RFP-26-08-CRUISE-TERMINAL-JANITORIAL-SERVICES-secure.pdf

REQUEST FOR PROPOSAL

NO. 26-08

CRUISE TERMINAL JANITORIAL SERVICES

(100% SEB Participation Only)

RFP DUE DATE: THURSDAY, AUGUST 27, 2026 @ 2:00PM (ET)

Jerrie Gunder, Senior Contract Specialist Jerrie.Gunder@jaxport.com

PROCUREMENT SERVICES

2831 Talleyrand Avenue, Jacksonville, Florida 32206

JAXPORT.com/procurement/active-solicitations mailto:Jerrie.Gunder@jaxport.com https://www.jaxport.com/procurement/active-solicitations

RFP 26-08 Page 1 of 1

REQUEST FOR PROPOSAL NO. 26-08

FOR THE

JACKSONVILLE PORT AUTHORITY

TABLE OF CONTENTS

ITEM PAGE NO(S)

GENERAL INFORMATION………………………………………………………….......................... GI-1

LEGAL NOTICE……………………………………………………………………… ...................... LN-1

ARTICLE I - Instructions to Bidders…………………………………………. .......... . A1-1 TO A1-9

ARTICLE II - General Conditions……………………………………………… .......... A2-1 TO A2-9

ARTICLE III - Bid Form.……………………………………………………. .............. . A3-1 TO A3-5

ARTICLE IV - Scope of Services…………………………………………………. ...... . A4-1 TO A4-4

ARTICLE V - JAXPORT’s Procurement Goals SEB Participation Policy…………..... PAGE 1 TO 3

ATTACHMENT NO. 1 - Evaluation Factors & Weights………….……..…………….…….…... EF&W-1

ATTACHMENT NO. 2 - Dames Point Cruise Terminal Cleaning Requirements.…. DPCT-1 TO DPCT-3

ATTACHMENT NO. 3 - Quality Assurance Monthly Report……....…………….……… QA-1 TO QA-2

ATTACHMENT NO. 4 – Cruise Terminal Building Schematic…………………………………….... MAP-1

ATTACHMENT NO. 5 – Cruise Ships Schedule (2026-2028)…………………….…. PAGE 1 TO PAGE 2

ATTACHMENT NO. 6 - Performance Evaluation Form………………………..…....... PEF-1 TO PEF-2

ATTACHMENT NO. 7 - Trimble Unity Construct (E-Builder) - How to Submit Your Bid Response…….… EBSG-1 TO EBSG-3

EXHIBIT A - Conflict of Interest Certificate……………………………………....................... COI-1

EXHIBIT B - Sworn Statement of Public Entity Crimes………………………....... PEC-1 TO PEC-2

EXHIBIT C - E-Verify Acknowledgement……………………………………..………… E-VERIFY

EXHIBIT D - Owner’s Minimum Project Work Rules…….…….………………......………... PWR-1

EXHIBIT E - Owner’s Project Safety Guidelines………………………………....... PSG-1 TO PSG-2

RFP 26-08 Page GI-1

REQUESTS FOR DISTRIBUTION SHEETS OR

ATTENDANCE SHEETS

Copies of the Request for Proposal (RFP) distribution records may be requested by contacting Procurement Services.

SUBMISSION OF BIDS

Proposals submitted electronically in advance of the time set for opening will be held in the Trimble Unity Construct (E-Builder) Bidding Portal until 2:00 PM (ET), THURSDAY, AUGUST 27, 2026. Proposers are fully responsible for submittal of proposals. Reliance upon the computer system’s reaction time is at Proposer's risk. After the proposal due date/time has passed, the submit button will be disabled. Late proposals will not be received or considered.

PROPOSAL OPENING PROCEDURES

Depending on the type of project for which proposals are requested, the items read at the opening will vary.

Sealed proposals are not public records subject to disclosure under the Florida Public Records Law until such time as the Jacksonville Port Authority provides notice of a decision or intended decision to award the contract or within thirty (30) days after opening, whichever is earlier (119.07 (3) (m), Florida Statutes). All parts of proposals, including exhibits, are subject to the Public Records Law, and a Proposer may not exclude any portion of the Proposal unless specifically exempted from disclosure by Florida Law. Exemption of financial statements applies only to required submittal for prequalification of proposers on public works projects.

REQUEST FOR PROPOSAL RESULTS OR AWARD OF CONTRACT

Proposers desiring a copy of the unofficial tabulation sheet from Procurement Services, which will contain only the items considered necessary by JAXPORT, may request a copy be sent to them by facsimile or email, thirty

(30) days after the proposal opening date. Proposers wishing to view proposals submitted, subject to the above Public Records requirements, must arrange an appointment by contacting Public Records at (904) 357-3091 or public.records@jaxport.com. If copies are requested, an appropriate charge will be assessed, and all copies will be made solely at the convenience of JAXPORT. All Proposers will be notified of the intent to award the contract after action by the Jacksonville Port Authority Awards Committee.

COMMUNICATION WITH JAXPORT DURING SOLICITATION PROCESS

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any JAXPORT employee concerning any aspect of this solicitation, except in writing to the procurement director or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

mailto:public.records@jaxport.com

RFP 26-08 Page LN-1

REQUEST FOR PROPOSAL NO. 26-08

FOR THE

JACKSONVILLE PORT AUTHORITY

To ensure all bidders are fully informed of the requirements for this contract, a “MANDATORY” PRE-BID MEETING AND SITE VISIT will be held beginning at 10:00 AM (ET) ON WEDNESDAY, AUGUST 12, 2026 at the Jacksonville Port Authority, Dames Point Cruise Terminal (DPCT), located at 9810 August Drive, Jacksonville, FL 32226. PLEASE BRING

PERSONAL IDENTIFICATION FOR SECURITY CHECK AT THE FRONT GATE.

