Enter your company name Schedule A – Statement of Work

RFP 260000002244

Replaceable Cutting Edges for Snowplow Underbody and Wing Blades This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background MDOT uses replaceable cutting edges on snowplow underbody and wing blades to perform winter maintenance on state trunkline.

Scope This optional use contract is for the delivery of cutting edges as specified in the attached Schedules on the solicitation. The below mandatory minimum requirements along with the general requirements go into further detail on the scope of the contract. There will be multiple As-Needed Contracts awarded, and the length of Contracts will be 1 year with 4- one year renewal options. Each year the quantities will be released to the awarded contractors to provide their pricing to MDOT. MDOT will review the pricing and each location will determine which contractor they will place their delivery order with.

Mandatory Minimums Contractor is required to provide pricing on at least either the standard spec underbody blades or the standard spec wing blades listed in the pricing spreadsheet. Contractors may provide pricing for both standard spec blades if they choose to. Once this minimum requirement is met, Contractor can also provide pricing for a “specialty” blade that they offer in their RFP response. The pricing for the “specialty” blades will not be used in determining low bid.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

General Requirements The below requirements along with the RFP Exhibit attachments provide specifications needed to be met for the standard blades requested for this contract.

Wing Blade and Curved Underbody Specifications Curved Inserts Cutting Edges, 3/4" X 6” X 48” Curved single bevel Tungsten Carbide inserted cutting edges with a 1” Pass, if Carbide Embedding (Impregnation) on Front Side of Cutting Edge. The Embedding shall be crushed carbide that shall be the “blocky” type which penetrates and compacts in the mold matrix. The crushed carbide shall be applied in a hot wire (TIG) processed to a puddle depth of 3/16” in the parent metal.

Referenced Brand: VBL Referenced Model: PART: #34641PTGB-CE or MDOT approved alternate See, Attachment 1

Wing Blade – Wing Shoe Combination (Vallite HIWEAR PART NO. 586108WHIWB or approved alternate)

9’ Wing Blade Specifications Thickness: 0.625 inches, subject to standard steel mill tolerances Width: 6 inches, subject to standard steel mill tolerances Length: 108 inches, standard HWY punching, 11/16 inch square countersink Hardness: Quench and tempered through harden to ROCKWELL 48-52 BRINELL 429-514 Tensile Strength: 201500 psi Toughness: 1 ZOD at room temperature. 13 ft-lbs

Shoe Specifications Total Carbon: 2.9 – 3.6 Silicon: 0.40 – 0.60 Manganese: 0.40 – 0.70 Nickel: 4.00 – 4.75 Chromium: 1.40 – 3.50 Sulphur: 0.15 max Brunell hardness: 500 - 600 Weight: 8 lbs/shoe Number castings: 9/blade (1/ft of blade) Dimensions: Per Vally Blades V402 casting Fabrication: Each shoe encased by 3/8” thick gussets, all continuous weld, and all shoes encased by one full length 108” with 3/8” thick backer angle, each end cropped for safety. Wear shoes start 1/8” – 3/16” from edge of heat treated face blade.

12’ Wing Blade Product St. Regis #: MCB0001 - 12' Hi-wear wing blade WinterFlex #: SYS-WFR12

7’ Wing Blade Product St. Regis #: MP7007 – 7’ Wing blade 5/8” x 6” x 83-7/8” WinterFlex #: SYS-WFR7 Brands or trade names are for identification purposes only and do not limit the Contractor to such brands or trade names.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Underbody Specifications

a) Cutting Edges, 4’ Lengths for Underbody Blade Assemblies with Tungsten Carbide Inserts

· Make/Model Kennametal #PB948 (1011891) or approved equivalent with specification per Attachment 1 “Specification for Cutting Edges with Tungsten Carbide Inserts for Moldboard assemblies”.

b) Cutting Edges, 5’ Lengths for Underbody Blade Assemblies with Tungsten Carbide Inserts

· Make/Model Kennametal #PB960 (1011892) or approved equivalent with specification per Attachment 1 “Specification for Cutting Edges with Tungsten Carbide Inserts for Moldboard assemblies”.

Brands or trade names are for identification purposes only and do not limit the Contractor to such brands or trade names.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Warranties The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder Response

Bidder must describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how the Contractor how any repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

Recall Requirements and Procedures Bidder Response

Bidder must describe any recall procedures.

Quality Assurance Program Bidder Response

Explain your Quality Assurance Program(s).

Incentives Bidder Response

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Transition Post-Contract Transition: Invoices must be sent withing 45 days after expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), including its accessibility standard for websites, applications, content and documents. All Contract Activities created, provided, or made available by Contractor under this Contract in a digital format, including but not limited to, websites, applications, software, mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet) must comply with the accessibility standards provided in the Digital Accessibility Standards, located at SOM Digital Standards.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Timeframes For the First Contract year:

The Statewide Delivery Order will be placed within 14 calendar days of Contract Effective Date. All quantities from the Statewide Delivery Order must be delivered by December 15th. Any subsequent Delivery Orders must be delivered within 90 calendar days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

For remaining Contract years:

All quantities from the Statewide Delivery Order must be delivered by December 1st. The Statewide Delivery Order will be provided to the Contractor on or before June 1st. Any subsequent Delivery Orders must be delivered within 90 calendar days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Delivery Deliveries will be made to MDOT facilities depending on the option chosen by MDOT. Contractors will provide pricing for directly shipping to garages along with shipping to the Central Warehouse. If MDOT locations choose the direct shipping option, the Contractor will coordinate with the MDOT representatives at each location.

