RFP 36C24626R0031_2.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 83

36C24626R0031

X

04-03-2026

TBD

659-26-800

Department of Veterans Affairs Network Contracting Office 6 1600 Brenner Ave Salisbury NC 28144

1600 Brenner Ave Salisbury NC 28144

Sean Cosby 704-638-9000 x 13219

Project No.: 659-26-800 Title: B3-FOURTH FLOOR PACT RENOVATION Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This solicitation is anticipated to be a Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

In accordance with Public Law 109-461 and VAAR 819.7003 (b), offerors must be registered and certified in the SBA Certification database as a SDVOSB. Only offers from certified SDVOSBs in the SBA database at the time of offer shall be deemed eligible for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals.

The contractor shall provide all labor, materials, tools and equipment, and design-build services necessary for the design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations. Phase I due on 5/4/2026 NLT 10:00 EST

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with VAAR 836.204, Disclosure of the Magnitude of Construction Projects, this project falls between the following price range: Between $5,000,000 and $10,000,000.

NAICS CODE: 236220 SMALL BUSINESS SIZE STANDARD: $45.0M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Salisbury, North Carolina

Period of Performance: 360 Calendar Days from the Notice to Proceed To offerors: A Bid Guarantee will be required for Phase II of the solicitation.

All offerors must complete and submit the VAAR 852.219-75 Limitations on Subcontracting Certificate as well as FAR 52.225-2 Buy American Act Certificate must be completed and submitted in Phase II.

Wage Determination No. NC20260017 applies to this requirement.

Response packages must be submitted electronically ONLY to the Contracting Officer at sean.cosby@va.gov.

15 360

X X

X 15

0 10:00 EDT

05-04-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

1600 Brenner Ave Salisbury NC 28144

Tungsten Network https://www.tungsten-network.com/

Customer-campaigns/veteransaffairs/

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) . 1

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

DESIGN BUILD SCOPE OF WORK

Attachment 2: Bldg. 3, 4th Floor Conceptual Layout

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 PROPOSAL MATERIAL:

1.2 BID GUARANTEE:

1.3 PAYMENT & PERFORMANCE BONDS:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

2.2 SDVOSB SET-ASIDE:

2.3 TECHNICAL QUESTIONS:

2.4 AMENDMENTS:

2.5 PREPARATION OF PROPOSALS:

2.6 SELECTION PROCEDURES:

2.7 DETERMINATION OF RESPONSIBILITY:

2.8 VETS 4212:

2.9 SYSTEM FOR AWARD MANAGEMENT (SAM):

2.10 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

2.11 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

2.12 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER:

2.13 SELECTION PROCEDURES:

3.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

3.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (NOV 2025) (DEVIATION)

3.3 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

3.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014) ALTERNATE I (MAY 2014)

3.5 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE II (NOV 2023) 34

3.6 52.233-2 SERVICE OF PROTEST (DEVIATION NOV 2025)

3.7 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (NOV 2025) (DEVIATION)

3.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

4.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (NOV 2025)

4.2 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2025)

4.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2025)

4.4 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

(DEVIATION)

4.5 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (NOV

2025) (DEVIATION)

GENERAL CONDITIONS

5.1 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2025) (DEVIATION) ALTERNATE I (NOV 2025)

5.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

5.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

5.4 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (DEVIATION) (NOV 2025)

5.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

5.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

5.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

5.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

5.9 MANDATORY WRITTEN DISCLOSURES

DESIGN BUILD SPECIFICATIONS

6.1 GENDER

6.2 CONTRACTOR'S COST BREAKDOWN

6.3 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

6.4 OWNERSHIP OF ORIGINAL DOCUMENTS

6.5 RETENTION OF REVIEW DOCUMENTS

6.6 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

6.7 COORDINATION WITH MEDICAL CENTER

6.8 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENTS

ATTACHMENT - RELEASE OF CLAIMS

ATTACHMENTS (CONTINUED)

DESIGN BUILD SCOPE OF WORK

DESIGN-BUILD STATEMENT OF WORK

B3-FOURTH FLOOR PACT RENOVATION

659-26-800 W.G. Hefner Medical Center, Salisbury NC

A. PART I – General

A1. General

The Salisbury VAMC is seeking design-build proposals for the renovation of the fourth floor to the primary care unit in Building 3.

The overriding operational goal for the primary care unit is:

1. To improve the spatial implementation for PACT, allowing the clinical staff to further implement the operational side of PACT.