The “MANDATORY” SITE VISIT will began immediately following the conclusion of the mandatory pre-bid meeting. All participants will be escorted throughout the building to view/inspect the facilities and services areas.

POTENTIAL PROPOSERS MUST ATTEND THE SCHEDULED MANDATORY MEETING

AND SITE VISIT TO BE CONSIDERED FOR THE AWARD OF THIS RFP.

Proposals will be received by the Jacksonville Port Authority (JAXPORT) via Trimble Unity Construct (E-Builder) Electronic Bid Submission until 2:00 PM (ET) on THURSDAY, AUGUST 27, 2026, at which time they will be opened publicly via ZOOM Meeting under MEETING ID: 825 6950 1648 and PASSCODE NO: 117718.

All Proposals must be submitted in accordance with the Request for Proposal Number 26-08, which may be obtained from our website:

Jacksonville Port Authority Procurement Services

(904) 357-3455

RFP 26-08 Page A1-1

ARTICLE I

INSTRUCTIONS TO PROPOSERS

1.01 GENERAL INFORMATION

The Jacksonville Port Authority (JAXPORT) is soliciting proposals from qualified and licensed companies to provide CRUISE TERMINAL JANITORIAL SERVICES (100% SEB Participation Only) for at the Dames Point Cruise Terminal (DPCT) located at 9810 August Drive, Jacksonville, FL 32226. As of November 2025, the JAXPORT Terminal is home for two (2) cruise lines, CARNIVAL and NORWEGIAN. JAXPORT reserves the right to add, change or delete vessels, locations, cleaning square footage and/or frequency of service(s) as necessary. JAXPORT primary objective is to ensure reliable, efficient, and professional services that will include, but not be limited to peripheral/internal cleaning using the methods, materials and equipment as outlined in this Contract. All employees assigned to work under this contract will be required to have a TWIC Badge for access to certain areas of the terminals.

1.02 “MANDATORY” PRE-PROPOSAL MEETING AND SITE VISITS

TO ENSURE ALL BIDDERS ARE FULLY INFORMED OF THE REQUIREMENTS FOR THIS CONTRACT, A

“MANDATORY” PRE-BID MEETING AND SITE VISIT WILL BE HELD AT 10:00 AM (ET) ON

WEDNESDAY, AUGUST 12, 2026 AT THE JACKSONVILLE PORT AUTHORITY, DAMES POINT CRUISE TERMINAL (DPCT), LOCATED AT 9810 AUGUST DRIVE, JACKSONVILLE, FL 32226. PLEASE BRING PERSONAL IDENTIFICATION FOR SECURITY CHECK AT THE FRONT GATE. THE “MANDATORY” SITE

VISIT WILL BEGAN IMMEDIATELY FOLLOWING THE CONCLUSION OF THE MANDATORY PRE-BID

MEETING. ALL PARTICIPANTS WILL BE ESCORTED THROUGHOUT THE BUILD TO VIEW/INSPECT THE FACILITIES. PROPOSERS MUST ATTEND THE SCHEDULED MANDATORY MEETINGS AND SITE VISIT

TO BE CONSIDERED FOR THE AWARD OF THIS RFP.

1.03 RECEIPT AND OPENING OF PROPOSALS

JAXPORT will receive proposals until THURSDAY, AUGUST 27, 2026 at 2:00PM (ET) from companies licensed, qualified and interested in providing CRUISE TERMINAL JANITORIAL SERVICES (100% SEB Participation Only), as per specifications listed in this RFP. The proposals will be publicly opened via “ZOOM Meeting” at the stated time and date listed above.

PUBLIC OPENING “ZOOM” MEETING:

Please join my meeting from your computer, tablet or smartphone.

https://us02web.zoom.us/j/82569501648?pwd=Un5oVhetjceas2j3ySfqkdLCM5CklR.1

MEETING ID: 825 6950 1648

PASSCODE: 117718

1.04 DELIVERY OF PROPOSALS

Proposals and all required supplemental material listed in Article III (items to be submitted with Proposal Form) must be electronically submitted in PDF format only through Trimble Unity Construct (E-Builder). Proposal documents submitted through Email or Fax will not be accepted or considered. JAXPORT no longer accepts any proposal packages submitted by Mail or Hand-Deliveries. Please visit the JAXPORT’s website at www.jaxport.com for more information and updates.

The PDF file name should read “26-08” instead of the entire RFP title and company name. “How to Submit Your Bid Response in Trimble Unity Construct (E-Builder)” is provided as “Attachment No. 7”. Additional instructions on how to navigate in Trimble Unity Construct (E-Builder), click the below link to access the “Bidders Portal Instructional Training Video”:

https://videos.trimble.com/construction/watch/kCSanAGnXaJoHgeQNz5mGe http://www.jaxport.com/ https://videos.trimble.com/construction/watch/kCSanAGnXaJoHgeQNz5mGe

RFP 26-08 Page A1-2

Bids must be submitted prior to 2:00 PM (ET), THURSDAY, AUGUST 27, 2026. The submit button in Trimble Unity Construct (E-Builder) will deactivate at exactly 2:00:00 PM (ET) and you will not be permitted to submit your bid regardless of where you are in the process. Please plan accordingly.

