RFP 27-20 - Specifications.pdf

Community Outreach & Engagement Center Phase II

PROJECT NUMBER: #15-24-001

RFP NUMBER: #27-20

FOR CONSTRUCTION

PROJECT MANUAL

Roswell Park Cancer Institute Young + Wright Architectural

Roswell Park Comprehensive Cancer Center TABLE OF CONTENTS - Community Outreach and Engagement Center – Phase 2 VOLUME 1

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ROSWELL PARK COMPREHENSIVE CANCER CENTER

COMMUNITY OUTREACH AND ENGAGEMENT CENTER – PHASE 2

TABLE OF CONTENTS

DIVISION 00 BIDDING AND CONTRACT REQUIREMENTS

SECTION DESCRIPTION ISSUE REVISION

001113 ADVERTISEMENT FOR BIDS 8/14/2026

002113 INSTRUCTION TO BIDDERS 8/14/2026

002213B SUPPLEMENTAL INSTRUCTION TO BIDDERS –

MWBE/EEO/SDVOB 8/14/2026

004100 BID FORM 8/14/2026

005000 AGREEMENT 8/14/2026

005000A APPENDIX A – STANDARD CLAUSES 8/14/2026

005000B APPENDIX B – ACCESS TO PREMISES 8/14/2026

005000C APPENDIX C – MWBE CONTRACT FORMS 8/14/2026

005000D APPENDIX D – CONTRACT FORMS 8/14/2026

007213 GENERAL CONDITIONS 8/14/2026

009000A ENUMERATION OF CONTRACT DOCUMENTS 8/14/2026

009500 CONTRACT SCOPE 8/14/2026

009500A SITE LOGISTICS PLAN 8/14/2026

DIVISION 01 GENERAL REQUIREMENT

SECTION DESCRIPTION ISSUE REVISION

011000 SUMMARY OF WORK 8/14/2026

012020 PROGRESS MEETINGS 8/14/2026

012300 ALTERNATES 8/14/2026

012500 SUBSTITUTION PROCEDURES 8/14/2026

012519 SUBSTITUTION FORM 8/14/2026

012600 MODIFICATION PROCEDURES 8/14/2026

012900 PAYMENT PROCEDURES 8/14/2026

013100 PROJECT MANAGEMENT AND COORDINATION 8/14/2026

013200 CONSTRUCTION PROGRESS DOCUMENTATION 8/14/2026

013300 SUBMITTALS 8/14/2026

013350 COMPUTER AIDED DESIGN COORDINATION

DRAWINGS 8/14/2026

014000 QUALITY REQUIREMENTS 8/14/2026

014000A DASNY NYS STATEMENT OF SPECIAL

INSPECTIONS 8/14/2026

014200 REGULATORY REQUIREMENTS 8/14/2026

015000 CONSTRUCTION FACILITIES AND TEMPORARY

CONTROLS 8/14/2026

015123 CONSTRUCTION HEAT AND TEMPORARY HEAT 8/14/2026

015526 TRAFFIC MAINTENANCE AND PROTECTION 8/14/2026

015600 CONSTRUCTION AREA SECURITY 8/14/2026

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015700 ENVIRONMENTAL CONTROL 8/14/2026

016000 PRODUCT REQUIREMENTS 8/14/2026

016500 MATERIALS AND EQUIPMENT 8/14/2026

017300 EXECUTION 8/14/2026

017329 CUTTING AND PATCHING 8/14/2026

017400 MOLD AND MOISTURE INTRUSION 8/14/2026

017700 CLOSEOUT PROCEDURES 8/14/2026

017823 OPERATION AND MAINTENANCE DATA 8/14/2026

017839 PROJECT RECORD DOCUMENTS 8/14/2026

DIVISION 02 EXISTING CONDITIONS

SECTION DESCRIPTION

024119 SELECTIVE DEMOLITION 8/14/2026

DIVISION 03 CONCRETE

SECTION DESCRIPTION

031000 CONCRETE FORMING AND ACCESSORIES 8/14/2026

032000 CONCRETE REINFORCING 8/14/2026

033000 CAST-IN-PLACE CONCRETE 8/14/2026

DIVISION 05 METALS

SECTION DESCRIPTION

051200 STRUCTURAL STEEL FRAMING 8/14/2026

053100 STEEL DECKING 8/14/2026

054000 COLD-FORMED METAL FRAMING 8/14/2026

054400 COLD-FORMED METAL TRUSSES 8/14/2026

DIVISION 06 WOOD, PLASTICS AND COMPOSITES

SECTION DESCRIPTION

061000 ROUGH CARPENTRY 8/14/2026

061600 SHEATHING 8/14/2026

062013 EXTERIOR FINISH CARPENTRY 8/14/2026

064116 PLASTIC-LAMINATE-FACED ARCHITECTURAL

CABINETS 8/14/2026

064300 INTERIOR WOOD CARPENTRY 8/14/2026

DIVISION 07 THERMAL AND MOISTURE PROTECTION

SECTION DESCRIPTION

070150.19 PREPARATION FOR REROOFING 8/14/2026

071113 BITUMINOUS DAMPPROOFING 8/14/2026

072100 THERMAL INSULATION 8/14/2026

072715 NONBITUMINOUS SELF-ADHERING SHEET AIR

BARRIERS 8/14/2026

073113 ASPHALT SHINGLES 8/14/2026

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074113.16 STANDING-SEAM METAL ROOF PANELS 8/14/2026