2. Improve the patient flow through the PACT clinic space.

3. Improve VA staff communication within the PACT clinic space.

4. Maximize the time efficiency of the VA patients visit.

Along with that operational goal, there are some practical goals for the space. Those are:

1. Improve the restrooms to meet current accessibility standards.

2. Improve staff visibility from the main check-in desk to the waiting room area.

3. Improve the appearance of the space.

A2. Scope of Contract

Provide all labor, materials, tools and equipment, and design-build services necessary for the design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP). See Attachment 1 for a colored floor plan depicting the differing levels of demolition/construction.

A. Sections A & C of the floor plan, approximately 2,890 SF, will require no wall demolition. These sections will receive a fresh coat of paint, a new ceiling grid, new ceiling tiles, and new LVT flooring.

B. Sections D, E, & G of the floor plan, approximately 3,780 SF, will require light demolition of metal stud and gypsum walls. Sections D & G will remain open spaces after demo to be utilized as Teams Areas. They will receive a new ceiling grid, new ceiling tiles, and new carpet. Section E will be reframed with metal stud and gypsum walls for either Exam Rooms or Offices. This section will receive a new ceiling grid, new ceiling tiles, and either new carpet or LVT, depending on designed usage.

C. Section F, approximately 1,000 SF, will require no wall demolition. This section will be reframed with metal stud and gypsum walls for either Exam Rooms or Offices. It will receive a new ceiling grid, new ceiling tiles, and either new carpet or LVT, depending on designed usage.

D. Section B, approximately 12,465 SF, will require heavy demolition of CMU walls separating rooms.

The corridor walls will remain and receive ¼’ laminate drywall. This section will be reframed with metal stud and gypsum walls for either Exam Rooms or Offices. It will receive a new ceiling grid, new ceiling tiles, and new LVT.

E. All existing Fan Coil units will be removed and replaced with a ducted forced-air system. Existing Air Handling Units 16 and 18 will be demolished and replaced with one unit. Existing Air Handling Units 17 and 19 will be demolished and replaced with one unit.

F. All existing VCT flooring used asbestos containing material for mastic. This will need to be abated.

All hydronic piping used asbestos insulation which will also need abated.

G. As a general reference, the following trades can/should be utilized for the construction portion of the contract: Demolition/Asbestos abatement, plumbing, HVAC, electrical, low-voltage, fire protection, life safety, painting, carpentry, mill work, flooring, data, and physical security.

H. See Attachment 2 for a colored floor plan depicting a conceptual layout based on the PACT model.

I. The following Original Construction drawings are included in this solicitation for reference:

a. Architectural

i. B3-A5

b. Chilled Water

i. 3-H4R

ii. 3-H5R

c. Plumbing

i. B3-P4

ii. B3-P5

iii. SBYVAMC-P-B3_Riser Diagrams

d. Steam

i. B3-H7

e. Structural

i. VA44-32-14-S4

ii. VA44-32-14-S5

iii. Beams Schedule

iv. Column Schedule

v. Structural Details

f. HVAC (Rework done in 1991)

i. H-12R

ii. 3-H5R

iii. 14H_0001

iv. 14H_0002

v. 14H_0003

vi. 14H_0004

vii. AHU 16 Schedule

viii. AHU 17-19 Schedules

J. STATEMENT OF BID ITEM(S)

a. BID ITEM I (Base): Work includes general construction, alterations, and necessary removal of existing building elements and new construction to renovate the existing primary care space on the fourth floor of Building 3 to improve PACT implementation. In addition to Primary Care Improvements, this project includes substantial improvements to the HVAC system, accessibility issues, and restroom upgrades.

b. BID ITEM II (DEDUCT ALTERNATE NO. 1)-Perform all work described in BID Item I, above except change the following: the north-central portion of Section B (from the elevators north, approximately 2,300 sf) will be light demolition and will only receive a fresh coat of paint, a new ceiling grid, new ceiling tiles, and new LVT flooring.

A3. Tentative Schedule:

Request for proposal issued

04/03/2026

Pre-proposal conference

5/31/2026

Proposal submitted

6/23/2026

Evaluations

7/16/2026

Contract award

9/08/2026

Notice to proceed

9/23/2026

Construction completion/final inspection/ custody receipt

9/18/2027

Schedule Objectives - The anticipated completion of this project is 360 days after the “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Part III, C3, 3c.