It is the sole responsibility of the Proposer to have its Proposal submitted to JAXPORT as specified herein on or before the above date and time. For the purpose of the RFP, a proposal is considered delivered when confirmation of delivery is provided by Trimble Unity Construct (E-Builder) and all required documents have been uploaded. Proposers must ensure that its electronic submission in Trimble Unity Construct (E-Builder) can be assessed and viewed at the time of the proposal opening. JAXPORT will consider any file that cannot be immediately accessed and viewed at the time of the Bid Opening (including but not limited to, encrypted files, password protected files, or incompatible files) to be blank or incomplete, as context requires, and therefore, unacceptable. Bidders will not be permitted to unencrypt files, remove password protections, or resubmit documents after bid opening to make a file viewable if those documents are required with bid. All expenses for submitting Bids to JAXPORT are to be borne by the Bidder and will not be borne, charged to or reimbursed by JAXPORT in any manner or under any circumstance.

1.05 CONTRACT DOCUMENTS

The Contract Documents give the description of the work to be done under this Contract. The required qualifications of proposers, other technical information, applicable special conditions, term of the Contract and payment terms are also contained in these documents. The date, time and place of the receipt and opening of proposals are listed in Article 1.02 above.

1.06 EXAMINATION OF CONTRACT DOCUMENTS

The Proposer is required to carefully examine the sites of the work and the Contract documents. It will be assumed that the Proposer has investigated and is fully informed of the conditions, the character, and quality of work to be performed, any materials and equipment to be furnished, and of the requirements of the Contract documents.

1.07 OBLIGATION OF PROPOSERS

The Proposer must become fully aware of JAXPORT’s requirements for the Contract. Failure to do so will not relieve a successful Proposer of its obligation to furnish the material, equipment and labor necessary to carry out the provisions of the Contract Documents and to complete the work at the prices proposed.

In addition, the Proposer will be held responsible for having examined the details of the proposed scope of work. The Proposer will use its personal knowledge and experience or professional advice as to the character of the proposed work and any other conditions surrounding and affecting the proposed work. The submittal of a Proposal will be construed as evidence that all Proposer obligations have been satisfied and no subsequent allowance will be made in this regard.

1.08 QUESTIONS & ADDENDUM

Any questions regarding this Request for Proposals (RFP) should be directed to Jerrie Gunder, Senior Contract Specialist and submitted either by email to Jerrie.Gunder@jaxport.com or submittal through Trimble Unity Construct (E-Builder). Answers to questions will be released on an Addendum directed to all known prospective proposers registered in the Trimble Unity Construct (E-Builder) website and advertised on JAXPORT’s website under Active Solicitations at https://www.jaxport.com/procurement/

The deadline for questions will be FRIDAY, AUGUST 14, 2026 by 4:00 PM (ET).

No interpretation of the meaning of the specifications or other Contract Documents, or corrections of any apparent ambiguity, inconsistency or error therein, will be made to any Proposer orally. Any request for such interpretations or corrections must be made in writing.

Any such request which is not received prior to the above deadline date for questions will not be considered. All such interpretations and supplemental instructions will be in the form of written Addendum to the Contract Documents, which if issued, will be e-mailed to all known prospective proposers. However, it is the responsibility of each Proposer, before submitting its Proposal, to contact Procurement Services at (904) 357-3455 to determine if any Addendum have been issued and to make such Addendum a part of its Proposal. Only the interpretation or correction so given by JAXPORT in writing will be binding, and prospective proposers are advised that only JAXPORT will give information concerning, or will explain or interpret the RFP Documents.

https://www.jaxport.com/procurement/

RFP 26-08 Page A1-3

1.09 PREPARATION OF PROPOSAL

A. Proposal will be submitted via Trimble Unity Construct (E-Builder) Electronic Bid Submission per the attached Proposal Form (Article III). All blank spaces must be complete, and all the item fields acknowledged prior to submittal. Only the Proposal Form and applicable additional information should be submitted. DO NOT SCAN AND SUBMIT ANY OTHER PORTIONS OF THE ORIGINAL JAXPORT

PROPOSAL PACKAGE.

B. The uploaded Proposals shall contain any information thought to be relevant, but not applicable to the enumerated scope of services, should be provide as an Appendix to the Proposal. If publications are supplied by a Proposer, the Proposal should include reference to a document number or page number of that Appendix material. Proposals not providing this reference will be considered to have no additional material to be considered during the evaluation process.

C. An authorized representative shall sign the proposal. If an individual makes the Proposal, he or she must sign his or her name therein and state his or her address and the name and address of every other person interested in the Proposal as principal. If a firm or partnership makes the Proposal, the name and address of each member of the firm or partnership must be stated. If a corporation makes the Proposal, an authorized officer must sign the Proposal or agent, subscribing the name of the corporation with his or her own name and affixes the Corporate Seal. Such officer or agent must also state the name of the State, under which the corporation is chartered, and the names and business address of the President, Secretary and Treasurer. If applicable, also provide evidence of registration with the Secretary of State of the State of Florida for doing business in the State of Florida.

D. Failure to submit all information requested will result in a proposal being considered “non-responsive,” and therefore will be rejected.