074213.23 METAL COMPOSITE MATERIAL WALL PANELS 8/14/2026

074646 FIBER-CEMENT SIDING 8/14/2026

075323 ETHYLENE-PROPYLENE-DIENE-MONOMER (EPDM)

ROOFING 8/14/2026

076200 SHEET METAL FLASHING AND TRIM 8/14/2026

077100 ROOF SPECIALTIES 8/14/2026

077129 MANUFACTURED ROOF EXPANSION JOINTS 8/14/2026

077253 SNOW GUARDS 8/14/2026

078400 FIRESTOPPING 8/14/2026

079200 JOINT SEALANTS 8/14/2026

079219 ACOUSTICAL JOINT SEALANTS 8/14/2026

079513.13 INTERIOR EXPANSION JOINT COVER ASSEMBLIES 8/14/2026

079513.16 EXTERIOR EXPANSION JOINT COVER ASSEMBLIES 8/14/2026

DIVISION 08 OPENINGS

SECTION DESCRIPTION

080671 DOOR HARDWARE SCHEDULE 8/14/2026

081113 HOLLOW METAL DOORS AND FRAMES 8/14/2026

081416 FLUSH WOOD DOORS 8/14/2026

081433 STILE AND RAIL WOOD DOORS 8/14/2026

084113 ALUMINUM-FRAMED ENTRANCES AND

STOREFRONTS 8/14/2026

084413 GLAZED ALUMINUM CURTAIN WALLS 8/14/2026

087100 DOOR HARDWARE 8/14/2026

088000 GLAZING 8/14/2026

DIVISION 09 FINISHES

SECTION DESCRIPTION

092216 NON-STRUCTURAL METAL FRAMING 8/14/2026

092900 GYPSUM BOARD 8/14/2026

093013 CERAMIC TILING 8/14/2026

095113 ACOUSTICAL PANEL CEILINGS 8/14/2026

095423 LINEAR METAL CEILINGS 8/14/2026

096513 RESILIENT BASE AND ACCESSORIES 8/14/2026

096519 RESILIENT TILE AND PLANK FLOORING 8/14/2026

096723 RESINOUS FLOORING 8/14/2026

096813 TILE CARPETING 8/14/2026

097200 WALL COVERINGS 8/14/2026

097710 FRAMED DECORATIVE PANEL SYSTEMS 8/14/2026

098433 SOUND-ABSORBING WALL UNITS 8/14/2026

099123 INTERIOR PAINTING 8/14/2026

099300 STAINING AND TRANSPARENT FINISHING 8/14/2026

DIVISION 10 SPECIALTIES

101423 PANEL SIGNAGE 8/14/2026

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102600 WALL PROTECTION 8/14/2026

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES 8/14/2026

104413 FIRE PROTECTION CABINETS 8/14/2026

104416 FIRE EXTINGUISHERS 8/14/2026

DIVISION 12 FURNISHINGS

SECTION DESCRIPTION

122413 ROLLER WINDOW SHADES 8/14/2026

123623.13 PLASTIC-LAMINATE-CLAD COUNTERTOPS 8/14/2026

123661.16 SOLID SURFACE COUNTERTOPS 8/14/2026

DIVISION 21 FIRE SUPPRESSION

SECTION DESCRIPTION

210500 BASIC FIRE SUPPRESSION REQUIREMENTS 8/14/2026

210523 VALVES 8/14/2026

210553 FIRE PROTECTION IDENTIFICATION 8/14/2026

210554 PAINTING 8/14/2026

211010 PIPING SYSTEMS AND ACCESSORIES 8/14/2026

211020 UNDERGROUND PIPING SYSTEMS AND

ACCESSORIES 8/14/2026

211100 WATER SUPPLY 8/14/2026

211300 FIRE SUPPRESSION SPRINKLER SYSTEM 8/14/2026

DIVISION 22 PLUMBING

SECTION DESCRIPTION

220500 BASIC PLUMBING REQUIREMENTS 8/14/2026

220523 VALVES 8/14/2026

220553 PLUMBING IDENTIFICATION 8/14/2026

220580 EXCAVATION AND BACKFILL 8/14/2026

220700 INSULATION 8/14/2026

221010 PIPING SYSTEMS AND ACCESSORIES 8/14/2026

221020 UNDERGROUND PIPING AND ACCESSORIES 8/14/2026

221300 SANITARY WASTE AND STORM DRAINAGE

SYSTEMS 8/14/2026

223010 EQUIPMENT 8/14/2026

223400 WATER HEATERS 8/14/2026

224000 PLUMBING FIXTURES AND TRIM 8/14/2026

227010 NATURAL GAS SYSTEMS 8/14/2026

DIVISION 23 HEATING, VENTILATION AND AIR CONDITIONING

SECTION DESCRIPTION

230500 BASIC MECHANICAL REQUIREMENTS 8/14/2026

230504 ELECTRIC WIRING 8/14/2026

230530 ROOF CURBS 8/14/2026

230550 WIND RESTRAINT FOR HVAC SYSTEMS 8/14/2026

230553 MECHANICAL IDENTIFICATION 8/14/2026

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230593 TESTING, ADJUSTING AND BALANCING 8/14/2026

230710 INSULATION 8/14/2026

230923 BUILDING MANAGEMENT SYSTEM - DDC LOGIC 8/14/2026

232010 PIPING SYSTEMS AND ACCESSORIES 8/14/2026

233100 SHEET METAL AND DUCTWORK ACCESSORIES

CONSTRUCTION 8/14/2026

233400 FANS 8/14/2026

233713 REGISTERS AND DIFFUSERS 8/14/2026

233723.16 LOUVERS AND PENTHOUSES 8/14/2026

238129 VARIABLE REFRIGERANT FLOW HVAC SYSTEMS 8/14/2026

238216.10 DUCT COILS ELECTRIC 8/14/2026

238237 ELECTRIC BASEBOARD HEATERS 8/14/2026

238237.10 ELECTRIC RADIANT CEILING PANELS 8/14/2026

238239 UNIT HEATERS AND CABINET UNIT HEATERS -

ELECTRIC 8/14/2026

DIVISION 26 ELECTRICAL

260500 BASIC ELECTRICAL REQUIREMENTS 8/14/2026

260501 BASIC MATERIALS AND METHODS 8/14/2026

260526 GROUNDING 8/14/2026

262000 ELECTRIC DISTRIBUTION 8/14/2026

263213.16 GAS ENGINE DRIVEN GENERATOR SETS 8/14/2026

263600 TRANSFER SWITCHES 8/14/2026

265000 LIGHTING 8/14/2026

265500 LIGHTING CONTROL 8/14/2026

DIVISION 27 COMMUNICATIONS

SECTION DESCRIPTION

271500 RACEWAY ROUGH-IN FOR SECURITY SYSTEMS 8/14/2026

272100 LOCAL AREA NETWORK SYSTEM 8/14/2026

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

SECTION DESCRIPTION

283102 ANALOG ADDRESSABLE FIRE ALARM SYSTEMS 8/14/2026

DIVISION 31 EARTHWORK

SECTION DESCRIPTION

311000 SITE CLEARING 8/14/2026

312000 EARTH MOVING 8/14/2026

312100 EARTH MOVING WITHIN BUILDING 8/14/2026

312500 TEMPORARY EROSION AND SEDIMENT CONTROL 8/14/2026

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DIVISION 32 EXTERIOR IMPROVEMENTS

