PROJECT MANUAL FOR

TURKEY CREEK SOUTH

DRAINAGE AND PARKING IMPROVEMENTS

THE CITY OF NICEVILLE, FLORIDA

ITB 26-08

MAYOR

Daniel Henkel

CITY COUNCIL

Cathy Alley

Heath Rominger Doug Tolbert

Bill Schaetzle Doug Stauffer

CITY MANAGER

David Deitch

CITY CLERK

Wendy K. Farmer

PUBLIC WORKS DIRECTOR

Johnathan Laird

Prepared By:

June 2026

Engineer Job No. 40-216

TURKEY CREEK SOUTH DRAINAGE AND PARKING IMPROVEMENTS 40-216

CITY OF NICEVILLE, FLORIDA

TABLE OF CONTENTS 00 01 10 - 1

SECTION 00 01 10 – TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 10 Advertisement for Bids 00 21 13 Instructions to Bidders 00 41 00 Bid Form 00 43 13 Bid Bond 00 51 00 Notice of Award 00 52 13 Agreement Form (Stipulated Price) 00 55 00 Notice to Proceed 00 61 13.13 Performance Bond 00 61 13.16 Payment Bond 00 63 63 Change Order Form 00 72 00 General Conditions 00 73 00 Supplementary Conditions 00 73 93 Special Conditions

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 22 00 Measurement and Payment 01 31 13 Coordination of Work 01 33 00 Submittals 01 35 24 Safety 01 55 26 Traffic Control 01 57 13.02 Temporary Erosion Control 01 57 26 Dust Control 01 61 00 General Materials Stipulations 01 66 00 Storage and Protection 01 66 01 Transportation and Handling 01 71 23 Construction Surveying 01 74 23 Cleanup 01 77 19 Contract Closeout 01 78 39 Project Record Documents

DIVISION 03 – CONCRETE

03 30 00 Cast-In-Place Concrete

DIVISION 31 – EARTHWORK

31 00 00 Earthwork 31 11 00 Clearing and Grubbing 31 23 19 Dewatering

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 12 16 Asphalt Paving 32 13 13 Concrete Paving 32 17 23 Pavement Markings

TABLE OF CONTENTS 00 01 10 - 2

32 92 20 Seeding and Sodding

DIVISION 33 – UTILITIES

33 40 00 Storm Drain Utilities

APPENDIX A – DRAWINGS

END OF SECTION 00 01 10

ADVERTISEMENT FOR BIDS 00 11 13 - 1

SECTION 00 11 13 – ADVERTISEMENT FOR BIDS

ADVERTISEMENT FOR BIDS

Sealed Electronic Bids for the construction of the Turkey Creek South - Drainage and Parking Improvements will be received by the City of Niceville until 3:00 p.m. local time on August 31, 2026, through the City’s e-Procurement Portal, https://www.centralauctionhouse.com/rfpc10814-city-of-niceville.html, at which time the bids received will be publicly opened and read. If conducted via a virtual meeting, access details will be posted on the Portal. A sealed paper submittal will not be accepted.

Bidders shall submit the Bid Form, Bid security, Trench Safety Act certification, conflict of interest disclosure, and other documents as required by the bid package via the e-Procurement Portal. Physical Bid securities (e.g., certified check or bank money order), if applicable, shall be delivered to Mr. James Walters, CPM, ACM, Purchasing Director, Procurement Services Department, 208 Partin Drive North, Niceville, FL 32578, prior to the bid submission deadline.

Copies of the bid package, documents, requirements, scope of service, and all other pertinent information, including addenda, necessary to electronically submit a complete bid response, may be obtained electronically from the Issuing Office, the City of Niceville Procurement Services website at http://cityofniceville.org/388/Procurement-Services, and on the City’s e-Procurement Portal, Central Bidding at https://www.centralauctionhouse.com/rfpc10814-city-of-niceville.html.

