RFP 371537-DSF.pdf

REQUEST FOR PROPOSAL (RFP)

#371537-DSF

Thermal Shield, Piping, HBCAM Targets, String Assembly Tooling

October 1, 2025

Table Contents

1. INTRODUCTION

2. INVITATION TO SUBMIT PROPOSAL

3. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND

SMALL BUSINESS SUBCONTRACTING PLAN

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS / QUESTION PERIOD .. 2

5. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

6. AMENDMENT OF SOLICITATION

7. PROPOSAL DUE DATE

8. LATE SUBMISSION

9. EXCEPTIONS AND DEVIATIONS

10. OFFEROR’S MODIFICATION AND WITHDRAWAL OF PROPOSALS

11. ORDER OF PRECEDENCE

12. SUBCONTRACT AWARD

13. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

A. PART I – TECHNICAL PROPOSAL/EVALUATION CRITERIA

B. PART II – BUSINESS MANAGEMENT & PRICE PROPOSAL

1.1. Duties/Tariffs

1.2. Milestone Payments

1.3. Options

15. FNAL-FURNISHED PROPERTY AND MATERIALS

16. DELIVERY TERMS

17. RESTRICTION ON DISCLOSURE AND USE OF DATA

18. EXHIBITS

REQUEST FOR PROPOSAL FORM

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement.

1. INTRODUCTION

Fermi National Accelerator Laboratory (Fermilab or FNAL), managed and operated by Fermi Forward Discovery Group, LLC (FFDG) under the prime contract with the U.S. Department of Energy (DOE), is seeking to subcontract for scope of work aligned with mission objectives.

The Proton Improvement Plan II (PIP-II) project is an essential upgrade to Fermilab’s accelerator complex to enable the world’s most intense high-energy beam of neutrinos for the international Deep Underground Neutrino Experiment at LBNF and a broad physics program, powering discoveries for many decades to come. In support of this project, FNAL requires this Request for Proposals for the acquisition of Thermal Shielding, Piping, HBCAMs targets, and String Assembly tooling as defined in the Statement of Work (SOW), Exhibit A: ED0040981 Statement of Work (SOW) (Exhibit A).

2. INVITATION TO SUBMIT PROPOSAL

You are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by the provisions contained herein, and the terms and conditions of the proposed firm-fixed price subcontract entered into as a result of this solicitation.

3. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND

SMALL BUSINESS SUBCONTRACTING PLAN

This acquisition is unrestrictive and contains no set-aside provisions. The North American Industry Classification System (NAICS) code for this solicitation is 332313, Plate Work Manufacturing. The small business size standard for this NAICS code is 750 employees.

A small business subcontracting plan will be required should the awardee not meet the definition of a small business as described in the paragraph above, and the subcontract exceed $750,000.00. The Subcontracting Plan shall follow the Federal Acquisition Clause, 52.219-9, Small Business Subcontracting Plan (See Exhibit D. FL-55 - Small Business Subcontracting Plan). A draft plan must be submitted with your RFP response.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS / QUESTION PERIOD

The prospective offeror should examine and review the solicitation with care. Any prospective offeror who has questions or desires an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing by 2:00 P.M. CST, October 13, 2025, and be submitted to the Procurement Specialist at the email address identified on the Request for Proposal Form and below. Oral explanations or instructions given before the award of a subcontract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation if that information is necessary for submitting proposals or if the lack of the information would be prejudicial to other prospective offerors.

Any and all changes to these specifications are valid only if they are included by a written addendum and shall become a part of the subcontract.

All questions concerning this RFP should be submitted in email form and directed to the Procurement Specialist identified below.

Procurement Specialist: Seth Fryar Phone: (630) 840-3665 Email: sfryar@fnal.gov

Fermi Forward Discovery Group, LLC Procurement Department Kirk Road & Wilson Street Batavia, IL 60510-0500

5. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

All offerors are prohibited from making any contact (including sales calls) with officials or employees of FFDG (collectively “FFDG personnel”) with regard to the request for proposals, other than in the manner and to the persons designated herein, until after an award has been made. The Chief Procurement Officer or their designee reserves the right to disqualify any offeror found to have contacted FFDG personnel in any manner regarding the proposal request.

6. AMENDMENT OF SOLICITATION

FFDG may, by addenda/amendment, modify any provision or part of this RFP at any time before the award of any resultant subcontract. All terms and conditions that are not modified remain unchanged.

An offeror shall acknowledge receipt of any addenda/amendments to this RFP. Failure to acknowledge may result in the disqualification of an offeror’s proposal with no further consideration for an award. The acknowledgment shall be provided in one of the following ways:

• Immediately upon receipt of the amendment via an email sent to the FFDG Procurement

Specialist.

• Return of the Amendment with a signature on the acknowledgment signature line; or

• In the offeror’s proposal.

7. PROPOSAL DUE DATE

The offeror’s proposal shall be emailed to the Procurement Specialist no later than 2:00 P.M. CST, November 10, 2025. Partial or incomplete proposals [including required documents (e.g. project timeline, examples of prior work, references, submission of the Request for Proposal Form)] may be considered non-responsive and will not be considered for an award.

8. LATE SUBMISSION

Proposals received by FFDG after the Submittal Date and Time indicated may not be considered. The Respondent assumes the risk of the method of dispatch chosen.

9. EXCEPTIONS AND DEVIATIONS

Any exceptions to the General Terms and Conditions identified herein MUST be documented on a separate sheet on the Offeror’s Letterhead with your proposal submission. Exceptions to FFDG’s Terms and Conditions MUST be clearly and completely indicated on a company letterhead. FFDG is not required to accept any exceptions or deviations.

Any exceptions or additional terms noted on a Quote Form will not be considered and are hereby expressly rejected. Likewise, any references—whether through language or hyperlink—to additional terms and conditions are not accepted and are similarly rejected.

