RFP 2704 Addendum 2.pdf

Procurement Services City Operations City of Portland, Oregon

@PortlandGov portlandgov

PortlandORGov

April 07, 2026

ADDENDUM NO.2

RFP00002704

FOR

Trust your tap: Regional Drinking Water Survey

Proposals Due: April 17, 2026

By: 4:00 pm

This Addendum provides changes to the specifications for the above-entitled project to be considered by each respondent. This Addendum shall be included within the proposal.

Any changes made by this Addendum to said specifications offset only the portion of the words or paragraphs specifically mentioned herein, and the balance of the specifications remain in full force. It is the responsibility of all respondents to conform to this addendum.

This Addendum is issued to provide responses to RFP clarifying questions and to correct the Deadline for RFP Questions identified in Section 1.4 of the RFP Project Information Packet.

The following RFP clarifying questions have been submitted:

• Is the survey intended to be administered exclusively online, or may the Contractor propose multiple survey modes (e.g., online, phone, mail, or mixed-mode) as appropriate to meet participation and representation goals? Our preferred method would be online. If proposers would like to add other methods to collect survey results we are open to considering them. All methods should include as much detail as possible so that we can consider that information when reviewing proposals.

• On page 12 of the RFP Information Packet, it states, “Digital copies of the final report, slide deck, and any other relevant project files shall be submitted to the Portland Water Bureau/Consortium Project Manager or designated staff no later than May 31, 2026.” Would it be possible to extend the deadline? If so, how much longer can the Contract be extended? Yes, we will extend the contract to fall 2026. We will complete as much of the project as possible this fiscal year which ends on June 30, 2026.

Presentations will be completed in fall 2026 (likely September and October).

• Can the presentations be done virtually? Yes, all presentations will be completed virtually.

Sylvester Donelson, Jr. Sara Morrissey Michael Jordan

Chief Procurement Officer Deputy City Administrator City Administrator https://twitter.com/PortlandGov https://www.instagram.com/PortlandGov/ https://www.facebook.com/PortlandORGov

• What is the due date for questions? April 7th and April 10th are both mentioned in the

RFP.

Due date is April 10th , addendum has been issued to update this on RFP

Section 1.4 of the RFP Project Information Packet incorrectly lists the Deadline for RFP Questions as April 7, 2026. The correct deadline is April 10, 2026.

Event Date

Deadline for RFP Questions April 7, 2026

Written proposals due at 4:00 p.m. (for Phase 1) April 17, 2026

Short list posted and Phase 2 instructions shared [if applicable] TBD

Notice of Intent to Award Posted TBD

Updated table under Section 1.4 of the RFP Project Information Packet

Event Date

Deadline for RFP Questions April 10, 2026

Written proposals due at 4:00 p.m. (for Phase 1) April 17, 2026

Short list posted and Phase 2 instructions shared [if applicable] TBD

Notice of Intent to Award Posted TBD

Please direct all questions and concerns to

Axkana Rios-Martinez, Procurement Specialist

Axkana.Rios-

Martinez@portlandoregon.gov

End of Addendum

Sincerely, Sylvester Donelson, Jr.

Chief Procurement Officer bt: ARM mailto:Axkana.Rios-Martinez@portlandoregon.gov mailto:Axkana.Rios-Martinez@portlandoregon.gov