SECTION DESCRIPTION

321216 ASPHALT PAVING 8/14/2026

321313 CONCRETE PAVING 8/14/2026

329200 TURF AND GRASSES 8/14/2026

329300 PLANTS 8/14/2026

DIVISION 33 UTILITIES

SECTION DESCRIPTION

331415 SITE WATER DISTRIBUTION PIPING 8/14/2026

333115 SITE SANITARY SEWERAGE PIPING 8/14/2026

334200 STORMWATER CONVEYANCE 8/14/2026

Roswell Park Comprehensive Cancer Center ADVERTISEMENT FOR BIDS Community Outreach and Engagement Center – Phase 2 001113 - 1

SECTION 001113 –ADVERTISEMENT FOR BIDS

PROJECT TITLE: Community Outreach and Engagement Center – Phase 2

RFP NUMBER: 27-20

PROJECT NUMBER: 15-24-001

Sealed bids for the above work located at Roswell Park Comprehensive Cancer Center (RPCCC) must be received no later than 2:00 P.M., Friday, September 11th, 2026, to the location identified below:

MAIL OR EXPRESS BIDS TO: Roswell Park Comprehensive Cancer Center Purchasing Department Elm and Carlton Streets Buffalo, NY 14263

PERSONAL HAND DELIVERIES: Roswell Park Comprehensive Cancer Center Purchasing Department Cell & Virus Building - 5th Floor 141 High Street Buffalo, NY 14203

The project will be constructed using a single prime contract format.

Roswell Park seeks proposals from General Construction firms to provide professional management services for construction of the of the second phase of the Community Outreach Center on Michigan Avenue. Roswell Park strongly encourages firms to team/partner with Minority and Women-Owned Business Enterprises (MWBE) in formulating their proposals

The proposed 907 Phase II Project was designed as a thoughtful expansion driven by the success of Roswell Park’s adjacent Community Outreach & Engagement Center, which opened back in October of 2023. The current center houses services focused on advancing and improving health outcomes for communities across Western New York, including cancer awareness, educational programs, navigation to cancer screening, financial wellness programming and space for community gatherings. Since its opening, the center has hosted hundreds of learning programs, conferences and other events. The mission has received overwhelming support from the community, and the current space can no longer meet the program demands.

The 907 Phase II Project will expand the community resource footprint by approximately 4,600 square feet, adding a 20+ seat classroom, large collaboration room, two community co-working rooms, semi-private drop-down areas, public gathering space, and an expansion to the very popular community gallery. The expansion of programs and events will require additional staff to support the mission which will be accommodated through the addition of private offices and hoteling workstations. A partial second story and basement will allow for future growth and storage of program supplies and resources.

The proposed architecture pays homage to the original design concept for the adjacent Community Outreach & Engagement Center. “Reconstruction + Resurrection + Reconnection”, which respects the history of the surrounding Fruit Belt Neighborhoods and the ongoing renaissance happening in the City of Buffalo over the past decade. An extension of the existing gardens and landscaping will provide a buffer for our Michigan Avenue neighbors and look to beautify the existing vacant parcels.

The bids will be opened privately.

Roswell Park Comprehensive Cancer Center ADVERTISEMENT FOR BIDS Community Outreach and Engagement Center – Phase 2 001113 - 2

Each bid must be prepared and submitted in accordance with the Instructions to Bidders upon the form provided. The project number and title must be written on the front of the sealed envelope. The blank spaces in the bid form must be filled in, and no changes shall be made in the phraseology of the bid form.

Bids containing omissions, erasures, alterations, or additions may be rejected as non-responsive.

Roswell Park Cancer Institute recognizes the need to take affirmative actions to ensure that Minority and Women business enterprises and minority and women employees are given the opportunity to participate in the performance of construction programs. This opportunity for full participation in our free enterprise system by traditionally, socially, and economically disadvantaged persons is essential to obtain social and economic equality and improve the functioning of the State economy. Accordingly, it is the policy of Roswell Park Cancer Institute to foster and promote the full participation of such individuals and business firms in the Corporation's building construction program.

By bidding on this Contract, the Contractor acknowledges his understanding and support for the social policy herein stated and pledges to fully cooperate in the implementation of this policy. Further, the Contractor agrees to exert a good faith effort to solicit and obtain the participation of such individuals and firms as subcontractors, suppliers, and employees on this Contract in accordance with General Conditions Articles 15, 16, and 17.

Information concerning the availability of New York State subcontractors and suppliers is available from the New York State Department of Economic Development, and it is the policy of New York State to encourage the use of New York State subcontractors and suppliers, and to promote the participation of Minority and Women Owned Business Enterprises where possible, in the procurement of goods and services.

Sets of the documents may be examined in person free of charge at the office of Facilities Planning on the 2nd floor of Basic Science Building, Roswell Park Comprehensive Cancer Center, 99 High Street, Buffalo, NY, 14203.

Any questions concerning the Request for Bid should be directed to Robert Henschel via e-mail at Robert.Henschel@RoswellPark.org. Questions will be accepted through 12:00 noon on Tuesday September 1st, 2026. Responses, when deemed necessary, will be communicated by Addendum to registered plan holders who have obtained drawings and specifications from RPCI.

All correspondence, communications and/or contact with Roswell Park Comprehensive Cancer Center shall be with the officials designated above. Prospective bidders, or their representatives, shall not make contact with or communicate with any representative of Roswell Park Comprehensive Cancer Center, including employees and consultants, other than the designated officials, in regard to any aspect of this bid.

Please note; documents are being distributed through the Purchasing Department.