A4. Cost Range

The magnitude of construction is between $5,000,000 and $10,000,000

A5. Pre-Proposal Conference

A pre-proposal conference will be held on or about 6/03/2026. All offerors, consultants, subcontractors, manufacturers, and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting;

2. Review of project and design-build method for construction contracting;

3. Specifications and project phasing;

4. General requirements, Solicitation Documents, and Offer Submission Procedure;

5. Review of "Buy American Act";

6. Questions and answers;

7. Close; and

8. Site walkthrough – attendance is optional.

*Please note that attendance for the pre-proposal conference and/or the site walkthrough is voluntary if your company plans to attend.

A6. Selection Criteria and Weightings

A. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate offers Phase I:

Factor I – Corporate Experience, Factor II – Technical Approach, Factor III – Past Performance (Client Satisfactions and CPARS ratings as researched by the Government in the CPARS system); Factor IV – Construction Management; Phase II: Factor I – Technical Solution, Factor II

– Schedule, and Factor III – Price. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. BASIS FOR CONTRACT AWARD: This is a competitive Best Value Tradeoff (Tradeoff) source selection in which technically acceptable competing Offerors will be assigned a Past Performance Confidence Assessment Rating and will then be evaluated for Price fairness and reasonableness. All evaluation factors other than price, when combined, are significantly more important than price alone.

The government reserves the right to award a contract to other than the lowest priced offer if the lowest priced Offeror is determined to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision, where the perceived benefits of the higher priced proposal, and the rationale for tradeoffs, shall be documented in the contract file in accordance with FAR Overhaul 15.205.

C. Cost Proposal - Offerors are advised that if the technical proposals are essentially equal, the award will be made on the basis of the lowest cost.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team is comprised of the NCO6 Contracting Officer and Contract Specialist, COR, and VA Medical Center staff.

B2. Design-Build Team:

A. The DB team includes all J/V partners, consultants, and sub-contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for the construction of the project.

B. If the DB Team A/E and contractor are a J/V (not one and the same firm) engineering and other technical consultants shall be subcontractors of the J/V Architect - not the Design-Build construction contractor or sub-contractors. If the DB Team A/E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of the DB firm not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

C. PART III - POST AWARD REQUIREMENTS

C1. Construction Document Preparation:

A. Design Review Submissions:

1) The Design-Build Team A/E (DB A/E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans Affairs RFP (VA RFP), and prevailing codes.

2) The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3) All submission packages will be reviewed at (50%) and (95%) completion stages. The (95%) review submission packages will incorporate the final review comments from the (50%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

4) Each review submission package shall include 2 hard copy sets and 2 sets sent electronically in PDF and AutoCAD 2025 formats. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project Manager, the VA Medical Center, RFP A/E, VA Resident Engineer and others as determined to be appropriate by the VA Project Manager.

B. Design Review Meetings:

1) A review meeting to resolve design issues will be held for each design review package submitted.

The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2) Participants will include RFP A/E, VA Staff and DB team members as appropriate for the specific package to be reviewed and others. The DB team members will each allow for (1) full day for each discipline/package design review meeting. DB team management will be present at each review meeting.

3) The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

i. The VA’s receipt of the design review submission package.

ii. The review meeting.

iii. DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4) Coordination of the review meeting schedules will be the responsibility of the COR or VA Project Manager (for the VA and RFP AE) and the DB Team Project Manager (for the DB Team). See section H. Quality Assurance/Quality Control.

C. Electronic Media:

1) Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2025 and Revit version 2025.

2) The drawings included in the VA RFP will be available to the DB team in electronic format in AutoCAD version 2025 for use in preparing the construction drawings. Since data stored on electronic media can deteriorate undetected or be modified without the RFP Architect/Engineer’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the Government as to accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Government harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CADD drawing files.

3) Design review submission specifications and other 8 1/2 by 11 formatted material and final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word.

4) The specifications included in the VA RFP shall be available to the DB team in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Government’s knowledge, the CADD drawing files are provided without warranty or obligation on the part of the Government to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the RFP Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5) The construction record drawings shall be completed in AutoCAD.

6) Construction shop drawings are not required to be completed in AutoCAD.

D. Professional Licensing:

1) The DB A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2) The professional seal indicating such license by the state shall appear on the final construction documents. The architect or engineer whose seal is shown will be known as the Designer of Record. The DB A/E shall certify compliance with the VA RFP and all applicable codes.

E. Approved Construction Documents:

1) The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 95% review cycle for the final package to be submitted by the DB team. The VA will have 5 days to take approval action.

2) The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3) The final construction documents submission package will incorporate all VA supplied comments from the earlier 30% and 95% submission package reviews and will comply with the VA RFP.

