RFP_32122-2024-001_Amendment_3.pdf

09-20-18 RFP-AMEND

RFP # 32122-2024-001 – Amendment # 3 Page 1 of 3

STATE OF TENNESSEE

DEPARTMENT OF GENERAL SERVICES, MEGASITE AUTHORITY OF WEST

TENNESSEE

REQUEST FOR PROPOSALS # 32122-2024-001

AMENDMENT # 3

FOR Potable Water Treatment Plant (WTP), Wastewater (WWTP) Management, Force Main & Pump Station, Operation, and Maintenance Services for the Megasite Authority of West Tennessee

DATE: MARCH 6, 2024

RFP # 32122-2024-001 IS AMENDED AS FOLLOWS:

1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.

EVENT

TIME

(central time zone)

DATE

1. RFP Issued January 23, 2024

2. Disability Accommodation Request Deadline 2:00 p.m. January 26, 2024

3. Mandatory Pre-response Conference 9:00 a.m. January 31, 2024

4. Notice of Intent to Respond Deadline 2:00 p.m. February 2, 2024

5. Written “Questions & Comments” Deadline 2:00 p.m. February 8, 2024

6. State Response to Written “Questions & Comments” February 23, 2024

7. Written “Questions & Comments” Deadline – ROUND 2 2:00 p.m. March 1, 2024

8. State Response to Written “Questions & Comments” – ROUND 2 March 6, 2024

9. Response Deadline 2:00 p.m. March 22, 2024

10. State Completion of Technical Response Evaluations (Sections B. and C., RFP Attachment 6.2) April 5, 2024

11. State Schedules Oral Presentations April 8, 2024

12. Respondent Oral Presentations April 16, 2024, through April 17, 2024

13. State Completion of Technical Response Evaluations (Section D., RFP Attachment 6.2.) April 18, 2024

14. State Opening & Scoring of Cost Proposals 2:00 p.m. April 19, 2024

15. Negotiations April 22, 2024, through April 24, 2024

RFP # 32122-2024-001 – Amendment # 3 Page 2 of 3

16. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection 2:00 p.m. April 25, 2024

17. End of Open File Period May 2, 2024

18. State sends contract to Contractor for signature May 6, 2024

19. Contractor Signature Deadline 2:00 p.m. May 13, 2024

20. Performance Bond Deadline 4:30 p.m. May 13, 2024

2. State responses to questions and comments in the table below amend and clarify this RFP.

Any restatement of RFP text in the Question/Comment column shall NOT be construed as a change in the actual wording of the RFP document.

RFP

SECTION

PAGE

QUESTION / COMMENT STATE RESPONSE

Question /Comment # 19 Who is responsible for providing telephone service, including service for the auto dialers? If the Contractor is responsible, please provide how many lines would be used for this service.

The answer does not address who is responsible for the monthly cost of service; will this be a pass through?

There is not a phone service plan in place. POT service is being provided.

There are two f iber/internet lines being provided for and paid for by the State of Tennessee. The Operator is responsible for the cost of a phone plan.

It is assumed that majority of entities communicate either through e-mail or through cell phones.

Question /Comment # 21 Since the State is the permit holder for the Water, Wastewater, and Stormwater Permits, will the State continue to pay those fees or is that a responsibility of the Contractor?

The answer does not clarify who will be responsible for renewal af ter the Capital Project termination?

Any permits in place (NPDES or ARAP) will be the responsibility of the State to pay.

Question/Comment #34 askes about enforcement protections during start

up. The response is as follows: “Yes.

The Operator is responsible for monitoring the system. However, during start up the Designer of Record will be available to assist in the stabilization of the plant. Again, this is a pass-through cost.”

The answer does not address enforcement protections specif ically.

Our response should seek to clarify whether there are enforcement protections pertaining to potential

During start up of the plant it is the Contractors responsibility to ensure permitting requirements, NPDES, are followed.

The Operator will follow guidelines for monitoring and reporting per the Per-treatment plan.

RFP # 32122-2024-001 – Amendment # 3 Page 3 of 3 violations of NPDES permit limits and passthrough limits assigned to the wastewater treatment plant in the event that problems arise during start up as described in the original question.

Question /Comment # 36 Generator information, generator maintenance expense, fuel testing, load testing; will this be a part of regular operations?

Will the State provide model numbers for all three generators before bids are submitted in order to provide the State with an accurate preventative maintenance quote?

A preventive maintenance quote is not required for this response.

Will the State clarify the word “maintain” in regards to the air release stations along the force main leading to the MS River? Will mowing and weed eating be involved?

“Maintain” refers to keeping in good working order as to their intended use.

We don’t expect that regular mowing and weeding is required; as needed to access for routine inspection.

If a security system is ever deemed necessary at the WWTP, will that cost be a pass through?

Currently the Security Measures in place are deemed to be adequate. Any future needs af ter the Contract Execution would follow the proper Change Order or amendment processes.

3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and ef fect.