Sets of the documents may be purchased at the Purchasing Department on the 5th Floor of the Cell & Virus Building (C&V), 141 High Street, Buffalo, New York, or by calling (716) 845-5740. There is a non-refundable $225.00 purchase price per set. Make checks payable to Roswell Park Cancer Institute Corporation.

Robert Henschel Executive Director, Supply Chain Management

BID RESULTS WILL NOT BE GIVEN OUT OVER THE TELEPHONE.

mailto:Robert.Henschel@RoswellPark.org

Roswell Park Comprehensive Cancer Center INSTRUCTION TO BIDDERS Community Outreach and Engagement Center – Phase 2 002113 - 1

SECTION 002113 – INSTRUCTION TO BIDDERS

PART 1 - GENERAL

1.1 EXAMINATION OF DOCUMENTS

A. Carefully examine and be familiar with the Contract Documents.

1.2 POINT OF CONTACT DURING BIDDING

A. After downloading the request from the New York State Contract Reporter, all companies planning to submit a Bid Response shall send an email stating their intent to bid to Rob Henschel at Robert.Henschel@roswellpark.org. Companies interested in bidding shall direct any and all communication to Rob Henschel.

B. Pursuant to State Finance Law §139-j, as amended by Chapters 56 and 395 of the Laws of 2006, Chapter 501 of the Laws of 2007, Chapter 169 of the Laws of 2009 and Chapter 4 of the Laws of 2010, this RFP includes and imposes certain restrictions on communications between Roswell Park and any Bidder during the procurement process. All Bidders are restricted from making contacts from the earliest notice of this RFP through the final award and approval of the Resultant Agreement(s) by Roswell Park to any other person at Roswell Park other than Rob Henschel, Contract Administrator, unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a). Please refer to the following link for further information regarding these requirements, including penalties that may be imposed on any Bidder for violation thereof: https://ogs.ny.gov/acpl

C. Pursuant to Chapter 1 of the State Finance Laws of 2005, as amended by Chapter 596 of the Laws of 2005, as of the date this request is issued by Roswell Park any direct and/or indirect contacts, communications, lobbying, and/or other attempts of any kind by any Bidder in an effort to influence the RFP award process are prohibited by NYS law.

1.3 PRE-BID MEETING

A. Visit the Site of the Work prior to submitting bid. A Pre-Bid Meeting is scheduled for Monday August 24, 2026 at 1:00 PM. Call (716) 845-5740 to confirm time and location. A tour of the project site will conducted. Unless there is a change, Contractors will assemble in the parking lot of the Community and Outreach Center located at 907 Michigan Avenue.

B. Become familiar with restrictions and regulations established by the Facility. Existing restrictions and regulations will not be considered as grounds for any additional cost over the Contract sum.

C. Assume the risk of encountering any subsurface or other latent Physical condition, which can be reasonably anticipated on the basis of documentary information provided by the Institute and

D. Interpretations of Contract Documents by Roswell Park personnel other than the Owner’s Representative are not binding.

mailto:Robert.Henschel@roswellpark.org https://ogs.ny.gov/acpl

Community Outreach and Engagement Center – Phase 2 002113 - 2

1.4 RESOLUTION OF DISCREPANCIES AND AMBIGUITIES

A. Direct all questions regarding the intent or meaning of the drawings or specifications to the Executive Director of Supply Chain Management, Mr. Rob Henschel, Roswell Park, Elm and Carlton Streets, Buffalo, New York 14263. Such an inquiry may be emailed to Robert.Henschel@RoswellPark.org. Inquires must be submitted prior to 12:00 noon on Tuesday September 1st, 2026. The reply to such inquiries, when deemed necessary, will be communicated by Addendum to all persons who have obtained drawings and specifications.

B. If it becomes necessary to clarify and/or modify any portions of the Contract Documents, as determined by Roswell Park, in its sole discretion, then Roswell Park shall issue individually numbered addenda to the Contractors which shall contain such clarifications and/or modifications (individually an “Addendum” and collectively “Addenda”).

C. Pre-bid inquiries answered by means other than Addenda will not be binding. Roswell Park will not be bound by any informal explanation, clarification or interpretation that is not incorporated into an Addendum to the Contract Documents.

1.5 PREPARATION OF BIDS

A. Prepare each bid on the official form furnished by RPCI. Make no changes in the Bid Form. Fill in all blank spaces legibly. All bids must be completed in ink or machine produced. Bids submitted handwritten in pencil will be disqualified. Enter all amounts in words and also state them in figures. Make no erasures on the Bid Form. If mistake is made, use a new Bid Form.

B. If the Contract Documents require alternate price quotations, indicate the amounts to be added to or deducted from the base bid; if the Work is to be performed at no change in cost, indicate the word "NONE". Any bid which fails to indicate a sum or the word "NONE", will be held to be non-responsive and may be rejected.

C. In case of discrepancy between the price written in words and that given in figures, the price in words shall be binding.

D. Sign the Bid Form in the space provided. An officer or a principal of a corporation or a partnership signing for the bidder shall print or type the legal name of the person, partnership, or corporation on the line provided and place his signature after "SIGN BID HERE". The same procedure shall apply to the bid of joint venture by two or more firms, except that the signature and title of an officer or a principal of each member firm of the joint venture shall be required. No person, partnership or corporation shall submit more than one proposal, either directly or by an agent.

E. Mailing Address: Include the street address of business office as well as the legal mailing address, if different.

F. Note in the space designated on the Bid Form, acknowledge the Addenda by numbers and dates, which have been received. If no Addenda have been received, insert the word "NONE".

G. Roswell Park is not responsible, and will not reimburse any Bidder, for any costs incurred by any Bidder in preparing and/or submitting a Bid Response, in making any presentation(s) to Roswell Park in relation to a Bid Response, in providing any demonstration(s) to Roswell Park in relation

Community Outreach and Engagement Center – Phase 2 002113 - 3 to a Bid Response, and/or in performing any other activities relative to this request prior to award of an Agreement. Furthermore, unless otherwise specified in writing by Roswell Park, Roswell Park is not liable for any costs incurred by a Contractor(s) following award of this request until an Agreement is fully executed, and all required approvals have been obtained by such Successful Contractor.