1.10 RESPONSIBLE PROPOSER CRITERIA

In considering the responsibility of Proposers, JAXPORT will examine the following factors. Evaluation Criteria should be submitted in sufficient detail to allow proper evaluation of all proposals. (ATTACHMENT NO. 1)

1. Relevant Experience and Qualifications - (Max 40 Points)

2. Technical Approach and Work Plan - (Max 30 Points)

3. Staffing and Supervision Plan - (Max 15 Points)

4. Quality Assurance & Performance Management - (Max 10 Points)

6. Rates and Fees - (Max 5 Points)

1.11 MINIMUM REQUIREMENTS

A. The company or the owners of the company must have been primarily in the industrial/commercial Janitorial Services business for a minimum of five (5) years ending November 30, 2025, and must have worked on similar contracts in size and complexity, specifically with geographically separate facilities in the past. Describe your company’s Janitorial Services industrial/commercial experience and number of years.

B. At the time of proposal submittal, proposer must: 1) Show evidence of possessing adequate industrial/ commercial equipment including service vehicles to meet JAXPORT’s performance standards. 2) Show evidence of having in their employ a sufficient number of qualified supervisors and service personnel, considered necessary to produce the desired quality of work and to adequately meet the needs of geographically separate facilities.

C. Qualifications and Experience of designated Service Technicians that will be assigned to JAXPORT.

D. At the time of proposal submittal, Proposer must submit valid copies of business license and permits necessary to perform scope of work, listed on Article IV of this RFP.

RFP 26-08 Page A1-4

E. Provide three (3) relevant references in which your company provided industrial/commercial Janitorial Services within the last five (5) years. Include name of company or the owners, contact name, contact email and phone number.

F. Proposed prices in accordance with specifications, terms and conditions of this RFP.

G. Other matters that may influence the ability of the Proposer to perform the Contract.

In this regard, JAXPORT reserves the right to reject any and all proposals and to waive any non-conformance in proposals received, whenever such rejection or waiver is in the best interest of JAXPORT.

Failure to provide requested information listed above may result in the Proposer being ruled non-responsive.

1.12 WITHDRAWAL OF PROPOSAL

Any Proposal may be withdrawn by written request of the Proposer until the date and time set above for opening of the Proposals. Any Proposal not so withdrawn will, upon opening, constitute an irrevocable offer for ninety (90) days (or until one or more of the Proposals have been duly accepted by JAXPORT, whichever is earlier) to provide JAXPORT the services set forth in the attached specifications. JAXPORT action on Proposal normally will be taken within sixty (60) days of opening; however, no guarantee or representation is made as to the time between the proposal opening and the subsequent JAXPORT action.

1.13 DISQUALIFICATIONS OF PROPOSERS

Any of the following causes may be considered sufficient for the disqualification of a Proposer and rejection of the Proposal:

A. Submission of more than one proposal for the same work by an individual, company, partnership or corporation under the same or different names. If a company has more than one division, only one Proposal may be submitted for the company.

B. Evidence of collusion among Proposers.

C. Incomplete work for which the Proposer is committed by contract which, in the judgment of JAXPORT, might hinder or prevent the Proposer with complying with the requested scope of services under this Contract if awarded to such Proposer.

D. Being in arrears on any existing agreement with JAXPORT or having defaulted on a previous contract with JAXPORT. For purposes of this section, corporations, partnerships or companies, or firms or other business entities created for the purpose of shielding any individual, firm, Partnership Corporation, or other business entity from the application of this provision may be considered for disqualification.

E. Items ‘C’ and ‘D’ above will be considered by JAXPORT after the opening of Proposals, and, if found to apply to any Proposer, JAXPORT will notify the Proposer that its Proposal will not be considered for an award of the Contract. The Proposer has five (5) business days to appeal in writing this decision to JAXPORT Chief Executive Officer, via Procurement Services, and the decision of the Chief Executive Officer will be final.

F. Failure to provide the notarized forms, if any, required in the Proposal documents, and any other requirements listed in Article III.

G. Failure to disclose any disciplinary actions taken or pending against the firm within the past three (3) years.

Minor irregularities that do not materially affect the Proposal may be waived at the sole discretion of JAXPORT.

1.14 NON-WARRANTY OF RFP INFORMATION

Due care and diligence have been exercised in the preparation of this RFP and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the exposures to risk and verification of all information herein shall rest solely with those making proposals. JAXPORT and its representatives shall not be responsible for any error or omission in the RFP.

RFP 26-08 Page A1-5

1.15 CONTINGENCY FEES PROHIBITED

By submitting a proposal in response to this RFP, the Proposer warrants that it has not employed or retained a company or person, other than a bonafide employee or sub proposer, working in its employ, any fee, commission, percentage, gift or other consideration contingent upon or resulting from the award of making a contract with JAXPORT.

1.16 REJECTIONS OF IRREGULAR PROPOSALS

Proposals will be considered irregular and may be rejected if they show omissions, alterations of form, additions not called for, conditions, limitations, unauthorized alternate proposals or other irregularities of any kind. JAXPORT reserves the right to waive any non-conformance or irregularities of proposals, or to reject any or all proposals, in whole or in part, whenever such non-conformance or irregularities are minor and such action is deemed to be in the best interest of

JAXPORT.

In this regard, JAXPORT reserves the right to reject any and all Proposals, in whole or in part, and to waive any non-conformance or any other irregularities received in said proposal, to reject any and all request for proposals and to accept the proposal which in its judgment will be in the best interest of JAXPORT.