Offerors taking exceptions, deviations, or conditional assumptions to the specifications provided mailto:sfryar@fnal.gov herein must clearly identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluations. Such exceptions, deviations, or conditional assumptions will not themselves automatically cause a proposal to be deemed unacceptable to FFDG. However, a large number of exceptions or one or more significant exceptions not providing benefit to FFDG may result in the rejection of the offeror’s proposal as unacceptable.

NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG’s terms and conditions may cause your proposal to be disqualified.

10. OFFEROR’S MODIFICATION AND WITHDRAWAL OF PROPOSALS

The offeror may submit modifications to its proposal at any time before the solicitation closing date and time and may submit modifications in response to an amendment or to correct a mistake at any time before award.

Proposals may be withdrawn at any time before the submission deadline. Withdrawals are effective upon receipt of notice by the Procurement Specialist.

11. ORDER OF PRECEDENCE

Where there appear to be variances or conflicts, the following order of precedence shall prevail:

FFDG’s drawings (if applicable), FFDG’s Statement/Scope of Work, and the RFP General Terms and Conditions.

12. SUBCONTRACT AWARD

Issuance of the RFP does not compel FFDG to make an award. FFDG reserves the right to accept or reject all proposals if that is determined to be in its best interest. A decision may be made without discussion; hence, an offeror’s proposal should be submitted initially on the most favorable terms.

The proposed award is based on a continuing program requirement and the issuance of obligation authority from the Procurement Department of the Fermi National Accelerator Laboratory (FNAL).

Any subsequent award issued by FFDG shall be constituted in writing by authorized representatives of the Procurement Department of the FNAL.

No other representatives of FFDG are authorized to issue contracts or agreements or bind FFDG to any form of agreement or understanding. The authorized Procurement Department official of the FNAL is the only individual who can legally commit FFDG to the expenditure of funds in connection with this proposed procurement.

13. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

This is a best-value trade-off source selection. This process permits tradeoffs between cost or price and non-cost factors. As a result, FFDG will accept an offer based on the totality of the proposal, not simply based on the lowest-priced proposal. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. An award shall be made to the offeror who is deemed most responsive and responsible by FFDG, whose proposal conforms to the solicitation’s requirements and is judged to represent the best value to FFDG. FFDG intends to award without discussions. FFDG shall be the sole determiner of what is of the best value to FFDG.

FFDG reserves the right to cancel this solicitation at any time without incurring any liability or damages associated with such cancellation.

Under no circumstances shall FFDG be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs, or damages, of whatever nature, incurred as a result of an offeror’s participation in this RFP process. The Offeror understands and agrees that it submits its proposal at its own risk and expense and releases FFDG from any claim for damages or other liability arising out of the RFP and award process.

FFDG shall not be liable for any errors in the offeror’s proposal submission. Except during negotiations initiated by FFDG, no modifications to the proposal shall be accepted from the offeror after the Submittal Date. The offeror is responsible for a careful review of their entire proposal to ensure that all information, including pricing, is correct and complete. Offerors are liable for all errors or omissions contained in their proposals.

FFDG reserves the right to award a subcontract only to responsive and responsible proposers.

Responsive offers are defined as a proposal that meets all of the minimum requirements (e.g. submits all required documents, meets minimum years requirement, etc.). Responsible proposers are defined as companies that demonstrate the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform on the subcontract. FFDG shall be the sole determiner of whether an offer or Offeror is considered responsive and/or responsible.

The proposal shall be submitted in two (2) parts: Part I - Technical Proposal and Part II – Business/Management Proposal. Under no circumstances shall Part I and Part II be bound together or presented in such manner as to make them not severable. The Technical Proposal shall not contain any reference to cost other than what is referenced in Current/Past Projects.

Any information of a proprietary nature shall be CLEARLY MARKED and identified in the offeror’s submission.

Offerors shall explain, provide support, and address each of the Evaluation Criteria below, which will assist FFDG in the Source Selection process. All information shall be provided in a clear and organized manner. Additionally, Offerors may state any recommendations or areas of concern related to the scope of work requirements in their proposals.

A. Part I – TECHNICAL PROPOSAL/EVALUATION CRITERIA

Offerors shall provide information for the following technical criteria to enable FFDG to evaluate technical capability.

1. Technical Merit & Quality

The Technical Proposal must demonstrate the Offeror’s ability perform the fabrication and deliver the assembly with performance that meets or exceeds Fabrication Specification reported in Section 3 of the SOW (Exhibit A). The offeror shall list the equipment that will be used for manufacturing, and shall disclose what part of the work, if any, will be sub-contracted.

• Overall Quality of Proposal - Offerors are to submit a detailed technical proposal that demonstrates the ability of the Offeror to deliver the assembly with performance that meets or exceeds the SOW (Exhibit A).

• Technical Capabilities, Experience, and Infrastructure – Offerors are to include documentation showing technical capabilities, staffing level and experience, and infrastructure to fabricate, assemble, and perform any factory acceptance tests specified in the SOW (Exhibit A).

Offerors are to include documentation that demonstrates the following capabilities:

o The ability to provide Certified Mill Test Reports (CMTR) on all raw materials (Exhibit A).

o The ability to meet or exceed the dimensions/tolerances as specified in the drawings (Exhibit B) and the SOW (Exhibit A).

o The equipment, facilities, and ability to perform the cleaning as specified in the SOW (Exhibit A).

o The ability to anodize titanium according to specification AMS2488, type 2.

o The ability to meet all welding, testing, and inspection requirements as defined in the SOW (Exhibit A).

o The ability to perform pressure testing in accordance with the SOW (Exhibit

A).

o The ability to procure hardware and common parts as described in the SOW

(Exhibit A)

• Quality Assurance and other Plans - Offerors are to include copies of:

o Quality Assurance Plan o Detailed plan on how FNAL provided parts will be inventoried and stored o Sample shipping and handling plan

2. Past Experience

Offeror shall provide five examples of past projects of similar size and scope which demonstrates their ability to perform a contract of this size and scope within the last 5 years) that closely match the scope in complexity and value, and that best illustrate the offeror’s capability, experience, and performance.