1.6 SUBMISSION OF BID

A. Two (2) hard copies and one (1) electronic copy of each bid must be received in a sealed package with the designation “Community Outreach and Engagement Center – Phase 2” Project Number 15-24-001” marked on the outer envelope. Electronic copies may be submitted on a USB Drive or electronically via email to Robert.Henschel@RoswellPark.org. Bids are due no later than 2:00 P.M., Friday, September 11th, 2026. An authorized representative of the organization submitting the bid must sign each bid. Bids become the part of RPCI’s official files without obligation. The company name, address, contact person, e-mail address of contact person and telephone number must appear in the submission.

B. Any proposal mailed, emailed, expressed or hand delivered after the proposal opening time stated on the bid form will be considered as a late proposal and will not be opened. It is the responsibility of the vendor to have the proposal received in the Purchasing Office in a timely manner. A late bid not eligible for consideration will be returned unopened with notification of reason for its refusal.

C. A late bid will be considered if:

1. Its arrival at the place designated after the time specified can be shown by documentary or other proofs to be due to mishandling of RPCI. and,

2. That absent such mishandling, the bid would have arrived timely;

3. However, delays in the U.S. Mail or any other means of transmittal, including couriers or agents of the State, other than employees of RPCI, will not suffice to excuse late arrival.

1.7 VALIDITY OF BID RESPONSE

A. Contractor’s Bid Responses shall remain open and valid for a period of ninety (90) days from the due date of the Bid Responses as indicated in this request (the “Proposal Validity Period”).

During the Proposal Validity Period, the price quoted and the proposed offering in each Bid Response must remain unchanged unless otherwise directed, in writing, by Roswell Park. If a Contractor is selected as a successful Contractor by Roswell Park (a “Successful Contractor” or “Successful Contractor(s)”, as applicable) and awarded a resultant contract by Roswell Park (a “Resultant Contract” or “Resultant Contract(s)”, as applicable) within the Proposal Validity Period, then, once accepted, the price quoted and the proposed offering of each such Successful Contractor must remain unchanged and in effect as stated in the Resultant Contract(s).

1.8 MODIFICATION OF BID

A. Bid modifications by amendment may be considered on condition that:

1. The amendment arrives before the time set for the bid opening, and,

2. The amendment is in writing and signed by the bidder, and, Community Outreach and Engagement Center – Phase 2 002113 - 4

3. The bid, as amended, conforms in all respects with the Contract Documents.

1.9 WITHDRAWAL OF BID

A. A bid may be withdrawn at any time prior to the time specified for opening.

B. A bidder may, after the opening, request the withdrawal of the bid on the ground of mistake.

Upon prompt written application, the Executive Director of Supply Chain Management or his representative may conduct a hearing. A bid may be withdrawn if, before any detrimental change of position by the Institute has occurred, the bidder establishes that:

1. A verifiable error occurred in the computation of the bid, and,

2. Except for the mistake, the bid would have been substantially higher, and,

3. If directed to proceed with the Contract at the price set forth in the bid, the bidder would suffer a substantial loss on the Contract.

C. Each element must be proven by clear and convincing evidence in order to justify withdrawal.

The judgment of the Executive Director of Supply Chain Management or his representative shall be final and conclusive.

1.10 DISQUALIFICATION OF BIDDERS

A. RPCI reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the bidder.

1.11 GOVERNING LAWS AND REGULATIONS ADMINISTERED BY OTHER DEPARTMENTS

A. Taxes: All taxes pertaining to the Work must be paid. Address inquiries regarding taxes to the Tax Collecting Agency. Tangible personal property which will become an integral component part of the real property pursuant to this Contract is not subject to sales tax within the State of New York. For information regarding the claiming of this exemption contact the Sales Tax Bureau, Department of Taxation and Finance.

B. Under the New York State Labor Law, contractors and subcontractors must pay the prevailing rate of wage and supplements (fringe benefits) to all workers under a public work contract.

Employers must pay the prevailing wage rate set for the locality where the work is performed.

Prevailing wage is the pay rate set by law for work on public work projects. This applies to all laborers, workers or mechanics employed under a contract for work at Roswell Park Cancer Institute. Refer to Article 8 Prevailing Wage Schedules at the New York State Department of Labor’s website (labor.ny.gov) for current wage rates.

C. While all applicable laws, rules and regulations of the State of New York are incorporated by reference in this Contract, the Contractor should take special note of the provisions of the Labor Law and Industrial Code Rule 23 relative to the safety of workers and of persons lawfully occupying or using the premises. Address inquiries regarding labor law provisions to the Labor Department.

Community Outreach and Engagement Center – Phase 2 002113 - 5

D. Anti-Discrimination Clause: Discrimination against any employee or applicant for employment because of race, creed, sex, color or national origin is prohibited.

E. The successful bidder shall comply with all laws, rules, regulations and ordinance of the federal government, the State of New York and any other political subdivision or regulatory body which many apply.

1.12 OPENING OF BIDS

A. Bids will be opened as announced in the Advertisement for Bids.

1.13 AWARD OF CONTRACT

A. All proposals received will be reviewed and evaluated by a committee of RPCI personnel. The committee will recommend the award to be made to the Contractor whose proposal receives the highest overall evaluation score based on the criteria stated herein. RPCI reserves the right to place such weight on each of such factors as it deems appropriate. Firms submitting bids may be required to provide additional written information and/or make an oral presentation to the Evaluation Committee to provide an opportunity to present their qualifications and ability to complete the project in a successful manner.