1.17 PUBLIC ENTITY CRIME

Pursuant to Chapter 287 of the Florida Statutes, Proposers are required to complete and submit with their proposals a Sworn Statement Pursuant to Section 287.133 (3) (a), Florida Statutes, on Public Entity Crimes. Form PEC is provided as “Exhibit B” for that purpose and must be included with the proposal form at the time proposals are submitted.

A person or affiliate placed on the convicted vendor list following a conviction for a public entity crime is prohibited from doing any of the following for a period of 36 months from the date of being placed on the convicted vendor list:

• Submitting a proposal on a contract to provide any goods or services to a public entity;

• Submitting a proposal on a contract with a public entity for the construction or repair of a public building or public work;

• Submitting proposals on leases of real property to a public entity;

• Being awarded or performing work as a Proposer, supplier, sub Proposer, or Proposer under a contract with any public entity; and

• Transacting business with any public entity in excess of Category Two threshold amount ($35,000) provided in section 287.017 of the Florida Statutes.

1.18 DISCRIMINATORY VENDOR LIST

An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134 of the Florida Statutes may not:

• Submit a proposal on a contract to provide any goods or services to a public entity;

• Submit a proposal on a contract with a public entity for the construction or repair of a public building or public work;

• Submit proposals on leases of real property to a public entity;

• Be awarded or perform work as a contractor, supplier, subcontractor, or Contractor under a contract with any public entity; or

• Transact business with any public entity.

• To view a current list, visit:

http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists

1.19 PROPOSERS REPRESENTATION AND AUTHORIZATION

In submitting a proposal, each Proposer understands, represents, and acknowledges the following (if the Proposer cannot certify to any of the following, the Proposer shall submit with its response a written explanation of why it cannot do so).

• The Proposer is not currently under suspension or debarment by the State or any other governmental authority.

http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists

RFP 26-08 Page A1-6

• To the best of the knowledge of the person signing the proposal documents, the Proposer, its affiliates, subsidiaries, directors, officers, and employees are not currently under investigation by any governmental authority and have not in the last ten (10) years been convicted or found liable for any act prohibited by law in any jurisdiction, involving conspiracy or collusion with respect to proposing on any public contract.

• Proposer currently has no delinquent obligations to the State, including a claim by the State for liquidated damages under any other contract.

• The proposal submission is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive response.

• The prices and amounts have been arrived at independently and without consultation, communication, or agreement with any other respondent or potential respondent; neither the prices nor amounts, actual or approximate, have been disclosed to any Proposer or potential Proposer, nor they will not be disclosed before the solicitation proposal opening.

• The Proposer has fully informed JAXPORT in writing of all convictions of the firm, its affiliates (as defined in section 287.133(1)(a) of the Florida Statutes), and all directors, officers, and employees of the firm and its affiliates for violation of state or federal antitrust laws with respect to a public contract for violation of any misrepresentation with respect to a public contract. This includes disclosure of the names of current employees who were convicted of contract crimes while in the employ of another company.

• The product(s) offered by the Proposer will conform to the specifications without exception.

• The Proposer has read and understands the Contract terms and conditions, and the submission is made in conformance with those terms and conditions.

• If an award is made to the Proposer, the Proposer agrees that it intends to be legally bound to the Contract that is formed with the JAXPORT.

• The Proposer has made a diligent inquiry of its employees and agents responsible for preparing, approving, or submitting the response, and has been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in the response.

• The Proposer shall indemnify, defend, and hold harmless JAXPORT and its employees against any cost, damage, or expense which may be incurred or be caused by any error in the respondent’s preparation of its proposal.

• All information provided by, and representations made by, the Proposer are material and important and will be relied upon by JAXPORT in awarding the Contract. Any misstatement shall be treated as fraudulent concealment from JAXPORT of the true facts relating to submission of the proposal. A misrepresentation shall be punishable under law, including, but not limited to, Chapter 817 of the Florida Statutes.

• That the Proposer has carefully examined the Scope of Services and that from his/her investigations has been satisfied as to the nature and location of the work, the kind and extent of the services needed for the performance of the work, the general and local conditions, all difficulties to be encountered, and all other items which in any way affect the work or its performance.

• That the Proposer is in full compliance with all Federal, State, and local laws and regulations and intends to fully comply with same during the entire term of the contract.

1.20 E-VERIFY PROGRAM FOR EMPLOYMENT VERIFICATION

Proposers are required to complete and submit with their proposals an E-Verify Acknowledgement and Acceptance Form.

Form is provided as “Exhibit C”. The successful proposer agrees to utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the contractor during the term of this contract. Successful proposers must include in all subcontracts the requirement that subcontractors performing work or providing goods and services utilize the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. The successful proposer further agrees to maintain records of its participation and compliance and its subcontractor’s participation and compliance with the provisions of the E-Verify program, and to make such records available to JAXPORT upon request. Failure to comply with this requirement will be considered a material breach of the contract.

RFP 26-08 Page A1-7

1.21 NON-DISCRIMINATION PROVISIONS

The Proposer will have all state, county and local licenses and permits as may be required by law to perform the described services. The Proposer agrees to comply with all applicable Federal, State and local laws, including the Civil Rights Act 1964, as amended. The Equal Employment Opportunity Clause in Section 202 paragraph 1 through 7 of Executive Order 11246, as amended, relative to Equal Employment and the implementing Rules and Regulations of the Office of Federal Contract Compliance Programs are incorporated herein by specific reference. The Affirmative Action Clause in Section 503 of the Rehabilitation Act of 1973, as amended, relative to Equal Opportunity for the disabled is incorporated herein by specific reference.