Each example shall include the following:

• Customer name;

• Project Name and Location;

• Project Description;

• Total Contract Amount;

• Contracted project schedule duration;

• Project Start and Completion Date. If a current project, please provide the Percent

(%) complete and the projected completion date.

• Examples of documentation

3. Management Control Plan

Provide documentation to demonstrate the ability to ensure the required quality standard throughout the entire execution of the project. Offeror must provide examples of documentation developed for past projects (within the last five years) in terms of adherence to ASME B31.3 Process Piping code and ASME B&PV section IX. Examples must be clearly marked and identified in the offeror’s proposal.

4. Delivery Schedule and Milestones Offerors are to submit a Gantt chart or similar document showing a detailed schedule that meets the lead-times as defined in the SOW (Exhibit A).

B. Part II – BUSINESS MANAGEMENT & PRICE PROPOSAL The Business Management and Price proposal submitted shall include, at a minimum, the following documentation:

1. Price Proposal The proposed pricing of each assembly as identified in the SOW, Table 1 (Exhibit A) shall be specified on the Request For Proposal Form provided herein. THE OFFEROR MUST

SUBMIT THEIR PRICING USING THE FORM PROVIDED HEREIN.

If a subcontract is awarded to the offeror, payment shall be issued upon delivery, inspection, testing (if applicable) and acceptance of each assembly as defined on the Request for Proposal Form, pursuant to the General Terms and Conditions, and the Statement of Work as identified herein.

The proposed pricing shall be a firm-fixed price for the work as identified herein, and the price proposal shall be valid for 90 days from the final proposal due date. An Offeror allowing less than the minimum acceptance period as identified herein may be rejected without further consideration for an award.

All pricing must be submitted in USD, and no allowances shall be made for currency conversion during the term of the subcontract.

Economic price escalation language will not be accepted or considered.

FFDG may consider a proposal nonresponsive if the prices proposed are materially unbalanced. A proposal is considered materially unbalanced when the price of one or more line items in a submission is significantly overstated or understated, even though the total price may be acceptable when reviewing using cost or price analysis techniques. This would include a reasonable doubt that the proposal will result in the lowest overall cost to FFDG, even though it may be the lowest evaluated proposal, or if it is so unbalanced as to be tantamount to allowing an advance payment.

When applicable, FFDG will reimburse the subcontractor for actual costs (e.g., freight, pre-pay and add) incurred. No allowance shall be made for overhead and profit; any invoice containing overhead, profit, surcharges, handling costs, etc., will be rejected.

1.1. Duties/Tariffs

FFDG recognizes that international shipments may be subject to additional charges related to duties and tariffs. Shipping terms shall be DAP with the Subcontractor responsible for all shipping and handling costs to Batavia, Illinois. FNAL will be responsible for payment of duties. FNAL will provide its designated customers broker information to the Subcontractor following award and prior to shipment.

1.2. Milestone Payments

FFDG may, at its discretion, consider milestone payments as part of the award determination process. If an offeror proposes milestone payments, such requests must be clearly identified in the original pricing proposal and accompanied by detailed terms and justification. Milestone payments will be evaluated as part of the overall proposal review.

FFDG reserves the right to accept or decline milestone payments based on what is determined to be in the best interest of FNAL. FNAL may reject any proposal that includes milestone payments if such terms are determined to introduce undue risk, administrative burden, or misalignment with project objectives.

1.3. Options

This subcontract includes options for additional quantities of certain line items. The exercise of these options shall be at the sole discretion of FFDG.

The following items contain option quantities:

Line Item #

Description Base Quantity:

Option Quantity:

40 F10173438 SSR Solenoid HBCAM Target Double Survey - US

12 18

41 F10172088 SSR Cavity HBCAM Target Double Survey

34 16

42 F10172098 SSR Solenoid HBCAM Target Double Survey - DS

2 18

The unit price for any option quantity exercised shall be the same as the unit price proposed for the corresponding base quantity in the offeror’s proposal. FFDG will include the price of optional quantities in determining the offeror’s total evaluated price.

2. Subcontractor Annual Representations & Certifications (SARC), Form SARC The SARC certification submitted by the successful Offeror will be incorporated into the subsequent subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form (Exhibit E).

3. Proposal Certifications, Form PUR-466 The PUR-466 certification submitted by the successful Offeror will be incorporated into the subsequent subcontract. All sections are required to be completed and must be signed by a company official (Exhibit F).

14. DESCRIPTION OF WORK

The selected subcontractor shall provide all labor, materials, tools, equipment, and supervision required to complete all fabrications and assemblies as defined as follows:

• Exhibit A: ED0040981 Statement of Work

• Exhibit B: Drawings (Provided Upon Request)

The awarded offeror shall deliver the specified quantities of the fabricated assemblies in full compliance with the fabrication requirements outlined in the referenced specifications and drawings.

All fabrication shall follow the approved quality assurance plan and will be subject to the acceptance criteria defined herein.

15. FNAL-FURNISHED PROPERTY AND MATERIALS

Fermilab will provide the awarded subcontractor with documents, components, instrumentation, and subassemblies identified in Section 3.9 of the SOW (Exhibit A).

These items are government-owned and Fermilab-supplied. Title to all Fermilab-furnished property remains with the Government.

The subcontractor shall:

• Use the property exclusively in performance of this subcontract;

• Inspect and accept the property upon receipt;

• Store the property securely and in accordance with all industry and project-specific requirements;

• Maintain adequate property control records and make such records available to Fermilab upon requests; and

• Notify Fermilab promptly of any loss, damage, or conditions that may affect the integrity or usability of the property

For all components that FNAL will supply to the subcontractor, the subcontractor shall be responsible for clearing all customs and import procedures at the receiving port of entry. Offeror shall include the expected cost of this administrative clearance in their response to FNAL Request for Proposal. The value of FNAL-supplied components for proposal purposes will be provided upon request to the Procurement Specialist (Seth Fryar, sfryar@fnal.gov) and will be provided in

USD.