Evaluation Criteria Weight Financial (proposed pricing, rates, fees, expenses) 40% Local and NYS vendor 3% NYS Small Business Enterprise (SBE) 2% Bidder’s qualification, experience, and references 35% Ability to meet all of RPCI’s requested needs 15% Overall Bid Response (completeness, content, etc.) 5%

B. The list below should be used to choose from, but not limited to the evaluation criteria and methodology that will be used to score the bids. RPCI reserves the right to award the contract to a Contractor other than the lowest bidder based on an evaluation of the Contractor’s work force, supervision, experience, and other relevant criteria including, but not limited to:

1. Financial

a. Cost

2. Local and NYS Vendor

a. Contractor’s and sub-contractor’s business location

3. NYS Small Business Enterprise (SBE) Firm

a. As defined by Executive Law Section 310(20)

4. Bidder’s qualification, experience, and references

a. Provide three (3) customer references for projects of similar size and complexity, with similar finishes, completed by the Bidder within the last five (5) years (the following references may be contacted by RPCI to verify the Bidder’s workmanship/performance).

b. Project Manager with a minimum of 10 years of construction experience with 3-5 years project management experience.

Community Outreach and Engagement Center – Phase 2 002113 - 6

c. The Project Manager must have a minimum of 3 projects of a similar nature (i.e. an addition to an occupied facility within a populated urban setting).

d. Project Superintendent must have a minimum of 3 projects of similar nature (i.e. an addition to an occupied facility within a populated urban setting).

e. Project Superintendent with a minimum of 10 years of construction experience with 3-5 years project superintendent experience.

f. Project Team experience in construction of similar projects within a populated urban setting.

g. Project Team experience working adjacent to fully-occupied facilities.

h. All on-site staff must show proof of OSHA 10 Certification.

i. All on-site supervision must show proof of OSHA 30 Certification.

5. Ability to meet all of RPCI’s requested needs

a. Project Plan for Work of these Contracts including a Site Logistics Plan outlining;

protection of adjacent structures, public thoroughfares, pedestrians and others, anticipated use of the site and coordination with others, anticipated coordination with RPCI operations and mitigation of negative impacts to operations.

b. Proposed Project Manager and Superintendent are available to engage in the project upon authorization to proceed.

c. Demonstrated ability to meet or improve upon specified Ready for Intended Use date.

d. Provide a preliminary schedule that indicates the necessary authorization date to enable project completion by the Ready for Intended Use Date of September 13, 2027, as well as dates for critical path items, such as submittals, mobilization and execution of the Work.

e. Understanding of Scope of Work specifically related to the Work of these Contracts, including critical path items and phasing requirements.

f. Understanding of RPCI’s Facility Operations, Infection Control Sensitivities and Operational Requirements.

6. Overall Bid Response

a. Adequacy and completeness of the proposal in responding to the RFP requirements in clear and concise terms that demonstrates an understanding of the services requested and works to performed.

C. RPCI reserves the right to reject any bids where qualifications, financial standing, equipment, personnel or facilities of the proposer or any subcontractor are not considered satisfactory, at the sole discretion of RPCI. RPCI reserves the right to reject any and all proposals.

D. Information concerning the availability of New York State subcontractors and suppliers available from the New York State Department of Economic Development, and it is the policy of New York State to encourage the use of New York State subcontractors and suppliers, and to promote the participation of Minority and Women Owned Business Enterprises where possible, in the procurement of good and services.

E. Appendix A - RPCI Standard Clauses, Appendix B – Access to Premises, Appendix C – MWBE Contract Requirements and Appendix D – Contract Forms attached hereto and are made a part of this bid. The successful bidders will be required to abide by these terms as part of the contract for services.

1.14 INFORMALITIES

A. Any bid which fails to conform to the requirements of the Contract Documents may be rejected.

Community Outreach and Engagement Center – Phase 2 002113 - 7

B. Failure to submit any of the required Bid Form(s) or bid on all necessary items listed may result in rejection of the bid.

1.15 ROSWELL PARK’S RIGHTS

A. This solicitation is a request for proposal and does not constitute an offer by Roswell Park.

Roswell Park reserves the right, in its sole discretion, to:

1. Award a Resultant Contract to a single Contractor, to multiple Contractors, or to not award a Resultant Contract at all;

2. Reject any or all Bid Responses;

3. Award only a portion of the request to any Contractor;

4. Adjust and/or correct any arithmetical error in any Bid Form following notification to the

Contractor;

5. Waive minor irregularities in any Bid Response following notification to the Contractor;

6. Adopt, as Roswell Park property, all submitted Bid Responses and corresponding attachments, and to use any portions thereof which are not specifically noted as proprietary by the Contractor;

7. Change any portion of this request following issuance of an Addendum to the Contractors;

8. Cancel and/or limit the scope of this request;

9. Consider and accept modifications in any Bid Response at any time before the request award is made, if such action is in the best interest of Roswell Park, as determined by Roswell Park, in its sole discretion;

10. Negotiate with any Contractor to serve the best interests of Roswell Park; and/or

11. Award a Resultant Contract to any Contractor based on Roswell Park’s RFP evaluation criteria listed in 1.13 of this section, and not simply based on lowest bid.

1.16 EXCEPTIONS

A. The Successful Bidder(s) will be expected to sign Resultant Agreement(s) which will be in a form similar to the Sample Agreement. Roswell Park will not accept Bidder’s agreement and/or terms and conditions in lieu of Roswell Park’s Resultant Agreement. If any Bidder has any exceptions to the Sample Agreement, then such exceptions shall be submitted in the form of redlined changes within the document, and included as part of each Bidder’s Bid Response. Any and all exceptions must be included as part of each Bidder’s Bid Response. If any Bidder does not include its exceptions as part of its Bid Response, then each such Bidder shall be deemed to have accepted the terms of the Resultant Agreement, if awarded by Roswell Park. Roswell Park will not negotiate changes to any Resultant Agreement if such proposed changes were not included as part of the applicable Successful Bidder’s Bid Response.

B. Furthermore, if any Bidder submits exceptions that are intended to limit the Bidder’s liability in any way under the Resultant Agreement, then Roswell Park may, in its sole discretion, reject the Bidder’s Bid Response. If this request is for the procurement of any product and/or service to be used and/or performed in any clinical setting at Roswell Park, then Roswell Park will not allow any Bidder to limit its liability under the Resultant Agreement. Roswell Park reserves the right to negotiate and/or reject any proposed changes submitted by any Bidder.

1.17 BID GUARANTY

Community Outreach and Engagement Center – Phase 2 002113 - 8

A. Each bid shall be accompanied by an acceptable form of bid guaranty in an amount equal to five percent (5%) of the amount of the base bid payable to RPCI as a guaranty that if the bid is accepted, the bidder will execute the contract.