The Affirmative Action Clause in 38 USC Section 2-12 of the Vietnam Veterans' Readjustment Assistance Act of 1974, relative to Equal Employment Opportunity for the special disabled veteran and veterans of the Vietnam Era, is incorporated herein by specific reference.

1.22 PUBLIC MEETING REQUIREMENTS

JAXPORT is required to comply with Section 286.011 of the Florida Statutes. Therefore, Evaluation Committee meetings and meetings of the Awards Committee are required to be held in public with sufficient notice made of the time and date of the meeting. All notices of public meetings are posted in the lobby of the Jacksonville Port Authority, 2831 Talleyrand Avenue, Jacksonville, FL 32206 and on JAXPORT’s website at www.jaxport.com.

1.23 PUBLIC RECORDS

In accordance with Section 119.0701, Florida Statutes, the Contractor shall:

(a) Keep and maintain public records required by the JAXPORT to perform the services; and

(b) Upon request from the JAXPORT’s custodian of public records, provide the JAXPORT with a copy of the requested records or allow records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, or as otherwise provided by law; and

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of this Contract if Contractor does not transfer the records to the JAXPORT; and

(d) Upon completion of this Contract, transfer to the JAXPORT at no cost all public records in possession of Contractor or keep and maintain public records required by the JAXPORT to perform the service. If Contractor transfers all public records to the JAXPORT upon completion of this Contract, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

If Contractor keeps and maintains public records upon completion of this Contract, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the JAXPORT upon request from either JAXPORT’s custodian of public records in a format that is compatible with the JAXPORT’s information technology systems.

The above requirements apply to a “Contractor” as defined in Section, 119.0701, Florida Statutes.

IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTACT THE JAXPORT’S CUSTODIAN OF PUBLIC RECORDS AT (904) 357-3091

public.records@jaxport.com; JACKSONVILLE PORT AUTHORITY, PUBLIC RECORDS REQUEST, 2831

TALLEYRAND AVENUE, JACKSONVILLE, FLORIDA 32206.

1.24 PROTEST PROCEDURES

Respondents shall file any protest regarding this RFP in writing, in accordance with JAXPORT’s Protest Procedures promulgated on SOP-1215 Procurement Code for the Jacksonville Port Authority, available at https://www.jaxport.com/procurement http://www.jaxport.com/ https://www.jaxport.com/procurement

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1.25 EX-PARTE COMMUNICATION PROHIBITED

JAXPORT believes that any ex-parte communication concerning the solicitation, evaluation, and selection process denies all firms submitting proposals fair, open, and impartial consideration. Adherence to procedures which ensure fairness is essential to the maintenance of public confidence in the value and soundness of the important process of public procurement of professional services. Therefore, during the solicitation, evaluation, and selection process, any ex-parte communication between a firm, its employees, agents, or representatives; and JAXPORT, its members, employees, agents, legal counsel, or representatives; other than JAXPORT’s designated representative identified herein, is strictly prohibited. Failure to observe this requirement shall result in rejection of a firm’s proposal. For purposes of this section, the term “ex-parte communication” shall mean any oral or written communication relative to this solicitation, evaluation, and selection process, which occurs outside of an advertised public meeting, pursuant to Section 285.011, Florida Statutes.

This requirement shall not prohibit:

A. Meetings called or requested by JAXPORT and attended by Proposers/Firms for the purpose of discussing this solicitation, evaluation, and selection process, including, but not limited to, substantive aspects of this RFP;

B. The addressing of any elected or appointed governing authority of JAXPORT at public meetings advertised and conducted pursuant to, and in compliance with, Section 285.011, Florida Statutes;

C. The filling and prosecution of a written protest to any proposed award to be made pursuant to this solicitation, evaluation, and selection process, which filing and prosecution shall give notice to all firms. Protest proceedings shall be limited to open public meetings with no ex-parte communication outside those meetings;

D. Contacts with appointed or elected officials of JAXPORT.

1.26 SMALL AND EMERGING BUSINESS (SEB) PARTICIPATION

It is the official policy of the Jacksonville Port Authority (JAXPORT) to require the inclusion of companies owned and controlled by Small and Emerging Business Enterprises in contract awards and projects whenever feasible.

Based upon the present availability of JSEB/DBE/SBA/MBE/WBE to perform the type of work required on this contract, the Authority has determined the participation goal established for this contract is 100% SEB Participation.

1.27 EXECUTION OF THE CONTRACT

Within twenty (20) days after Notice of Award, the successful Proposer will furnish the required certificates of insurance and any other requirements and enter into a formal agreement with JAXPORT. Failure to execute the Agreement as provided in these documents within twenty (20) days from the date of Notice of Award may be just cause, unless such failure has been caused by JAXPORT, for JAXPORT to annul and void the award. Award may then be made to another Proposer, or the contract may be re-advertised, as in the best interest of both entities. No award will be binding upon JAXPORT until the agreement has been executed by all appropriate parties.

1.28 ARTICLE/SECTION HEADINGS

Article or Section headings offering herein are inserted for convenience only, or reference only, and will in no way be construed to be interpretation of the text of this RFP.