The subcontractor assumes risk of loss or damage to Fermilab-furnished property upon delivery, except for reasonable wear and tear or as otherwise provided under this subcontract. Any unused Fermi-lab furnished materials will be cataloged and returned to Fermilab in accordance with Fermilab’s written instructions.

16. DELIVERY TERMS

The Offeror shall propose a schedule the meets the lead times as defined in the SOW (Exhibit A).

A shipping readiness review will be required prior to each shipment as described in the SOW (Exhibit A).

Delivery terms shall be FOB Destination Fermilab, Batavia, IL for domestic offerors, which shall include shipping/freight costs within their firm-fixed-price proposal submission.

Delivery terms shall be DAP Fermilab, Batavia IL per Incoterms 2020 for non-domestic vendors.

Non-domestic offerors will be provided with FFDG’s Customs Clearance Broker Information upon subcontract award.

The Subcontractor shall handle and transport the assemblies to Fermilab site in strict adherence to the clauses in the SOW (Exhibit A., Section 3.15, Shipping Plan).

The Offeror must include their shipping/freight costs on the Price Submission Sheet within their proposal.

17. RESTRICTION ON DISCLOSURE AND USE OF DATA

Offerors or quoters who include in their proposals or quotations data that they do not want to be disclosed to the public for any purpose or used by FFDG except for evaluation purposes, shall –

A. Mark the title page with the following legend:

“This proposal or quotation includes data that shall not be disclosed outside FFDG and shall not be duplicated, used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal or quotation. If, however, a subcontract is awarded to this Offeror or quoter as a result of – or in connection with – the submission of this data, FFDG shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting subcontract. This restriction does not limit FFDG’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets (insert numbers or other identification of sheets)”, and

B. Mark each sheet of data it wishes to restrict with the following legend “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quotation.”

18. EXHIBITS

A. ED0040981 Statement of Work B. PDF Drawings Package (Provided Upon Request) C. FFDG General Terms and Conditions For Supplies (08.2025) D. FL-55 – Small Business Subcontracting Plan E. Subcontractor Annual Representations & Certifications (SARC) (Rev. 3) (04/08/2022) F. PUR-466 Proposal Certifications Rev 3 G. Sample Subcontract

Fermi National Accelerator Laboratory Procurement Department Finance Section 630.840.3665 sfryar@fnal.gov

DATE: 10/01/2025

DUE DATE: 11/10/2025

RFP#: 371537-DSF

REQUEST FOR PROPOSAL FORM

ITEM QTY DESCRIPTION UNIT PRICE

TOTAL

(USD) DEL. DATE

Fermilab requests your firm-fixed-price proposal for the following items per the terms and conditions referenced herein.

1 12 F10120100 KIT, CLAMP, COOLDOWN LINE

2 6 F10139535 US END WELDMENT, SSR2 2-PHASE LINE

3 6 F10144312 CAVITY TO CAVITY LIQUID LEVEL

WLDMT, SSR2 2-PHASE LINE

4 30 F10139539 TUBE, SSR2 2-PHASE LINE

5 6 F10138867 HX CONNECT WLDMT, SSR2 2-PHASE

LINE

6 7 F10156241 ASSY, HE LEVEL SENSOR

7 6 F10144308 DS END WELDMENT, SSR 2-PHASE LINE

8 6 F10144261 CAVITY TO CAVITY WLDMT, SSR 2-

PHASE LINE

9 6 F10158556 CAVITY TO CAVITY WLDMT W-INLET,

SSR 2-PHASE LINE

10 6 F10172198 TUBE, FLEXLINE CONNECT BEND

11 6 F10140986 PIPE, LTTS TO HX

12 6 F10158167 KIT, INVAR RODS

13 36 F10145849 KIT, BRACKET, 5K TO SUPPORT POST –

COUPLER SIDE

14 6 F10240518 SSR2 PROD_LTTS KIT

15 36 F10174322 KIT, BRACKET, 5K TO SUPPORT POST

16 6 F10138853 WLDMT, SSR2 WU/CD LINE

17 13 F10141285 ELBOW, SSR2 BAYONET TO 50K LINE

18 13 F10144819 ELBOW, 5K TO BAYONET

19 19 F10144869 ELBOW, 5K TO CV VALVE CONNECT

20 6 F10141014 ELBOW, LWR PUMPING LINE TO

BAYONET

21 6 F10140978 WLDMT, SSR UPR PUMPING LINE

22 6 F10169269 PROCUREMENT ASSY, SSR2 THERMAL

SHIELD

23 6 F10156865 KIT, 2-PHASE CHIMNEY BLADE

24 26 F10238204 KIT, SSR SOLENOID SHIELD

25 6 F10160070 BRAZING, LTTS RELIEF LINE LWR INTCP

26 6 F10232567 WLDMT, UPR RELIEF LINE

27 12 F10141498 INNER RING, SSR END FLANGE SEAL

28 12 F10141500 OUTER FLANGE, SSR END FLANGE SEAL

29 12 F10141499 TUBE, SSR END FLANGE SEAL

30 24 F10156025 KIT, B-CAM ADJUSTER

31 18 F10178337 ASSY, SSR CL COVER

32 30 F10222384 TUBE, SSR COUPLER EXTENSION

33 30 F10222382 INR FLANGE, SSR COUPLER EXTENSION

34 30 F10222383 OTR FLANGE, SSR COUPLER EXTENSION

35 14 F10196566 WELDMENT, COOLING TUBE DN15

VALVE, MACHINED

36 22 F10211869 WELDMENT, COOLING TUBE DN15

VALVE, MACHINED (LB650)