END OF SECTION 002113

Roswell Park Comprehensive Cancer Center SUPPLEMENTAL INSTRUCTION TO BIDDERS Community Outreach and Engagement Center – Phase 2 – MWBE & EEOO 002213b - 1

SECTION 002213b -SUPPLEMENTARY INSTRUCTIONS TO BIDDERS - MWBE-EEO-SDVOB

1.18 MWBE GOALS

A. RPCI hereby establishes an overall goal of 30% for MWBE participation, 15% for Minority-

Owned Business Enterprises (“MBE”) participation and 15% for Women-Owned Business Enterprises (“WBE”) participation.

B. To ensure meaningful participation of minority and women workers and certified Minority and Women-Owned Business Enterprises (“MWBEs”) in the Project, Roswell Park Cancer Institute has established goals set forth in the Supplementary Conditions. Contact: Rob Henschel at Robert.Henschel@roswellpark.org or (716) 845-5740.

C. All bidders should note that important definitions and conditions relating to the foregoing

MBE, WBE and Minority and women workforce goals are contained in the Supplementary Conditions.

D. In order to assist the State in determining compliance with the goals set forth in the

Supplementary Conditions the apparent low bidder will be required to submit a “Utilization Plan” (M/WBE 103) prior to contract award or subcontractor approval.

E. A copy of the M/WBE 103 form is included in the Appendix C of this Project Manual and may be mechanically reproduced. Electronic and additional paper copies may be obtained upon request from Rob Henschel at the address listed in Section 001113 Advertisement for Bids.

F. The Contractor must submit the completed Utilization Plan (M/WBE 103) within three (3) working days after the bids are opened. Submit plans attention Rob Henschel.

1.19 MWBE CERTIFICATION

A. All Minority and Women-Owned Business Enterprises (“MBEs” or “WBEs”) proposed as contractors, subcontractors or suppliers must be certified by the NYS Department of Economic Development, Division of Minority and Women’s Business Development, 30 South Pearl Street, Albany, NY 12245, to be eligible for MBE or WBE credit on this project.

1.20 SDVOB GENERAL PROVISIONS

A. RPCI is required to implement the provisions of New York State Executive Law Article 17-B (“SDVOB Regulations”) for all State contracts as defined therein, with a value (1) in excess of $25,000 for labor, services, equipment, materials, or any combination of the foregoing or (2) in excess of $100,000 for real property renovations and construction.

B. The Contractor agrees, in addition to any other nondiscrimination provision of the Contract and at no additional cost to RPCI, to fully comply and cooperate with RPCI in the implementation of New York State Executive Law Article 17-B. These requirements include contracting opportunities for New York State certified service-disabled veteran owned businesses (“SDVOBs”). Contractor’s demonstration of “good faith efforts” pursuant to Article 17-B shall be a part of these requirements.

C. Failure to comply with all of the requirements herein may result in a finding of non-mailto:Robert.Henschel@roswellpark.org

Roswell Park Comprehensive Cancer Center SUPPLEMENTAL INSTRUCTION TO BIDDERS Community Outreach and Engagement Center – Phase 2 – MWBE & EEOO 002213b - 2 responsiveness, non-responsibility and/or a breach of contract, leading to the withholding of funds or such other actions including the assessment of actual damages.

1.20 SDVOB GOALS

A. For purposes of this Contract, RPCI hereby establishes an overall goal of 6% for SDVOB participation.

B. For purposes of providing meaningful participation by SDVOBs on the Contract and achieving the Contract Goals established in Section II-A hereof, Contractor should reference the directory of New York State Certified SDVOBs found at the following internet address:

https://sdves.ogs.ny.gov/business-search

Additionally, Contractor is encouraged to contact RPCI’s office of Employee Advocacy and Fairness at ((716) 845 - 4567) to discuss additional methods of maximizing participation by SDVOBs on the Contract.

C. Where SDVOB goals have been established herein, pursuant to Article 17-B Contractor must document “good faith efforts” to provide meaningful participation by SDVOBs as subcontractors or suppliers in the performance of the Contract.

END OF SECTION 002213b https://sdves.ogs.ny.gov/business-search

Roswell Park Comprehensive Cancer Center EXISTING HAZARDOUS Community Outreach and Engagement Center – Phase 2 MATERIAL INFORMATION 003126 - 1

SECTION 003126 – EXISTING HAZARDOUS MATERIAL INFORMATION

PART 1 - GENERAL

1.1 ASBESTOS SURVEY REPORT

A. Samples listed in the report were collected at the Project Site and tested for Asbestos Containing

Materials (ACM). The report was compiled for Roswell Park Cancer Institute by Stohl Environmental. In order to determine the Asbestos content, samples were analyzed by polarized light microscopy (PLM) and/or transmission electron microscopy (TEM). The report is intended for design and estimate purposes only, and is included to provide bidders with that same information available to Roswell Park. The Bulk Samples are representative of Homogeneous Area (HA) and is defined as a suspect material of similar age, appearance, function and texture.

All field information was organized in accordance with 40 CFR Part 763, Asbestos Hazard Emergency Response Act (AHERA). See the attached report for type, condition, location and approximate quantity of ACM.

1.2 LEAD SURVEY REPORT

A. Samples listed in the report were collected at the Project Site and tested for Lead content. The report was compiled for Roswell Park Cancer Institute by Stohl Environmental. In order to determine the lead content the Atomic Absorption method or a XRF Analyzer was used. This report is intended for design and estimate purposes only, and is included to provide bidders with the same information available to the State. The samples are representative of like materials in the Work area. All lead containing materials may not have been sampled. See the attached report for details.

1.3 PCB SAMPLING REPORT

A. Samples listed in the report were collected at the Project Site and tested for PCBs. The report was compiled for Roswell Park Cancer Institute by Stohl Environmental. Bulk, wipe or air sampling was used in determining the PCB content. This report is intended for design and estimate purposes only, and is included to provide bidders with the same information available to the State. All PCB containing materials may not have been sampled. See the attached report for details.

