and

OSHA scaffold training.

• The County requires that the assigned project quality assurance/quality control coordinator/inspector has at least four (4) years of experience in a similar role.

• All personnel assigned to the project will be subject to the approval of the County and will be removed from this project by the PROPOSER upon written recommendation of the County’s contract contact. Additionally, the PROPOSER shall notify the County’s contract contact in writing of all changes in supervision or key personnel.