37 60 F10216422 SHIELD, COUPLER PORT

38 36 F10184906 KIT, SOLENOID SURVEY STABILIZER

39 54 F10148192 BRACKET, CL COVER CONNECT

40 12 F10173438 SSR SOLENOID HBCAM TARGET DOUBLE

SURVEY – US (Option for Additional 18)

41 34 F10172088 SSR CAVITY HBCAM TARGET DOUBLE

SURVEY (Option for Additional 60)

42 2 F10172098 SSR SOLENOID HBCAM TARGET DOUBLE

SURVEY – DS (Option for Additional 18)

43 2 F10200104 SSR1 SOLENOID HBCAM TARGET

DOUBLE SURVEY - DS

44 7 FC0089898 PIPE ELBOW, ISO, SEAMLESS, 45DEG,

21.3mmOD X 2.0mmWALL, 27.5mmR, 316L SS

45 7 FC0084396 PIPE ELBOW, ISO, SEAMLESS, 90DEG,

60.3mmOD X 2.9mmWALL, 27.5mmR, 316L SS

46 13 FC0084286 PIPE ELBOW, ISO, SEAMLESS, 90DEG,

21.3mmOD X 2.0mmWALL, 27.5mmR, 316L SS

47 32 F10241053 ASSY, BRACKET, CONNECTOR

INTERFACE

48 10 F10186147 SSR CAVITY SPACER CR

49 1 F10209617 PROCUREMENT ASSY, SOLENOID ASSY

FIXTURE

50 100 FC0052350 SHCS, M8x1.25x16LGxFT, SB

51 7 F10187357 WLDMT, SSR1 STRONGBACK SUPPORT

52 14 F10187483 NUT-2, SSR STROGBACK ADJUST

53 14 F10198983 WLDMT, BEARING MOUNT

54 1 F10223124 LINEAR BEARING PLATE, HB650 CM

SUPPORT POST FOR LCLS RAIL

55 8 F10199002 KIT, SSR STAND SPACER

56 1 F10241122 PRCMT SSR2 STRING ASSEMBLY KITS

57 2 F10232148 SSR2 CM STRING ASSY POST SPACER

58 2 F10223324 LOLLIPOP TO SSR PLATE CONNECTION

59 5 F10241416 KIT, CR LOLLIPOPS CAVITY SET

60 2 F10241417 KIT, CR END SUPPORTS

61 1 SHIPPING COSTS

NAICS: 332313

Size STD: 750 Employees

ANY AND ALL exceptions to specifications and/or extra charges for containers, tooling, etc. MUST be clearly indicated.

COMPANY NAME ___________________________________ MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THE QUOTE ADDRESS ____________________________________ ARE FOR WORK DONE UNDER PRIME CONTRACT#DE AC02-07CH11359 TERMS NET 30 FOB/INCO; DEST/DAP WITH THE UNITED STATES DEPARTMENT OF ENERGY. ANY ITEMS SUBMITTED BY ___________________________________ COVERED BY G.S.A. CONTRACTS SHOULD ALSO BE INDICATED.

DATE SUBMITTED __________________________________

- PIP-II SSR2 Cryomodule -

- Procurement and Fabrication Specification -

Thermal Shield, Piping, HBCAMs targets, and String Assembly tooling

Author: J. Bernardini

Document Number: ED0040981 Rev –

Document Approval Date Approved

Originator J. Bernardini As in TC

Checker V. Roger As in TC

Approver M. Parise As in TC

PIP-II

Procurement and Fabrication Specification

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Piping, HBCAMs targets, and String Assembly tooling

Document Number: ED0040981

Fermi National Accelerator Laboratory 2

Revision History

Author Revision Date Description of Change

J. Bernardini February 2025 Initial Release

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 3

Table of Contents

1 Scope 4

2 Procurement Specification 6

2.1 Bidding Phase 6

2.2 Technical and Cost Evaluation Phase 7

2.3 Execution Phase and Hold Points 7

2.3.1 Hold Points 7

3 Fabrication Specification 8

3.1 Introduction 8

3.2 Materials 10

3.3 Dimensional conformance 11

3.4 Metrology Control 11

3.5 Cleanliness 11

3.6 Anodizing of F10171260, F10171270, and F10174376 11

3.7 Welding 12

3.8 Pressure Test 12

3.9 Leak check 12

3.10 Design Items provided by FFDG 12

3.11 Common and Design Parts to be procured 13

3.12 Serialization 13

3.13 Hardware 14

3.14 Cleaning and assembly of F10173440 14

3.15 Quality controls 15

3.16 Shipping Plan 16

APPENDIX A: Common Parts to be procured 17

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 4

1 Scope

The Single Spoke Resonator Type 1 and Type 2 Cryomodules (SSR1 and SSR2 CM) are two of the five different types of cryomodules (total of 23 units) that will constitute the PIP-II linear accelerator complex.

The present specification is intended to inform the procurement and fabrication of the subassemblies listed in Table 1 for the SSR2 and SSR1 CMs.