Central Warehouse 7575 Crowner Dr Dimondale, MI 48821 Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Meetings The State may request meetings as it deems appropriate.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Contractor Program Manager The Contractor must appoint a program manager specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Program Manager”).

The Contractor must notify the Contract Administrator at least 10 calendar days before removing or assigning a new Contractor Program Manager.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Organizational Chart Bidder Response

Provide an overall organizational chart that details staff members, by name and title, and subcontractors.

Add your org chart here or insert the label or filename if you are adding it as a separate attachment.

Customer Service Number Bidder Response

The Contractor must specify its customer service number for the State to contact the Contractor Program Manager who must be available for calls during the hours of 8AM-5PM Monday thru Friday, at a minimum. Identify customer service availability for this proposal by hours and days of the week.

Insert customer service number

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Of the total bid, the price of the subcontractor’s work.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Required Subcontractor information. Bidders must complete the table below for each anticipated subcontractor. Copy the table as many times as needed for each subcontractor. Complete the second table with the percentage of work that will be completed by all subcontractors involved.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Total percentage of subcontracted work that will be performed by GDBE subcontractors: Insert %

Security Bidder Response

The Contractor must explain any security measures in place to ensure the security of State facilities.

Explain your security measures.

Price Term Pricing is firm until January 31st of each calendar year (“Pricing Period”). The first pricing period begins on the Contract Effective Date and ends on January 31, 2027. Adjustments may be requested in writing by either party and will take effect no earlier than the next Pricing Period.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Price Changes Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Electronic Catalog To enable catalog management functionality, the Contractor must supply the State with product and pricing information as identified in Schedule B. The Contractor must supply the State with updated product and pricing information over the duration of the Contract using the then- current catalog template provided by the State. Product and price changes provided in this manner will not take effect until the catalog is updated in the State’s procurement system.

Authorizing Document The appropriate authorizing document for the Contract will be a Delivery Order. Statewide Delivery Order(s) will be placed with the Contractor(s) at the same time to allow the Contractor(s) time to get material and ship product to the State.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Delivery Programs Bidder Response

The Contractor must explain in detail its delivery program(s) (e.g., standard delivery and quick-ship), including any limitations such as quantity.

Explain delivery program(s)

The Contractor must explain the transportation method(s) (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Explain transportation method(s)

Packaging and Palletizing Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Acceptance, Inspection and Testing The State reserves the option to perform product testing and/or request the performance testing results as outlined in Exhibit 3 Test Method for Tungsten Carbide Inserts for Moldboard Assemblies to be sent the State showing the product meets the requirements of this Contract.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Final Acceptance Visual inspections will be performed by the State upon delivery for final acceptance. If there are performance issues with the received product, the State reserves the option for product testing as described above.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Invoice Requirements All invoices submitted via email to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Payment Methods The State will make payment for Contract Activities using EFT.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $1,000 and an additional $500 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Environmental and Energy Efficiency Product Standards The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled and list any exceptions to this requirement.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as Environmental and Energy Efficiency Product Standards:

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

Describe how you will comply with the requirements or indicate the filename of the attachment.

Exceptions List

Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below:

Exceptions List

Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Enter your company name

Replaceable Cutting Edges for Snowplow Underbody and Wing Blades 1 Schedule A – Attachment 1 – Key Personnel

1. Key Personnel The Contractor must appoint one individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 48 hours.

The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Project Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 30-calendar day training period for replacement personnel.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under the Termination for Cause section of the Standard Contract Terms. It is further acknowledged that an Unauthorized Removal will interfere with the timely and proper completion of this Contract, to the loss and damage of the State, and that it would be impracticable and extremely difficult to fix the actual damage sustained by the State as a result of any Unauthorized Removal. Therefore, Contractor and the State agree that in the case of any Unauthorized Removal in respect of which the State does not elect to exercise its rights under Termination for Cause, Contractor will issue to the State the corresponding credits set forth below (each, an “Unauthorized Removal Credit”):

For the Unauthorized Removal of any Key Personnel designated in the applicable Statement of Work, the credit amount will be $500 per individual if Contractor identifies a replacement approved by the State and assigns the replacement to shadow the Key Personnel who is leaving for a period of at least 30-calendar days before the Key Personnel’s removal.

If Contractor fails to assign a replacement to shadow the removed Key Personnel for at least 30-calendar days, in addition to the $500 credit specified above, Contractor will credit the State $100 per calendar day for each day of the 30-calendar day shadow period that the replacement Key Personnel does not shadow the removed Key Personnel, up to $500 maximum per individual. The total Unauthorized Removal Credits that may be assessed per Unauthorized Removal and failure to provide 30-calendar days of shadowing will not exceed $3,500 per individual.

Contractor acknowledges and agrees that each of the Unauthorized Removal Credits assessed above: (i) is a reasonable estimate of and compensation for the anticipated or actual harm to the State that may arise from the Unauthorized Removal, which would be impossible or very difficult to accurately estimate; and (ii) may, at the State’s option, be credited or set off against any fees or other charges payable to Contractor under this Contract.

The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Name and title of staff that will be designated as Key Personnel.

Key Personnel’s roles and responsibilities, as they relate to this RFP, if the Contractor is successful in being awarded the Contract. Descriptions of roles should be functional and not just by title.

Identify each Key Personnel’s percentage of work time devoted to this Contract.

Identify where each Key Personnel staff member will be physically located (city and state) during the Contract performance.

RFP 26 1

image1.jpg image2.png