All questions shall be directed in writing to Mr. James Walters, CPM, ACM, Purchasing Director, at jwalters@nicevillefl.gov, with the subject line “Questions - ITB 26-08 Turkey Creek South - Drainage and Parking Improvements Project.” The last day for questions will be August 21, 2026, at 5:00 p.m. local time. DIRECTING QUESTIONS TO ANY OTHER STAFF, AGENT, REPRESENTATIVE, OR EMPLOYEE OF THE

CITY IS PROHIBITED AND WILL RESULT IN SUBMITTAL BEING DISQUALIFIED.

To streamline its bid system and enhance the integrity of its bid openings, the City of Niceville is switching to an online service with Central Bidding for competitive solicitations. This will simplify the bidding process and enhance the transparency of all contracts administered by the City of Niceville.

Current or potential City of Niceville vendors can join Central Bidding for free. Vendors not registered in Central Bidding are highly encouraged to register now. Vendors registered in Central Bidding will receive automatic email notifications for City of Niceville solicitations matching your goods or services, and you can submit bids or proposals electronically in Central Bidding.

No bids will be received after the time and date specified for the opening.

The City of Niceville, Florida, reserves the right to reject any and all proposals and to waive any and all non-substantial irregularities in Proposals received whenever such waiver or rejection is in the best interest of the City.

OWNER: CITY OF NICEVILLE

BY: James Walters, CPM, ACM TITLE: Purchasing Director

END OF SECTION 00 11 13

https://www.centralauctionhouse.com/rfpc10814-city-of-niceville.html https://www.centralauctionhouse.com/rfpc10814-city-of-niceville.html http://cityofniceville.org/388/Procurement-Services https://www.centralauctionhouse.com/rfpc10814-city-of-niceville.html mailto:jwalters@nicevillefl.gov

INSTRUCTIONS TO BIDDERS 00 21 13 - 1

SECTION 00 21 13 – INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page

ARTICLE 1 – Defined Terms

ARTICLE 2 – Copies of Bidding Documents

ARTICLE 3 – Qualifications of Bidders

ARTICLE 4 – Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

ARTICLE 5 – Bidder’s Representations

ARTICLE 6 – Pre-Bid Conference

ARTICLE 7 – Interpretations and Addenda

ARTICLE 8 – Bid Security

ARTICLE 9 – Contract Times

ARTICLE 10 – Liquidated Damages

ARTICLE 11 – Substitute and “Or-Equal” Items

ARTICLE 12 – Subcontractors, Suppliers, and Others

ARTICLE 13 – Preparation of Bid

ARTICLE 14 – Basis of Bid

ARTICLE 15 – Submittal of Bid

ARTICLE 16 – Modification and Withdrawal of Bid

ARTICLE 17 – Opening of Bids

ARTICLE 18 – Bids to Remain Subject to Acceptance

ARTICLE 19 – Evaluation of Bids and Award of Contract

ARTICLE 20 – Bonds and Insurance

ARTICLE 21 – Signing of Agreement

ARTICLE 22 – Public Entity Crime Information

ARTICLE 23 – Florida Trench Safety Act

ARTICLE 24 – Conflict of Interest

ARTICLE 25 – Local permits and Fees

INSTRUCTIONS TO BIDDERS 00 21 13 - 2

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office – The office from which the Bidding Documents are to be issued.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number and format stated in the advertisement or invitation to bid.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, after submitting its Bid and within 5 days of Owner’s request, Bidder shall submit (a) written evidence establishing its qualifications such as financial data, previous experience, and present commitments, and (b) the following additional information:

A. Evidence of Bidder’s authority to do business in the state where the Project is located.

B. Bidder’s state or other contractor license number, if applicable.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

ARTICLE 4 – SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

INSTRUCTIONS TO BIDDERS 00 21 13 - 3

1. The Supplementary Conditions identify:

a. those reports known to Owner of explorations and tests of subsurface conditions at or adjacent to the Site.

b. those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

c. reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or adjacent to the Site are set forth in the Contract Documents and are based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.

4.03 Site Visit and Testing by Bidders

A. Bidder shall conduct the required Site visit during normal working hours, and shall not disturb any ongoing operations at the Site.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site.

