RFP-26-08-Engineering-Services-1.pdf

This is an Invitation to Bid (ITB) issued by the Walton County Board of County Commissioners for engineering services related to the installation of a pour-in-place rubber safety surfacing system at Helen McCall Park, located at 325 Moll Drive, Santa Rosa Beach, Florida. The project scope includes removal and disposal of existing surfacing materials, site preparation and subgrade clearing, subsurface drainage system installation, placement of four inches of compacted crushed stone sub-base, and installation of approximately 6,132 square feet of poured-in-place rubber surfacing with a mandatory uniform thickness of 4.25 inches. All existing playground equipment must remain protected and undisturbed throughout the project. The non-mandatory pre-bid meeting is scheduled for April 30, 2026 at 2:00 p.m. at the Office of Central Purchasing in DeFuniak Springs, with teleconference participation available. Written questions are due May 11, 2026 at 12:00 p.m., and sealed bids are due May 21, 2026 at 3:00 p.m. local time via the County's e-Procurement Portal. The contract duration is twenty calendar days to substantial completion plus ten additional calendar days for punch-list completion, with notice to proceed required within ten business days of award.

This is a lump-sum bid project with all bids required to include applicable sales taxes and fees. Bid security of 5% of the base bid price must accompany each submission as a certified check or bid bond issued by a surety rated A- Class VII or better by A.M. Best's. The successful bidder must furnish performance and payment bonds and certificates of insurance within specified timeframes following notice of award. A local-vendor preference applies in accordance with Walton County Purchasing Policies and Procedures (PP017). Liquidated damages are assessed at $273.32 per day for failure to achieve substantial completion within twenty days and $136.66 per day for failure to achieve final completion within ten days from punch-list issuance. A minimum one-year warranty on workmanship and materials is required. Bids may not be withdrawn for thirty calendar days after opening. The County reserves the right to reject any or all bids and to value engineer the scope if the lowest bid exceeds budget. The rubber surfacing must be ASTM-compliant with IPEMA Certification and rated for a minimum 8-foot fall height in a 50/50 black TPV blend.