RFP 35138_Addendum 1.docx

Form S003-B080715

ODOT Procurement Office, MS# 2-2 3930 Fairview Industrial Drive SE Salem, OR 97302-1166

Telephone: (503) 986-2617 Email: mary.d.wandell@odot.oregon.gov

Date: March 11, 2022

To: RFP # 35138 Planholders

From: Mary Wandell, Purchaser

Re: RFP #35138 Development of a Disadvantaged Business Enterprise (DBE) Advisory Committee

ADDENDUM # 1

to RFP # 35138

This Addendum modifies the Request for Proposal (RFP) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFP document. Proposer must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFP. Failure to do so may result in Proposal rejection. See the RFP regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

The purpose of this Addendum is to:

a) Update the Closing Date and Time for Agency’s receipt of Proposals for this RFP. See “Bid Opening Date” and time for this RFP in OregonBuys.

b) Delete information on RFP page 1 about pre-Proposal conference in its entirety and replace it with the following:

A pre‑Proposal conference is scheduled for Wednesday, March 16, 2022, 8:00 – 9:00 AM Pacific Time, to be held virtually through Microsoft Teams meeting (see links and phone numbers below). Attendance is not mandatory. The purpose of the conference is to provide additional information regarding this solicitation and to answer any questions Proposers may have. Proposers are cautioned that the official RFP requirements will change only by written addenda issued by Agency.

Microsoft Teams meeting - March 16, 2022, 8:00 – 9:00 AM Pacific Time Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 971-277-1965,,860848689# United States, Portland Phone Conference ID: 860 848 689# Find a local number | Reset PIN

c) Revise RFP section 12 Schedule to update the Pre-Proposal Conference date and time, as follows: (New language in italicized underlined font. Deleted language in strikethrough.)

March 7, 2022 8:00 AM to 9:00 AM 10:30 AM to 11:30 AM

d) Revise RFP section 3.2.2.2 Proposal Section B, to add Conflict of Interest Disclosure Forms: (New language in italicized underlined font.)

3.2.2.2 Proposal Section B

Section B documents listed below are not provided to the evaluation committee. However, they are required to be submitted for this RFP, except as noted below. There is no page limit for Section B.

Reference Check forms (Attachment D); refer to RFP section 3.4.2 Price Proposal (Attachment E); refer to RFP section 3.4.3. Proposer shall submit Attachment E as a separate file uploaded via the Attachments tab for this RFP in OregonBuys.

Disclosure Exemption Certification (Attachment B) and fully redacted version of Proposal, not required unless applicable; refer to RFP section 3.4.5 Conflict of Interest Disclosure Forms, not required unless applicable; refer to RFP section 3.4.1.

e) Revise RFP section 3.4.1 Proposer Information and Certification Sheet (Attachment C) to add a hyperlink for the COI Disclosure Form, as follows: (New language in italicized underlined font.)

3.4.1 Proposer Information and Certification Sheet (Attachment C) Proposer shall complete and submit the Proposer Information and Certification Sheet (Attachment C), with the following:

· “APPROVED” checkbox marked to certify approval of the Proposal and compliance with Oregon Tax Laws by a duly authorized representative empowered to bind the Proposer. Failure to demonstrate compliance with Oregon Tax Laws may result in a finding of non-Responsibility.

· Appropriate box marked for item 10 regarding Conflict of Interest (COI) disclosures. If disclosures are required for Proposer or any subs, complete and submit COI Disclosure Form(s) linked on Attachment C to make the disclosures.

f) Revise RFP section 3.6 Price Evaluation to provide clarification and examples, as follows: (New language in italicized underlined font.)

3.6 PRICE EVALUATION

Following scoring and ranking of Proposals based on the qualifications-based criteria, the Purchaser will conduct the price evaluation. The Purchaser will award a price score to each Price Proposal based upon the percentage of the proposed price as compared to the lowest Proposer’s price using the following formula:

price being scored

The amounts used for “lowest price of all Proposers” and “price being scored” are the “Total Proposed Price for Scoring Purposes” amounts submitted on Price Proposal Form (Attachment E).

Example:

“Total Proposed Price for Scoring Purposes”

$5,000 (Proposer A) / $10,000 (Proposer B) = .5 .5 X 20 (price points possible) = 10 (price score for Proposer B)

$5,000 (Proposer A) / $15,000 (Proposer C) = .3 (rounded to nearest 10th) .3 X 20 (price points possible) = 6 points (price score for Proposer C)

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