INSTRUCTIONS TO BIDDERS 00 21 13 - 4

D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. As the General Conditions indicate, if an Owner safety program exists, it will be noted in the Supplementary Conditions.

4.05 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 5 – BIDDER’S REPRESENTATIONS

5.01 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding Documents;

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings;

E. consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs;

INSTRUCTIONS TO BIDDERS 00 21 13 - 5

F. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work;

and

J. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

K. Bidder acknowledges that the location and existence of utilities shown on the Drawings may not be complete or accurate. Bidder has made, or will make prior to submitting its Bid, its own independent investigation of all existing utilities within and adjacent to the project limits, including contacting the appropriate utility owners. Bidder agrees that it shall not be entitled to additional compensation for any delays, extra work, idle time, remobilization, or increased costs arising from utility conflicts that were shown on the Drawings or that could have been reasonably discovered through normal site investigation and coordination with utility owners prior to bidding. The Owner may, at its discretion, grant a time extension for such delays, but no additional compensation shall be due to the Contractor.

ARTICLE 6 – PRE-BID CONFERENCE

6.01 A non-mandatory pre-bid conference is scheduled for Wednesday, August 12, 2026, at 10:00 a.m. Central Time and will be conducted virtually. The meeting link will be posted on the City of Niceville website and Central Auction House portal. Attendance is not required to submit a bid.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all parties recorded as having received the Bidding Documents. Questions received less than seven days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding.

Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

ARTICLE 8 – BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates). The

INSTRUCTIONS TO BIDDERS 00 21 13 - 6

security shall be in the form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of Paragraphs

6.01 and 6.02 of the General Conditions. If a certified check or bank money order is provided, it shall be delivered to Mr. James Walters, CPM, ACM, Purchasing Director, Procurement Services Department, 208 Partin Drive North, Niceville, FL 32578, prior to the bid submission deadline.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within seven days after the Bid opening.

ARTICLE 9 – CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be substantially completed, and completed and ready for final payment, are set forth in the Agreement.

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding Documents (most commonly

INSTRUCTIONS TO BIDDERS 00 21 13 - 7

in the Specifications) to do so. If a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

12.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection.

12.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the Work or portions of the Work.

If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

12.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.06 of the General Conditions.

ARTICLE 13 – PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

13.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation shall be shown.

13.03 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign.

The partnership’s address for receiving notices shall be shown.

13.04 A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the firm’s address for receiving notices shall be shown.

INSTRUCTIONS TO BIDDERS 00 21 13 - 8

13.05 A Bid by an individual shall show the Bidder’s name and address for receiving notices.

13.06 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture’s address for receiving notices shall be shown.

13.07 All names shall be printed in ink below the signatures.

13.08 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.09 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

13.10 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

13.11 Electronic signatures, where permitted by the online bidding platform, shall be deemed equivalent to signatures in ink for the purposes of this Article.

ARTICLE 14 – BASIS OF BID

14.01 Lump Sum Items

A. Bidders shall submit a Bid on a lump sum basis for each item of Work listed in the Bid Form as a lump sum.

14.02 Unit Price Items

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid Form as a unit price.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity” (which Owner or its representative has set forth in the Bid Form) for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

ARTICLE 15 – SUBMITTAL OF BID

15.01 The Bid Form, Bid security, Trench Safety Act certification, conflict of interest disclosure, and other documents required under Article 7 of the Bid Form shall be completed and submitted electronically through the online bidding platform specified in the advertisement or invitation to bid. Bid security (e.g., certified check, bank money order, or Bid bond) shall be submitted in accordance with the instructions provided on the online platform, which may include electronic submission of a Bid bond or delivery of physical securities to Mr. James Walters, CPM, ACM, Purchasing Director, Procurement Services Department, 208 Partin Drive North, Niceville, FL 32578, prior to the bid deadline.

INSTRUCTIONS TO BIDDERS 00 21 13 - 9

15.02 Bids shall be received no later than the date and time prescribed through the online bidding platform specified in the advertisement or invitation to bid.