4) If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

5) The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6) See Part IV, D2 Construction Period Submittals for Approved Construction Document distribution.

F. Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following disciplines. Note disciplines with no work required are not necessary to submit.

1) Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2) [NOT USED]

3) Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

4) Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

5) Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1) The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2) Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e., shop drawings, product data, and samples as required by the VA RFP documents; and

3) The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1) Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2) See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3) In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

i. Design – Build RFP Specifications. A separate document is provided with this scope of work entitled ‘DB RFP Specifications’ This document is a requirement of the project and shall be conformed to by the Contractor. However, it is NOT the required Construction Specifications. The Construction Specifications are to be prepared and submitted for review by the Project Designer of Record, as part of each Construction Document submission.

ii. The DB team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

iii. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including RFP A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

iv. The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

I. Quality Assurance/Quality Control:

1) To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

2) Within 2 weeks of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC.

i. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

ii. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

C2. Construction Period Submittals

A. The DB contractor shall distribute a total of 2 sets of the approved construction documents prepared by the DB Team to the VA and RFP AE, as directed by the VA Project Manager. One set shall be full original size; one shall be on Tabloid size paper.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA R/E.

C. Project record drawings - The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA Resident Engineer at all times.

D. Shop drawings and submittals - The DB A/E shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA RE. The VA RE will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB Construction Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component.

The DB A/E may be required to hold joint reviews with the VA technical staff and /or the RFP AE on complicated system submittals. The DB A/E shall notify the VA Resident Engineer (RE) in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

C3. Project Close-Out

A. The DB team shall comply with the requirements in the “General Requirements”, Section 01 00 00, for submission of final RFP as built drawings, manuals, and other documents as noted. VA requires as built drawings and specifications to be submitted in the same format required for the construction documents. The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

C4. Site Visits and Inspections

A. During the construction period the DB A/E shall make weekly visits to the project site when requested by the Resident Engineer (RE). The Resident Engineer (RE) may also request visits for special purposes. Only registered architects and engineers who are thoroughly familiar with the project may make these site visits. The Resident Engineer (RE) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the Resident Engineer of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Resident Engineer (RE) within three workdays following the site visit date.

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Attachment 1: Bldg. 3, 4th Floor Architectural Layout

Attachment 2: Bldg. 3, 4th Floor Conceptual Layout

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 PROPOSAL MATERIAL:

Proposal materials consisting of the statement of work, specifications, other attachments, and contract forms are included and/or attached as part of this Request for Proposal. The VA will not provide printed copies of the specifications or solicitation documents. It is the responsibility of the offeror to obtain the proposal materials in a time and manner enough to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, Standard Form (SF) 24, is required in an amount not less than 20 percent of the bid price but must not exceed $3 million. Failure to furnish the required bid (proposal) guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the rejection of the proposal. Copies of SF 24 may be obtained from www.gsa.gov/system/files/2024-02/SF24-23a.pdf .

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Solicitation. Copies of SFs 25 and 25A may be obtained from www.gsa.gov/system/files/2024-02/SF25-23a.pdf .

Offers shall provide in the pricing to be determined responsive, responsible, and considered for award:

Bond Guarantee and associated documents on correct forms;

Acknowledgement of all amendments;

Completed 52.225-2 Buy America Certificate;

Completed 852.219-75 VA Notice of Limitations in Subcontractors Compliance

Certificate;

Verified Small Business Administration Certification;

Proof of Compliance with VETS 4212 Federal Contractor Reporting;

Safety or Environmental Violation and Experience Modification Rate (EMR)

Safety or Environmental Violations and Experience Modification Rate:

All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

http://www.gsa.gov/system/files/2024-02/SF24-23a.pdf http://www.gsa.gov/system/files/2024-02/SF25-23a.pdf

All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information will be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead may obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR will obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

RESPONSIBILITY REQUIREMENTS

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “non-responsibility” for the offeror.

NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

*PLEASE NOTE: Pricing will only be required for Phase II of the Design-Build process. NO Pricing is to be submitted as part of Phase I.

The contractor shall complete the entire project not later than 360 calendar days after the contractor receives the NOTICE TO PROCEED.

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to https://sam.gov/ .

2.2 SDVOSB SET-ASIDE:

This project will be procured as 100% set-aside for Service-Disabled Veteran-Owned Small Business

(SDVOSB In accordance with Public Law 109-461 and VAAR 819.7003 (b), offerors must be registered and certified in the SBA Certification database as a SDVOSB. Only offers from certified SDVOSBs in the SBA database at the time of offer shall be deemed eligible for award. Failure to be BOTH registered and certified at time of Phase I Proposal Submission, Phase II Proposal Submission and award will result in the offeror's proposal being deemed unacceptable and ineligible for award.