Line Top Assembly Drawing Description Quantity

1 F10120100 KIT, CLAMP, COOLDOWN LINE 12

2 F10139535 US END WELDMENT, SSR2 2-PHASE LINE 6

3 F10144312 CAVITY TO CAVITY LIQUID LEVEL WLDMT, SSR2 2-

PHASE LINE 6

4 F10139539 TUBE, SSR2 2-PHASE TEE BRANCH 30

5 F10138867 HX CONNECT WLDMT, SSR2 2-PHASE LINE 6

6 F10156241 ASSY, HE LEVEL SENSOR 7

7 F10144308 DS END WELDMENT, SSR2 2-PHASE LINE 6

8 F10144261 CAVITY TO CAVITY WLDMT, SSR2 2-PHASE LINE 6

9 F10158556 CAVITY TO CAVITY WLDMT W-INLET, SSR2 2-PHASE

LINE 6

10 F10172198 TUBE, FLEXLINE CONNECT BEND 6

11 F10140986 PIPE, LTTS TO HX 6

12 F10158167 KIT, INVAR RODS 6

13 F10145849 KIT, BRACKET, 5K TO SUPPORT POST – COUPLER

SIDE 36

14 F10240518 SSR2 PROD_LTTS KIT 6

15 F10174322 KIT, BRACKET, 5K TO SUPPORT POST 36

16 F10138853 WLDMT, SSR2 WU/CD LINE 6

17 F10141285 ELBOW, SSR2 BAYONET TO 50K LINE 13

18 F10144819 ELBOW, 5K TO BAYONET 13

19 F10144869 ELBOW, 5K TO CV VALVE CONNECT 19

20 F10141014 ELBOW, LWR PUMPING LINE TO BAYONET 6

21 F10140978 WLDMT, SSR UPR PUMPING LINE 6

22 F10169269 PROCUREMENT ASSY, SSR2 THERMAL SHIELD 6

23 F10156865 KIT, 2-PHASE CHIMNEY BLADE 6

24 F10238204 KIT, SSR SOLENOID SHIELD 26

25 F10160070 BRAZING, LTTS RELIEF LINE LWR INTCP 6

26 F10232567 WLDMT, UPR RELIEF LINE 6

27 F10141498 INNER RING, SSR END FLANGE SEAL 12

28 F10141500 OUTER FLANGE, SSR END FLANGE SEAL 12

20 F10141499 TUBE, SSR END FLANGE SEAL 12

30 F10156025 KIT, B-CAM ADJUSTER 24

31 F10178337 ASSY, SSR CL COVER 18

32 F10222384 TUBE, SSR COUPLER EXTENSION 30

33 F10222382 INR FLANGE, SSR COUPLER EXTENSION 30

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 5

34 F10222383 OTR FLANGE, SSR COUPLER EXTENSION 30

35 F10196566 WELDMENT, COOLING TUBE DN15 VALVE,

MACHINED 14

36 F10211869 WELDMENT, COOLING TUBE DN15 VALVE,

MACHINED (LB650) 22

37 F10216422 SHIELD, COUPLER PORT 60

38 F10184906 KIT, SOLENOID SURVEY STABILIZER 36

39 F10148192 BRACKET, CL COVER CONNECT 54

F10173438 SSR SOLENOID HBCAM TARGET DOUBLE SURVEY -

US

(option for 18 more)

F10172088 SSR CAVITY HBCAM TARGET DOUBLE SURVEY

for 60

F10172098 SSR SOLENOID HBCAM TARGET DOUBLE SURVEY -

DS

for 18

43 F10200104 SSR1 SOLENOID HBCAM TARGET DOUBLE SURVEY -

DS 2

44 FC0089898 PIPE ELBOW, ISO, SEAMLESS, 45DEG, 21.3mmOD X 2.0mmWALL, 27.5mmR, 316L SS 7

45 FC0084396 PIPE ELBOW, ISO, SEAMLESS, 90DEG, 60.3mmOD X 2.9mmWALL, 27.5mmR, 316L SS 7

46 FC0084286 PIPE ELBOW, ISO, SEAMLESS, 90DEG, 21.3mmOD X 2.0mmWALL, 27.5mmR, 316L SS 13

47 F10241053 ASSY, BRACKET, CONNECTOR INTERFACE 32

48 F10186147 SSR CAVITY SPACER CR 10

49 F10209617 PROCUREMENT ASSY, SOLENOID ASSY FIXTURE 1

50 FC0052350 SHCS, M8x1.25x16LGxFT, SB 100

51 F10187357 WLDMT, SSR1 STRONGBACK SUPPORT 7

52 F10187483 NUT-2, SSR STROGBACK ADJUST 14

53 F10198983 WLDMT, BEARING MOUNT 14

54 F10223124 LINEAR BEARING PLATE, HB650 CM SUPPORT POST

FOR LCLS RAIL 1

55 F10199002 KIT, SSR STAND SPACER 8

56 F10241122 PRCMT SSR2 STRING ASSEMBLY KITS 1

57 F10232148 SSR2 CM STRING ASSY POST SPACER 2

58 F10223324 LOLLIPOP TO SSR PLATE CONNECTION 2

59 F10241416 KIT, CR LOLLIPOPS CAVITY SET 5

60 F10241417 KIT, CR END SUPPORTS 2

Table 1: Quantities and Top Assembly Drawing

The Manufacturer shall provide all materials necessary to fabricate complete deliverables. The

Manufacturer shall provide manufacturing engineering services required to generate internal shop

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 6 drawings and all documentation needed to manage and support their suppliers. The Manufacturer shall provide all labor to assemble, test, and supervise the manufacture of all components regardless of where these are made: within the manufacturer’s plant or in a second facility or sub-contractor. The

Manufacturer shall fabricate jigs and fixtures to ensure ports, brackets, and other important components are maintained to specified tolerances. Any information of a proprietary nature must be identified in the bid response.

2 Procurement Specification

Purchase Order will be owned and managed by Fermi Forward Discovery Group (FFDG).

2.1 Bidding Phase

Bidder shall provide Proposal including all costs to deliver the assemblies indicated in Table 1.

In addition to proposal, the following documentation shall be provided:

a) Schedule that meets the following lead times:

a. 6 months for the quantities listed in lines 40 – 41 – 42 of Table 1, starting from the date that the FFDG Purchase Order is awarded to the Bidder running through fabrication, including hold points reported in Table 2.

b. 18 months for the quantities listed in the remaining lines of Table 1, starting from the date that the FFDG Purchase Order is awarded to the Bidder running through fabrication, including hold points reported in Table 2. Shipping batches will be defined at the time of the MRR.

c. 6 months for the additional quantities listed in lines 40 – 41 – 42, starting from the time

FFDG decides to exercise the option. The decision to exercise this option will be made only after the initial parts are delivered to Fermilab and accepted by FFDG.

b) Technical Proposal to demonstrate the ability of the Bidder to deliver the assembly with performance that meets or exceeds Fabrication Specification reported in Section 3. The Bidder shall list the equipment that will be used for manufacturing, and shall disclose what part of the work, if any, will be sub-contracted.

c) Past experience including examples of past projects (within the last five years) that closely match the scope in complexity and value, and that best illustrate the bidder’s capability, experience, and performance.