15.03 Bids received after the prescribed date and time, or not submitted through the designated online bidding platform in the manner specified, will not be accepted.

15.04 Bidders shall comply with all instructions and requirements provided on the online bidding platform, including file formats, submission deadlines, and authentication procedures.

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be withdrawn by submitting a withdrawal request through the online bidding platform specified in the advertisement or invitation to bid prior to the date and time for the opening of Bids. The request shall be executed in accordance with the platform’s instructions.

Upon receipt of such request, the unopened Bid will be removed from consideration, and the Bidder will be notified.

16.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid as specified in Paragraph 16.01 and submit a new Bid through the online bidding platform prior to the date and time for the opening of Bids.

16.03 If within 24 hours after Bids are opened, any Bidder submits a duly signed written notice to Mr.

James Walters, CPM, ACM, Purchasing Director, via email to jwalters@nicevillefl.gov or in writing to Procurement Services Department, 208 Partin Drive North, Niceville, FL 32578, and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 17 – OPENING OF BIDS

17.01 Bids will be opened at the time indicated in the advertisement or invitation to bid through the online bidding platform and, unless obviously non-responsive, read aloud publicly, which may occur via a virtual meeting. A tabulation of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive; provided that the Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

mailto:jwalters@nicevillefl.gov

INSTRUCTIONS TO BIDDERS 00 21 13 - 10

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 If Owner awards the contract for the Work, such award shall be to the Bidder whose Bid is in the best interest of the Owner. The Owner shall be the final authority on what is in its best interest.

19.04 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

19.05 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

19.06 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 20 – BONDS AND INSURANCE

20.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation.

ARTICLE 21 – SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder shall execute and deliver the required number of counterparts of the Agreement (and any bonds and insurance documentation required to be delivered by the Contract Documents) to Owner. Within ten days thereafter, Owner shall deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions.

ARTICLE 22 – PUBLIC ENTITY CRIME INFORMATION

22.01 A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any

INSTRUCTIONS TO BIDDERS 00 21 13 - 11

public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

ARTICLE 23 – FLORIDA TRENCH SAFETY ACT

23.01 Each Bidder must submit with his Bid an executed sworn certification that he will comply with the Trench Safety Act, Chapter 90-96, Florida Statutes on Trench Safety.

23.02 The certification form is included in Section 00 41 00 as an attachment. It shall be included with submission of the Bid.

ARTICLE 24 – CONFLICT OF INTEREST

24.01 The award hereunder is subject to the provision of Chapter 112, Florida Statutes. All Bidders must disclose with their Bid the name of any officer, director, or agent who is also a public officer or an employee of the Owner, or any of its agencies. Further, all Bidders must disclose with their Bid the name of any employee of the Owner or any of its agencies who owns, directly or indirectly, an interest of 5% or more in the firm or any of its branches.

24.02 The disclosure form is included in this Section 00 41 00 as an attachment. It shall be included with submission of the Bid.

ARTICLE 25 – LOCAL PERMITS AND FEES

25.01 The following local permits are required on this contract. All cost of applying for and fees associated with these permits shall be paid by the Contractor.

Permit Type Permit Fee None None

END OF SECTION 00 21 13

BID FORM 00 41 00 - 1

SECTION 00 41 00 – BID FORM

BID FORM

Project Title: TURKEY CREEK SOUTH

DRAINAGE AND PARKING IMPROVEMENTS

Project Location: NICEVILLE, FLORIDA

Owner: CITY OF NICEVILLE

Engineer Project No.: 40-216

Bid Opening Location: City’s e-Procurement Portal, Central Bidding (https://www.centralauctionhouse.com/rfpc10814-city-of-niceville.html). If conducted via a virtual meeting, access details will be posted on the Portal.