2.3 TECHNICAL QUESTIONS:

Questions of technical nature must be provided in writing and shall be submitted by the prospective offerors to Sean Cosby. Questions shall be submitted only via e-mail to:

Sean.Cosby@va.gov .The subject line must read: B-3 Fourth Floor PACT Renovation - Design Build – Technical Questions. Oral questions of a technical nature are not acceptable. THE CUT-OFF DATE AND TIME FOR RECEIPT OF PHASE I QUESTIONS IS April 13, 2026 at 10:00 AM (EST).

2.4 AMENDMENTS:

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

2.5 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

2.6 SELECTION PROCEDURES:

This acquisition will utilize the two-phase Design-Build selection procedures in accordance with FAR Overhaul 36.301-2. All Phase I and Phase II documents and requirements are included in this solicitation. A maximum number of four (4) offerors will proceed to Phase II. Only those offerors selected as the most highly qualified by the Contracting Officer will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR Overhaul 15.104. The Government https://sam.gov/ mailto:Sean.Cosby@va.gov will award a contract resulting from this solicitation to the offeror whose proposal conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussion; however, the Government reserves the right to conduct discussions if necessary.

2.7 DETERMINATION OF RESPONSIBILITY:

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the proposal, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines in the proposal may result in a determination of “Non- Responsible” for the Offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the Offeror ineligible for award.

2.8 VETS 4212:

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

2.9 SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. The Offeror shall also be registered at time of award.

2.10 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Overhaul 42.1102, the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $900,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided with an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies.

PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS).

FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

http://www.dol.gov/vets/vets4212.htm https://www.sam.gov/

Each contractor whose contract award is estimated to exceed $900,000 is required to register with CPARS database at the following web address: https://www.cpars.gov/. Help with registering can be obtained by contacting Customer Support Desk DSN: 684-1690 or COMM:

207- 438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.11 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.

2.12 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT

MANAGER:

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

2.13 SELECTION PROCEDURES:

PROPOSAL EVALUATION/SELECTION CRITERIA

Two-Phase Design-Build Selection and Evaluation Procedures for submitting offers/proposals

Proposal Evaluation/Selection Criteria:

This will be a two-phased evaluation process utilizing the TRADE OFF PROCESS.

A. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate offers Phase I: Factor I – Corporate Experience, Factor II – Technical Approach, Factor III – Past Performance (Client Satisfactions and CPARS ratings as researched by the Government in the CPARS system); Factor IV – Construction Management; Phase II:

Factor I – Technical Solution, Factor II – Schedule, and Factor III – Price. Responsibility https://www.cpars.gov/ determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. BASIS FOR CONTRACT AWARD: This is a competitive Best Value Tradeoff (Tradeoff) source selection in which technically acceptable competing Offerors will be assigned a Past Performance Confidence Assessment Rating and will then be evaluated for Price fairness and reasonableness. All evaluation factors other than price, when combined, are significantly more important than price alone. The government reserves the right to award a contract to other than the lowest priced offer if the lowest priced Offeror is determined to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision, where the perceived benefits of the higher priced proposal, and the rationale for tradeoffs, shall be documented in the contract file in accordance with FAR Overhaul 15.205.

C. Cost Proposal - Offerors are advised that if the technical proposals are essentially equal, the award will be made on the basis of the lowest cost.

1. For Phase I: Proposals consisting of Phase 1 Criteria will be accepted from all SDVOSB offerors. Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II.

2. For Phase II: Only a maximum of the four most highly rated Phase I proposals will be invited to submit a Phase II Proposal consisting of Phase II Criteria.

3. Phase I and Phase II: Evaluations are subjective based on the information provided in response to the information requested in the evaluation factors below.

4. Phase I and Phase II: The Contracting Officer, with the assistance of a qualified Technical Evaluator, will evaluate Technical Sections of each Proposal to determine the offer’s ability to accomplish the work as set forth in this solicitation. Technical Evaluation will be based solely on the evaluation factors and criteria detailed below in PHASE I and PHASE II Criteria Sections.

5. Rating System Chart for technical evaluation:

Adjective Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good

Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal

Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable.

Neutral

(Applies only to Past Performance)

Offeror’s performance record, relevant past performance or information on past performance is not available

Definitions

Strength An aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance.

Deficiency

A material failure of a proposal to meet a…