1.29 ORDER OF PRECEDENCE

In the event of any conflict between the provisions of the Contract, the provisions of JAXPORT’S Request for Proposal, referred and incorporated in the Contract, said provisions will be given preference in the following order: 1) Amendments to Contract; 2) Contract 26-08; 3) Addendum to Proposal; 4) JAXPORT'S Request for Proposal 26-08; and 5) Proposer's Proposal.

1.30 VENUE

The venue of any legal action brought by or filed against JAXPORT relating to any matter arising under this RFP will be exclusively in the appropriate court, sitting in Duval County, Florida that has jurisdiction over such legal action. This RFP will be governed by and interpreted under the laws of the State of Florida.

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1.31 ENTIRE AGREEMENT

This RFP is the entire agreement of the Parties and the Parties are not bound by any stipulations, representations, agreements, or promises, oral or otherwise, not printed or inserted in this RFP. Proposer agrees that no representations have been made by JAXPORT to induce the Proposer to enter into this RFP other than as expressly stated in this RFP.

This RFP can neither be changed orally, nor by any means other than by written amendments expressly referencing this RFP and signed by all Parties hereto.

1.32 TAX EXEMPT

JAXPORT is exempt from State of Florida sales tax. The tax-exempt number is 85-8012544323C-8.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

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ARTICLE II

GENERAL CONDITIONS

2.01 DEFINITIONS

JAXPORT - The Jacksonville Port Authority.

PROPOSER – Any individual, firm or corporation submitting a Proposal for the work contemplated.

PROPOSAL - The approved forms on which the Proposer is to submit, or has submitted, its charges for the work contemplated.

SEB - Small and Emerging Business Enterprises.

JSEB/DBE/SBA/MBE/WBE CERTIFICATIONS – SEB certified categories are defined as Jacksonville Small and Emerging Business Enterprise (JSEB); Disadvantaged Business Enterprise (DBE); Small Business Administration Certified Firms (SBA); and Minority/Women Business Enterprise (MBE/WBE).

CONTRACT - The Contract consists of the document labeled “Specifications for CRUISE TERMINAL JANITORIAL SERVICES (100% SEB Participation Only) for the Jacksonville Port Authority”, 26-08 and any Addendum issued before the execution of the Contract; Proposer’s Proposal; and any Modification issued after execution of the Contract. A Modification is a written amendment to the Contract signed by both Parties. The order of precedence of contract documents will be as specified in Article 1.29.

CONTRACTING OFFICER - Designated JAXPORT individual who provides JAXPORT Inspector(s) with Contract information and monitors the administration of the Contract to ensure compliance with terms by both JAXPORT and the Proposer. The Contracting Officer is the only individual authorized to make Contract modifications. The Contracting Officer will be the Director of Procurement Services.

INSPECTOR – Designated JAXPORT individuals who provide the Contractor with routine Contract information and accept the work performed as either acceptable or not acceptable. Advises the Contracting Officer if Contract Modifications are required. The Inspectors will be designated in writing at the post award conference.

CONTRACTOR - Any individual, firm or corporation entering into a Contract to perform the Scope of Services for

JAXPORT.

CONTRACTOR'S REPRESENTATIVE(S) - Individual(s) designated in writing by the Proposer at the time of contract award as the only individual(s) authorized to act for the Proposer in all matters, including change orders, modifications to contract terms, quoting of services and provision of estimates for additional services not stated in the scope of services.

2.02 SCOPE OF SERVICES

The services to be performed under this Contract is specified in Article IV, Scope of Services, with service tasks to be performed as specified. JAXPORT, without invalidating the Contract, reserves the rights to order extra work or make changes by altering, adding to, or deducting from the work, equipment and/or location(s), and the Contract will be adjusted accordingly, based on a mutually agreed upon negotiated fee(s). Changes in the work and/or location(s) and the contract fees may only be changed by prior written agreement executed by the parties with proper authorization to do so.

2.03 TERM OF CONTRACT

The term of the agreement for these services is intended to be for an initial period of one (1) year with four (4) additional, one (1) year renewal options made at the sole discretion of JAXPORT, based on vendor performance and adherence to all terms and conditions of this Request for Proposal. JAXPORT will award this contract to one Proposer, who will be fully responsible for providing CRUISE TERMINAL JANITORIAL SERVICES (100% SEB Participation Only) to JAXPORT.

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2.04 AWARD OF CONTRACT

This is an evaluated contract and JAXPORT intends to award a Contract to one (1) Proposer receiving the highest number of points by submitting the most responsive and responsible proposal that, when evaluated, is deemed to be in the best interest of both entities. JAXPORT will be the sole judge of which proposal is ultimately determined to be in their best interest and its decision will be final. Only those proposals received in a timely manner from Proposers who can provide evidence that they are fully competent, have the requisite experience, and organizational and financial capabilities will be considered. JAXPORT reserves the right to accept or reject any or all proposals. JAXPORT assumes no obligation or commitment to make an award to any person or firm submitting a proposal.

At the discretion of JAXPORT’s Evaluation Committee, selected Proposers that are determined to be best qualified based upon the evaluation of written responses, may be invited to make presentations of their experience and approach prior to final selection. Such interviews or presentations will be scheduled at JAXPORT’s convenience. JAXPORT will not be liable for any costs incurred in connection with such interviews and/or presentations. JAXPORT is not required to contact a Proposer to obtain additional information to evaluate the Proposal.