Bid Opening Date: August 31, 2026 @ 3:00 P.M. (local time)

SUBMITTED BY

Bidder Name:

Bidder Address:

BID FORM 00 41 00 - 2

TABLE OF CONTENTS

Page

ARTICLE 1 – Bid Recipient

ARTICLE 2 – Bidder’s Acknowledgements

ARTICLE 3 – Bidder’s Representations

ARTICLE 4 – Bidder’s Certification

ARTICLE 5 – Basis of Bid

ARTICLE 6 – Time of Completion

ARTICLE 7 – Attachments to this Bid

ARTICLE 8 – Defined Terms

ARTICLE 9 – Bid Submittal

ATTACHMENT – Certification of Bidder Regarding Trench Safety

ATTACHMENT – Conflict of Interest Disclosure Form

ATTACHMENT – Indemnification and Hold Harmless

ATTACHMENT – Insurance Compliance

BID FORM 00 41 00 - 3

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted electronically through the City’s e-Procurement Portal, Central Bidding, at https://www.centralauctionhouse.com/rfpc10814-city-of-niceville.html. Physical Bid securities (e.g., certified check or bank money order), if applicable, shall be delivered to Mr. James Walters, CPM, ACM, Purchasing Director, Procurement Services Department, 208 Partin Drive North, Niceville, FL 32578, prior to the bid submission deadline.

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda:

Addendum No. & Date

Addendum No. &

B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings.

BID FORM 00 41 00 - 4

E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs.

F. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Engineer is acceptable to Bidder.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

J. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

BID FORM 00 41 00 - 5

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

ARTICLE 5 – BASIS OF BID

Item No.

Description Estimated Quantity

Unit Bid Unit

Price Bid Amount

Clearing And Grubbing, Complete In Place For

0.97 AC

Excavate Existing Soil within Basin Area, Complete In Place For

662 CY NICEVILLE

Grading (Cut), Complete In Place For

1260 CY

Grading (Fill), Complete In Place For

230 CY

Excavation (Export Excess Material), Complete In Place For

1030 CY

Demolition and Removal of Asphalt Curbing (As Needed), Complete In Place For

130 LF

Demolition and Removal of Gravel Pavement and Subgrade (As Needed), Complete In Place For

303 SY

Demolition and Removal of 5-Foot- Wide Concrete Sidewalk, Complete In Place For

135 LF

Demolition and Replacement of Fence (As Needed), Complete In Place For

1 LS

Demolition of Broken Concrete Slab, Complete In Place For

11 SY

Demolition of Signs and Posts, Complete In Place For

1 LS

Demolition of Broken Asphalt Driveway and Subgrade, Complete In Place For

77 SY

Sidewalk Closure Signage and Alternate Route Maintenance, Complete In Place For

1 LS

Temporary Construction Entrances (Gravel/Vehicle Wash) (As Needed), Complete In Place For

1 LS

Silt Fence Installation and Maintenance (As Needed), Complete In Place For

335 LF

Erosion Control, Complete In Place For

135 LF

Sod Installation and Establishment, Complete In Place For

559 SY

BID FORM 00 41 00 - 6

Item No.

Description Estimated Quantity

Unit Bid Unit

Price Bid Amount

Stormwater Inlet Protection, Complete In Place For

4 EA

NPDES Permit Compliance and Inspections (Including Review, Implementation, Maintenance, and Inspections of the Engineer- Prepared SWPPP), Complete In Place For

1 LS

1.5-Inch SP 12.5 Asphalt Pavement (Surface Layer), Including Prime/Tack Coats, Complete In Place For

428 SY

6-Inch Graded Limerock Base Course, Complete In Place For

428 SY

12-Inch Compacted Subbase (Including Areas Under Curb), Complete In Place For

466 SY

18-Inch Concrete Curb and Gutter, Complete In Place For

950 LF

18-Inch Miami Curb, Complete In Place For

36 LF

5-Foot-Wide Concrete Sidewalk, Complete In Place For

13 SY

10-Foot-Wide Concrete Sidewalk, Complete In Place For

23 SY

Pavement Striping and Traffic Signage (Complete Installation), Complete In Place For

1 LS

Sidewalk Ramps with ADA Mats, Complete In Place For

4 EA

6-Inch PCPP Drain Pipe, Complete In Place For

90 LF

6-Inch CPP Drain Pipe, Complete In Place For

16.5 LF

15-Inch CPP Drain Pipe, Complete In Place For

26.2 LF

18-Inch CPP Drain Pipe, Complete In Place For

188.5 LF

6-Inch PCPP Tee, Complete In Place For

1 EA

Mitered End Section with Rip Rap, Complete In Place For

2 EA

Type "9" Inlet Structure, Complete In Place For

2 EA

6-Inch Sand Filter Cleanout, Complete In Place For

2 EA

Slotted Type "C" Control Structure, Complete In Place For

1 EA

BID FORM 00 41 00 - 7

Item No.