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 7

d) Management Control Plan to demonstrate the ability to ensure the required quality throughout the entire execution of the project. Examples of documentation developed for past projects

(within the last five years) in terms of adherence to ASME B31.3 Process Piping code and ASME

B&PV section IX will be considered for the technical evaluation.

2.2 Technical and Cost Evaluation Phase

FFDG Purchase Order is awarded to one Bidder after that the proposals will have been evaluated by technical and cost evaluation teams.

2.3 Execution Phase and Hold Points

Upon FFDG purchase order award, the Manufacturer shall assign a person responsible for the technical execution and Quality Control (QC) of the project, and a person responsible for the commercial follow-up, throughout the duration of the contract. They shall be able to communicate in English.

Within two weeks from FFDG purchase order award, a kick-off meeting shall be scheduled to initiate technical and commercial discussion between the technical and commercial representatives from FFDG and the Manufacturer. Action items from the meeting shall be addressed within one week.

Upon conclusion of the kick-off meeting, FFDG expects to receive bi-weekly a status report via e-mail

(FFDG will provide a template) from the Manufacturer. Also, a monthly meeting held by videoconference shall be regularly scheduled to discuss technical and commercial updates. The meetings will be held in

English. However, FFDG representatives are always available to respond any time if questions will arise.

Within eight weeks from FFDG purchase order award and before starting any fabrication / procurement activity, the Manufacturing Readiness Review (MRR) shall be organized to allow FFDG reviewers to assess the Manufacturer’s level of preparation to proceed to the manufacturing and procurement phase.

Review’s recommendations (if any) based on the presented material (see MRR deliverables in Table 3), shall be addressed within two weeks from the conclusion of the MRR.

Upon conclusion of the MRR, the Manufacturer will be allowed by FFDG to proceed with the fabrication / procurement phase. Quality Controls and Technical reports, as detailed in Table 2, shall be provided by the Manufacturer to FFDG.

The readiness to ship the unit shall be assessed through an appropriate review.

2.3.1 Hold Points

A Hold Point is defined as the moment in time wherein the process needs to be stopped in order to allow a FFDG representative to perform reviews and QCs deemed necessary.

Table 2 lists the main hold points and associated documentation deliverables for this project.

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 8

Hold Point

Description Deliverables When required

A Kick-off Meeting

Address action items from the meeting Within 2 weeks from FFD purchase order award

B

Manufacturing Readiness Review(s) (MRR)

MDED

Welding documentation

Detailed MIP and Travelers’ template Pressure Test procedure

Leak Check procedure

Within 8 weeks from FFDG purchase order award and before starting any Fabrication

/ Procurement

C

Alignment target (F10172088) inspection

CMM reports per section 3.4 The first 2 units of assembly F10172088 shall be inspected and approved by FFDG’s representatives before proceeding with the manufacturing of subsequent units listed in lines 40 – 41 – 42 of Table 1.

As specified in the MIP

D Pipe Welds Inspection QC report(s) As specified in the MIP E Final Dimensional Check QC report(s) As specified in the MIP

F Discrepancies / Nonconformities Discrepancy report(s) As soon as identified

G Shipping Readiness

Review for lines 40 – 41 – 42, Table 1.

Final version of MIP Final version of MDED

Discrepancy report(s) (If applicable) CMTRs

Visual Inspection Reports Certificate of dimensional controls

Digital Images Shipping Configuration Plan

Prior to shipping

H Shipping Readiness Review

Final version of MIP Final version of MDED

Final version of Welding documentation Discrepancy report(s) (If applicable)

CMTRs Visual Inspection Reports

Certificate of dimensional controls Pressure Test reports and digital images

Leak Check reports and digital images Digital Images of all the parts listed in Table 1

Shipping Configuration Plan

Prior to shipping

Table 2: Hold Points and Documentation Deliverables for Fabrication Phase

3 Fabrication Specification

3.1 Introduction

Some assemblies are shown from Figure 1 to Figure 5.

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 9

Figure 1: F10169269, PROCUREMENT ASSY, SSR2 THERMAL SHIELD

Figure 2: F10240518, KIT, SSR2 PROD LTTS KIT

Figure 3: F10138853, WELDMENT, SSR2 WU/CD LINE

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 10

Figure 4: F10140978, WELDMENT, SSR UPR PUMPING LINE

Figure 5: F10172088, SSR CAVITY HBCAM TARGET DOUBLE SURVEY

3.2 Materials

Materials used in the fabrication of components are specified in the referenced drawings. The use of any materials non-listed in the drawings is excluded by the present specification. Under exceptional conditions

FFDG may approve other materials upon a written request.

Certified Mill Test Reports (CMTR) of all raw materials used to fabricate deliverables shall be provided to

FFDG as part of the deliverables of the shipping readiness review. Electronic copies of materials certifications in PDF format shall be provided and shall include all processes and tests with grade and composition being clearly identifiable and traceable to the respective component.

If the vendor obtains components from a subcontractor, the vendor is responsible to prove that the materials and welds for the components meet compliance requirements.

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 11

3.3 Dimensional conformance

All drawings referenced shall be used by the Manufacturer for configuration control and dimensional conformance. Dimensional variances and overall envelope configuration shall be maintained within specified tolerances.

The drawings supplied as part of this request for proposal are to be considered near-final release. The final set of drawings (latest revisions), including minor modifications that might occur during the bidding phase, will be given to the Manufacturer at the time of the kick-off meeting.