JAXPORT will make an award based on a Proposer’s ability to meet both entities needs and requirements. Factors used to evaluate each Proposer’s response, as well as the weight attributed to each of the factors will vary for each category and as outlined on the Evaluation Criteria Matrix (RFP ATTACHMENT NO. 1).

2.05 ESCALATION / DE-ESCALATION

All pricing submitted shall remain firm for the initial term period. Upon renewal (if applicable), the Awardee may submit in writing a request for price escalation/de-escalation. Price escalation/de-escalation adjustments will be limited to the lesser of two (2%) percent or the percentage increase/decrease in the Consumer Price Index (South Region) for the twelve-month period immediately preceding ninety (90) days before the expiration date of the contract. JAXPORT reserves the right to decline any price increase requested.

2.06 CERTIFICATION/PROPOSER QUALIFICATIONS

Based upon the present availability of JSEB/DBE/SBA/MBE/WBE to perform the type of work required on this contract, the Authority has determined the participation goal established for this contract is 100% SEB Participation.

Proposer must be a qualified and licensed Firm and have current experience in providing the types of professional services required under this Request for Proposal (RFP). The Proposer must become fully aware of the technical specifications, failure to do so will not relieve a successful proposer of its obligation to provide JAXPORT’s requirements for the contract at the price submitted and in accordance with all specifications, terms, conditions and the delivery stated on this RFP.

2.07 PAYMENT

A. All invoices will reference the Contract No. 26-08. Invoice and all work-related reports will be emailed to:

accounts.payable@jaxport.com or mail to:

Jacksonville Port Authority ATTN: Accounts Payable

P. O. Box 3005 Jacksonville, FL 32206-3496

B. Invoices will be processed following normal JAXPORT payment procedures, which are thirty (30) days net after receipt of an approved invoice. Special or early payments will not be authorized.

2.08 RESPONSIBILITIES OF THE CONTRACTOR

A. A post award conference will be scheduled after the Contract is awarded, where the Contractor will furnish the performance bond, certificates of insurance, copies of licenses and other items required by JAXPORT.

B. The Contractor will begin the services as described in the Contract upon issuance of a written Notice to Proceed by JAXPORT.

mailto:accounts.payable@jaxport.com

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C. The Contractor is responsible for the professional quality, technical accuracy, and timely completion of the work to be done, and for compliance with all terms and conditions of the Contract.

D. The Contractor will remain liable for all damages to, or incurred by, JAXPORT caused by the Contractor's negligent performance of any of the services furnished under this Contract.

E. The Contractor represents that it’s an independent contractor and not an employee of JAXPORT, nor are any of Contractor's employees performing services in furtherance of this Contract to be considered employees of JAXPORT. The Contractor is responsible for any federal or state taxes applicable to this Contract and for complying with the requirements of all federal and state laws about income tax withholding, unemployment insurance and other insurance applicable and necessary for its employees. Employees of the Contractor will not be eligible for any Federal Social Security, State Worker's Compensation or unemployment insurance under this Contract except as employees of the Contractor.

F. The Contractor will designate in writing a qualified person(s) to act as its representative. The Contractor's

Representatives(s) will have authority to act for the Contractor in all matters covered by this Contract. The Contractor's Representative(s) will be authorized to submit written estimates and any changes to these estimates, make joint inspections with JAXPORT Inspector at completion of the job and to provide detailed information on hours of labor to be charged and lists of material used on jobs, and will be available to meet with JAXPORT during the working hours of JAXPORT.

G. The Contractor will comply with all provisions of the Contract, and will not commence any additional work without submitting a written estimate of charges to the designated JAXPORT Inspector. All charges over this estimate must be preapproved, in writing, by JAXPORT Inspector, or payment will only be made for only the original estimated amount.

H. The Contractor will have a competent working supervisor on the job at all times when services are being performed, either the Contractor's Representative or another qualified person with full authority from the Contractor and who is satisfactory to JAXPORT. All supervisors must be thoroughly familiar with the Contract terms.

I. All employees, supervisors, subcontractors and support personnel employed by the Contractor will be competent, trustworthy and properly trained and at least one person of each crew sent to the site must be a Journeyman that speaks English and have 5 years of experience. The Contractor and its employees will be required to comply with all the applicable regulations of JAXPORT. JAXPORT will require the Contractor to remove from JAXPORT property all employees deemed careless, incompetent, or otherwise objectionable and/or detrimental to JAXPORT’S interests.

J. All company owned vehicles used by contractor will have the company’s name/logo clearly visible and permanently affixed to the vehicle.

K. For access to the Dames Point Cruise Terminal (DPCT), the successful contractor will be required to secure individual JAXPORT identification and Transportation Worker Identification Card (TWIC) badges for the designated Contractor’s Representative and all employees assigned to work under this contract. The JAXPORT Badge is issued at no cost, and must be renewed annually.

2.09 RESPONSIBILITIES OF JAXPORT

A. At the post award conference, JAXPORT will provide a list of personnel, with phone numbers, who are designated as JAXPORT Inspectors for this Contract. The list will be updated as necessary.

B. JAXPORT will promptly notify the Contractor, or its designated representative(s), of any problem encountered during the Contract term and will arrange for a meeting to resolve issues.

C. JAXPORT will provide timely processing of Contractor's invoices, if all the terms of the Contract have been met. In cases where Contract procedures were not followed, every attempt will be made to reach an agreement acceptable to both parties, but JAXPORT will not be liable for costs billed by the…