Description Estimated Quantity

Unit Bid Unit

Price Bid Amount

Storm Manhole, Complete In Place For

1 EA

90' x 8' Sand Filter, Complete In Place For

1 LS

Basin Backfill, Complete In Place For

460 SY NICEVILLE

Mobilization (Including Bonds, Insurance, Permits, Licenses, etc.), Complete In Place For

1 LS

Construction Stakeout, Complete In Place For

1 LS

As-Built Surveys, Complete In Place For

1 LS

44 Dewatering, Complete In Place For 1 LS

TOTAL

Note:

Quantities shown are based on the Engineer's takeoff and no adjustments have been made for topsoil removal, swelling, waste, shrinkage, etc. Contractors are responsible for their own earthwork and quantity estimates.

TOTAL BID AMOUNT IS _____________________________________________________________

_________________________DOLLARS AND _____________________________________ CENTS

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete within 90 calendar days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and will be completed and ready for final payment in accordance with Paragraph

15.06 of the General Conditions within 150 calendar days after the date when the Contract Times commence to run.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – ATTACHMENTS TO THIS BID

The following documents are submitted with and made a condition of this Bid:

A. Required Bid Security;

B. Certification of Bidder Regarding Trench Safety

C. Conflict of Interest Disclosure Form

D. Indemnification and Hold Harmless Certification Form

BID FORM 00 41 00 - 8

E. Insurance Compliance Form

F. List of Proposed Subcontractors;

G. List of Proposed Suppliers;

H. List of Project References;

I. Evidence of authority to do business in the state of the Project;

J. Contractor’s License No.: __________

ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

BID FORM 00 41 00 - 9

ARTICLE 9 – BID SUBMITTAL

BIDDER: [Indicate correct name of bidding entity]

By:

[Signature]

[Printed name]

(If Bidder is a corporation, a limited liability company, a partnership, or a joint venture, attach evidence of authority to sign.)

Attest:

[Signature]

[Printed name]

Title:

Submittal Date:

Address for giving notices:

Telephone Number:

Fax Number:

Contact Name and e-mail address:

Bidder’s License No.:

BID FORM 00 41 00 - 10

ATTACHMENT – CERTIFICATION OF BIDDER REGARDING TRENCH SAFETY

This certification is required pursuant to the Trench Safety Act, Chapter 90-96, Florida Statutes regarding Trench Safety. The Act specifically incorporates the Occupational Safety and Health Administration’s excavation safety standards, 29 CFR 1926.650 Subpart P as the state standard. Any revisions to OSHA’s safety standards that are consistent with the Florida Statutes shall also be complied with upon its effective date. The Act requires that any bidder or prospective contractor, or any of their proposed subcontractors, shall provide written assurance that the contractor will comply with the applicable trench safety standards.

NAME AND ADDRESS OF BIDDER (Include Zip Code)

1. Bidder agrees that he is aware of the Trench Safety Act and the requirements of the Act.

YES NO

2. Bidder agrees to comply with all applicable trench safety standards as set forth in the Act and as referenced in the Act.

NAME AND TITLE OF SIGNER (Please Print or Type)

SIGNATURE: DATE:

BID FORM 00 41 00 - 11

BID FORM 00 41 00 - 12

BID FORM 00 41 00 - 13

ATTACHMENT – CONFLICT OF INTEREST DISCLOSURE FORM

For purposes of determining any possible conflict of interest, all bidders/proposers must disclose if any _________________________, employee(s), elected official(s), or if any…