END OF SECTION 003126

Roswell Park Comprehensive Cancer Center BID FORM Community Outreach and Engagement Center – Phase 2 004100 - 1

SECTION 004100 – BID FORM

PART 1 – GENERAL

1.1 BID INFORMATION

A. Bidder: __________________________________

B. Project Name: Community Outreach and Engagement Center – Phase 2

C. Project Number: 15-24-001

D. RFP Number: 27-20

1.2 BASE BID

A. The undersigned Bidder, having carefully examined the Contract Documents and all subsequent Addenda, as prepared by Young + Wright Architectural and Young + Wright Architectural’s consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment, and services necessary to complete the construction of Work for above-named Project, according to the requirements of the Contract Documents, for the stipulated sum of:

1. _______________________________________________________ Dollars ($__________).

B. PERFORMANCE BOND

Provide value of performance bond carried in the base bid above: $_________________

1.3 BID ALTERNATES

The Bidder hereby offers to modify the Base Bid based on the Alternates as described in Specification Section 012300 – Alternates, according to the requirements of the Contract Documents:

A. Alternate 1: Second Floor Framing

1. DEDUCT:________________________________________ Dollars ($__________).

B. Alternate 2: Standby Generator

1. ADD:____________________________________________ Dollars ($__________).

C. Alternate 3: Gypsum Ceiling in Lieu of APC

1. DEDUCT:_________________________________________ Dollars ($__________).

Community Outreach and Engagement Center – Phase 2 004100 - 2

1.4 BID CLARIFICATIONS

A. The undersigned acknowledges his/her understanding of the social policy concerning minority and women business participation in the State building construction program, and pledges to cooperate with Roswell Park Cancer Institute in the implementation of this policy, and further pledges to exert good faith efforts to achieve participation of minority and female employees.

B. Information concerning the availability of New York State subcontractors and suppliers is available from the New York State Department of Economic Development, and it is the policy of New York State to encourage the use of New York State subcontractors and suppliers, and to promote the participation of Minority and Women Owned Business Enterprises where possible, in the procurement of good and services.

C. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his/her knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition;

4. If the bidder is a corporation, limited liability company, partnership, limited partnership or other entity, this document is and shall be deemed to have been duly authorized by all necessary constituents of the bidder and the undersigned party represents that he/she is duly authorized to execute this document on behalf of the bidder, and such authorization is and shall be deemed to include this finding and submission of the bid and the inclusion therein of this document of non-conclusion as the act and deed of the bidder.

5. This contract shall not cause or result in a violation of Section 73 (4) of the Public Officers Law, which states: "No officer or employee of a state agency, member of the legislature or legislative employee or firm or association of which such person is a member, or corporation, ten percent or more of the stock of which is owned or controlled directly or indirectly by such person, shall sell any goods or services having a value in excess of twenty-five dollars to any state agency unless pursuant to an award or contract let after public notice and competitive bidding;

6. This contract shall not cause or result in a violation of Section 74 (3) (e) of the Public Officers Law, which states: "No officer or employee of a state agency, member of the legislature or legislative employee should engage in any transaction as representative or agent of the State with any business entity in which he has a direct or indirect financial interest that might reasonably tend to conflict with the proper discharge of his official duties."

Community Outreach and Engagement Center – Phase 2 004100 - 3

1.5 TIME OF COMPLETION

A. The undersigned Bidder agrees hereby to fully complete the Work of the Contract Documents as specified in Summary of the Work as the Ready for Intended use date of September 13, 2027.

1.6 ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

1. Addendum Number 1, dated

2. Addendum Number 2, dated

3. Addendum Number 3, dated

4. Addendum Number 4, dated

1.7 BID SUPPLEMENTS

A. The undersigned Bidder shall submit with their bid the following completed supplements as part of this Bid Form and are attached hereto:

1. RPCI DISCLOSURE FORM

2. NON-COLLUSION AFFIDAVIT

3. CERTIFICATE OF CONTRACTOR REGISTRATION FROM NYSDOL

4. MWBE 100, 101 AND 103 FORMS

B. The undersigned Bidder holds the following certifications:

1. New York State Certified Minority-owned Business

___ YES ___ NO

2. New York State Certified Women-owned Business

___ YES ___ NO

3. New York State Certified Service Disabled Veteran-Owned Business

___ YES ___ NO

4. Small Business as defined by Executive Law Section 310(20)

___ YES ___ NO

1.8 SUBMISSION OF BID

Official Company Name:

Mailing Address:

Mailing Address Continued:

Federal Employer Identification Number:

NYSDOL Registration Number:

Telephone Number:

Community Outreach and Engagement Center – Phase 2 004100 - 4

Authorized Signature:

Name:

Title:

Email Address:

Date:

END OF SECTION 004100

DISCLOSURE FORM

Rev. August 2015 Page 1 of 3

Request for Proposal Number: 27-20 Request for Proposal Title: Community Outreach & Engagement Center - Phase II Request for Proposal Date: 9/11/2026

Pursuant to the above referenced Roswell Park Comprehensive Cancer Center (“Roswell

Park”), Request for Proposal (the “RFP”), the bidder identified on the last page of this Disclosure Form (the “Bidder”) is disclosing the following to Roswell Park:

1. Has the Bidder now and/or at any time within the past four (4) years been a party to any bankruptcy, liquidation, and/or reorganization of any kind?

Yes No

If yes, explain:

2. Has the Bidder had a net loss and/or negative cash flow within the past four (4) years?

3. Has the Bidder failed to file any tax returns within the past four (4) years?

4. Has the Bidder now and/or at any time within the past four (4) years been party to a lawsuit and/or arbitration involving any contract on which the Bidder supplied services, products, and/or materials?

5. Has the Bidder ever failed to complete a project due to the fault of the Bidder and/or had a contract terminated for failure to perform?

Rev. August 2015 Page 2 of 3

6. Is the Bidder currently involved in any pending and/or threatened litigation, either by and/or against the Bidder, arising out of any services performed and/or products and/or materials supplied by the Bidder?

7. Has the Bidder been subject to investigation for a civil and/or criminal violation within the past four (4) years?

8. Has the Bidder ever been…