The Manufacturer may decide to use the drawings provided by FFDG for fabrication, or to produce its own drawings. Any change or deviation from the set of drawings provided by FFDG shall be listed in a

Manufacturer’s Drawings Exception Document (MDED). FFDG will have to provide a written approval to the MDED before the Manufacturer can proceed to the next step. FFDG is not accountable for any change in the drawings not listed in the MDED. The MDED can be revised and approved throughout the entire duration of the project.

3.3.1 Metrology Control

CMM measurements shall be performed on the following components:

F10171260: SSR2 BCAM SURVEY.

F10174376: TUBE, TARGET SSR ALIGNMENT.

F10156027: SLIDE PLATE WLDMT.

F10139775: CR POST WELDMENT TYPE 1-650MHz.

F10020676: CR POST TYPE 2.

A certificate of dimensional control shall be provided by the time of the Hold Points indicated in Table 2.

3.4 Cleanliness

The components will be used in a moderate to high vacuum service. Before any welding, all parts must be degreased with soap and water, followed by a thorough deionized water rinse. The inside of all pipes shall be cleaned. Parts shall be protected at all stages of fabrication for the cleanliness.

All OFHC Copper (UNS C10200) surfaces shall be protected with a plastic film during handling and transportation. No glue shall be used to apply the protective film.

3.5 Anodizing of F10171260, F10171270, and F10174376

Anodization shall be performed as specified in the notes of the provided drawings, to obtain a matte or lusterless gray finish on the titanium surfaces. Suggested reference specification is AMS2488, Type 2. The

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 12

Manufacturer shall communicate to FFDG the anodization procedure that will be used, and FFDG will have to provide approval.

3.6 Welding

All weld joints shall conform to types and sizes called out on drawings provided by FFDG, unless otherwise listed in the MDED approved by FFDG.

All welding process, inspection and testing must be in accordance with the ASME B31.3 Process Piping code for Normal Fluid Service. All welders shall be qualified to the ASME B&PV section IX.

In addition to code requirements, the vendor shall inspect interior of all pipe welds with a borescope, when possible. Pictures will be part of the welding documentation to be provided.

The Manufacturer shall ensure that no entrapped gases, fluxes, pits, cracks, or like imperfections are left in the heat affected zones. All fillet welds shall be smooth for cosmetic appearance. Post cleaning of welds with a wire brush only is acceptable (prior to final leak checking) and required to leave the surface in a bright finish condition with no trace of solvent residue.

Examination of the welds need to be performed according to ASME B31.3 paragraph 341.4.1. All reports including visual inspections and radiographic tests will be provided by the manufacturer to FFDG.

3.7 Pressure Test

The process pipes shall be pressure tested in accordance with ASME B31.3, as called out on drawings. The

Manufacturer shall provide flanges or end caps for pressure testing. Pressure test procedure, reports, and digital images of the pressure test set-up shall be provided to FFDG as detailed in Table 2.

3.8 Leak check

Helium leak testing at room temperature shall be used to verify that assembly, subassemblies, and components (when specified on drawings) are suitably leak-tight at all stages of fabrication and assembly.

The allowable leakage rates are indicated on drawings (when applicable). Leak testing should be performed with a calibrated Helium Mass Spectrometer Leak Detector (HMSLD), according to ISO 20485 or equivalent standard. Leak check shall be performed only after pressure test. Leak check procedure, reports, and digital images of the leak check set-up shall be provided to FFDG as detailed in Table 2.

Bellows listed in section 3.10 will be delivered already leak checked, a subsequent leak check shall be performed after welding, as specified in the notes of the applicable drawings.

3.9 Design Items provided by FFDG

The following design items will be provided to the Manufacturer by FFDG:

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 13

-F10144225: BELLOWS, SSR2 2-PHASE END.

-F10139440: BELLOWS, SSR2 2-PHASE.

-F10144389: BELLOWS, SSR RELIEF LINE.

-F10170854: BELLOWS, SSR PUMPING LINE.

The Manufacturer is responsible for all costs associated to import / export the shipment of parts provided by FFDG.

3.10 Common and Design Parts to be procured

The common parts are components available on the market from one or multiple suppliers. In the bill of material of FFDG drawings, the common parts are the ones with drawing number starting with letters

‘’FC’’ (example FC0072049).

The following common parts are available at one supplier only:

- FC0072049: BALL GLASS, TARGET 325 MHZ ALIGNMENT.

- FC0072050: BALL CERAMIC, TARGET 325 MHZ ALIGNMENT.

- FC0076854: LINEAR BALL BEARING PILLOW BLOCK.

- F10210822: BEARING SLEWING RING_MODIFIED.

- FC0051364: BEARING, SLEWING RING.

- FC0045848: QUICK RELEASE PIN 1/2X2.25.

- F09088137: 500 QUICK RELEASE PIN RECEPTACLE.

- FC0101067: QUICK RELEASE PIN, 6MM X 20MM, 316SS.

The Manufacturer shall procure those parts from the suppliers specified in Appendix A.

3.11 Serialization

The Manufacturer shall permanently etch a serial number on each subassembly indicated in Table 1. The serialization scheme is the following:

Part# Revision# Sequence#

Part number and revision number shall be the ones indicated on FFDG drawings, if no revision is indicated in the drawing, symbol “-“ shall be used. The sequence number shall increase from 01 to the number of repeated components in the assembly.

No serial number shall be etched / engraved on the following parts (and subcomponents):

• F10173440.

• F10172485.

• F10179924.

• F10171260.

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification - Thermal Shield, Fermi National Accelerator Laboratory 14

• F10172270.

• F10179747.

3.12 Hardware

The Manufacturer shall provide to FFDG the hardware (including bolts, nuts, washers, gaskets) in quantities listed in the part list of drawings plus 20% of spares for each item. Quantities and materials are the ones listed on drawings, please note that SSB88 is SS 316L.